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Home My WebLink About09102019 Board of Public Works MeetingAGENDA REVIEW SESSION SEPTEMBER 5, 2019 264 request. Attorney Zalas asked what she needs in writing and on what form and if he submits it today, can he get it before Tuesday? She confirmed he could. Mr. D.J. Frost, Hoosier Equipment, asked if this does not comply, what's going to happen on Tuesday. Mr. Gilot stated there's been a review by our technical staff and lawyer, and they found both bids non -responsive; the Board is going to reject the bids and rebid. Mr. Zalas asked in accordance with new specifications? Mr. Gilot stated it is not certain there will be a change. Attorney Zalas warned if Mr. Frost is correct and his bid is not non -responsive, and it's rebid with the same specifications, that opens up legal concerns. Attorney McDaniels stated what you will receive from me is a memo that lists point by point why both bids were not responsive. The process is, any ambiguity in the specifications will be clarified and it will be rebid. She noted she has listed the specific reasons why they are both not responsive. Mr. Gilot noted there are at least seven (7) items listed; the rejection will not be based on opinion, but facts. No other business came before the Board. Upon a motion by Mr. Gilot, seconded by Ms. Maradik and carried, the meeting adjourned at 10:53 a.m. BOARD OF PUBLIC WORKS Gary A. Maradik, Member Therese J. Dora , M er Gene ' ve E. Miller, Member �AXaura L. O'Sullivan, Member ATTEST: i da M. Martin, Clerk REGULAR MEETING SEPTEMBER 10 2019 The Regular Meeting of the Board of Public Works was convened at 9:32 a.m. on Tuesday, September 10, 2019, by Board President Gary A. Gilot, with Board Members Elizabeth Maradik, Therese Dorau, Genevieve Miller, and Laura O'Sullivan present. Also present was Board Attorney Clara McDaniels. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and carried, the minutes of the Agenda Review Session, Regular Meeting and Claims Meeting of the Board held on August 22, August 27, and September 3, 2019, were approved. OPENING OF BIDS — VESTED INTEREST BUILDING ROOF REPAIR — PROJECT NO. 119-049 (RWDA TIF) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. The following bids were opened and publicly read: MIDLAND ENGINEERING COMPANY, INC. 52369 State Road 933 North South Bend, IN 46637 Bid was signed by: Michael Frahn REGULAR MEETING SEPTEMBER 10, 2019 265 Non -Collusion, Non -Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted 1 Base Bid Total $226,800.00 Alternate #1 Total $241,800.00 Unit Pricing Item No. 1 7.50/SF Unit Pricing Item No. 2 3.50/LF SLATILE ROOFING AND SHEET METAL CO., INC. 1703 S. Ironwood Dr. South Bend, IN 46613 Bid was signed by: Gerald Longerot Non -Collusion, Non -Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted I: Base Bid Total NO BID Alternate #1 Total $219,812.00 Unit Pricing Item No. 1 $4.75/SF Unit Pricing Item No. 2 $8.50/LF Upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and carried, the above bids were referred to Engineering and Community Investment for review and recommendation. OPENING OF BIDS — KIZER MANSIONWINDOW REPAIR — PROJECT NO. 119-024 (WWDA TIF) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. The following bids were opened and publicly read: J.W. WERNTZ & SON, INC. 1002 Kerr St. South Bend, IN 46601 Bid was signed by: Patrick Wertnz Non -Collusion, Non -Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted I: 0 Base Bid Total $216,000 Alternate #1 Total $60,500 Alternate #2 Total $16,600 Alternate #3 Total $54,500 MIHM ENTERPRISES, INC. 4065 38t" Street Hamilton, MI 49419 Bid was signed by: Frank Mihm Non -Collusion, Non -Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted Base Bid Total $271,870 Alternate #1 Total $62,518 Alternate #2 Total $21,072 Alternate #3 Total $58,572 1 1 REGULAR MEETING SEPTEMBER 10, 2019 266 Upon a motion made by Ms. Maradik, seconded by Ms. O' Sullivan and carried, the above bids were referred to Engineering and Community Investment for review and recommendation. OPENING OF BIDS - ONE (1) OR MORE, 2019 OR NEWER, 4X4 CREW CAB CONCRETE TRUCK — SPEC T (SEWER DEPARTMENT) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. The following bid was opened and publicly read: JORDAN FORD 609 E. Jefferson Blvd. Mishawaka, IN 46545 Bid was signed by: Debra Starkweather Non -Collusion, Non -Discrimination Affidavit Form was completed Ten percent (10%) Bid Bond was submitted Indiana Local Business Preference Claim Form was submitted .n Description I Year/Make/Model Unit Price Platform Body 2020 Ford F550 4X4 Crew Cab 1 $56,695.00 each Estimated Number of Days for Delivery from Award Date: 26 to 27 Weeks Upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and carried, the above bid was referred to Central Services for review and recommendation. OPENING AND AWARD OF QUOTATIONS — APPROVE CONTRACT — 510 S. MAIN STREET BUILDING IMPROVEMENTS — PROJECT NO. 119-084 (EDIT/GRANTS & SUBSIDIES FUND; SUJECT TO FUNDING) Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referenced project. The following Quotations were opened and read: HC3, LLC DBA ST. CLAIR DEVELOPMENT PO Box 6114 South Bend, IN 46660 Quotation was submitted by Debra St. Clair Non -Collusion, Non -Discrimination Affidavit Form was completed QUOTATION: Total Amount of Quote $119,440.00 Total Amount of Alternate 1 $22,106.00 Total Amount of Alternate 2 $30,045.00 R. YODER CONSTRUCTION, INC. 27453 CR 150, PO Box 69 Nappanee, IN 46550 Quotation was submitted by Jason Yoder Non -Collusion, Non -Discrimination Affidavit Form was completed QUOTATION: Total Amount of Quote $137,675.00 Total Amount of Alternate 1 $39,650.00 Total Amount of Alternate 2 $50,850.00 BROWN & BROWN GENERAL CONTRACTORS, INC. 124 S. Elkhart St., PO Box 487 Wakarusa, IN 46573 Quotation was submitted by Eric Brown Non -Collusion, Non -Discrimination Affidavit Form was completed REGULAR MEETING SEPTEMBER 10, 2019 267 UOTATION: Total Amount of Quote $192,343.00 Total Amount of Alternate 1 $44,191.00 Total Amount of Alternate 2 $76,861.00 Upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and carried, the above quotations were referred to Engineering and Community Investment for review and recommendation. After reviewing those quotations, Ms. Alicia Czarnecki, Engineering, recommended that the Board award the contract to the lowest responsive and responsible bidder, HC3, LLC d/b/a St. Clair Development, PO Box 6114, South Bend, IN 46660, in the amount of $149,485.00 for the Base Quote and Alternate No. 2. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Ms. O'Sullivan seconded the motion, which carried. OPENING OF QUOTATIONS — MORRIS THEATER HANDRAILS — PROJECT NO. 119- 074 (VPA MORRIS) Mr. Gilot advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotations were opened and read: PREMIER I CONSTRUCTION, INC. 105 E. Jefferson Blvd., #216 South Bend, IN 46601 Quotation was submitted by Alan Lusk Non -Collusion, Non -Discrimination Affidavit Form was completed QUOTATION: Total Amount of Quote $34,738.00 Total Alternate No 1 $33,167.00 Total Alternate No 2 $20,197.00 Total Amount of Quote plus Alternate 1 & 2 $88,102.00 *If Alternates 1 & 2 are approved, an extension of time may be needed due to material delivery schedule LARSON-DANIELSON CONSTRUCTION CO.. INC. 302 Tyler Street LaPorte, IN 46350 Quotation was submitted by Timothy Larson Non -Collusion, Non -Discrimination Affidavit Form was completed QUOTATION: Total Amount of Quote $32,745.00 Total Alternate No 1 $32,170.00 Total Alternate No 2 $20,645.00 Total Amount of Quote plus Alternate 1 & 2 $85,560.00 BROWN & BROWN GENERAL CONTRACTORS. INC. 124 S. Elkhart St., PO Box 487 Wakarusa, IN 46573 Quotation was submitted by Eric Brown Non -Collusion, Non -Discrimination Affidavit Form was completed QUOTATION: Total Amount of Quote $35,296.00 Total Alternate No 1 $29,671.00 Total Alternate No 2 $21,871.00 Total Amount of Quote plus Alternate 1 & 2 $86,838.00 Upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and carried, the above quotations were referred to Venues, Parks, and Arts and Engineering for review and recommendation. G I REGULAR MEETING SEPTEMBER 10, 2019 268 OPENING OF QUOTATIONS — 315 & 319 W. JEFFERSON ELECTRICAL REPAIRS — PROJECT NO. 119-064Q (RWDA TIFF Mr. Gilot advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotations were opened and read: HERRMAN & GOETZ, INC. 225 S. Lafayette Blvd. South Bend, IN 46601 Quotation was submitted by Larry Cripe Non -Collusion, Non -Discrimination Affidavit Form was completed QUOTATION: $78,662.00 ELITE ELECTRICAL LLC 50654 Teall Road Bristol, IN 46507 Quotation was submitted by Aaron McMann Non -Collusion, Non -Discrimination Affidavit Form was completed QUOTATION: $42,750.00 BRITE ELECTRIC, INC. 51285 Bittersweet Road, Unit I Granger, IN 46530 Quotation was submitted by Steve Zornig Non -Collusion, Non -Discrimination Affidavit Form was completed QUOTATION: $66,400.00 MARTELL ELECTRIC, LLC 4601 Cleveland Rd. South Bend, IN 46628 Quotation was submitted by Jennifer Martell Non -Collusion, Non -Discrimination Affidavit Form was completed QUOTATION: $72,500 Upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and carried, the above quotations were referred to Community Investment and Engineering for review and recommendation. AWARD BID AND APPROVE PURCHASE AGREEMENT— SALE OF CITY OWNED PROPERTY —1007 OAK STREET Mr. Andrew Netter, Community Investment, advised the Board that on August 13, 2019, bids were received and opened for the above referenced property. After reviewing those bids, Mr. Netter recommended that the Board award the property to the sole, responsive bidder, Donna Adkins, 410 Sherman Avenue, South Bend, IN 46616 in the amount of $1,375, plus $49.30 for advertisement fee and $41.00 for the transfer, recording and county sales disclosure form fees for a total of $1,465.30. Also presented at this time was the Purchase Agreement for this property. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the bid be awarded as outlined above and the Purchase Agreement be approved. Ms. O'Sullivan seconded the motion, which carried. APPROVAL OF REQUEST TO REJECT BIDS — DREWRY'S BREWERY CLEANUP — PROJECT NO. 119-031A In a memorandum to the Board, Mr. Kyle Silveus, Engineering, requested permission to reject all bids for the above referenced project due to exceeding the project budget. Therefore, upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and carried, the request to reject bids was approved. REGULAR MEETING SEPTEMBER 10, 2019 269 APPROVAL OF REQUEST TO REJECT BIDS — ONE (1) OR MORE, 2019 OR NEWER, TRUCK MOUNTED STREET SWEEPER — SPEC P In a memorandum to the Board, Mr. Jeff Hudak, Central Services, requested permission to reject all bids for the above referenced equipment due to all bids being found non -responsive to the bid specs. Mr. Gilot stated Board Attorney McDaniels provided a detailed memo outlining the non- responsive items of each bidder. Therefore, upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and carried, the above request was approved. AWARD QUOTATION — 2019 TREE PLANTING — PROJECT NO. 119-013 (MVH) Ms. Alicia Czarnecki, Engineering, advised the Board that on August 27, 2019, quotations were received and opened for the above referenced project. After reviewing those quotations, Ms. Czarnecki recommended that the Board award the contract to the lowest responsive and responsible bidder, Douglas Landscape, Inc., 23590 Ardmore Trail, South Bend, IN 46628, in the amount of $12,320. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Ms. Dorau seconded the motion, which carried. AWARD QUOTATION — CLEVELAND WELL FIELD REFURBISHMENTS - WELL CLEANING — PROJECT NO. 118-021 C (RWDA TIF) Ms. Becca Plantz, Engineering, advised the Board that on August 27, 2019, quotations were received and opened for the above referenced project. After reviewing those quotations, Ms. Plantz recommended that the Board award the contract to the lowest responsive and responsible bidder, Peerless Midwest, Inc., 55860 Russell Industrial Parkway, Mishawaka, IN 46545, in the amount of $49,000. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Ms. O'Sullivan seconded the motion, which carried. AWARD QUOTATION — JACKSON ROAD SANITARY SEWER EXTENSION — PROJECT NO. 119-072 (SEWER CONTRACTUAL) Ms. Charlotte Brach, Engineering, advised the Board that on August 13, 2019, quotations were received and opened for the above referenced project. After reviewing those quotations, Ms. Brach recommended that the Board award the contract to the lowest responsive and responsible bidder, HRP Construction, Inc., 5777 Cleveland Road, PO Box 266, South Bend, IN 46624, in the amount of $115,820. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Ms. O'Sullivan seconded the motion, which carried. APPROVAL OF REQUEST TO REJECT QUOTATIONS — EAST BANK TRAIL STORM REPAIRS —PROJECT NO. 118-306 In a memorandum to the Board, Mr. Scott Kreeger, Engineering, requested permission to reject all quotations for the above referenced project due to exceeding the quote limit and project budget. Therefore, upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and carried, the above request was approved. APPROVAL OF REQUEST TO REJECT QUOTATIONS — PALAIS ROYALE INTERIOR PAINTING —PROJECT NO. 119-055 In a memorandum to the Board, Ms. Becca Plantz, Engineering, requested permission to reject all quotations for the above referenced project due to exceeding the project budget. Therefore, upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and carried, the above request was approved. APPROVE CHANGE ORDER NO. 1 — GEMINI AT WASHINGTON - COLFAX APARTMENT IMPROVEMENTS — PROJECT NO. 118-080A (WWDA TIF) Mr. Gilot advised that Mr. Kyle Silveus, Engineering, has submitted Change Order No. 1 on behalf of Dudeck Roofing and Sheet Metal, 1634 S. Franklin Street, South Bend, IN 46613, indicating the contract amount be increased by $4,475 for a new contract sum, including this Change Order, in the amount of $133,295. Upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 2 — VENUES, PARKS, AND ARTS RESTROOM REMODELING — PROJECT NO. 118-043R (PARKS BOND D 1 11 IF] REGULAR MEETING SEPTEMBER 10, 2019 270 Mr. Gilot advised that Mr. Scott Kreeger,: Engineering, has submitted Change Order No. 2 on behalf of Michiana Contracting, Inc., 7843 Lilac Road, PO Box 929, Plymouth, IN 46563, indicating the contract completion date be increased by nineteen (19) days for a new contract completion date of September 18, 2019. Upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 1 — WESTERN AVENUE STREETSCAPE PHASE III — PROJECT NO. 118-076 (RWDA TIF/STORM WATER FUND) Mr. Gilot advised that Mr. Kyle Silveus, Engineering, has submitted Change Order No. 1 on behalf of Indiana Earth, Inc., 10343 McKinley Hwy., Osceola, IN 46561, indicating the contract amount be increased by $41,431 and a time extension of four (4) days, for a new contract sum, including this Change Order, in the amount of $2,675,816.35 and a new completion date of November 8, 2019. Upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 2— NORTH STATION WELL NO. 1 REPLACEMENT — PROJECT NO. 117-031R (WATER WORKS) Mr. Gilot advised that Ms. Becca Plantz, Engineering, has submitted Change Order No. 2 on behalf of Peerless Midwest, Inc., 55860 Russell Industrial Parkway, Mishawaka, IN 46545, indicating the contract amount be increased by $1,345 for a new contract sum, including this Change Order, in the amount of $543,570.72. Upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 2 — LIBERTY TOWER IMPROVEMENTS, DIVISION C —PROJECT NO. 118-086R (RWDA TIF) Mr. Gilot advised that Mr. Kyle Silveus, Engineering, has submitted Change Order No. 2 on behalf of Environmental Glass, Inc., 12675 Marlin Dr., Redford, MI 48239, indicating the contract amount be increased by $2,219.78, plus an additional fourteen (14) days for a new contract sum, including this Change Order, in the amount of $301,992.46 and a new project completion date of September 13, 2019. Upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 3 — LIBERTY TOWER IMPROVEMENTS, DIVISION C — PROJECT NO. 118-086R (RWDA TIF) Mr. Gilot advised that Mr. Kyle Silveus, Engineering, has submitted Change Order No. 3 on behalf of Environmental Glass, Inc., 12675 Marlin Dr., Redford, MI 48239, indicating the contract amount be increased by $3,813.31 for a new contract sum, including this Change Order, in the amount of $305,805.77. Upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 2 — LAFAYETTE BUILDING EXTERIOR RENOVATION, DIVISION A — PROJECT NO. 117-100R (RWDA TIF) Mr. Gilot advised that Mr. Kyle Silveus, Engineering, has submitted Change Order No. 2 on behalf of Precision Wall Systems, Inc., 3801 S. Main Street, South Bend, IN 46614, indicating the contract amount be increased by $20,229, plus an additional sixty-six (66) days, for a new contract sum, including this Change Order, in the amount of $237,812 and a new project completion date of September 30, 2019. Upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and carried, the Change Order was approved. APPROVE PROJECT COMPLETION AFFIDAVIT — CODE ENFORCEMENT DOOR INSTALLATION (CODE ENFORCEMENT) Mr. Gilot advised that Mr. Adam Parsons, Central Services, has submitted the Project Completion Affidavit on behalf of Brown & Brown General Contractors, Inc., 124 S. Elkhart Street, Wakarusa, IN 46573, for the above referenced project, indicating a final cost of $3,148. Upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and carried, the Project Completion Affidavit was approved. APPROVE PROJECT COMPLETION AFFIDAVIT — LINCOLN WAY WEST AND CHARLES MARTIN SR. DR. IMPROVEMENTS — PROJECT NO 117-072A (RWDA TIF) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of Selge Construction Co., Inc., 2833 S. 111h St., Niles, MI 49120, for the above referenced project, indicating a final cost of $1,197,648.10. Upon a motion made by Ms. REGULAR MEETING SEPTEMBER 10, 2019 271 Maradik, seconded by Ms. O'Sullivan and carried,. the Project Completion Affidavit was approved. APPROVE PROJECT COMPLETION AFFIDAVIT — CHARLES BLACK CENTER RENOVATIONS —PROJECT NO. 116-073 (PARK BOND) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of Gibson -Lewis, LLC, 1001 W. I Ph Street, Mishawaka, IN 46544, for the above referenced project, indicating a final cost of $3,973,460. Upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and carried, the Project Completion Affidavit was approved. APPROVE PROJECT COMPLETION AFFIDAVIT — BERLIN PLACE NO. 2 — ELECTRICAL, MECHANICAL, AND PLUMBING — PROJECT NO. 117-048 (RWDA TIF) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of CBS Services, LLC, 401 E. Colfax Ave., South Bend, IN 46617, for the above referenced project, indicating a final cost of $3,818,000. Upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and carried, the Project Completion Affidavit was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET — MUESSEL GROVE PUBLIC RESTROOM — PROJECT NO. 118-099R (VPA CAPITAL) In a memorandum to the Board, Ms. Alicia Czarnecki, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Also presented at this time for approval and execution was the Title Sheet. Upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and carried, the above request to advertise was approved, and the Title Sheet was approved and signed. REQUEST TO ADVERTISE FOR THE SALE OF CITY -OWNED PROPERTY — 407 COTTAGE GROVE In a memorandum to the Board, Mr. Andrew Netter, Community Investment, stated his department has received an application to purchase vacant City -owned property at the above address. He noted in his memorandum that he has determined that the City has no need for the property; the intended use of the petitioner is appropriate; and the petitioner is eligible to purchase the property as an abutting property owner. Mr. Netter stated he is therefore requesting to advertise the sale of the property per I.C. 36-1-11-5. Upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and carried, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET — CENTURY CENTER ELEVATOR RENOVATIONS — PROJECT NO. 118-104D (HOTEL/MOTEL TAX) In a memorandum to the Board, Ms. Becca Plantz, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Also presented at this time for approval and execution was the Title Sheet. Upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and carried, the above request to advertise was approved, and the Title Sheet was approved and signed. ADOPT RESOLUTION NO. 32-2019 — A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY Upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO.32-2019 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY FIREFIGHTER FIRE HELMET AND BOOTS WHEREAS, pursuant to I.C. 36-9-6-1 et. seq., the Board of Public Works ('Board") has the duty and authority to have custody, control, use, and to dispose of real and personal property owned by the City of South Bend, Indiana; and REGULAR MEETING SEPTEMBER 10, 2019 272 WHEREAS, IC 5-22-22-6 permits and establishes the procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; and WHEREAS, on August 2, 2019, Battalion Chief Mark Catanzarite retired from the South Bend, Indiana, Fire Department after thirty (30) years of service, and the Board of Public Safety of the City of South Bend, Indiana has determined that he has retired in good standing; and WHEREAS, Chief Stephen Cox has advised the Board that this Firefighter's fire helmet and boots ("Property") are of no further use to the Department, are of no practical value, and have an estimated market value of less than One -Thousand Dollars ($1,000.00); and WHEREAS, the Board has determined that the Property is worthless as that term is defined in I.C. 5-22-22-8(b); and WHEREAS, I.C. 5-22-22 permits and establishes procedures for the disposal of personal property which is either unfit for the purpose for which it was intended, no longer needed by the City, or property which is deemed worthless. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana, as follows: 1. The Property is no longer needed by the City of South Bend, is unfit for the purposes for which was intended, and has an estimated value of less than One -Thousand Dollars ($1,000.00). 2. The Property may be demolished, junked or otherwise' disposed in a manner determined by the Fire Chief, including donation to the Firefighter as a token for his years of service to the City of South Bend. ADOPTED this loth day of September, 2019. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ Elizabeth A. Maradik s/ Therese J. Dorau s/ Genevieve E. Miller s/ Laura L. O'Sullivan ATTEST: s/Linda M. Martin, Clerk ADOPT RESOLUTION NO. 33-2019 — A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY Upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO.33-2019 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY FIREFIGHTER FIRE HELMET AND BOOTS WHEREAS, pursuant to I.C. 36-9-6-1 et. seq., the Board of Public Works ("Board") has the duty and authority to have custody, control, use, and to dispose of real and personal property owned by the City of South Bend, Indiana; and WHEREAS, IC 5-22-22-6 permits and establishes the procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; and REGULAR MEETING SEPTEMBER 10, 2019 273 WHEREAS, on July 20, 2019, Captain Mark Tice retired from the South Bend, Indiana, Fire Department after twenty-five (25) years of service, and the Board of Public Safety of the City of South Bend, Indiana has determined that he has retired in good standing; and WHEREAS, Chief Stephen Cox has advised the Board that this Firefighter's fire helmet and boots ("Property") are of no further use to the Department, are of no practical value, and have an estimated market value of less than One -Thousand Dollars ($1,000.00); and WHEREAS, the Board has determined that the Property is worthless as that term is defined in I.C. 5-22-22-8(b); and WHEREAS, I.C. 5-22-22 permits and establishes procedures for the disposal of personal property which is either unfit for the purpose for which it was intended, no longer needed by the City, or property which is deemed worthless. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana, as follows: 3. The Property is no longer needed by the City of South Bend, is unfit for the purposes for which was intended, and has an estimated value of less than One -Thousand Dollars ($1,000.00). 4. The Property may be demolished, junked or otherwise disposed in a manner determined by the Fire Chief, including donation to the Firefighter as a token for his years of service to the City of South Bend. ADOPTED this loth day of September, 2019. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ Elizabeth A. Maradik s/ Therese J. Dorau s/ Genevieve E. Miller s/ Laura L. O'Sullivan ATTEST: s/Linda M. Martin, Clerk APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA The following Agreements/Contracts/Proposals/Addenda were submitted to the Board for approval: Type Business Description Amount/ Motion/ Funding Second Software Asset Panda, Three (3) Year Subscription to $12,175.20; Maradik/ Subscription LLC Asset Management Software Total for O'Sullivan Quote including Setup and Training Three (3) Years (IT Operations) Professional Jones Petrie Prepare Master Plan for $10,150 Maradik/ Services Rafinski Redevelopment of Morris (VPA Morris) O'Sullivan Agreement Corporation Theater Exterior Plaza and Jon Hunt Memorial Plaza Emergency Pelley Emergency Demolition of 1824 $165,338 Maradik/ Quote Excavating S. Franklin Street for Unsafe (Vacant & O'Sullivan Structure from Fire Damage Abandoned/ Professional Services (to be reimbursed REGULAR MEETING SEPTEMBER 10, 2019 274 u 1 from CDBG Professional Purdue MEP Skills for Success $21,500 Maradik/ Services Center Manufacturing Training to help (EDIT) O'Sullivan Agreement soon to be Released Inmates gain Valuable Skills for an Organization License Fraternal Use of FOP Property at 23527 $114,000; Maradik/ Agreement Order of SR 23 and Firing Range by Total for Four O'Sullivan Police Lodge South Bend Police Department (4) Years No. 36 Officers for Training Purposes Land Professional Baker Tilly Financial Advisory Services for NTE $60,000 Maradik/ Services Municipal Long Term Control Plan (Wastewater) O'Sullivan Agreement Advisors, LLC Amendment No. Danch, Overlook Court Design and $19,080 Maradik/ 1 to Hamer and Construction Documents for (Storm Sewer O'Sullivan Professional Associates, Small Drainage Design and Fund) Services Inc. Repair Project Agreement Consulting EnFocus, Payroll Support Services during NTE $12,800 Maradik/ Agreement Inc. transition to Kronos HR Payroll (Other O'Sullivan Software Professional Services Amendment No. McCormick Additional Tasks related to $59,450 Maradik/ 2 to Engineering, Analysis of Stormwater Issues ( New Total O'Sullivan Professional LLC within City $99,450) Services (Sewer Agreement Contractual Omnia QPA Office New Howard Park Facilities' $144,305.79 Maradik/ Purchase Interiors, Inc. Furniture (Cumulative O'Sullivan Agreement Capital/ Regional Cities Professional Fr. Austin Loan of Sculptures for Two (2) $5,000 Maradik/ Services Collins, Roundabouts for Public Art (Community O'Sullivan Agreement C.S.0 Pilot Investment Open Market J.W. Werntz Repair of Mall Door at Century $57,640 Maradik/ Quote Award & Son, Inc. Center (Hotel/Motel O'Sullivan Tax Fund Sewer Mr. Dave Reimbursement for Portion of $27,900 paid Maradik/ Reimbursement Frame Sewer Extension to 1411 E. to City O'Sullivan Agreement Jackson Road (Sewer Contractual Variance or Area Board Authorization for Application to $300 (EDIT) Maradik/ Special of Zoning use Portion of former Salvation O'Sullivan Exemption Use Appeals Army Building as a Weather Petition Amnesty Site APPROVAL OF PERMIT AND LICENSE APPLICATIONS The following permit and license applications were presented for approval: Applicant/Event Description Date/Time Location Motion Carried Farmer's Market Street Closure September 21, Eddy St. from Beyer St. Maradik/ Classic Car for Special 2019; 8:00 a.m. to Dead -End O'Sullivan Show Event to 3:00 p.m. FAVORABLE RECOMMENDATION - PETITION TO VACATE THE FIRST EAST/WEST ALLEY WEST OF ST. PETER ST. TO THE NORTH/SOUTH ALLEY NORTH OF HOWARD STREET Mr. Gilot indicated that Mr. Michael Danch, Danch, Harper and Associates, Inc., 1643 Commerce Dr., South Bend, IN has submitted a request to vacate the above referenced alley on behalf of their client, PGK Enterprises, LLC. Mr. Gilot advised the Board is in receipt of REGULAR MEETING SEPTEMBER 10, 2019 275 favorable recommendations concerning this Vacation Petition from the Street Department, Fire Department, Police Department, Community Investment, and Engineering who all state the request meets the criteria of I.C. 36-7-3-13. Community Investment stated the vacation should be subject to a map showing the new building access plan based on consolidation of the parcels. Therefore, Ms. Maradik made a motion recommending approval of the request for vacation subject to a replat of the property that provides alley access to all properties. Ms. O'Sullivan seconded the motion which carried. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and carried, the following traffic control device requests were approved: NEW INSTALLATION: Handicapped Accessible Parking Space Sign LOCATIONS: 511 S. Grant St. 621 E. Irvington Ave. 1648 W. Indiana Ave. REMARKS: All criteria has been met NEW INSTALLATION: Neighborhood 25mph Speed Limit Sign LOCATION: Near Northwest Neighborhood East of SR 933, between Marion and Bartlett Streets REMARKS: All criteria has been met DENY TRAFFIC CONTROL DEVICE Upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and carried, the following traffic control device request was denied: NEW INSTALLATION: Handicapped Accessible Parking Space Sign LOCATION: 217 E. Pokagon St. REMARKS: All criteria has not been met APPROVE CONSENTS TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE Mr. Gilot stated that the Board is in receipt of the following Consents to Annexation and Waivers of Right to Remonstrate. The Consents indicate that in consideration for permission to tap into public water/sanitary sewer system of the City, to provide water/sanitary sewer service to the below referenced properties, the applicants waive and release any and all rights to remonstrate against or oppose any pending or future annexations of the properties by the City of South Bend: A. Thomas H. Morrison Group, LLC, 2560 Portage Road, Niles, MI 49120 1. 25642 Scent Trail — Water/Sewer (Key No.021-1036-059332) B. Mary Clare Rosenthal, 53194 Bracken Fern Dr., South Bend, IN 46637 1. 53194 Bracken Fern Dr. — Water (Key No. 002-1020-043014) C. Irish Rentals LLC, 4404 Technology Drive, South Bend, IN 46628 1. 51680 Audubon Woods Dr. — Water (Key No. 002-1003-005749) 2. 51535 Audubon Woods Dr. — Water (Key No. 002-1003-005728) 3. 53686 Terre Verde Hills Dr. — Water/Sewer (Key No. 021-1037-061225) 4. 51550 Prescott Ave.— Water (Key No. 002-1003-005739) Upon a motion by Ms. Maradik, seconded by Ms. O'Sullivan and carried, the Consents to Annexation and Waivers of Right to Remonstrate were approved as submitted. RATIFY APPROVAL AND/OR RELEASE CONTRACTOR, EXCAVATION AND OCCUPANCY BONDS The Division of Engineering Permit Department recommended that the following bond be released pursuant to Resolution 100-2000 as follows: Business Bond Type Approved/ Released Effective Date Renaissance Maintenance, Inc. Contractor Released August 20, 2019 0 REGULAR MEETING SEPTEMBER 10, 2019 276 I F11 1 Ms. Maradik made a motion that the bond's release as outlined above be ratified. Ms. O'Sullivan seconded the motion, which carried. APPROVE CLAIMS Ms. Maradik stated that a request to pay the following claims in the amounts indicated has been received by the Board; each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracy. Name Amount of Claim Date City of South Bend $5,475,394.01 09/06/2019 City of South Bend $2,813.94 09/03/2019 City of South Bend $2,474,932.27 08/31/2019 City of South Bend $1,927,613.74 09/10/2019 U.S. Bank National Association; 2015 EDIT; Requisition No. 114 $50 06/26/2019 U.S. Bank National Association; 2015 EDIT; Requisition No. 113 $198,673 09/03/2019 Foundry II Garage Partners, Inc.; U.S. National Association; Requisition No. 16 $653,174.45 09/03/2019 Therefore, Ms. Maradik made a motion that after review of the expenditures, the claims be approved as submitted. Ms. O'Sullivan seconded the motion, which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Ms. Maradik and carried, the meeting adjourned at 10:10 a.m. ATTEST: rina M. Marti , Cle BOARD OF PUB1LIC WORK ary A. Gilot, Presi nt Elizabeth A. Maradik, Member 2��O- Z� Therese J. orau, ember iGeneje.ve E. Miller, "ember ra LO'Sullivan, Member