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Home My WebLink AboutAward Quotation - 315 & 319 W Jefferson Electrical Repairs Project No 119-064Q - Elite Electrical LLC1316 COUNTY -CITY BUILDING PHONE 574/ 235-9251 227 W. JEFFERSON BOULEVARD PEACE �U '" FAX 574/ 235-9171 SOI ITH BEND_ INDIANA 46601-1930 CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARDIC WORKS September 24, 2019 Aaron McMann Elite Electrical LLC 50654 Teall Road Bristol, IN 46507 RE: Quotation Award — 315 & 319 W. Jefferson Electrical Repairs — Project No. I I9-064Q Dear Mr. McMann: The Board of Public Works at its meeting held on September 24, 2019, awarded the above referenced quotation to you in the amount of $42,750. Please forward the following documents i to my attention for Board of Public Works approval: 1) One (1) original of the Contract (enclosed); and 2) Certificate of Insurance naming the City of South Bend as an additional insured. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, Linda M. Martin, Clerk Enclosure GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK LAURA L. O'SULLIVAN THERESE J. DORAU INTER -OFFICE MEMORANDUM. DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING TO:: Linda M. Martin, Clerk Board of Public Works FROM: Zach Hurst, Project Engineer SUBJECT: Award Quote - Project No. 119-064 Q 315 & 319 W. Jefferson Electrical Repairs DATE: September 16, 2019 a�/Np!49��9uap Nv.CStw)INNI t��JpiNrt�NiCNY��..MOMOM.NIA'tl�W6M0�Ni Nn�Ve U-0yUYINVUVdv�vaN;iPo,Poi'u'NV��WWiWPttlIIJJdd'Jl Pl�wWptM�4A00:91AYlAa1Wh%uNnutt+,'ll�S�ti i;�i UW Gu'�u''nvOd Sprv' r amvn'c'am rsxh PiYw vn�umwm¢u¢wmui�. b ONNAi MNNFNr.OelNV11AT,1Y9fi10 W4091Wlltlsavun rliwnot On September 10 2019, the Board of Public Works opened and read quotes for the above project. I have reviewed them and found them correct and complete. A summary of the quotes is below: Contractor Quote Amount Elite Electrical, LLC $42,750.00 Brite Electric, Inc. $66,400.00 Martell Electric, LLC $72,500.00 Herrman & Goetz, Inc. $78,662.00 I recommend award of a contract for the Electrical Repairs for 315/319 W. Jefferson to the lowest responsive / responsible quote, Elite Electrical LLC in the amount of $42,750.00. Funds have been appropriated from River West DA TIF (324-1050-460-42.02). Please call with your questions (3057). �qy1 Y"W INd its , e, . CITY OF SOUTH BEND, INDIANA PROJECT NAME: 315 & 319 W. Jefferson Electrical Re aims PROJECT NO. 119-064 Q QUOTES DUE Tuesday, September 1011, 2019 9:30am Local Timed _ Date: Address: City/State/Zip: (Must be completed for all quotes. Please type or print) _ Firm: tiICtC ..I... _ ...�O 5 e, Br Sfio .� tl4S6 Telephone Number: -(S—7 ) 9 to 8 — P d 0-7 Agent of Bidder (if Applicable): Pursuant to notices given, the undersigned offers to furnish labor and/or material necessary to complete the public works project of: Electrical Repairs at 315 W Jefferson Boulevard the City of South Bend, Indiana, in accordance with plans and specifications prepared by: The Cit y. of South Bend, Department of Public Works and Cressy Commercial Real Estate and dated , 09/03/2019 _ for the sum of (enter the Total Quote as shown on the Proposal) n r Sum f lQuote s�Altem Q r A 4 4 P let': $ L 7 �0 •0 o (Alternates shown on Proposal) Numerical) If alternative quotes apply, the undersigned submits a proposal for each in accordance with the notice. Any addendums attached will be specifically referenced at the applicable page. If additional units of material included in the contract are needed, the cost of units must be the same as that shown in the original contract if accepted by the City of South Bend. If the quote is to be awarded on a unit basis, the itemization of the units shall be shown on a separate attachment. By Mn ) (Printer Name of Parson Signing) ACCEPTANCE The above quote is accepted this 2 �.. _._._ day of Subject to the following conditions: Genevieve E. Miller, Member lttest: Dorau, eber Linda M. Mahin, Cler Version 4/2/2019 Page - 7 Public Works Quote QUOTE/PROPOSAL CITY OF SOUTH BEND V V6tl PROJECT NAME 315 & 319 W. Jefferson Electrical Repairs PROJECT NO. 119-064 Q QUOTES DUE Tuesday. September 10ei, 2019 9:30am Local Time �... . e Item No. Description_ Quantity Unit Unit Price Total Amount ..ww.. .._. _... _... Electrical Repairs as per XVII of �1 Specifications 1 LSUM y 7 sp, 0 0 $ 1 a 75-0• 00 Total Amount of Quote $ Lof'�S� , o� Firm: Address: City/State/Zip: E 1t e �I�...-firL L C Telephone Number: d 4 —7 Fax Number: (57 16 3 51q tZ C By (Signatures) (Printed Name of Person Signing) Version 4/2/2019 Page - 11 Public Works Quote BOARD OF PUBLIC WORKS CITY OF SOUTH BEND 1NDIANA PUBLIC WORKS CONTRACT THIS AGREEMENT, made and entered into this 24th Day of September, 2019, by and between, Elite Electrical LLC, 50654 Teall Road, Bristol, IN 46507, HEREINAFTER called the Contractor, and the Board of Public Works herein called the "Board". WITNESSETH: That the Contractor covenants and agrees to make the following improvement, as fully set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans, and Bid Proposals, all of which are set forth as a part of this Contract, for: PROJECT NO. I I9-064Q DESCRIPTION: 315 & 319 W. JEFFERSON ELECTRICAL REPAIRS COMPLETION DATE: SEE SPECIFICATIONS AMOUNT: $42,750 FUNDING: RWDA TIF The unit prices for this improvement were those prices as received and accepted by the Board on the loth Day of September, 2019. The Contractor further agrees to notify the Engineer when this improvement is completed. This notification shall be in the form of a Completion Affidavit, signed by the Contractor. Upon final acceptance of the improvement by the Engineer, the Contractors final estimate will be presented to the Board for final Payment with one (1) copy of the Completion Affidavit and one (1) copy of a Waiver of Lien. BOARD OF PUBIA W KS ELITE ELECTRICAL, LLC Gary A ilot, President EI .. beth A. %« da , Member Printed Name mm mm......_._...._.._._..._._._.........._�._ ........ �.. Genevieve E. Miller, r; L. O Sullivan Signature Member �> n� �� Therese J ora Member ttest: Linda M. Martin, Clerk CERTIFICATION (To be completed if Contractor is a Corporation) I, , certify that I am Secretary of the Corporation named as Contractor herein; that who signed this Agreement on behalf of the Contractor was then of said Corporation; that said agreement was duly signed for and in behalf of said Corporation by authority of its governing body, and is within the scope of its corporate powers. Secretary Corporate Seal BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 09/16/2019 Department Public Name Z ch Hurst Works BPW Date 09/24/2019 Phone Extension 3057 N.. ml uuuuuuumu vu an, amummm .uo Re uired Prior to Submittal to Board BPW Attorney Attorney Name Dept. Attorney Attorney Name Purchasing .......... ...............�......., Check the Item Type --- li" eluared r All Submissions Professional Services Agreement ❑ Contract ElProposal Open Market Contract E] Amendment/Addendum Special Purchase, QPA ❑ Bid Opening F Bid Award Req. to Advertise ❑ Title Sheet Quote Opening ® Quote Award ❑ Reject Bids/Quotes Ej Proposal Opening ❑ C/O & PCA No. [❑ PCA F-1 Chg. Order, No. F-] Traffic Control Resolution [] Other: Ease./Encroach Required Information Company or Vendor Name Elite Electrical...LLC.�....,_ ........................................................................................�.�.�.�.�. ❑ Yes❑ If Yes, Approved by Purchasing New Vendor E] No MBE/WBE Contractor Completed E-Verify Form Attached ❑ Nos 0 WBE ❑ Project Name 315 & 319 W. Jefferson El ------------- �.....m m.... Project Number 119-064 Q Funding Source RWDA TIF Account No. 324-1050-460-42.02 Amount $42,750.00 Terms of Contract Lump Sum_ Purpose/Description clectrical wor�repa rs tens buildin , — g4ed uote away d for e � :.__ e. at the cas wall. ......................... -�..w.w... mm.. For Change Orders Only - Amount of E] Increase $ Decrease .......................................................................................... Previous Amount ...................................._............. $ Increase % Current Percent of Change: Decrease ( %) New Amount $ Increase _ % Total Percent of Change: Decrease %' Time Extension Amount: New Completion Date: 1316 COUNTY -CITY BUILDING 227 W.JEFFERSON BOULEVARD SO( ITH BEND_ INDIANA 46601-1 930 CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARDOF PUBLIC WORKS September 24, 2019 Larry Cripe Herrman & Goetz, Inc. 225 S. Lafayette Blvd. South Bend, IN 46601 PHONE 574/235-9251 FAX 574/235-9171 RE: Quotation Award — 315 & 319 W. Jefferson Electrical Repairs —Project No. 119-064Q Dear Mr. Cripe: The Board of Public Works, at its meeting held on September 24, 2019, awarded the above referenced quotation to Elite Electrical LLC, in the amount of $42,750. We thank you for bidding and hope you will bid with us again in the future. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, Linda M. Martin, Clerk GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK LAURA L. O'SULLIVAN THERESE J. DORAU 1316 COUNTY —CITY BUILDING PHONE 574/ 235-9251 227 W. JEFFERSON BOULEVARD "� PEAC �" �� FAX 574/ 235-9171 SOT JTH BEND. INDIANA 46601-1 930 ag,y CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARD U IC WORKS September 24, 2019 Steve Zornig Brite Electric, Inc. 51285 Bittersweet Road, Unit I Granger, IN 46530 RE: Quotation Award — 315 & 319 W. Jefferson Electrical Repairs — Project No. 119-064Q Dear Mr. Zornig: The Board of Public Works, at its meeting held on September 24, 2019, awarded the above referenced quotation to Elite Electrical LLC, in the amount of $42,750. We thank you for bidding and hope you will bid with us again in the future. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, Linda M. Martin, Clerk GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK LAURA L. O'SULLIVAN THERESE J. DORAU 1316 COUNTY -CITY BUILDING �'� PHONE 574/ 235-925I 227 W. JEFFERSON BOULEVARD �� FAX 574/ 235-9171 SOUTH BEND_ INDIANA 46601-1930 CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARDU LIC WORKS September 24, 2019 Jennifer Martell Martell Electric, LLC 4601 Cleveland Road South Bend, IN 46628 RE: Quotation Award — 315 & 319 W. Jefferson Electrical Repairs — Project No. 119-064Q Dear Ms. Martell: The Board of Public Works, at its meeting held on September 24, 2019, awarded the above referenced quotation to Elite Electrical LLC, in the amount of $42,750. We thank you for bidding and hope you will bid with us again in the future. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, Linda M. Martin, Clerk GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK LAURA L. O'SULLIVAN THERESE J. DORAU