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Home My WebLink About09c Budget Hearing Packet - Common Council 2020 BUDGET PRESENTATION COMMON COUNCIL SEPTEMBER 25, 2019 PowerPoint Presentation .......................................................................................................................................................................... 1-5 Budget Summary Sheets ....................................................................................................................................................................... 6 Fund 101-0301 COMMON COUNCIL ............................................................................................................................................................. 6 Staffing Summary .................................................................................................................................................................................... 7 Line Level Budget Detail ....................................................................................................................................................................... 8 South Bend Common Council 2020 Budget “To make certain that our City Government is always responsive to the needs of our residents & that the betterment of South Bend is always our highest priority” ““Tomakke certain thhatourCity Government is allways responsive to hthene deds fof our South Bend Common Council •Welcoming new council members •Implement training & committee assignments for new council members •Partner with the Administration on Police and Teamsters Collective bargaining negotiations •Vote of confidence on continuing the Tapes Legal Action •Continue Neighborhood meetings, walks and tours •Focus on infrastructure, quality-of-life and public safety in our neighborhoods •Fill every board, commission, and citizen appointee/training •Improve technology to better serve the citizens •Legislation to support electronic signatures and filings •Continue to search opportunities for cost reductions the council operations Common Council 2020 Goals & Challenges odss nss South Bend Common Council 1 Police Fire/EMS Streets & Sewers Wastewater Water Works Parks Admin & Finance Innovation & Technology DCI & Bldg Dept Solid Waste Code Enforcement Engineering & Sustainability Venues Legal Dept Mayor Common Council City Clerk 2020 2020 Proposed Percent of Departments/Divisions Budget Total Police 35,426,202$ 20.03% Fire/EMS 31,175,109 17.63% Streets & Sewers 19,700,953 11.14% Wastewater 16,079,863 9.09% Water Works 14,917,054 8.43% Parks 14,907,952 8.43% Admin & Finance 12,376,929 7.00% Innovation & Technology 7,406,926 4.19% DCI & Bldg Dept 4,909,493 2.78% Solid Waste 4,825,365 2.73% Code Enforcement 4,433,521 2.51% Engineering & Sustainability 3,978,860 2.25% Venues 3,062,717 1.73% Legal Dept 1,485,190 0.84% Mayor 937,459 0.53% Common Council 696,412 0.39% City Clerk 552,820 0.30% Total Expenditures 176,872,825$ 100.00% South Bend Common Council City of South Bend 2020 Proposed Budget Expenditure Summary Personnel, Supplies, & Services by Department Expenditures by Type 2020 Proposed Budget 2020 Percent of Total Salaries & Wages 225,764 32.42% Fringe Benefits 143,612 20.62% Professional Services 217,308 31.20% Interfund Allocations 43,157 6.20% Other Costs 33,345 4.79% Travel & Training 22,226 3.19% Supplies 11,000 1.58% Total Expenditures by Type 696,412 100.00% South Bend Common Council City of South Bend Common Council 2020 Proposed Budget Expenditure Summary 2 Common Council Budget Changes •2020 Increases over the 2019 budget •Council salaries by 2% •Council attorney salary by 2% •Total Intern allocation by 9% •Education & Training by 92% •Travel by 68% •Health Insurance by 29% •Print Shop by 87% •Office Supplies by 34% •Additional Legal Services by 19% (Tapes, Police & Teamsters) Overall budget –– $694,186 (7% increase over 2019) •2020 Reductions •IT Allocation reduced by ($10,000) •Other professional Services ($18,000) South Bend Common Council Common Council by the numbers •No violations of the public meetings laws or public access violations •No Council Rules violations •No lawsuits against the council •Number of council meetings held in 2019 year-to-date (YTD) – 17 (YTD) •Attendance for formal Council meetings – 91%(YTD) •Number of committee meetings held in 2019 to date – 75 •Attendance for Council Committee meetings – 84% - (YTD) •Number of public meetings (off night council meetings) - 37 (YTD) •Number of bills voted upon – 30 (YTD) •Number of resolutions voted upon – 49 (YTD) •Number of Council press releases and Community Recognition – 31(YTD) South Bend Common Council 3 CCommon Council 2019 Accomplishments •Neighborhood listening meetings •Eleven public hearings on the budget •Rental Safety Verification Program passage •Streaming council meetings on WNIT, YouTube and Facebook •Indiana Public Access Counselor training •Continue Not in our Community •Continue Light up South Bend •Continue Curbs & Sidewalks program •Continuing to publish all meetings of the Council in Spanish South Bend Common Council Common Council Interns •Building and maintaining the Common Council social media platforms •Research & assistance for council members •Providing more up-to-date current Council information •Promoting the events council members are attending. •Results of the six interns •Five in College, ISUB, IU Bloomington, Ball State, Notre Dame •Two former interns have full time local jobs [Left to Right] David, Morgan, Shanita, and Ryan South Bend Common Council [Left to Right] Mia, Kristen, and Trent y,g, , y andand TrTr entent y[g] [LeLe[ftft toto RigRight]ht]MiMiaa, KK ,g KriKrstestesten,n,aa 4 Thank you! South Bend Common Council 5 City of South Bend, Indiana 2020 Budget Fund 101 - General Fund Common Council (0301) 2019 2020 Budget 2017 2018 Amended 06/30/19 Proposed Forecast Variance % Actual Actual Budget Actual Budget 2021 2022 2023 2024 2019-2020 Change Expenditures by Type Personnel Salaries & Wages 171,638 194,749 218,200 96,267 225,764 229,400 233,108 236,888 240,749 7,564 3% Health Insurance 88,935 86,114 73,704 32,652 104,494 110,794 117,094 124,294 131,494 30,790 42% Fringe Benefits 30,647 33,074 38,176 16,612 39,363 40,099 40,850 41,615 42,399 1,187 3% Total Personnel 291,220 313,937 330,080 145,531 369,621 380,293 391,052 402,797 414,642 39,541 12% Supplies 2,792 10,068 6,465 630 9,500 6,000 6,000 6,000 6,000 3,035 47% Services & Charges Professional Services 75,582 139,506 222,927 72,024 217,308 197,308 197,308 197,308 197,308 (5,619) -3% Printing & Advertising 5,255 11,012 10,948 5,602 14,076 10,175 10,164 10,180 10,195 3,128 29% Education & Training 1,664 790 1,000 100 12,226 2,000 1,000 1,000 1,000 11,226 1123% Travel 1,577 242 5,000 340 10,000 5,100 5,100 5,100 5,100 5,000 100% Repairs & Maintenance 42,909 20,461 4,750 - 4,845 4,845 4,845 4,845 4,845 95 2% Other Interfund Allocations 46,068 62,134 56,532 28,266 42,336 49,505 50,439 51,572 52,437 (14,196) -25% Grants & Subsidies - - - - - - - - - - - Other Services & Charges 4,011 13,188 5,893 1,196 16,500 5,916 5,916 5,916 5,916 10,607 180% Transfers Out - - - - - - - - - - - Total Services & Charges 177,067 247,332 307,050 107,527 317,291 274,849 274,772 275,921 276,801 10,241 3% Capital - - - - - - - - - - - Total Expenditures 471,079 571,337 643,595 253,688 696,412 661,142 671,824 684,718 697,443 52,817 8% Revenue Charges for Services - - - - - - - - - - - Donations - - - - - - - - - - - Other Income - - - - - - - - - - - Total Revenue - - - - - - - - - - - Department Purpose: Explanation of Revenue Sources: The fiscal body of the City, which exists to make certain that our City Government is always responsive to the needs of our residents and that the betterment of South Bend is always our highest priority. This department is funded by property tax revenue collected in the General Fund. 6 2020 Proposed Staffing Summary City of South Bend Fund Department Position Status FTE 2019 Salary Cap Proposed % Increase 2020 Salary Cap 101-0301 Common Council 1st District Council Member NB 1 19,800$ 2.0%20,196$ 101-0301 Common Council 2nd District Council Member NB 1 19,800$ 2.0%20,196$ 101-0301 Common Council 3rd District Council Member NB 1 19,800$ 2.0%20,196$ 101-0301 Common Council 4th District Council Member NB 1 19,800$ 2.0%20,196$ 101-0301 Common Council 5th District Council Member NB 1 19,800$ 2.0%20,196$ 101-0301 Common Council 6th District Council Member NB 1 19,800$ 2.0%20,196$ 101-0301 Common Council Council Member at Large NB 1 19,800$ 2.0%20,196$ 101-0301 Common Council Council Member at Large NB 1 19,800$ 2.0%20,196$ 101-0301 Common Council Council Member at Large NB 1 19,800$ 2.0%20,196$ Total FTEs - Common Council 9 7 2020 Proposed Budget - Line-Level Detail City of South Bend ACCOUNT DESCRIPTION DEPARTMENT CATEGORY NAME 2017 ACTUAL 2018 ACTUAL 2019 ORIGINAL BUDGET 2019 AMENDED BUDGET 6/30/2019 ACTUAL 2020 PROPOSED BUDGET 2021 FORECAST 2022 FORECAST 2023 FORECAST 2024 FORECAST 101-0301-411.10-01 SALARIED WAGES Common Council Salaries & Wages 171,269 173,953 178,200 178,200 75,389 181,764 185,400 189,108 192,888 196,749 101-0301-411.10-03 SEASONAL & INTERNS Common Council Salaries & Wages 369 20,796 40,000 40,000 3,726 44,000 40,800 40,800 40,800 40,800 101-0301-411.11-01 FICA - REGULAR Common Council Fringe Benefits 12,515 14,235 16,692 16,692 5,747 17,271 17,305 17,584 17,881 18,169 101-0301-411.11-04 PERF - REGULAR Common Council Fringe Benefits 17,052 17,331 19,958 19,958 7,506 20,358 20,763 21,177 21,600 22,032 101-0301-411.11-07 UNEMPLOYMENT COMP Common Council Fringe Benefits - - - - - 18 54 99 135 180 101-0301-411.11-08 HEALTH INSURANCE Common Council Fringe Benefits 88,935 86,114 73,704 73,704 27,210 104,494 135,994 140,494 149,494 158,494 101-0301-411.11-09 LIFE INSURANCE Common Council Fringe Benefits 1,080 1,060 1,080 1,080 450 1,080 1,080 1,080 1,080 1,080 101-0301-411.11-29 PARENTAL LEAVE Common Council Fringe Benefits - 448 446 446 172 636 837 855 864 882 101-0301-411.21-02 PRINT SHOP Common Council Supplies 131 - 200 200 - 1,500 200 200 200 200 101-0301-411.21-03 C.S. OFFICE SUPPLIES Common Council Supplies 402 431 1,000 1,000 34 - - - - - 101-0301-411.21-04 OFFICE SUPPLIES Common Council Supplies 985 4,219 5,175 5,265 527 9,500 6,000 6,000 6,000 6,000 101-0301-411.21-16 SMALL OFFICE EQUIPMENT Common Council Supplies 1,274 5,418 - - - - - - - - 101-0301-411.31-01 LEGAL SERVICES Common Council Professional Services 60,632 94,098 128,131 130,651 35,341 133,308 130,694 130,694 130,694 130,694 101-0301-411.31-06 OTHER PROFESSIONAL SVCS Common Council Professional Services 3,687 6,300 25,000 31,776 4,839 9,000 25,000 25,000 25,000 25,000 101-0301-411.31-07 ADDITIONAL LEGAL SERVICES Common Council Professional Services 11,263 39,108 55,000 60,500 31,844 75,000 55,000 55,000 55,000 55,000 101-0301-411.31-73 PRINT SHOP ALLOCATION Common Council Other Interfund Allocations 480 485 891 891 373 821 745 731 746 762 101-0301-411.31-76 IT ALLOCATION Common Council Other Interfund Allocations 43,752 59,772 53,497 53,497 22,291 40,563 49,867 49,401 49,507 49,689 101-0301-411.31-78 LIABILITY INSURANCE ALLOC Common Council Other Interfund Allocations - - 2,144 2,144 891 1,773 1,990 2,030 2,071 2,112 101-0301-411.32-02 POSTAGE Common Council Other Services & Charges 123 94 300 300 125 1,000 306 306 306 306 101-0301-411.32-03 TRAVEL Common Council Travel - - 5,000 5,000 - 10,000 5,100 5,100 5,100 5,100 101-0301-411.32-21 TRAVEL - MILEAGE Common Council Travel 689 140 - - - - - - - - 101-0301-411.32-23 TRAVEL - HOTEL Common Council Travel 824 102 - - - - - - - - 101-0301-411.32-25 TRAVEL - OTHER Common Council Travel 64 - - - - - - - - - 101-0301-411.33-03 PROMOTIONAL Common Council Printing & Advertising 5,255 11,012 9,000 10,948 4,642 12,000 9,180 9,180 9,180 9,180 101-0301-411.34-02 LIABILITY INSURANCE Common Council Other Interfund Allocations 1,836 1,877 - - - - - - - - 101-0301-411.36-01 BUILDING R&M Common Council Repairs & Maintenance - - 250 250 - 255 255 255 255 255 101-0301-411.36-02 OFFICE EQUIP R&M Common Council Repairs & Maintenance 42,909 20,461 4,500 4,500 - 4,590 4,590 4,590 4,590 4,590 101-0301-411.36-04 COMPUTER EQUIP R&M Common Council Repairs & Maintenance - - - - - - - - - - 101-0301-411.39-10 SUBSCRIPTIONS Common Council Other Services & Charges 602 10,638 3,500 3,552 134 10,500 3,570 3,570 3,570 3,570 101-0301-411.39-70 EDUCATION & TRAINING Common Council Education & Training 1,664 790 1,000 1,000 100 12,226 2,000 1,000 1,000 1,000 101-0301-411.39-71 MEETING EXPENSES Common Council Other Services & Charges 3,286 2,456 2,000 2,041 864 5,000 2,040 2,040 2,040 2,040 8