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Home My WebLink AboutOpening of Proposals - Road Reconstruction for Olive St in LaPorte District - United Consultingletter of interest TO PROVIDE PROFESSIONAL SERVICES Road Reconstruction of Olive Street FROM PRAIRIE AVENUE TO TUCKER DRIVE Des #1400637 Road Reconstruction of Olive Street FROM PRAIRIE AVENUE TO TUCKER DRIVE September 18, 2019 Board of Public Works 227 W Jefferson Blvd., Suite 1316 South Bend, IN 46601 RE: Road Reconstruction, for Olive Street from Prairie Avenue to the railroad south of Tucker Drive, in the City of South Bend, St. Joseph County, Indiana (Des # 1400637) in LaPorte District Dear Selection Committee, UNITED CONSULTING is a proven leader in Consulting Engineering Services throughout Indiana. Our approach to every project centers around extensive communication and providing the highest level of service to our clients. Our team has been assembled to match our expertise with your project so you can gain the highest value through protecting the City's investment in this project. We have chosen Bret Smiley as our Project Manager for the reconstruction of Olive Street. Bret is sought after by many of our clients throughout the State. His engaging personality creates an atmosphere in the field as well as the conference room during meetings where things get done. He is able to establish an environment where the entire team --client, designer, inspection team, and contractor --can collaborate to easily and quickly solve any problem that may arise on the project. His leadership ability saves time and money, which results in on -time and on -budget projects. Bret has plenty of backup within UNITED. Our principal contact, Bill Hall, our Department Manager, Brian Miller, and our Field Operations Manager, Chris Miller have over 87 years of combined hands-on experience in the construction of high -profile and complex projects. This support team brings value through the extensive relationships built with City Officials, contractors, INDOT, and regulatory agencies. UNITED would like to thank you for an opportunity to share our story and for the opportunity to partner with you on this important project. We are confident that a team consisting of the City and UNITED will bring success and will result in a rewarding experience for everyone. We respectfully ask that you select our firm for this project. We look forward to working with you. Sincerely, UNITED CONSULTING Terry Minix Business Development LETTER OF INTEREST TO PROVIDE PROFESSIONAL SERVICES ! UNITED CONSULTINGPAGE 1 Road Reconstruction of Olive Street FROM PRAIRIE AVENUE TO TUCKER DRIVE TEAM ORGANIZATION South Bend ALICIA CZARNECKI, Ell Project Engineer Department Manager BRIAN MILLER Construction Inspection .......................................... .....:.......... .......... ........................ . .. Quality Control Project Manager CHRIS MILLER BRETSMILEY Field Operations Manager Construction Inspection Inspector Inspector RESOLUTION GROUP JAY NIEDERHAUSER DBE Construction Inspection TEAM MEMBER SERVICE DBE? % United Consulting 13.1 97% Resolution Group, Inc, 13.1 3% CLIENT LIAISON TERRY I Business Development CELL: 574-207-3543 EMAIL: Terry.Minix@ucindy.com PRINCIPAL CONTACT BIL,L IU PE Vice President 8440 Allison Pointe Blvd.. Suite 200 Indianapolis, IN 46250 OFFICE: 317-895-2585 CELL: 317-501-7491 EMAIL: Bill.Hall@ucindy.com LETTER OF INTEREST TO PROVIDE PROFESSIONAL SERVICES I UNITED CONSULTINGPAGE 2 Road Reconstruction of Olive Street ahCE...��^� � FROM PRAIRIE AVENUE TO TUCKER DRIVE �� PROJECT MANAGER BRET I Project Manager Bret's role on this project will be a hybrid of onsite project management, cost -saving ideas, project liaison, inspector, and communications expert. His experience will allow him to identify project issues before they become problems and communicate timely recommendations for cost-effective solutions. Bret will keep all stakeholders informed of any project impacts to ensure the project stays on schedule and is completed to the City's vision. RELEVANT EXPERIENCE ,t6TLf TTTTE".T REC0HSTAUCTi,C)N ISTPRiLtWtillll...... IROAD TO WTt"1�i TITAiD), CARMEL, 04, Construction Project Manager. This project consisted of nearly one mile of both roadway reconstruction and new road construction over new terrain. The project included construction of a new roundabout configuration located on a new alignment near the existing 146th Street and Ditch Road intersection. In addition to the roundabout, 146th Street was reconstructed from Springmill Road to the new roundabout alignment. A new pavement section was constructed to support the growing traffic demands in the area. Bret assisted the County in defending a very difficult situation created by pavement policy changes by INDOT during the project. As part of Bret's hard work and detail in documentation, he saved Hamilton County approximately $550,000 on a change order claim on the 146th and Ditch Road project. New multi -use paths and concrete curbs enhanced the area for pedestrian use and made the area safer for all modes of transportation. The new terrain roadway project incorporated approximately 500,000 cubic yards of borrow material obtained from two on -site borrow pits. I�1ANGELINE ROAD R10LJ N TA B,110LJT, T'ARMELa, P4. Construction Project Manager. The project consisted of the reconstruction of a two-lane urban bridge over Little Cool Creek and roundabout intersection of Rangeline Road and Smokey Row Road. A cemetery, located within close proximity of the project, created special concerns for limited right-of-way access for the construction of the project as well as major existing utilities including a power substation which required constant communication and supervision. Additionally, as the first component of future Rangeline Road updates, this "Fast Track" project was completed in 12 months. LETTER OF INTEREST TO PROVIDE PROFESSIONAL SERVICES ] UNITED CONSULTING PAGE 3 r" Ile Road Reconstruction of Olive Street FROM PRAIRIE AVENUE TO TUCKER DRIVE TECHNICAL UNDERSTANDING The existing site conditions consist of several businesses throughout the project limits. Most of these businesses are located on the northern portion of the project, while the south end is mostly residential, with a few scattered businesses. The roadway to be reconstructed is currently Portland Cement Concrete Pavement (PCCP), except for the very south end which is asphalt. Currently, the project is slated for a November 10, 2020 letting. The scope of the work will include the reconstruction of the pavement on Olive Street from 100 feet north of Prairie Avenue to approximately 390 feet south of Tucker Drive. The typical roadway will consist of two 11- foot travel lanes with a 12-foot auxiliary turn lane along the centerline. A majority of the roadway cross-section will be composed of 10-inch QC/ QA PCCP on compacted stone subbase on Type III treated subgrade. In order to accommodate street parking, the plans include an eight -foot parking lane along the west side of the roadway from Ewing Avenue to Calvert Street. Upgrades to the existing traffic signal located at the Prairie Avenue (SR 23) intersection will help to improve traffic flow. In addition to the roadway improvements, the project will coordinate with Norfolk Southern Railroad contractors as they replace the at -grade crossing. Additional railroad work will include the installation of new signal arms and a pedestrian gate and handrail system. Pedestrian -friendly improvements include a newly constructed concrete shared -use path which will be eight-feett in width, allowing it to accommodate multiple forms of pedestrian traffic. The existing concrete sidewalk will be replaced with a new five-foot concrete sidewalk. ADA- compliant ramps and crossings will be placed in planned locations. For added safety, new ornamental light poles with LED lighting will be installed from Prairie Avenue to just north of the Norfolk Southern Railway crossing. Supplementary construction items of note are the total length of the project is slightly less than % of a mile and construction will take place in two phases, while maintaining one-way traffic. Multiple driveway approaches, including both residential and commercial will be affected by both phasing and when the drives are reconstructed. To increase the necessary site drainage, just over 6,300 feet of storm sewer will be installed, helping to illuminate combination sewer concerns. Due to the significant roadway construction, erosion control and site drainage must be monitored, anticipated, and controlled at all times. We expect multiple temporary erosion control measures will be implemented and maintained throughout construction. Silt fence, riprap, check -dams, rock berms and sediment traps, temporary seeding and mulching, and dewatering stations will be incorporated throughout the project limits. LETTER OF INTEREST TO PROVIDE PROFESSIONAL SERVICES f UNITED CONSULTINGPAGE 4 Road Reconstruction of Olive Street FROM PRAIRIE AVENUE TO TUCKER DRIVE MAINTENANCE OF TRAFFIC UNITED Consulting — The most current plan set details three phases of construction. Access to all homes, businesses and Calvert Street are to be maintained at all times, along with emergency vehicles and postal access. All truck traffic, except deliveries to local businesses, are to use Prairie Avenue/SR 23 from the south during Phase I and Phase II construction. Phase I includes the reconstruction of Olive Street and the installation of new storm sewer main and structures in the northbound half of Olive Street from Prairie Avenue to the Norfolk Southern Railroad south of Tucker Drive. One-way traffic northbound on Olive Street will utilize the existing southbound section of pavement during this phase. During this phase, traffic will utilize the posted detour route along Sample Street and Prairie Avenue/SR 23. Phase III includes the reconstruction of the southbound half of Olive Street and the installation of new storm sewer structures from Prairie Avenue to the Norfolk Southern Railroad south of Tucker Drive. One-way traffic northbound on Olive Street will utilize the newly constructed northbound section of pavement during this phase. The intersection of Indiana Court will also be constructed in multiple phases to allow access to Olive Street from the west. During this phase, traffic will utilize the posted detour route along Sample Street and Prairie Avenue/SR 23. Phase III Olive Street shall be open to traffic in both directions. This phase includes any remaining work that was not required to be completed in phase I and 11, but will be completed under traffic. LETTER OF INTEREST TO PROVIDE PROFESSIONAL SERVICES I UNITED CONSULTINGPAGE 5 p 4CE _1865 Road Reconstruction of Olive Street FROM PRAIRIE AVENUE TO TUCKER DRIVE PROJECT (MANAGEMENT IDEAS E S T () 14 E M E E TINGS Bret will conduct Milestone Meetings which will offer an opportunity for City representatives to stay abreast of critical events. City representatives will be invited to join the contractor's superintendent along with Bret to tour the project site upon completion of key milestone events. By offering Milestone Meetings, City personnel are given the flexibility to save valuable time in their busy schedules which would otherwise be tied up by frequent attendance at weekly or bi-weekly progress meetings. At each meeting, the contractor will present an updated schedule and communicate when the next key milestone will be completed. These milestones will be determined when the contractor submits the construction schedule for review. The proactive field checks keep the City informed of real-time progress and allows representatives to discuss any trouble areas, areas of concern, or recommended change in the field. SCHEDUI 1111,14G I) T E SIj !D j E N T I j C T j f'°,f' f O C014CERNS Bret will provide a schedule overview analysis on a bi-weekly basis to the Project Engineer, Alicia Czarnecki, and the contractor to identify anomalies in the construction schedule and allow project personnel to quickly identify scheduling and budget issues. A comparison of planned versus actual time and any differences, positive or negative, can be reviewed, assessed, and mitigated before becoming an issue. The following chart illustrates an example of a schedule analysis. Subbase z o Subgrade Backfill w a O Pipe Install Schedule Analysis Example 0 O.5 1 1.5 2 2.5 3 3.5 WEEKS Difference N Actual A•' Planned LETTER OF INTEREST TO PROVIDE PROFESSIONAL SERVICES I UNITED CONSULTINGPAGE 6 Road Reconstruction of Olive Street FROM PRAIRIE AVENUE TO TUCKER DRIVE PROJECT MANAGEMENT IDEAS 5 Key Steps to Successful Project Management I. Conduct an overall constructability review (identify key components) ® Review the contractor's schedule of operations ® Analyze key periods when inspection is most critical ® Identify when testing and DBE assistance will be necessary 5. Review and turnaround of project -critical submittals Upon Notice -to -Proceed, UNITED will work with the awarded contractor to obtain a preliminary schedule of operations. Our assigned project manager, Bret Smiley, will then begin to work on scheduling staff and managers to create a support staff schedule. Identifying critical construction periods will allow Bret to know when inspection and testing services will be needed most. This ensures the inspection budget is utilized in the most effective and cost-efficient way to maximize the benefits realized from each dollar spent. The following chart illustrates an example of a support staff schedule. 30 25 CU a 20 0 15 10 0 5 0 Slchpdulp Onalvcic FYamnla Paving Concrete Subgrade & Storm Sewer Excavation Subbase & Drainage CONTROLLING OPERATION Primary NI Testing 9 DBE Inspection LETTER OF INTEREST TO PROVIDE PROFESSIONAL SERVICES I UNITED CONSULTINGPAGE 7 Road Reconstruction of Olive Street FROM PRAIRIE AVENUE TO TUCKER DRIVE RAILROAD COORDINATION �TVNITED t onsufff - :. Coordination with the railroad is a large component of any project involving a roadway crossing over a railway. The two most important issues that typically need to be resolved when constructing a project within railroad jurisdiction are: ® Direct coordination with the railroad 2. Communication with their onsite representatives According to the most recent available plan sheets, this project will be required to work with the Norfolk Southern Railroad (NSRR). UNITED has extensive experience in managing projects which are directly impacted by the various railroads. UNITED has designed, inspected, and managed numerous projects which require our personnel to work directly with railroads and their representatives. Some examples of projects involving railroad coordination are: Shadeland Avenue and Post Road Rehabilitation projects in Indianapolis, Avon Avenue Bridge in Avon, and CR 200 in Columbus. Our recent experiences have taught us that coordination will be required for all contractor equipment crossings and material deliveries. A few major coordination issues will include: ➢ Any railroad drainage ditches must remain open and functional throughout construction. ➢ All means and methods of work performed within the project site must conform to railroad standards. ➢ A railroad representative requires 72 hours advanced notice and a flag person must be scheduled two weeks in advance. COST -CONTAINMENT Project Cost Control - Un!Aed's Pan of Acdorli Keep change orders below 3°i° UNITED will research all claims and will Presents Alicia with solutions instead of help provide effective solutions problems Quick turnaround on Shop Drawings and Identify all required documents and work Keeps construction on schedule and Approvals with the contractor to deliver submittals eliminates potential construction delays ahead of schedule Eliminate construction delays Solve construction related issues at the Reduces the time South Bend staff has to project level through communication and commit to project -related concerns information Protect the project budget Verify all project quantities weekly South Bend will know where the budget and discuss at all progress meetings, stands at all times, empowering city especially major items such as sub -base, representatives to make informed bituminous HMA items, and PCCP decisions Coordination with railroad and utilities UNITED will assist the contractor Protects the project schedule by making with coordination efforts and invite sure conflicts or project impacts are all impacted utilities and NSRR discovered early and resolved quickly representatives to all progress and coordination meetings LETTER OF INTEREST TO PROVIDE PROFESSIONAL SERVICES I UNITED CONSULTINGPAGE 8 Road Reconstruction of Olive Street FROM PRAIRIE AVENUE TO TUCKER DRIVE COMMUNICATION PLAN UNITED understands that while performing construction inspection services for the Olive Street Corridor project, our client is you, the city of South Bend. As the onsite representative for the City, it is our responsibility to ensure the project is built to your intended vision while safeguarding the budget and public perception. One of the keys to success is how the public perceives a project. Success is not only measured in how the project looks and functions after it is completed, but how the project was handled during the entire construction process. Our assigned project manager, Bret Smiley, and his past experience of working around projects surrounded by both business and residential areas will enable our team to anticipate potential problems before they arise and offer viable solutions to address any issues before they can escalate. UNITED will continue the excellent quality of communication that our clients have come to expect. In order to accomplish our goal, we will execute the following communication plan. UNITED will offer to hold an open meeting in a facility in the vicinity of the project immediately after the successful bidding of the project. The agenda for the meeting will include the following: W ➢ Identify the expected schedule of activities and when they will likely begin. ➢ Provide an overall concept of how the construction process will proceed. ➢ Introduce the project manager (Bret Smiley) to the businesses, residents, and school representatives and provide direct lines of communications to contact him with questions. ➢ Answer public questions. Bret Smiley will personally make contact with neighboring property owners and businesses that might be impacted by the project or construction traffic. Bret will communicate the construction schedule with the property representatives and send monthly updates showing project progress and any changes. Our team will make sure the contractor is aware of any streets that are restricted to oversized loads/weight limits in the area and any other nearby streets. A few critical areas of communication include: ➢ New Life Ministry ➢ Residential Properties ry ➢ Belle Way Service ➢ SR 23 Intersection ➢ Warehousing and Logistics Property Bret will conduct weekly progress meetings at the construction field office and will make meeting minutes available to interested parties. During each meeting, Bret will update everyone on work completed to date and discuss the upcoming schedule. Any impacted utilities will also be asked to attend until their work is complete or no longer in conflict. UNITED will maintain continuous communication with Alicia Czarnecki through meetings, phone calls, and emails. The purpose of this communication is to ensure we clearly understand and execute your expectations. WP re cortfideint the extra steps outLinedthis l uau will go a Long way towards addressing fand, eLiminating difficuLt situations that wouLd, otherwise aris(I., due to cori�vlinunicatlon issues, LETTER OF INTEREST TO PROVIDE PROFESSIONAL SERVICES I UNITED CONSULTINGPAGE 9 Road Reconstruction of Olive Street FROM PRAIRIE AVENUE TO TUCKER DRIVE RELEVANT PROJECT EXPERIENCE 10 PH 'R. E E' IIRECONs i ituc rION MIND W111DIIENING CITY OF JEFFERSONVILLE, INDIANA This project included the reconstruction and widening of 10th Street in Jeffersonville from four to five lanes. The fifth lane was turned into a center turn lane. The improvements extended from Dutch Lane/Penn Street to Reeds Lane along 10th Street. UNITED performed the construction inspection which included the installation of new curb and gutter, storm sewer system, sanitary sewer, retaining walls, new pedestrian -friendly and aesthetically pleasing sidewalks on both sides of the road, new ADA-accessible curb ramps, drive approaches, four new intersections with decorative traffic signals, decorative street lighting, and signage. Special attention had to be given to maintain the high volume of pedestrian traffic on this major thoroughfare throughout the duration of the project. NSTI TI COST: $15 million E NUE III F DWIDG E AND ItOU11HDABOUT TOWN OF AVON, INDIANA UNITED provided limited plan review, construction management, and inspection services for this locally - funded project featuring the following items: ➢ Two-lane bridge over CSX Railway ➢ Roundabout configuration at Avon Avenue and CR 25 S ➢ 3/4 a mile of new concrete pavement ➢ Sidewalks and ADA-accessible ramps ➢ 879 feet of MSE retaining wall ➢ New turn lane and signal modification at US 36 The bridge, roundabout, and mainline pavement were constructed and open to traffic in just under eight months, thanks to an acceleration initiative implemented by the Town. Project challenges included constructing the south end of the project under traffic and maintaining access to residents, businesses, and Avon Schools during construction throughout the project limits. Portions of the projects were coordinated with Avon Schools to be constructed during spring, summer, and fall breaks, as to not disrupt bus schedules or afterschool activities. CONSTRUCTION COST® $10 million ii AndY Crouch ��Ryan Cannon City of Jeffersonvillef, f / Town of Avon City Engineer �0��%%/%�� Public Works Manager i/% ,% 317.272.0948 812.285.6476 LETTER OF INTEREST TO PROVIDE PROFESSIONAL SERVICES I UNITED CONSULTING PAGE 10 Road Reconstruction of Olive Street FROM PRAIRIE AVENUE TO TUCKER DRIVE RELEVANT PROJECT EXPERIENCE M TIZEET EXTENSION FROM "TO IIBODEN ROAD HAMILTON COUNTY, INDIANA The project included the extension of 146th Street from SR 37 to Boden Road. It was designed as a four -lane urban section to allow for a future six -lane urban expansion including a landscaped median, rnuifi-use paths, and curb and gutter. The project included three miles of new roadway combined with pavement reconstruction and widening and the construction of two new bridges, This new roadway serves as a corridor connection between SR 37 and I-69. The project was a fast -track project that was completed in 18 months as a joint -venture between Hamilton County and the city of Noblesville. This roadway extension and added travel lanes project necessitated the completion of an Environmental Assessment. Major environmental services investigated during the completion of this documentation included a ,oise analysis, wetland determination, and delineation. It also included coordinating with the local MPO to ensure compatibility with the Regional Transportation Plan and air conformity analysis. The project resulted in extensive coordination with the Indiana Department of Environmental Management and the US Army Corps of Engineers due to project impacts upon wetlands. CO ,91NI" RucriOT' $6 million �x�'��Itl�a SPRING ILI � IIIP III EXTENS101114 CITY OF CARMEL, INDIANA Spring Mill Road was reconstructed from Main Street to 106th Street. The pavement was reconstructed into a boulevard section with pedestrian facilities and a new roundabout at the intersection of 111th Street. The roadway Included new drainage features with complex hydraulic modeling to account for the existing detention ponds throughout the project limits. The project had an accelerated schedule, The reconstruction included short-term closures and one- way traffic patterns during maintenance of traffic. The project traversed numerous neighborhoods and several key businesses. In order to build a positive project perception, the project team met with the stakeholders to communicate how the project was going to be constructed and the duration of the phases. The early communication allowed thieir concerns to be alleviated through creating an understanding of why project decisions were made. CONSTRUIC'TION COST. $15 million / �j 4 IIIII F" REFI IIIlllli,jT�� i Joel Thurman Chris Ogg Count �Hamilton t j r Y tg City ' of Carmel l/ Acting County Engineer! Assistant City Engineer a317.773.7770 �r� 317.571.2436 LETTER OF INTEREST TO PROVIDE PROFESSIONAL SERVICES I UNITED CONSULTING PAGE 11 Standard RFP Form Ver. 8-22-18 (Rev. 06-27-18) Des. #: 1400637 Affirmative Action Certification (AAC) for Disadvantaged Business Enterprises (DBE) I hereby certify that my company intends to affirmatively seek out and consider Disadvantaged Business Enterprises (DBEs) certified by the State of Indiana's DBE Program and the Kentucky Transportation Cabinet (KYTC), DBE Program to participate as part of this, proposal, An Agreement between INDOT and KYTC established reciprocal acceptance of certification of DBE firms in their respective states under the Unified Certification Program (UCP) pursuant to 49 CFR §26.8 1 (e) and (f). I acknowledge that this certification is to be made an integral part of this proposal. I understand and agree that the submission of a blank certification may cause the proposal to be rejected. I certify that f have consulted the following DBE websites to confirm that the firms listed below are currently certified DBEs: fNDOT: httlas:// rat<aI I'LS tilIalJn' �Ivll I [I'ocator� KYM —Ll---piiLllllr), -L' 3 J,FYI reqQJY.� Ll- 3t�ineqs-Levelo I certify that I have contacted the certified DBE's listed below, and if my company becomes the CONSULTANT, these DBEs have tentatively agreed to perform the services as indicated. I understand that neithet, my company nor I will be penalized for DBE utilization that exceeds the goal. After contract award, any change to the firms listed in this Affirmative Action Certification to be applied toward the DBE goal must have prior approval by INDOT's Economic Opportunity Division. I. DBE Subconsultants to be applied toward DBE goal for the RFP item: Certified DBE Name Service Planned Estimated Percentage to be Paid* Resolution Group 13.1 3% . . . .......... —.- . . .... . ... . .... . ..... % . . ... . . ....... . ............... . ..... . . ....... .. . .......... % .................. % 11. DBE Subconsultants to be utilized beyond the advertised DBE goal for the RFP item: Certified DBE Name Service Planned Estimated Percentage to Estimated Perce, be Paid* 0 0, 0 0 . ..... . . ........ . ..... . ..... % % Estimated Total Percentage Credited toward DBE Goal: 3% Estimated Percentage of Voluntary DBE Work Anticipated over DBE Goal: n/a Company Name: -71 United Consulting Signature: Date: It is understood that these individual firm percentages are estimates only and that percentages paid may be greater or less as a result of negotiation of contract scope of work. My firm will use good faith efforts to meet the overall DBE goal through the use of these or other certified and approved DBE firms. C CD G O N IV CD v •A Q 3 v o p 0 CD v 3 3 cn � 1. 0 0 o 0 3 v O O 0 v m Q � ca v- 0. Cn 0 CD CD v -L 0 =;; S i0U O mm 0 N =O c ncP • 3 C -a (D O C 0 7 Fn• - d Ul 0.0 m 0 m0 0 �. o 3• 0 � m O� N O O C) C N �a Eli o w o � v v CD CD CD Q C) N C.0 N C) N 0 O CC) CD Q 0 s= (D C) w N O N N N C) CD CD h cD O Q m O 5, =3 G) CD -1 O v C: CD _0 O