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HomeMy WebLinkAboutProject Completion Affidavit - WWTP Headworks Influent Gates Improvements Project No 117-026 - HRP Construction Inc1316 COUNTY -CITY BUILDING �ft� PHONE 574/ 235-9251 227 W. JEFFERSON BOULEVARD ',��"� FAX 574/ 235-9171 SOUTH BEND_ 1NDIANA 46601-1830 /' u CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARDU LIC WORKS September 24, 2019 Matthew Cain HRP Construction, Inc. 5777 Cleveland Road South Bend, IN 46628 RE: Project Completion Affidavit — Wastewater Treatment Plant Headworks Influent Gates Improvements — Project No. 117-026 Dear Mr. Cain: The Board of Public Works, at its meeting held on September 24, 2019, approved the Project Completion Affidavit for this project in the amount of $635,731.06. A copy of the Project Completion Affidavit is enclosed for your records. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, C Linda M. Martin, Clerk Enclosure GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK LAURA L. O'SULLIVAN THERESE J. DORAU CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS PROJECT COMPLETION AFFIDAVIT a•,z 186S mm. Influent Gates I t . t v naieiits PROJECT NAME Wastewater Treatment Plant Headworks .I� m PROJECT NO. 117-026 FINAL $635,731.06 COST CONTRACT 12/12/2017 MAINTENANCE AGREEMENT 05/31/2022 SIGNED ENDS PROJECT Installation of Stainless Steel Isolation Gates and Electric Actuators DESCRIPTION WITNESSETH: The work under the above contract between the City of South Bend and the undersigned contractor having been completed, the City of South Bend, its officials and agents are hereby released from all claims and demands whatsoever arising under or by such contract, and that the contractor performed the work within the scope of the Specifications and Standards of the City of South Bend which were a part of the above Contract. Executed this z 0 t h day of. September- __,, 20 19 HRP Construction, Inc. ' g¢atuac Company Name Nancy K n a p i k 5777 Cleveland Road Printed Name Company Address South Bend, Indiana 46628-9418 City/State/Zip WITNESS Before me, the undersigned Notary Public in and for said country and state, personally appeared ---kin„e_y��,nat�_ , and acknowledged his/her signature to the above Project Completion Affidavit on da. of ,. l a }, 201 _0 fi 8A P y VAN HESTE 3tary S a s * rmm ission Num 812My Commission Expires 3/os/24 g �Al St. Joseph County Comm r Commission Number 6ifes Cindy t a"��u +s� , �� Printed Nar a o l ,� � County of Residence St. Joseph If the Contractor is a corporation, the following certificate will be executed. I N a n c y K n a p i k , certify that I am Secretary of the Corporation executing this release; that Nan c y K n a p i k who signed this release on behalf of the contractor was then _Vi.. � c.e. Wps e sa. d,e.n _ m-9,e c� T„, pg §fliAgorporation; that said release was duly signed for and on behalf of said Corporation by Authority of its governing body, and is within the scope of corporate powers: ..... Secs et�rr....�. ... - _...._ .... s Signature Corporate Seal Nancy Knapik Printed Name DEPARTMENT OF PUBLIC WORKS APPROVAL This project is acceptable for final approval and we recommend to the Board of Public Works that it be ordained so. • ������ Date: Construction Manager BO II,1I OF P1. BLIC-W R S APPROVAL Date: Gary A. ilot, Genevieve E. Miller, Member Laura O'Sullivan, Member Elizabeth A. Maradik, Member Member IM CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS PROJECT COMPLETION AFFIDAVIT PROJECT NAME Wastewater Treatment Plant Headworks Influent Gates lira roveq PROJECT NO. 117-026 FINAL $635,731.06 COST CONTRACT 12/12/2017 MAINTENANCE AGREEMENT 05/31/2022 SIGNED ENDS PROJECT Installation of Stainless Steel Isolation Gates and Electric Actuators DESCRIPTION WITNESSETH: The work under the above contract between the City of South Bend and the undersigned contractor having been completed, the City of South Bend, its officials and agents are hereby released from all claims and demands whatsoever arising under or by such contract, and that the contractor performed the work within the scope of the Specifications and Standards of the City of South Bend which were a part of the above Contract. Executed this 2 0 t h tem dayof of S e 2019 _ber , HRP Construction, Inc. Signature Company Name Nancy Knapik 5777 Cleveland Road Printed Name Company Address South Bend, Indiana 46628-9418 City/State/Zip WITNESS Before me, the undersigned Notary Public in and for said country and state, personally appeared per,, and acknowledged his/her signature to the above Project Completion Affidavit onJhe anti day of 5Prr�PmhPr .201 i is Cindy Printed N VANHESTE St.Joseph countyMy Commission Expires 3/06/24 Commission Number 681273 My Commission Fxnirnn County of Residence St. Joseph If the Contractor is a corporation, the following certificate will be executed. 1, Nancy Knapik certify that I am Secretary of the Corporation executing this release; that Nancy Knapik who signed this release on behalf of the contractor was then Vice P n R P r � @E 1A orporation that said release was duly signed for and on behalf of said Corporation by Authority of its governing body, and is within the scope of corporate powers: -r?V--, SecretaWs Signature Nancy Knapik Printed Name Corporate Seal DEPARTMENT OF PUBLIC WORKS APPROVAL This project is acceptable for final approval and we recommend to the Board of Public Works that it be ordained so. Constru � Date: Og- 23- Z019 ction Manager IIO IIID OF PUBLIC S APPROVAL • Gary A. Gilot, Presirl .11t �_ Elizabeth A. Maradik, Member Therese T! Date: �..� t �c2D�_ Genevieve E. Miller, Member Laura O'Sullivan, Member . Xt,..,A- MAINTENANCE BOND Bond No. MNT9270802 KNOW ALL MEN BY THESE PRESENTS: That HRP Construction Inc., PO Box 266, South Bend,, IN 46624-0266 as Principal, hereinafter call Contractor, and Fidelity and Deposit Company of Maryland dd Chicago, U., as Surety, hereinafter call Surety, are held and firmly bound unto of South Send, Indiana, Demutmcnt of Public Works, as Obligee, hereinafter called Owner, in the penal sum of kl,573,11 _, for the payment whereof Contractor and Surety bind themselves, their heirs, executors, administrators, successors, and assigns, jointly and severally, firmly by these presents. WHEREAS, Contractor has by written agreement, dated_ _ December 12, 2017 entered into a contract with Owner for Wastewater Treatment Plant Headworks Influent Bate lip rovernents in accordance with the General Conditions, the Drawings and Specifications, which contract is by reference incorporated herein, and made a part hereof, and is referred to as the Contract. NOW, THEREFORE, the condition of this obligation is such that, if Contractor shall remedy any defects due to faulty materials or workmanship, and pay for any damage to other work resulting therefrom, which shall appear within a period of three (3) year(s) from the date of substantial completion of the work provided for in the Contract, then this obligation to be void; otherwise to remain in full force and effect. PROVIDED, HOWEVER, that Owner shall give Contractor and Surety notice of observed defects with reasonable promptness. SIGNED and sealed this lst day of .o ust , 2019 C t C c Prin W a By Matthew D. Cain, President (Seal) (Seal) ZURICH AMERICAN INSURANCE COMPANY COLONIAL AMERICAN CASUALTY AND SURETY COMPANY FIDELITY AND DEPOSIT COMPANY OF MARYLAND POWER OF ATTORNEY KNOW ALL MEN BY T14ESE PRESENTS: That the ZURICH AMERICAN INSURANCE COMPANY, a corporation ofthe State of New York, the COLONIAL AMERICAN CASUALTY AND SURETY COMPANY; a corporation of the State of Illinois, and the FIDELITY AND DEPOSIT COMPANY OF MARYLAND a corporation of the State of Illinois (herein collectively called the "Companies"), by ROBERT D. MURRAY, Vice President, in pursuance of authority granted by Article V, Section 8, of the Ply -Laws of said Comps tuaies, which are set forth on the reverse side hereof and are hereby certified to be in full force and effect on the date hereof; do hereby noininate, constitute, and appoint Barbara E. PEARSON, Nicole L. BICKNELL, Mark E. WOBBE, Cheryl E. ALKIRE, Jennifer L. KASZNIA, William J. CERNEY, III, Theresa M. BURNS and Megan E. RIESENBERG, all of South Bend, Indiana, EACH its true and lawful agent and Attorney -in -Fact, to make, execute, seal and deliver, for, and on its behalf as surety, and as its act and deed: any and all bonds and undertakings, and the execution of such bonds or undertakings in pursuance of these presents, shall be as binding upon said Companies, as fully and amply, to all intents and purposes, as if they had been duly executed and acknowledged by the regularly elected officers of the ZURICH AMERICAN INSURANCE COMPANY at its office in New York, New York., the regularly elected officers of the COLONIAL AMERICAN CASUALTY AND SURETY COMPANY at its office in Owings Mills, Maryland., and the regularly elected officers of the FIDELITY AND DEPOSIT COMPANY OF MARYLAND at its office in Owings Mills, Maryland., in their own proper persons. The said Vice President does hereby certify that the extract set forth on the reverse side hereof is a true copy of Article V, Section 8, of the By -Laws of said Companies, and is now in force. IN WITNESS WHEREOF, the said Vice -President has hereunto subscribed his/her names and affixed the Corporate Seals of the said ZURICH AMERICAN INSURANCE COMPANY, COLONIAL AMERICAN CASUALTY AND SURETY COMPANY, and FIDELITY AND DEPOSIT COMPANY OF MARYLAND, this 5th day of March, A.D. 2019. ATTEST: ZURICH AMERICAN INSURANCE COMPANY COLONIAL AMERICAN CASUALTY AND SURETY COMPANY FIDELITY AND DEPOSIT COMPANY OF MARYLAND SEAL Assistant Secretary Vice President Dawn E. Brown Robert D. Murray State of Maryland County of Baltimore On this 5lh day of March, A.D. 2019, before the subscriber, a Notary Public of the State of Maryland, duly commissioned and qualified, ROBERT D. MURRAY, Vice President, and DAWN E. BROWN, Assistant Secretary, of the Companies, to me personally known to be the individuals and officers described in and who executed the preceding instrument, and acknowledged the execution of sa niv, and 'being by me duly sworn„ dcposcth and s;aiih, that he/she is the said officer of the Company aforesaid. and that the seals affixed taa the preceding instrument are the Corporate Seals of said Companies, and that the said Corporate Seals and the signature as such officer were duly affixed and subscribed to the said inslwtnent by tlic atuthority, ntud direction of the said Corporations. IN TESTIMONY WHEREOF, I have hereunto set my hand and affixed my Official Seal the day and year first above written. 1r'W� irkr4r„`r:, /l }} �f��rlo9aYWl9A.w!M:4 �s Constance A. Dunn, Notary Public My Commission Expires: July 9, 2019 POA-F 044-4495 EXTRACT FROM BY-LAWS OF THE COMPANIES "Article V, Section 8 tt�aa ads ara 1" rct. The Chief Executive Officer, the President, or any Executive Vice President or Vice President may, by written instrument under the attested corporate seal, appoint attomeys-in-fact with authority to execute bonds, policies, recognizances, stipulations, undertakings, or other like instruments on behalf of the Company, and may authorize any officer or any such attorney -in -fact to affix the corporate seal thereto; and may with or without cause modify of revoke any such appointment or authority at any time." CERTIFICATE 1, the undersigned, Vice President of the ZURICH AMERICAN INSURANCE COMPANY, the COLONIAL AMERICAN CASUALTY AND SURETY COMPANY, and the FIDELITY AND DEPOSIT COMPANY OF MARYLAND, do hereby certify that the foregoing Power of Attorney is still in full force and effect on the date of this certificate; and I do further certify that Article V, Section 8, of the By -Laws of the Companies is still in force. This Power of Attorney and Certificate may be signed by facsimile under and by authority of the following resolution of the Board of Directors of the ZURICH AMERICAN INSURANCE COMPANY at a meeting duly called and held on the 15th day of December 1998. RESOLVED: "That the signature of the President or a Vice President and the attesting signature of a Secretary or an Assistant Secretary and the Seal of the Company may be affixed by facsimile on any Power of Attorney ... Any such Power or any certificate thereof bearing such facsimile signature and seal shall be valid and binding on the Company." This Power of Attorney and Certificate may be signed by facsimile under and by authority of the following resolution of the Board of Directors of the COLONIAL AMERICAN CASUALTY AND SURETY COMPANY at a meeting duly called and held on the 5th day of May, 1994, and the following resolution of the Board of Directors of the FIDELITY AND DEPOSIT COMPANY Ol' MARYLAND at a meeting duly called and held on the 10th day of May, 1990. RESOLVED: "That the facsimile or mechanically reproduced seal of the company and facsimile or mechanically reproduced signature of any Vice -President, Secretary, or Assistant Secretary of the Company, whether made heretofore or hereafter, wherever appearing upon a certified copy of any power of attorney issued by the Company, shall be valid and binding upon the Company with the same force and effect as though manually affixed. i I Es, I"Iiv1i"11'K 1 I1 I' I have het into subscribed my name and affixed the corporate seals of the said Companies, this day of t1 I. 000" Viso. as . SEAL Ail Brian M. Hodges, Vice President TO REPORT A CLAIM WITH REGARD TO A SURETY BOND, PLEASE SUBMIT ALL REQUIRED INFORMATION TO: Zurich American Insurance Co. Attn: Surety Claims 1299 Zurich Way Schaumburg, IL 60196-1056 BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date September IL) 2019 Department Name Jacob M. Klosinski Ert ineeriau l Utilities BPW Date Se tember 24 2019 Phone Extension Ext. 9496 iwi�auuwiui �mmmm��w uimwrm a� �unwd;�wrswrum�m000000mioumwmomomomomommwmo�m�marcrcemamwnuorere Required Prior to Submittal to Board ......... _..._ ___............... w BPW Attorney ® Attorney Name Clara McDaniels Dept. Attorney F-1 Attorney Name Purchasing Check Pl? the A priat Item Type Professional Services Agr emet Contract l u Open Market Contract ❑ Amendment/Addendum Bid Opening ❑ Bid Award E] Quote Opening ❑ Quote Award E] Proposal Opening [:] C/O & PCA No. ❑ Chg. Order, No. ❑ Traffic Control Other: Company or Vendor Name New Vendor MBE/WBE Contractor Project Name Project Number Funding Source Account No. Amount Terms of Contract Purpose/Description Amount of Previous Amount Current Percent of Change New Amount Information All Submissions LJ Proposal F-1' Special Purchase, QPA ❑ Req. to Advertise ❑ Reject Bids/Quotes ® PCA E] Resolution E] Ease./Encroach ❑ Title Sheei HRP Construction, truction,Inc. (South ............nd Indiana) ut Bet. Yes If Yes Approved by Purchasing ® No �❑ MBE Completed E-Verify Form Attached ❑❑ No WBE WWTP 117-0Headworks Influent Gates Improvements .m._26 � �.�A,,,,.�....�. ................... Wastewater Capital Account 642-0630-415-43-66 The Division of En inecring and Division of Utilities request the Board of Public Works- lW oral of 1't o'ect Com alctr tlLAf Cdavit for Project No. 1 I i 026 WW [ P Head mks Influent Gates Ian r�gments. All work is cornple ........ Increase $ Decrease $ ) Increase �����% Decrease _( % Increase % Total Percent of Change: Decrease ( %) Time Extension Amount New Completion Date:�� INTER -OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING TO: Members of the Board of Public Works Eric Horvath, Director of Public Works Clara McDaniels, Board of Public Works Attorney Linda Martin, Clerk of Board of Public Works FROM: Al Greek, Director of Utilities Jacob M. Klosinski, Assistant City Engineer SUBJECT: Agenda Request Form — Project Completion Affidavit 117-026 Wastewater Treatment Plant Headworks Influent Gates Improvements DATE: September 16, 2019 ar�wrownw iuW�iruuu .. .. macmmeew .amw�au �uwnvnunrn o u,.:ra�¢rwrcam�rt uimrr. uu mK�rUn�auvrtmm�up�maumum�,m�;m�acm^a�ioxm;iwti;.uud�irew,�riu�i�rowvwno„�iwnm����;e�uauumws�.ww un ax mmuotaa^ruu .�rouu�mssv . llww.warw rv�aa.wrmmv�mrv. ru..�riwnm�w The Division of Engineering and Division of Utilities request the Board of Public Works' approval of the Project Completion Affidavit for Project No. 117-026 Wastewater Treatment Plant Headworks Influent Gates Improvements. All work is complete and all new influent gates are operational. The Original Contract Sum: $966,500.00 Final Project Cost as a result of previously approved Change Orders: $635,731.06 Substantial completion was established on schedule. Seeding and restoration efforts were completed in the Spring when weather was acceptable for seed application. All punch list items are complete. This project is completed with a total cost savings of $330,768.94 in comparison to the original bid price of $966,500.00. This was a result of a materials change from cast iron gates to stainless steel gates. Construction was completed for a total cost of $635,731.06 (-34.22%). The funding source for the project is Wastewater, Capital Account (642-0630-415-43-66). If there are any questions regarding the subject project, please contact Al Greek (Ext. 4210) at the Division of Utilities or Jacob M. Klosinski (Ext. 9496) at the Division of Engineering.