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HomeMy WebLinkAboutAward Bid - Spec T One or More 2019 or Newer 4x4 Crew Cab Concrete Truck - Jordan Ford1316 COUNTY -CITY BUILDING PHONE 574/ 235-9251 227 W. JEFFERSON BOULEVARD - krna ��.' FAX 574/ 235-9171 SO[ ITH BFND. INDIANA 46601-1 930 CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARD OF PUBLIC WORKS September 24, 2019 Debra Starkweather Jordan Ford 609 E. Jefferson Blvd. Mishawaka, IN 46545 RE: Award Bid — One (1) or More, 2019 or Newer, 4x4 Crew Cab Concrete Truck — Spec T Dear Ms. Starkweather: The Board of Public Works, at its meeting held on September 24, 2019, awarded the above referenced bid to you in the amount of $57,680 for the unit price plus the $985 dealer suggested option. A representative from the Central Services will contact you regarding the bid award. Please call this office with any questions regarding this matter at (574) 235-9251. Sincerely, 11 da M. Martin, Clerk GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK LAURA L. O'SULLIVAN THERESE J. DORAU 120ON County -City Building 227 W. Jefferson Blvd. South Bend, Indiana 46601-1830 Phone574/235-9216 TTY 574/235-5567 Fax 574/235-9928 CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR DEPARTMENT OF ADMINISTRATION AND FINANCE September 16, 2019 Board of Public Works 1308 County -City Building South Bend, IN 46601 Dear Board Members, The Central Services Division requests your permission to award one (1) or more 2019 or Newer 4x4 Crew Cab Concrete Trucks to the most responsive, responsible and only bidder — Jordan Ford. The cost of the vehicle is $57,680.00 and will be funded with the proceeds from the 2019 Sewer Department remaining funds from the 2017 Capital Budget 750-0621-792.43.02 Acct. Listed below is the bid received for your review. *Denotes Most Responsive Bidder Ford S)cc ...T.:.................... Description iption Unit Price Total 2019FordF550 4x4 Crew Cab 1 $56,695.00 $56,695.00 Dealer Suggested Option 19,500 Gross Vehicle Weight Rating 1 $985.00 $985.00 Purchase Price J $57,680.00 .... _ If I can be of further assistance, please contact me at your convenience. Sincerely, � u4o� , > Jef rrt D. H0 tk Manager Central Services Division JDH/wss BID/PROPOSAL CITY OF SOUTH BEND BID NAME Spec T - One (1) Or More 2019 or Newer 4x4 Crew Cab Concrete Truck _ ...... ..... ....... FOR BIDS DUE September 10, 2019; 9:30 a.m. Description Year/Make/Model Unit Price PLATFORM BODY 2020 FORD F550 4X4 CREW CAB $56,695.00 EACt Estimated number of days for delivery from award 26 TO 27 WEEKS date. Bidder (Firm): JRDAN ..FORD Address: 609 E. JEFFERSON BLVD. City/State/Zip: MISHAWAKA, IN 46545 Telephone Number: 574/259-1981 Fax Number: 574/254-2777 By (Signature) D,E,BRA....,.STARKWEATHER _. (Printed Name) COMMERCIAL FLEET SALES MANAGER (Title) BAI P I J B, 1, 1 �,ti . ..�.�..�......._.�..._._—.—....... Gar A.Gild,President �.. E,lrr.«:rbAhA. Maradik, Member e ieve E. Miller .'ember e i �r -res J. Dorau, ember. -.,< 'aura L. O Ullivah,. ber . ""Attest: Linda M. Martin, Nerk (To be completed only by Contractors/Bidders claiming to be a "local Indiana business"pursuant to I.C. 36-1-12-22) INDIANA LOCAL BUSINESS PREFERENCE CLAIM A "local Indiana business " refers to any of the following: (1) A business whose principal place of business is located in an affected county. (2) A business that pays a majority of its payroll (in dollar volume) to residents of affected counties. (3) A business that employs residents of affected counties as a majority of its employees. (4) A business that makes significant capital investments in the affected counties as defined in rules adopted by the political subdivision. (5) A business that has a substantial positive economic impact on the affected counties as defined by criteria in rules adopted by the political subdivision. An "affected county" refers to St. Joseph County, Indiana, or the following counties located adjacent to St. Joseph County: Elkhart County, Marshall County, Starke County and LaPorte County There are the following price preferences for supplies purchased from a local Indiana business: • 5% for a purchase expected by the purchasing agency to be less than $50, 000 • 3% for a purchase expected by the purchasing agency to beat least $50,000 but less than $]00,000. • 1 % for a purchase expected by the purchasing agency to beat least $100,000. Date: SEPTEMBER 10, 2019 Pursuant to I.C. 5-22-15-20.9, JORDAN FORD claims a local Indiana business preference for Project _SPEC T 4X4 CREW CAB CONCRETE TR. (Project # T ) located within the City of South Bend, St. Joseph County, Indiana. © The location of the principal place of business is 609 E JEFFERSON, MISHAWAKA, IN 465.45 St. Joseph County, Indiana The following county located adjacent to St. Joseph County, Indiana: © The majority of the business's payroll for the 12 months prior to the date of this Bid is to residents of St. Joseph County, Indiana or the adjacent county noted above. KJ The majority of the business's employees for the 12 months prior to the date of this Bid are residents of St. Joseph County, Indiana, or the adjacent county noted above. If the business is deemed to be the apparent lowest, responsible, responsive bidder, then it shall provide supporting documentation for the 12 month period prior to the date of the Bid of (i) the total payroll amount paid to all employees of the business, and (ii) the total payroll amount paid to employees who are residents of St. Joseph County and the adjacent county noted above. WHENSUPPLYING SUPPORTING PAYROLL RECORDS, BIDDER SHALL REDACTALL SOCL4L SECURITYNUMBERS. Dated this LOTH day of SEP ^EMBER , 20 19 JORDAN FORD lontractor/Bidder ff i-rin) SiggnatL1re of Contractor/Bidder or Its Agent DEBRA STARKWEATHER ............. ItIERH tAI'1LEE:1E5a_. CEIt Printed Name and Title CITY OF SOUTH BEND BID FOR SPEC T — ONE OR MORE 2019 OR NEWER 4X4 CREW CAB CONCRETE TRUCK BID DUE DATE: SEPTEMBER 10, 2019 NOTES & EXCEPTION PAGE • GAS ENGINE IS 7.3 LITERS • 4.30 LIMITED SLIP AXLE IS NOT AVAILABLE; 4.88 L/S IS QUOTED • DUAL ALTERNATORS NOT AVAILABLE WITH GAS ENGINE • FRONT BUMPER IS BLACK (NOT ARGENT) eu"PAQV40 OPTION TO CONSIDER: • 19,500 GVWR; PLEASE ADD $985 PAYMENT IS DUE WITHIN 30 DAYS OF DELIVERY TO YOU. BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date Name September 17, .2019...._.........�� Jeff Hudak Department Central Services BpPrW DateFd � ,Se teNmb�er 24, 2019 Phone Extension 574 235-9316 YY#i:mur.; �:=m,-, --. »z2nr�mF�mu '�,r�klkit'0"�u'J0"k.IXJp✓"AtiN�9NN,W�'�NVllp NIMIIPi.1A— fmNFgd o .....�....,. w..�..w..�..w ___......mm.,,� Re uired Prior to Submittalittal to Board Legal Attorney Name Clara McDaniels Controller review is required for all Contracts $5,000.00 or more Controller ❑ and greater than one year in length per the City Purchasing Policy Purchasing Check the4 A Agreement Professional Services El Bid Opening Quote Opening Chg Order No. Ease./Encroach. Other: Company or Vendor Name New Vendor MBE/WBE Contractor Project Name Project Number Funding Source Account No. Amount Terms of Contract Purpose/Description Michael Schmidt _ �. pro riate Item Type —Required for All Submissions El Contract 0 Proposal ❑ Amendment ® Bid Award ❑ Req. to Advertise EI Quote Award F C/O & PCA No. ❑ PCA E] Traffic Control ❑ Resolution ❑ Claim .... �.�......................... ......... Required Information formation Addendum ❑ Title Sheet n Yes If Yes, A roved "....._....,......._."...._� � pp by Purchasing No WBECompleted E-Verify Form Attached Nos Spec T — One (1) Or More 2019 or Newer 4x4 Crew Cab Concrete Trucks Sewer Department 750-0621-792.43-02 $57,680.00 For char ee Qriers On w������ �........... _ .....! ......eee ...... �... �.... Amount of ❑ Increase -$ .......... mm El Decrease $ Previous Amount $ Current Percent of Change: New Amount Total Percent of Change: Time Extension: Dispersal After Approval Copy Original ® Jeff Hudak ®El Terri Swift