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Home My WebLink About09a Budget Hearing Packet - Mayor's Office 2020 BUDGET PRESENTATION MAYOR’S OFFICE SEPTEMBER 25, 2019 PowerPoint Presentation .......................................................................................................................................................................... 1-4 Budget Summary Sheets ................................................................................................................................................................... 5-6 Fund 101-0101 MAYOR’S OFFICE .................................................................................................................................................................... 5 Fund 101-0105 PUBLIC SAFETY INITIATIVES ............................................................................................................................................ 6 Staffing Summary .................................................................................................................................................................................... 7 Line Level Budget Detail ................................................................................................................................................................... 8-9 CITY OF SOUTH BEND, IN Common Council 2020 Budget Hearing #9 Mayor’s Office September 25, 2019 CITY OF SOUTH BEND, IN Operating Budget –Highlights & Changes •Mayor’s Office •Total Expenditures: $937,459 •Increase of $42,780 from 2019 budget (+5%) •Primary Changes: •Salaries & Wages: +$29,069 (+5%) •Proposed Salary Cap increase for Chief of Staff to the Mayor •From $78,858 to $98,500 (+24.9%) •All other salary caps increase by 2% •Health Insurance: +$12,435 (+15%) •Professional Services / Promotions: +$27,000 •Increase to provide resources for new Administration to implement priorities •Interfund Allocations: decrease of $(26,772) 1 CITY OF SOUTH BEND, IN 2020 Budget Overview: Mayor’s Office 2017 Actual 2018 Actual 2019 Budget (Original) 2020 Proposed Budget Year Over Year Variance ($) Year Over Year Variance (%) Expenditures Salaries & Wages 461,050 489,548 543,029 572,098 29,069 5.4% Fringe Benefits 197,770 202,305 200,065 215,808 15,743 7.9% Professional Services ---7,000 7,000 0.0% Repairs & Maintenance 2,250 834 1,000 100 (900)-90.0% Supplies 1,385 830 700 800 100 14.3% Debt Service 1,322 4,144 1,309 -(1,309)-100.0% Other Expenses 32,701 31,607 28,215 47,400 19,185 68.0% Transfers Out -----0.0% Other Interfund Allocations 129,228 142,046 120,197 93,425 (26,772)-21.6% Operating Expenditures 825,705 871,313 894,515 937,459 42,944 4.8% CITY OF SOUTH BEND, IN 2020 –Special Initiatives •In 2020, the Mayor’s Office proposes creating a new division under the Mayor: the Division of Public Safety Initiatives •This Division would centralize the administration’s efforts to respond to the most pressing public safety issues facing the community, including: •Funding for the GVI Program and operational support for the S.A.V.E. Program •$350,000 for other community programs aimed at reducing violence. 2 CITY OF SOUTH BEND, IN Organization Chart CHIEF OF STAFF DIRECTOR OF COMMUNICATIONS DIRECTOR OF COMMUNITY OUTREACH EXECUTIVE ASSISTANT AND DIRECTOR OF SPECIAL PROJECTS DEPUTY CHIEF OF STAFF ADMINISTRATIVE ASSISTANT PROJECT MANAGER CURRENT: CITY OF SOUTH BEND, IN Organization Chart PROPOSED: CHIEF OF STAFF DIRECTOR OF COMMUNICATIONS DIRECTOR OF COMMUNITY OUTREACH EXECUTIVE ASSISTANT AND DIRECTOR OF SPECIAL PROJECTS DEPUTY CHIEF OF STAFF ADMINISTRATIVE ASSISTANT PROJECT MANAGER DIRECTOR OF PUBLIC SAFETY INITIATIVES GVI PROGRAM MANAGER MAYOR’S OFFICE PUBLIC SAFETY INITIATIVES 3 CITY OF SOUTH BEND, IN 2020 Budget Overview: Public Safety Initiatives 2017 Actual 2018 Actual 2019 Budget (Original) 2020 Proposed Budget Year Over Year Variance ($) Expenditures Salaries & Wages ---148,500 148,500 Fringe Benefits ---51,988 51,988 Professional Services ---153,000 153,000 Repairs & Maintenance ----- Supplies ----- Debt Service ----- Other Expenses ---350,000 350,000 Transfers Out ----- Other Interfund Allocations ----- Operating Expenditures ---703,488 703,488 CITY OF SOUTH BEND, IN Questions? 4 City of South Bend, Indiana 2020 Budget Fund 101 - General Fund Mayor's Office (0101) 2019 2020 Budget 2017 2018 Amended 06/30/19 Proposed Forecast Variance % Actual Actual Budget Actual Budget 2021 2022 2023 2024 2019-2020 Change Expenditures by Type Personnel Salaries & Wages 461,050 489,548 543,029 284,785 572,098 583,155 594,441 605,950 617,790 29,069 5% Health Insurance 96,523 95,532 80,448 34,332 92,883 98,483 104,083 110,483 116,883 12,435 15% Fringe Benefits 101,247 106,772 119,617 59,943 122,925 125,162 127,448 129,780 132,182 3,308 3% Total Personnel 658,820 691,853 743,094 379,060 787,906 806,800 825,972 846,213 866,855 44,812 6% Supplies 1,385 830 864 698 800 800 800 800 800 (64) -7% Services & Charges Professional Services - - - - 7,000 7,000 7,000 7,000 7,000 7,000 - Printing & Advertising 24,868 22,895 20,925 9,606 40,000 40,000 40,000 40,000 40,000 19,075 91% Education & Training 2,816 4,225 1,800 105 1,800 1,800 1,800 1,800 1,800 - 0% Travel 2,100 3,691 3,049 2,403 5,000 5,000 5,000 5,000 5,000 1,951 64% Repairs & Maintenance 2,250 834 1,200 200 100 100 100 100 100 (1,100) -92% Other Interfund Allocations 129,228 142,046 120,197 60,095 94,253 110,463 112,511 115,039 116,959 (25,944) -22% Debt Service Principal 1,075 3,608 - - - - - - - - - Interest & Fees 246 536 - - - - - - - - - Grants & Subsidies - - - - - - - - - - - Other Services & Charges 2,917 796 3,550 148 600 600 600 600 600 (2,950) -83% Transfers Out - - - - - - - - - - - Total Services & Charges 165,500 178,631 150,721 72,557 148,753 164,963 167,011 169,539 171,459 (1,968) -1% Capital - - - - - - - - - - - Total Expenditures 825,705 871,313 894,679 452,314 937,459 972,563 993,783 1,016,552 1,039,114 42,780 5% Revenue Charges for Services - - - - - - - - - - - Donations - - - - - - - - - - - Other Income 110 3,053 100 - 20 20 20 20 20 (80) -80% Total Revenue 110 3,053 100 - 20 20 20 20 20 (80) -80% Department Purpose: Leading the community to become a model city through formulating policy, directing operations, and responding to customer concerns. The Mayor is the elected chief executive officer of the city. 5 City of South Bend, Indiana 2020 Budget Fund 101 - General Fund Public Safety Initiatives (0105) 2019 2020 Budget 2017 2018 Amended 06/30/19 Proposed Forecast Variance % Actual Actual Budget Actual Budget 2021 2022 2023 2024 2019-2020 Change Expenditures by Type Personnel Salaries & Wages - - - - 148,500 151,470 154,499 157,589 160,741 148,500 - Health Insurance - - - - 23,221 24,621 26,021 27,621 29,221 23,221 - Fringe Benefits - - - - 28,767 29,367 29,981 30,608 31,248 28,767 - Total Personnel - - - - 200,488 205,458 210,501 215,818 221,210 200,488 - Supplies - - - - - - - - - - - Services & Charges Professional Services - - - - 153,000 153,000 153,000 153,000 153,000 153,000 - Education & Training - - - - - - - - - - - Travel - - - - - - - - - - - Grants & Subsidies - - - - 350,000 350,000 350,000 350,000 350,000 350,000 - Other Services & Charges - - - - - - - - - - - Total Services & Charges - - - - 503,000 503,000 503,000 503,000 503,000 503,000 - Capital - - - - - - - - - - - Total Expenditures - - - - 703,488 708,458 713,501 718,818 724,210 703,488 - 6 2020 Proposed Staffing Summary City of South Bend Fund Department Position Status FTE 2019 Salary Cap Proposed % Increase 2020 Salary Cap 101-0101 Mayor's Office Mayor NB 1 110,886$ 2.0%113,104$ 101-0101 Mayor's Office Chief of Staff to Mayor NB 1 78,858$ 24.9%98,500$ 101-0101 Mayor's Office Deputy Chief of Staff to Mayor NB 1 74,914$ 2.0%76,412$ 101-0101 Mayor's Office Director of Communications NB 1 67,018$ 2.0%68,358$ 101-0101 Mayor's Office Director of Community Outreach NB 1 65,704$ 2.0%67,018$ 101-0101 Mayor's Office Exec Asst. & Dir of Special Projects NB 1 55,251$ 2.0%56,356$ 101-0101 Mayor's Office Administrative Assistant II NB 1 42,558$ 2.0%43,409$ 101-0101 Mayor's Office Project Manager NB 1 40,058$ 2.0%40,859$ Total FTEs - Mayor's Office 8 101-0105 Public Safety Initiatives Director of Public Safety Initiatives NB 1 100.0%98,500$ 101-0105 Public Safety Initiatives GVI Program Manager NB 1 100.0%50,000$ Total FTEs - Public Safety Initiatives 2 7 2020 Proposed Budget - Line-Level Detail City of South Bend ACCOUNT DESCRIPTION DEPARTMENT CATEGORY NAME 2017 ACTUAL 2018 ACTUAL 2019 ORIGINAL BUDGET 2019 AMENDED BUDGET 6/30/2019 ACTUAL 2020 PROPOSED BUDGET 2021 FORECAST 2022 FORECAST 2023 FORECAST 2024 FORECAST 101-0101-413.10-01 SALARIED WAGES Mayor's Office Salaries & Wages 448,514 469,673 524,029 520,029 230,483 553,098 596,730 608,668 620,841 633,256 101-0101-413.10-03 SEASONAL & INTERNS Mayor's Office Salaries & Wages - 13,181 19,000 19,000 6,400 19,000 19,000 19,000 19,000 19,000 101-0101-413.10-04 EXTRA AND OVERTIME Mayor's Office Salaries & Wages - 15 - - - - - - - - 101-0101-413.10-09 PERMANENT PART-TIME Mayor's Office Salaries & Wages 7,536 6,679 - - - - - - - - 101-0101-413.10-10 HIRING BONUS Mayor's Office Salaries & Wages 5,000 - - 4,000 4,000 - - - - - 101-0101-413.11-01 FICA - REGULAR Mayor's Office Fringe Benefits 35,728 37,546 42,643 42,643 18,396 44,683 48,022 48,934 49,865 50,816 101-0101-413.11-04 PERF - REGULAR Mayor's Office Fringe Benefits 50,723 53,912 60,304 60,304 26,590 63,291 68,177 69,514 70,877 72,269 101-0101-413.11-07 UNEMPLOYMENT COMP Mayor's Office Fringe Benefits - - - - - 55 180 305 435 569 101-0101-413.11-08 HEALTH INSURANCE Mayor's Office Fringe Benefits 96,523 95,532 80,448 80,448 28,328 92,883 135,994 140,494 149,494 158,494 101-0101-413.11-09 LIFE INSURANCE Mayor's Office Fringe Benefits 795 840 960 960 380 960 1,080 1,080 1,080 1,080 101-0101-413.11-12 AUTO ALLOWANCE Mayor's Office Fringe Benefits 14,000 13,200 14,400 14,400 5,650 12,000 12,000 12,000 12,000 12,000 101-0101-413.11-29 PARENTAL LEAVE Mayor's Office Fringe Benefits - 1,275 1,310 1,310 492 1,936 2,687 2,740 2,793 2,850 101-0101-413.21-02 PRINT SHOP Mayor's Office Supplies 243 100 - - - 100 100 100 100 100 101-0101-413.21-04 OFFICE SUPPLIES Mayor's Office Supplies 1,142 730 700 864 698 700 700 700 700 700 101-0101-413.31-06 OTHER PROFESSIONAL SVCS Mayor's Office Professional Services - - - - 7,000 7,000 7,000 7,000 7,000 101-0101-413.31-71 CENTRAL STORES ALLOCATION Mayor's Office Other Interfund Allocations 168 264 468 468 195 - - - - - 101-0101-413.31-73 PRINT SHOP ALLOCATION Mayor's Office Other Interfund Allocations 9,252 2,028 1,890 1,890 784 828 752 738 753 769 101-0101-413.31-76 IT ALLOCATION Mayor's Office Other Interfund Allocations 118,152 138,276 116,155 116,155 48,395 91,849 118,280 117,175 117,425 117,857 101-0101-413.31-78 LIABILITY INSURANCE ALLOC Mayor's Office Other Interfund Allocations - - 1,684 1,684 704 1,576 1,769 1,804 1,840 1,877 101-0101-413.32-02 POSTAGE Mayor's Office Other Services & Charges 117 509 300 550 142 300 300 300 300 300 101-0101-413.32-03 TRAVEL Mayor's Office Travel - - 2,190 3,049 1,996 5,000 5,000 5,000 5,000 5,000 101-0101-413.32-22 TRAVEL - AIRFARE Mayor's Office Travel 179 1,838 - - - - - - - - 101-0101-413.32-23 TRAVEL - HOTEL Mayor's Office Travel 738 1,400 - - - - - - - - 101-0101-413.32-24 TRAVEL - MEALS Mayor's Office Travel 695 252 - - - - - - - - 101-0101-413.32-25 TRAVEL - OTHER Mayor's Office Travel 487 202 - - - - - - - - 101-0101-413.33-03 PROMOTIONAL Mayor's Office Printing & Advertising 24,868 22,895 20,925 20,925 8,815 40,000 40,000 40,000 40,000 40,000 101-0101-413.34-02 LIABILITY INSURANCE Mayor's Office Other Interfund Allocations 1,656 1,478 - - - - - - - - 101-0101-413.36-01 BUILDING R&M Mayor's Office Repairs & Maintenance - 45 - 200 200 100 100 100 100 100 101-0101-413.36-02 OFFICE EQUIP R&M Mayor's Office Repairs & Maintenance 2,250 789 1,000 1,000 - - - - - - 101-0101-413.36-04 COMPUTER EQUIP R&M Mayor's Office Repairs & Maintenance - - - - - - - - - - 101-0101-413.37-11 CAPITAL LEASE PRINCIPAL Mayor's Office Debt Service 1,075 3,608 - - - - - - - - 101-0101-413.37-12 CAPITAL LEASE INTEREST Mayor's Office Debt Service 246 536 - - - - - - - - 101-0101-413.38-01 PRINCIPAL Mayor's Office Debt Service - - 1,165 - - - - - - - 101-0101-413.38-02 INTEREST Mayor's Office Debt Service - - 144 - - - - - - - 101-0101-413.39-10 SUBSCRIPTIONS Mayor's Office Other Services & Charges - 187 200 200 - 200 200 200 200 200 101-0101-413.39-11 DUES & MEMBERSHIPS Mayor's Office Other Services & Charges 2,800 100 2,800 2,800 - 100 100 100 100 100 101-0101-413.39-70 EDUCATION & TRAINING Mayor's Office Education & Training 2,816 4,225 1,800 1,800 105 1,800 1,800 1,800 1,800 1,800 101-0101-413.39-89 MISC CHARGES & SVCS Mayor's Office Other Services & Charges - - - - - - - - - - 101-0105-413.10-01 SALARIED WAGES Public Safety Initiatives Salaries & Wages - - - - - 148,500 151,470 154,499 157,589 160,741 101-0105-413.10-03 SEASONAL & INTERNS Public Safety Initiatives Salaries & Wages - - - - - - - - - - 101-0105-413.10-09 PERMANENT PART-TIME Public Safety Initiatives Salaries & Wages - - - - - - - - - - 101-0105-413.10-10 HIRING BONUS Public Safety Initiatives Salaries & Wages - - - - - - - - - - 101-0105-413.11-01 FICA - REGULAR Public Safety Initiatives Fringe Benefits - - - - - 11,360 11,587 11,819 12,056 12,297 101-0105-413.11-04 PERF - REGULAR Public Safety Initiatives Fringe Benefits - - - - - 16,632 16,965 17,304 17,650 18,003 101-0105-413.11-07 UNEMPLOYMENT COMP Public Safety Initiatives Fringe Benefits - - - - - 15 45 77 110 145 101-0105-413.11-08 HEALTH INSURANCE Public Safety Initiatives Fringe Benefits - - - - - 23,221 24,621 26,021 27,621 29,221 101-0105-413.11-09 LIFE INSURANCE Public Safety Initiatives Fringe Benefits - - - - - 240 240 240 240 240 101-0105-413.11-29 PARENTAL LEAVE Public Safety Initiatives Fringe Benefits - - - - - 520 530 541 552 563 101-0105-413.21-04 OFFICE SUPPLIES Public Safety Initiatives Supplies - - - - - - 101-0105-413.31-06 OTHER PROFESSIONAL SVCS Public Safety Initiatives Professional Services - - - - - 153,000 101-0105-413.32-02 POSTAGE Public Safety Initiatives Other Services & Charges - - - - - - 101-0105-413.32-03 TRAVEL Public Safety Initiatives Travel - - - - - - 101-0105-413.39-11 DUES & MEMBERSHIPS Public Safety Initiatives Other Services & Charges - - - - - - 8 2020 Proposed Budget - Line-Level Detail City of South Bend ACCOUNT DESCRIPTION DEPARTMENT CATEGORY NAME 2017 ACTUAL 2018 ACTUAL 2019 ORIGINAL BUDGET 2019 AMENDED BUDGET 6/30/2019 ACTUAL 2020 PROPOSED BUDGET 2021 FORECAST 2022 FORECAST 2023 FORECAST 2024 FORECAST 101-0105-413.39-30 GRANTS AND SUBSIDIES Public Safety Initiatives Grants & Subsidies - - - - - 350,000 101-0105-413.39-70 EDUCATION & TRAINING Public Safety Initiatives Education & Training - - - - - - 101-0105-413.39-89 MISC CHARGES & SVCS Public Safety Initiatives Other Services & Charges - - - - - - 9