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Home My WebLink About2019-08 Departmental Financial ReportPeriod Ending: Issued By: City of South Bend Monthly Departmental Financial Report Page(s)Contents 2 Fund Guide 3 Narrative 4 - 7 Summaries 8 - 22 General Fund Departments 23 - 58 Special Revenue Funds 59 - 64 City Debt Service Funds 65 - 79 City Capital Funds 80 - 104 Enterprise Funds 105 - 112 Internal Service Funds 113 - 116 Trust Funds 117- 122 Tax Increment Financing Funds 123 - 127 Redevelopment Commission Funds 128 - 133 Redevelopment Debt Service Funds Distribution Mayor Pete Buttigieg Chief of Staff Laura O'Sullivan Deputy Chief of Staff Genevieve Miller Common Council Department Heads Fiscal Officers August 31, 2019 Controller Page # General Fund Page # Enterprise Funds 8 101 General Fund 80 287 Emergency Medical Services Capital 81 288 Emergency Medical Services Operating General Fund Departments 82 600 Consolidated Building Fund 9 101-0101 Mayor 83 601 Parking Garages 10 101-0201 City Clerk 84 610 Solid Waste Operations 11 101-0301 Common Council 85 611 Solid Waste Capital 12 101-0302 WNIT Contract 86 620 Water Works Operations 13 101-0401 Administration & Finance 87 622 Water Works Capital 14 101-0404 Morris Performing Arts Center 88 624 Water Works Customer Deposit 15 101-0405 Palais Royale Ballroom 89 625 Water Works Sinking 16 101-0501 Legal Department 90 626 Water Works Bond Reserve 17 101-0602 Engineering 91 629 Water Works Reserve Operations & Maintenance 18 101-0616 Office of Sustainability 92 640 Sewer Repair Insurance 19 101-0628 AmeriCorps Grant Program 93 641 Sewage Works Operations 20 101-0801 Police Department 94 642 Sewage Works Capital 21 101-0901 Fire Department 95 643 Sewage Works Reserve Operations & Maint. 22 101-1008 Human Rights 96 649 Sewage Sinking 97 653 Sewage Debt Service Reserve Special Revenue Funds 98 654 Sewage Works Deposit Fund 23 102 Rainy Day 99 659 Sewer Bond 2011 24 201 Parks & Recreation 100 661 Sewer Bond 2012 25 202 Motor Vehicle Highway 101 667 Storm Sewer Fund 26 203 Recreation Nonreverting 102 670 Century Center 27 209 Studebaker-Oliver Revitalizing Grants 103 671 Century Center Capital 28 210 Economic Development State Grants 104 672 Century Center Energy Conservation Debt Svc 29 211 Department of Community Investment (DCI) 30 212 Dept of Community Investment Grants Internal Service Funds 31 216 Police State Seizures 105 222 Central Services 32 217 Gift, Donation, Bequest 106 224 Central Services Capital 33 218 Police Curfew Violations 107 226 Liability Insurance 34 219 Unsafe Building 108 278 Take Home Vehicle Police 35 220 Law Enforcement Continuing Education 109 279 IT / Innovation / 311 Call Center 36 221 Landlord Registration 110 711 Self-Funded Employee Benefits 37 227 Loss Recovery 111 713 Unemployment Compensation 38 249 Public Safety LOIT 112 714 Parental Leave 39 251 Local Roads & Streets 40 257 LOIT Special Distribution Trust Funds 41 258 Human Rights Federal Grant 113 701 Firefighters Pension 42 265 Local Road & Bridge Grant 114 702 Police Pension 43 266 MVH Restricted Fund 115 730 City Cemetery 44 273 Morris PAC / Palais Royale Marketing 116 731 Bowman Cemetery 45 274 Morris PAC Self-Promotion 46 280 Police Block Grants Tax Increment Financing Funds 47 281 Economic Develop Commission-Revenue Bonds 117 324 TIF - River West Development Area (Airport) 48 289 HAZMAT 118 422 TIF - West Washington 49 291 Indiana River Rescue 119 429 TIF - River East Development Area (NE Dev) 50 292 Police Grants 120 430 TIF - Southside Development #1 51 294 Regional Police Academy 121 435 TIF - Douglas Road 52 295 COPS MORE Grant 122 436 TIF - River East Residential (NE Res) 53 299 Police Federal Drug Enforcement 54 404 County Option Income Tax Redevelopment Commission Funds 55 408 Economic Development Income Tax 123 425 Redevelopment Retail Area (Leighton Plaza) 56 410 Urban Development Action Grant 124 433 Redevelopment General 57 655 Project Releaf 125 439 Certified Technology Park 58 705 Police K-9 Unit 126 454 Airport Urban Enterprise Zone 127 754 Industrial Revolving Fund City Debt Service Funds 59 312 2017 Parks Bond Debt Service Redevelopment Debt Service Funds 60 313 Football Hall of Fame Debt Service 128 315 Redevelopment Bond - Airport Taxable 61 377 Professional Sports Development 129 317 Coveleski Debt Service Reserve 62 755 South Bend Building Corp 130 328 Redevelopment Bond - Palais Royale 63 757 2015 Parks Bond Debt Service 131 351 2018 TIF Park Bond Debt Service Reserve 64 760 Eddy Street Commons Debt Service 132 752 South Bend Redevelopment Authority 133 756 Smart Streets Debt Service City Capital Funds 65 401 Coveleski Stadium Capital 66 405 Park Nonreverting Capital 67 406 Cumulative Capital Development 68 407 Cumulative Capital Improvement 69 412 Major Moves Construction 70 416 Morris Performing Arts Center Capital 71 450 Palais Royale Historic Preservation 72 451 2018 Fire Station #9 Capital 73 452 2018 TIF Park Bond Capital 74 471 2017 Parks Bond Capital 75 677 Football Hall of Fame Capital 76 750 Equipment/Vehicle Leasing 77 751 2015 Parks Bond Capital 78 753 Smart Streets Bond Capital 79 759 Eddy Street Commons Capital 2 August 2019 Monthly Departmental Financial Report The City of South Bend developed the attached Monthly Departmental Financial Report to provide current year financial information for each City fund, as well as individual departments within the General Fund, in a condensed format. Information is provided for revenue, expenditures, encumbrances, cash balances, and staffing levels. Also included in this report are text boxes that provide an explanation of revenues, expenditures, staffing, and spending on major capital projects. The staff of the Department of Administration & Finance publishes this consolidated report no later than 30 days after the end of the reporting period. The Monthly Departmental Financial Report supplements—but does not replace—other financial reports the City prepares such as the Monthly Cash Report, Monthly Financial Report, the Department of Local Government Finance’s Annual Financial Report (AFR), or the Comprehensive Annual Financial Report (CAFR). Summary Trends & Observations As of August 31, 2019, total revenue for the year was $227,885,768, 64% of estimated revenue. As of August 31, 2018, total revenue received was $234,034,474. Property taxes are received in June and December each year and are budgeted at $78 million for 2019. Local income tax (LOIT, COIT and EDIT) receipts are budgeted to be $32,412,051 in 2019, to be received in monthly installments of $2.7 million. As of August 31, 2019, total expenditures were $245,118,597 and outstanding encumbrances were $65,314,040, a total of $310,432,638 which represents 65% of the amended expenditure budget. Encumbrances are either holdovers from previous years or obligations for the remainder of the year. If encumbrances were excluded, expenditures were 51% of the amended expenditure budget at the end of the period. Total expenditures, excluding encumbrances, were $216,757,558 as of August 31, 2018. We hope that you find this Monthly Departmental Financial Report useful in better understanding the finances of the City of South Bend. If you have any questions regarding this report, please contact the Department of Administration & Finance by calling 311. 3 City of South Bend Monthly Department Financial Report REVENUE SUMMARY August 31, 2019 Values Fund Type Dept Name Current Amended Budget Current Month Actual Current YTD Actual Prior YTD Actual Budget Balance Percent of Budget City Funds General Fund 65,104,887 2,146,134 38,103,478 35,661,544 27,001,409 59% Special Revenue 102 Rainy Day 168,000 19,466 163,641 113,429 4,359 97% 201 Parks & Recreation 20,783,987 431,783 11,159,885 8,377,896 9,624,102 54% 202 Motor Vehicle Highway 7,536,305 227,824 4,368,351 6,869,463 3,167,954 58% 203 Recreation Nonreverting - - - 791,194 - 0% 209 Studebaker-Oliver Revitalizing Grants 125,000 101,562 113,802 149,839 11,198 91% 210 Economic Development State Grants 747,368 182 56,152 42,691 691,216 8% 211 Department of Community Investment (DCI)3,065,225 11,620 1,302,041 1,319,849 1,763,184 42% 212 Dept of Community Investment Grants 9,157,304 115,653 1,025,954 2,010,481 8,131,350 11% 216 Police State Seizures 34,400 427 8,462 13,041 25,938 25% 217 Gift, Donation, Bequest 600,493 2,250 574,074 55,146 26,419 96% 218 Police Curfew Violations 500 37 243 1,017 257 49% 219 Unsafe Building 956,891 28,356 514,379 440,268 442,512 54% 220 Law Enforcement Continuing Education 330,995 23,189 210,740 161,014 120,255 64% 221 Landlord Registration 4,180 623 3,469 379 711 83% 227 Loss Recovery 11,400 1,098 9,553 8,184 1,847 84% 249 Public Safety LOIT 8,603,555 720,082 6,391,079 5,955,302 2,212,476 74% 251 Local Roads & Streets 4,627,714 81,924 2,612,510 1,897,880 2,015,204 56% 257 LOIT Special Distribution 319,953 758 100,592 752,897 219,361 31% 258 Human Rights Federal Grant 172,400 832 84,847 72,324 87,553 49% 265 Local Road & Bridge Grant 1,206,000 553,866 558,418 4,077 647,582 46% 266 MVH Restricted Fund 3,154,515 187,018 2,097,965 - 1,056,550 67% 273 Morris PAC / Palais Royale Marketing 16,200 129 11,938 9,595 4,262 74% 274 Morris PAC Self-Promotion 127,100 2,846 52,360 68,517 74,740 41% 280 Police Block Grants 70 7 62 43 8 89% 281 Economic Develop Commission-Revenue Bonds - - - 259 - 0% 289 HAZMAT 10,420 52 9,739 300 681 93% 291 Indiana River Rescue 129,445 5,686 117,823 85,366 11,622 91% 294 Regional Police Academy 23,800 209 19,355 22,207 4,445 81% 295 COPS MORE Grant 174,739 42,779 54,841 49,551 119,898 31% 299 Police Federal Drug Enforcement 53,600 273 2,355 14,480 51,245 4% 404 County Option Income Tax 13,400,743 1,042,086 10,033,692 9,396,724 3,367,051 75% 408 Economic Development Income Tax 12,608,941 1,149,523 9,553,841 9,417,068 3,055,100 76% 410 Urban Development Action Grant 46,240 30 34,256 33,028 11,984 74% 655 Project Releaf 458,489 29,314 307,968 307,017 150,521 67% 705 Police K-9 Unit 2,060 4 37 32 2,024 2% Special Revenue Total 88,658,032 4,781,485 51,554,423 48,440,557 37,103,609 58% City Debt Service 312 2017 Parks Bond Debt Service 1,139,404 362 665,777 405,306 473,627 58% 313 Football Hall of Fame Debt Service 27 - 27 497,409 - 99% 350 2018 Fire Station #9 Debt Service 321,707 170,291 321,706 - 1 100% 755 South Bend Building Corp 2,651,500 1,320,337 2,650,540 2,650,703 960 100% 757 2015 Parks Bond Debt Service 381,931 31,646 255,418 220,851 126,513 67% 760 Eddy Street Commons Debt Service 1,304,625 649,603 1,304,126 631,688 499 100% City Debt Service Total 5,799,194 2,172,239 5,197,594 4,405,957 601,600 90% Capital Project 377 Professional Sports Development 546,719 - 532,504 7,468 14,215 97% 401 Coveleski Stadium Capital 44,350 17 565 602 43,785 1% 405 Park Nonreverting Capital - - - 4,990 - 0% 406 Cumulative Capital Development 477,844 978 271,511 264,282 206,333 57% 407 Cumulative Capital Improvement 239,796 1,038 118,804 140,138 120,992 50% 412 Major Moves Construction 631,531 251,005 626,889 524,828 4,642 99% 416 Morris Performing Arts Center Capital 145,000 3,305 56,532 73,128 88,468 39% 450 Palais Royale Historic Preservation 21,200 1,271 10,685 14,078 10,515 50% 451 2018 Fire Station #9 Capital 50,000 2,139 36,042 5,032,108 13,958 72% 452 2018 TIF Park Bond Capital 200,000 13,873 138,335 11,007,782 61,665 69% 453 2018 Zoo Bond Capital 36,000 1,674 19,466 - 16,534 54% 471 2017 Parks Bond Capital 255,000 20,041 184,481 95,000 70,519 72% 677 Football Hall of Fame Capital 2,312 - 2,311 4,805 1 100% 750 Equipment/Vehicle Leasing 2,051,625 1,199 1,487,284 6,228,472 564,341 72% 751 2015 Parks Bond Capital 1,000 86 751 3,001 249 75% 753 Smart Streets Bond Capital 500 21 124 972 376 25% 759 Eddy Street Commons Capital 2,000 6 45 78 1,955 2% Capital Project Total 4,704,877 296,653 3,486,329 23,401,730 1,218,548 74% Enterprise 287 Emergency Medical Services Capital 1,213,075 24,936 349,166 1,693,303 863,909 29% 288 Emergency Medical Services Operating 6,244,720 503,530 4,267,099 4,155,392 1,977,621 68% 600 Consolidated Building Fund 4,828,769 184,017 2,605,304 1,883,412 2,223,465 54% 601 Parking Garages 1,318,482 107,597 698,085 883,426 620,397 53% 610 Solid Waste Operations 5,527,485 354,637 3,640,836 3,671,095 1,886,649 66% 611 Solid Waste Capital 1,137,416 660 832,620 730,680 304,796 73% 620 Water Works Operations 20,936,939 1,762,504 12,889,335 10,804,469 8,047,604 62% 622 Water Works Capital 3,376,000 291,896 2,255,662 238,831 1,120,338 67% 624 Water Works Customer Deposit 22,000 2,744 23,301 16,687 (1,301) 106% 625 Water Works Sinking 2,029,541 169,633 1,359,226 1,331,342 670,315 67% 626 Water Works Bond Reserve 22,000 2,634 22,183 15,619 (183) 101% 629 Water Works Reserve Operations & Maintenance 266,552 5,321 269,765 81,379 (3,213) 101% 640 Sewer Repair Insurance 675,363 45,233 466,759 447,516 208,604 69% 641 Sewage Works Operations 38,434,939 3,328,317 27,075,103 26,018,470 11,359,836 70% 642 Sewage Works Capital 5,484,460 56,963 5,281,578 3,940,192 202,882 96% 643 Sewage Works Reserve Operations & Maint.270,717 10,200 237,479 296,393 33,238 88% 649 Sewage Sinking 7,843,841 14,432 7,835,009 6,919,210 8,832 100% 653 Sewage Debt Service Reserve 69,395 7,603 54,788 32,882 14,607 79% 654 Sewage Works Deposit Fund 140 34 34 - 106 24% 659 Sewer Bond 2011 - - - 1 - 0% 661 Sewer Bond 2012 - - - 3,229 - 0% 667 Storm Sewer Fund 600,000 67,314 166,688 - 433,312 28% 670 Century Center 4,554,382 230,504 3,452,921 2,927,802 1,101,461 76% 671 Century Center Capital 189,475 1,329 186,467 573 3,008 98% 4 City of South Bend Monthly Department Financial Report REVENUE SUMMARY August 31, 2019 Values Fund Type Dept Name Current Amended Budget Current Month Actual Current YTD Actual Prior YTD Actual Budget Balance Percent of Budget 672 Century Center Energy Conservation Debt Svc 431,387 382 290,156 276,539 141,231 67% Enterprise Total 105,477,078 7,172,421 74,259,564 66,368,441 31,217,514 70% Internal Service 222 Central Services 13,903,094 1,191,550 9,082,338 5,664,004 4,820,756 65% 224 Central Services Capital 377,700 249 2,290 1,668 375,410 1% 226 Liability Insurance 5,009,942 396,673 3,689,188 1,444,690 1,320,754 74% 278 Take Home Vehicle Police 17,700 1,879 15,345 10,430 2,355 87% 279 IT / Innovation / 311 Call Center 8,156,138 674,863 5,482,600 4,678,474 2,673,538 67% 711 Self-Funded Employee Benefits 13,368,654 1,102,824 9,165,382 12,364,794 4,203,272 69% 713 Unemployment Compensation 3,400 340 3,072 2,409 328 90% 714 Parental Leave 174,496 12,050 104,459 108,925 70,037 60% Internal Service Total 41,011,124 3,380,428 27,544,672 24,275,394 13,466,450 67% Trust & Agency 701 Firefighters Pension 5,219,138 535 2,237,676 2,249,318 2,981,462 43% 702 Police Pension 6,370,200 1,219 3,066,288 3,120,221 3,303,912 48% 730 City Cemetery 620 54 453 314 167 73% 731 Bowman Cemetery 8,000 848 7,127 - 873 89% Trust & Agency Total 11,597,958 2,656 5,311,544 5,369,853 6,286,414 46% City Funds Total 322,353,150 19,952,015 205,457,604 207,923,476 116,895,544 64% Redevelopment Commission Controlled Funds Tax Increment Financing 324 TIF - River West Development Area (Airport)18,050,518 67,469 11,362,914 15,669,920 6,687,604 63% 422 TIF - West Washington 354,425 3,015 170,861 198,076 183,564 48% 429 TIF - River East Development Area (NE Dev)3,035,805 25,440 1,805,777 1,608,774 1,230,028 59% 430 TIF - Southside Development #1 2,421,283 17,283 1,542,641 1,346,124 878,642 64% 435 TIF - Douglas Road 3,724 359 3,154 2,102 570 85% 436 TIF - River East Residential (NE Res)4,603,923 6,640 2,825,599 2,621,588 1,778,324 61% Tax Increment Financing Total 28,469,678 120,207 17,710,947 21,446,584 10,758,732 62% Redevelopment 425 Revelopment Retail Area (Leighton Plaza)293 - 206 74,810 87 70% 433 Redevelopment General 1,085,356 7,104 70,547 28,255 1,014,809 6% 439 Certified Technology Park 12,000 1,059 9,636 6,766 2,364 80% 454 Airport Urban Enterprise Zone 6,500 732 6,156 4,267 345 95% 754 Industrial Revolving Fund 227,680 22,449 178,825 120,905 48,855 79% Redevelopment Total 1,331,829 31,345 265,369 235,002 1,066,460 20% Debt Service 315 Redevelopment Bond - Airport Taxable 19,000 1,912 16,178 11,429 2,822 85% 317 Coveleski Debt Service Reserve 3,086 - 1,076 5,708 2,011 35% 328 Redevelopment Bond - Palais Royale 40,000 3,196 27,047 19,108 12,953 68% 351 2018 TIF Park Bond Debt Service 20,000 1,848 15,536 993,495 4,464 78% 752 South Bend Redevelopment Authority 2,874,500 1,237,104 2,673,377 1,683,384 201,123 93% 756 Smart Streets Debt Service 1,719,500 858,427 1,718,635 1,716,287 865 100% Debt Service Total 4,676,086 2,102,487 4,451,848 4,429,412 224,238 95% Redevelopment Commission Controlled Funds Total 34,477,593 2,254,038 22,428,164 26,110,998 12,049,430 65% Grand Total 356,830,743 22,206,054 227,885,768 234,034,474 128,944,974 64% 5 City of South Bend Monthly Department Financial Report EXPENDITURE SUMMARY August 31, 2019 Values Fund Type Department Name Current Amended Budget Current Month Actual Current YTD Actual Prior YTD Actual Current Encumbrances Budget Balance Percent of Budget* City Funds General Fund 101-0101 Mayor's Office 1,074,749 67,105 589,568 577,615 112 485,069 55% 101-0201 City Clerk 546,269 38,253 324,206 342,547 18,209 203,854 63% 101-0301 Common Council 643,595 39,288 333,396 371,222 115,697 194,502 70% 101-0302 WNIT Contract 43,000 - 43,000 43,000 - - 100% 101-0401 Administration & Finance 2,572,551 187,566 1,580,396 1,582,082 21,938 970,217 62% 101-0404 Morris Performing Arts Center 1,344,127 81,648 692,622 622,437 53,932 597,573 56% 101-0405 Palais Royale 481,432 22,070 250,330 248,685 19,456 211,646 56% 101-0501 Legal Department 1,279,018 97,442 766,884 694,524 477 511,656 60% 101-0602 Engineering 3,220,121 217,661 1,874,291 972,623 124,657 1,221,173 62% 101-0616 Office of Sustainability 278,815 12,840 120,788 - 25,000 133,027 52% 101-0628 AmeriCorps Grant Program 713,239 64,967 241,159 - 24,372 447,709 37% 101-0801 Police Department 31,434,904 2,233,981 19,755,356 18,992,761 170,077 11,509,471 63% 101-0901 Fire Department 21,801,520 1,637,690 13,820,113 14,112,657 223,858 7,757,549 64% 101-1008 Human Rights 385,706 25,125 172,681 267,229 13,302 199,723 48% General Fund Total 65,819,046 4,725,636 40,564,790 38,827,381 811,086 24,443,170 63% Special Revenue 201 Parks & Recreation 22,434,102 1,309,888 14,785,437 9,171,857 2,866,969 4,781,696 79% 202 Motor Vehicle Highway 12,169,611 767,959 7,569,607 5,971,480 890,370 3,709,634 70% 203 Recreation Nonreverting - - - 698,387 - - 0% 209 Studebaker-Oliver Revitalizing Grants 1,011,251 1,679 131,409 61,945 133,447 746,395 26% 210 Economic Development State Grants 1,055,868 4,882 300,177 91,667 60,371 695,319 34% 211 Department of Community Investment (DCI)3,152,666 175,956 1,726,130 1,893,481 67,467 1,359,070 57% 212 Dept of Community Investment Grants 7,944,915 114,365 1,059,500 2,067,205 2,034,740 4,850,676 39% 216 Police State Seizures 32,000 - - - - 32,000 0% 217 Gift, Donation, Bequest 114,126 27,368 121,740 13,333 302,883 (310,497) 372% 218 Police Curfew Violations 1,000 - - 250 - 1,000 0% 219 Unsafe Building 1,043,437 63,812 404,051 380,674 103,608 535,778 49% 220 Law Enforcement Continuing Education 517,546 13,975 268,389 174,414 8,607 240,550 54% 221 Landlord Registration 500 - - 5 - 500 0% 227 Loss Recovery 272,506 - 37,311 154,559 11,406 223,790 18% 249 Public Safety LOIT 8,566,555 657,972 4,732,126 5,145,119 - 3,834,429 55% 251 Local Roads & Streets 7,094,710 60,597 994,030 1,212,316 1,197,254 4,903,426 31% 257 LOIT Special Distribution 901,263 71,279 547,687 617,543 312,585 40,991 95% 258 Human Rights Federal Grant 234,988 19,564 203,984 100,351 2,364 28,640 88% 265 Local Road & Bridge Grant 1,283,291 - 798 1,706,289 82,493 1,200,000 6% 266 MVH Restricted Fund 3,148,615 170,342 788,282 - 119,376 2,240,957 29% 273 Morris PAC / Palais Royale Marketing 30,000 - 1,434 2,858 3,815 24,751 17% 274 Morris PAC Self-Promotion 75,000 - - - - 75,000 0% 281 Economic Develop Commission-Revenue Bonds - - - 28,126 - - 0% 289 HAZMAT 10,472 - 529 3,636 - 9,943 5% 291 Indiana River Rescue 135,265 - 25,307 36,268 7,532 102,427 24% 292 Police Grants - - - 21,735 - - 0% 294 Regional Police Academy 22,500 949 5,080 9,981 - 17,420 23% 295 COPS MORE Grant 133,554 22,497 80,572 63,948 2,290 50,692 62% 299 Police Federal Drug Enforcement 51,000 - 43,499 - - 7,501 85% 404 County Option Income Tax 17,008,428 601,837 8,374,299 6,302,117 2,080,587 6,553,543 61% 408 Economic Development Income Tax 14,703,202 836,150 6,250,556 5,558,415 3,874,287 4,578,359 69% 410 Urban Development Action Grant 60,000 - 45,000 99,017 - 15,000 75% 655 Project Releaf 674,962 3,700 314,716 324,017 - 360,246 47% 705 Police K-9 Unit 2,020 - - - - 2,020 0% Special Revenue Total 103,885,353 4,924,772 48,811,649 41,910,993 14,162,450 40,911,254 61% City Debt Service 312 2017 Parks Bond Debt Service 1,181,143 - 1,181,140 593,304 - 3 100% 313 Football Hall of Fame Debt Service 97,077 - 97,077 631,315 - 0 100% 350 2018 Fire Station #9 Debt Service 321,707 - 321,706 - - 1 100% 755 South Bend Building Corp 2,634,750 - 1,435,119 1,434,131 - 1,199,631 54% 757 2015 Parks Bond Debt Service 383,732 - 192,191 190,341 - 191,541 50% 760 Eddy Street Commons Debt Service 1,299,125 - 649,375 628,472 - 649,750 50% City Debt Service Total 5,917,534 - 3,876,607 3,477,563 - 2,040,927 66% Capital Project 377 Professional Sports Development 533,304 - 532,504 814,870 - 800 100% 401 Coveleski Stadium Capital 104,622 - 64,622 - 8,300 31,700 70% 405 Park Nonreverting Capital - - - 74,084 - - 0% 406 Cumulative Capital Development 818,121 88,376 444,427 456,964 305,731 67,964 92% 407 Cumulative Capital Improvement 28,000 - - 249,500 - 28,000 0% 412 Major Moves Construction 2,641,236 75,079 841,345 596,094 470,368 1,329,523 50% 416 Morris Performing Arts Center Capital 225,462 2,408 35,613 88,059 14,075 175,774 22% 450 Palais Royale Historic Preservation 111,967 - 38,779 - - 73,188 35% 451 2018 Fire Station #9 Capital 3,232,757 396,573 2,942,454 339,420 292,830 (2,527) 100% 452 2018 TIF Park Bond Capital 10,426,145 315,471 3,449,959 255,246 2,282,406 4,693,781 55% 453 2018 Zoo Bond Capital 3,300,000 361,816 2,343,260 - - 956,740 71% 471 2017 Parks Bond Capital 6,707,066 87,213 2,577,350 462,344 1,763,126 2,366,590 65% 677 Football Hall of Fame Capital 3,514 - - 26,575 - 3,514 0% 750 Equipment/Vehicle Leasing 3,032,750 719,498 2,559,853 5,513,738 667,968 (195,070) 106% 751 2015 Parks Bond Capital 474,187 - 270,806 1,583,187 198,673 4,708 99% 753 Smart Streets Bond Capital 70,000 68,967 68,967 970,862 - 1,033 99% 759 Eddy Street Commons Capital 7,650,241 734,482 2,571,302 3,671,382 - 5,078,939 34% Capital Project Total 39,359,372 2,849,883 18,741,241 15,102,324 6,003,475 14,614,656 63% 6 City of South Bend Monthly Department Financial Report EXPENDITURE SUMMARY August 31, 2019 Values Fund Type Department Name Current Amended Budget Current Month Actual Current YTD Actual Prior YTD Actual Current Encumbrances Budget Balance Percent of Budget* Enterprise 287 Emergency Medical Services Capital 4,462,275 219,911 2,150,418 1,881,928 1,236,346 1,075,511 76% 288 Emergency Medical Services Operating 6,430,669 459,786 4,035,751 3,688,349 94,354 2,300,564 64% 600 Consolidated Building Fund 4,968,302 329,429 2,874,276 2,683,748 119,365 1,974,660 60% 601 Parking Garages 1,906,584 35,776 910,371 751,386 47,290 948,923 50% 610 Solid Waste Operations 5,529,983 412,516 3,805,938 3,887,192 173,034 1,551,011 72% 611 Solid Waste Capital 1,132,616 147,902 814,020 767,710 147,724 170,871 85% 620 Water Works Operations 22,812,916 1,722,606 13,554,856 10,696,639 1,547,014 7,711,047 66% 622 Water Works Capital 3,981,291 116,347 429,653 415,833 1,011,578 2,540,060 36% 624 Water Works Customer Deposit 22,000 2,744 22,885 14,345 - (885) 104% 625 Water Works Sinking 3,740,710 2,133 1,995,034 291,505 1,750,922 (5,246) 100% 626 Water Works Bond Reserve 22,000 - 9,582 - - 12,418 44% 629 Water Works Reserve Operations & Maintenance 41,000 5,321 43,475 25,093 - (2,475) 106% 640 Sewer Repair Insurance 663,186 63,592 388,678 373,240 76,141 198,367 70% 641 Sewage Works Operations 46,142,937 2,262,160 30,393,577 27,223,732 5,919,807 9,829,553 79% 642 Sewage Works Capital 15,023,292 385,980 2,961,382 1,361,983 7,828,769 4,233,141 72% 643 Sewage Works Reserve Operations & Maint.84,000 10,200 84,270 50,209 - (270) 100% 649 Sewage Sinking 7,781,226 - 923,098 1,003,151 6,851,977 6,151 100% 659 Sewer Bond 2011 - - - 146 - - 0% 661 Sewer Bond 2012 - - - 645,350 - - 0% 667 Storm Sewer Fund 600,000 7,059 51,285 - 85,320 463,395 23% 670 Century Center 4,687,357 338,832 2,965,367 2,723,382 35,576 1,686,415 64% 671 Century Center Capital 83,000 - - 10,016 - 83,000 0% 672 Century Center Energy Conservation Debt Svc 416,424 - 207,561 95,748 207,863 1,000 100% Enterprise Total 130,531,768 6,522,293 68,621,477 58,590,686 27,133,080 34,777,211 73% Internal Service 222 Central Services 9,564,937 1,048,699 8,637,157 5,571,969 1,266,980 (339,200) 104% 224 Central Services Capital 402,671 27,758 65,274 82,521 1,960 335,437 17% 226 Liability Insurance 4,357,655 193,914 2,810,005 2,954,694 220,037 1,327,613 70% 278 Take Home Vehicle Police 50,000 - 2,785 - - 47,215 6% 279 IT / Innovation / 311 Call Center 9,278,131 362,711 5,435,530 3,624,267 1,369,592 2,473,009 73% 711 Self-Funded Employee Benefits 16,622,986 1,079,025 11,591,445 10,308,797 565,400 4,466,141 73% 713 Unemployment Compensation 70,000 1,980 29,261 19,886 - 40,739 42% 714 Parental Leave 155,694 16,130 141,082 72,609 - 14,612 91% Internal Service Total 40,502,074 2,730,217 28,712,539 22,634,743 3,423,969 8,365,566 79% Trust & Agency 701 Firefighters Pension 5,112,457 361,229 2,969,844 3,159,197 - 2,142,613 58% 702 Police Pension 6,355,902 513,375 4,372,030 4,154,837 - 1,983,872 69% 730 City Cemetery - - - - - - 0% Trust & Agency Total 11,468,359 874,604 7,341,874 7,314,034 - 4,126,485 64% City Funds Total 397,483,506 22,627,405 216,670,176 187,857,724 51,534,061 129,279,269 67% Redevelopment Commission Controlled Funds Tax Increment Financing 324 TIF - River West Development Area (Airport)43,484,951 1,791,330 14,737,306 20,206,821 10,059,922 18,687,723 57% 422 TIF - West Washington 1,695,130 23,171 379,294 184,329 481,565 834,271 51% 429 TIF - River East Development Area (NE Dev)12,201,982 467,273 3,723,115 775,909 2,175,174 6,303,694 48% 430 TIF - Southside Development #1 10,352,728 186,244 1,751,799 283,403 265,322 8,335,606 19% 435 TIF - Douglas Road 208,000 - 12,175 - 96,625 99,200 52% 436 TIF - River East Residential (NE Res)4,275,000 246,664 4,262,331 4,242,300 - 12,669 100% Tax Increment Financing Total 72,217,791 2,714,681 24,866,021 25,692,763 13,078,608 34,273,162 53% Redevelopment 425 Revelopment Retail Area (Leighton Plaza)- - 8,592 110,430 - (8,592) 0% 433 Redevelopment General 1,074,000 165,239 172,810 1,894 85,500 815,690 24% 439 Certified Technology Park 625,000 260,137 315,526 - 615,871 (306,398) 149% 454 Airport Urban Enterprise Zone 50,000 - - - - 50,000 0% 754 Industrial Revolving Fund 157,000 7,745 69,380 55,883 - 87,620 44% Redevelopment Total 1,906,000 433,120 566,307 168,206 701,372 638,321 67% Debt Service 315 Redevelopment Bond - Airport Taxable 14,000 1,912 15,890 9,825 - (1,890) 114% 317 Coveleski Debt Service Reserve 527,518 - 527,517 - - 1 100% 328 Redevelopment Bond - Palais Royale 20,000 3,196 26,567 16,426 - (6,567) 133% 351 2018 TIF Park Bond Debt Service - - - - - - 0% 752 South Bend Redevelopment Authority 2,861,269 - 1,590,684 2,158,080 - 1,270,585 56% 756 Smart Streets Debt Service 1,711,369 - 855,434 854,534 - 855,935 50% Debt Service Total 5,134,156 5,108 3,016,093 3,038,865 - 2,118,063 59% Redevelopment Commission Controlled Funds Total 79,257,947 3,152,910 28,448,421 28,899,834 13,779,980 37,029,547 53% Grand Total 476,741,453 25,780,315 245,118,597 216,757,558 65,314,040 166,308,816 65% * Includes year to date expenditures and encumbrances 7 Fund Name Fund Number 101 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 41,142,970 - 23,030,303 22,407,607 - 18,112,667 56% Intergov./ Shared Revenues 4,174,856 599,027 2,749,987 2,624,231 - 1,424,869 66% Intergov./ Grants 293,744 7,517 84,339 - - 209,405 29% Licenses & Permits 260,296 12,883 217,272 205,856 - 43,024 83% Charges for Services 1,391,674 27,934 675,629 916,514 - 716,045 49% Fines, Forfeitures, and Fees 17,224 1,460 16,954 11,590 - 270 98% Interest Earnings 600,000 75,534 468,390 283,218 - 131,610 78% Donations 1,365,000 - 357,500 330,000 - 1,007,500 26% Other Income 1,938,085 271,687 1,302,439 1,041,608 - 635,646 67% Payment in Lieu of Taxes (PILOT) - - - - - - 0% Interfund Allocation Reimb 7,460,048 621,677 4,973,340 3,619,264 - 2,486,708 67% Transfers In 6,460,990 528,416 4,227,326 4,221,656 - 2,233,664 65% Total Revenue 65,104,887 2,146,134 38,103,478 35,661,544 - 27,001,408 59% Expenditures by Dept 101-0101 Mayor's Office 1,074,749 67,105 589,568 577,615 112 485,069 55% 101-0201 City Clerk 546,269 38,253 324,206 342,547 18,209 203,854 63% 101-0301 Common Council 643,595 39,288 333,396 371,222 115,697 194,502 70% 101-0302 WNIT Contract 43,000 - 43,000 43,000 - - 100% 101-0401 Admin & Finance 2,572,551 187,566 1,580,396 1,582,082 21,938 970,217 62% 101-0404 Morris PAC 1,344,127 81,648 692,622 622,437 53,932 597,573 56% 101-0405 Palais Royale 481,432 22,070 250,330 248,685 19,456 211,646 56% 101-0501 Legal Dept 1,279,018 97,442 766,884 694,524 477 511,657 60% 101-0602 Engineering Dept 3,220,121 217,661 1,874,291 972,623 124,657 1,221,173 62% 101-0616 Office of Sustainability 278,815 12,840 120,788 - 25,000 133,027 52% 101-0628 AmeriCorps Program 713,239 64,967 241,159 - 24,372 447,708 37% 101-0801 Police Dept 31,434,904 2,233,981 19,755,356 18,992,761 170,077 11,509,471 63% 101-0901 Fire Dept 21,801,520 1,637,690 13,820,113 14,112,657 223,858 7,757,549 64% 101-1008 Human Rights 385,706 25,125 172,681 267,229 13,302 199,723 48% Total Expenditures by Dept 65,819,046 4,725,636 40,564,790 38,827,381 811,086 24,443,169 63% Expenditures by Type Personnel Salaries & Wages 37,034,554 2,720,862 23,331,368 22,408,048 - 13,703,186 63% Fringe Benefits 12,325,713 848,354 7,273,561 8,687,159 755 5,051,397 59% Total Personnel 49,360,267 3,569,217 30,604,929 31,095,207 755 18,754,583 62% Supplies 2,087,630 156,740 1,207,372 994,706 211,412 668,846 68% Services & Charges Professional Services 2,090,155 103,469 727,509 685,895 361,545 1,001,101 52% Printing & Advertising 148,844 6,348 88,632 77,960 22,222 37,990 74% Utilities 624,750 60,539 458,465 458,083 9,208 157,077 75% Education & Training 148,914 4,611 56,539 108,508 18,253 74,122 50% Travel 96,814 6,690 57,870 45,921 2,367 36,577 62% Repairs & Maintenance 2,115,090 166,650 1,440,797 991,675 129,739 544,554 74% Other Interfund Allocations 7,627,252 634,512 5,076,071 3,835,888 - 2,551,181 67% Debt Service - Principal 153,129 - 147,443 157,817 4,277 1,409 99% Debt Service - Interest & Fees 6,269 - 6,172 9,025 73 24 100% Grants & Subsidies 83,000 575 44,804 58,070 - 38,196 54% Other Services & Charges 550,995 16,285 241,275 308,127 51,235 258,485 53% Transfers Out 608,052 - 304,026 500 - 304,026 50% Total Services & Charges 14,253,264 999,679 8,649,604 6,737,469 598,919 5,004,742 65% Capital 117,885 - 102,885 - - 15,000 87% Total Expenditures 65,819,046 4,725,636 40,564,790 38,827,381 811,086 24,443,171 63% Net (714,159) (2,579,502) (2,461,312) (3,165,837) 2,558,237 Cash Balance 36,969,831 33,143,826 Staffing Budget Actual Staffing Actual Full Time Part-Time /Seasonal/Temporary 101-0101 Mayor's Office 8 8 101-0101 Mayor's Office 1 101-0201 City Clerk 5 4 101-0201 City Clerk - 101-0301 Common Council 9 10 101-0301 Common Council - 101-0401 Admin & Finance 25 24 101-0401 Admin & Finance 2 101-0404 Morris PAC 8 7 101-0404 Morris PAC 4 101-0405 Palais Royale 3 3 101-0405 Palais Royale - 101-0501 Legal Dept 10 10 101-0501 Legal Dept 1 101-0602 Engineering Dept 23 21 101-0602 Engineering Dept 4 101-0628 AmeriCorps Grant 2 1 101-0628 AmeriCorps Grant 31 101-0801 Police Dept 243 235 101-0801 Police Dept 25 101-0901 Fire Dept 169 165 101-0901 Fire Dept - 101-1008 Human Rights 3 2 101-1008 Human Rights 2 Total 508 490 Total 70 Fund Purpose: - The General Fund is the primary operating fund for City operations including general government, public safety, certain culture and recreation expenses, and certain debt service obligations. The main source of revenue is property taxes. See subsequent pages for detail of expenditures by department. - The General Fund original budget is a balanced budget. The amended budget expenditures exceed revenues because the amended budget includes the encumbrances rolled forward from 2018 to 2019. City of South Bend, Indiana Monthly Financial Report August 31, 2019 General Fund General Fund City Funds 8 Department Name Fund/Dept No.101-0101 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 1,074,649 67,105 589,568 577,615 - 485,081 55% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 100 - - - - 100 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 1,074,749 67,105 589,568 577,615 - 485,181 55% Expenditures Personnel Salaries & Wages 543,029 40,552 367,645 317,776 - 175,384 68% Fringe Benefits 200,065 14,887 123,996 133,498 - 76,069 62% Total Personnel 743,094 55,439 491,641 451,274 - 251,453 66% Supplies 864 - 750 531 112 2 100% Services & Charges Professional Services 180,070 - - - - 180,070 0% Printing & Advertising 20,925 753 12,581 22,264 - 8,344 60% Utilities - - - - - - 0% Education & Training 1,800 - 105 3,525 - 1,695 6% Travel 3,049 896 4,007 3,445 - (958) 131% Repairs & Maintenance 1,200 - 200 361 - 1,000 17% Other Interfund Allocations 120,197 10,017 80,129 94,696 - 40,068 67% Debt Service - Principal - - - 714 - - 0% Debt Service - Interest & Fees - - - 159 - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 3,550 - 156 647 - 3,394 4% Transfers Out - - - - - - 0% Total Services & Charges 330,791 11,667 97,177 125,809 - 233,613 29% Capital - - - - - - 0% Total Expenditures 1,074,749 67,105 589,568 577,615 112 485,068 55% Net - - - - Staffing Budget Actual Explanation of Revenue Sources: Full Time 8 8 Part-Time /Seasonal/Temporary N/A 1 Total 8 9 Department Purpose: Explanation of Expenditures and Significant Changes/Variances: Leading the community to become a model city through formulating policy, directing operations, and responding to customer concerns. The Mayor is the elected chief executive officer of the city. In 2019, a full-time staff member was added to help with projects in the Mayor's office as well as city-wide programs. This position is offset by the removal of a part-time position. The decrease in Fringe Benefits is due to a one-time break in the health insurance cost per employee in 2019. In 2020, health insurance cost per employee is budgeted to increase back to the regular rates. In 2019, interfund allocations decreased due to a change in the overall IT allocation which charged less IT overhead to the smaller departments. City of South Bend, Indiana Monthly Financial Report August 31, 2019 Mayor's Office City Funds General Fund This department is funded by property tax revenue collected in the General Fund. Other revenue is from the sale of City of South Bend merchandise such as t-shirts and pins. 9 Department Name Fund/Dept No.101-0201 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 546,269 38,253 324,206 342,547 - 222,063 59% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 546,269 38,253 324,206 342,547 - 222,063 59% Expenditures Personnel Salaries & Wages 273,873 18,724 169,559 164,276 - 104,314 62% Fringe Benefits 97,076 5,645 56,276 66,342 - 40,800 58% Total Personnel 370,949 24,369 225,835 230,618 - 145,114 61% Supplies 12,013 462 7,521 2,692 333 4,159 65% Services & Charges Professional Services 30,263 4,022 9,610 20,877 9,756 10,897 64% Printing & Advertising 27,986 3,237 18,769 16,725 8,120 1,097 96% Utilities - - - - - - 0% Education & Training 5,855 - 2,855 3,233 - 3,000 49% Travel 6,950 (321) 152 586 - 6,798 2% Repairs & Maintenance 10,676 - 6,280 5,297 - 4,396 59% Other Interfund Allocations 76,327 6,361 50,883 60,608 - 25,444 67% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 5,250 124 2,302 1,911 - 2,948 44% Transfers Out - - - - - - 0% Total Services & Charges 163,307 13,422 90,850 109,236 17,876 54,580 67% Capital - - - - - - 0% Total Expenditures 546,269 38,253 324,206 342,547 18,209 203,853 63% Net - - - - Staffing Budget Actual Explanation of Revenue Sources: Full Time 5 4 Part-Time /Seasonal/Temporary N/A - Total 5 4 Department Purpose: Explanation of Expenditures and Significant Changes/Variances: We ensure the integrity and accuracy of City records, and liaise between the Common Council, City Administration and South Bend residents fostering relationships and common ground. We accomplish our mission by: - Serving as a responsible steward of information and historical artifacts - Empowering the community to engage - Supporting open and transparent government - Striving for the highest degree of excellence in customer service In 2019, interfund allocations decreased due to a change in the overall IT allocation which charged less IT overhead to the smaller departments. The decrease in Fringe Benefits is due to a one-time break in the health insurance cost per employee in 2019. In 2020, health insurance cost per employee is budgeted to increase back to the regular rates. City of South Bend, Indiana Monthly Financial Report August 31, 2019 City Clerk General Fund City Funds This department is funded by property tax revenue collected in the General Fund. 10 Department Name Fund/Dept No.101-0301 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 643,595 39,288 333,396 371,222 - 310,199 52% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 643,595 39,288 333,396 371,222 - 310,199 52% Expenditures Personnel Salaries & Wages 218,200 16,452 130,229 122,868 - 87,971 60% Fringe Benefits 111,880 8,126 65,596 79,644 - 46,284 59% Total Personnel 330,080 24,578 195,826 202,512 - 134,255 59% Supplies 6,465 118 898 6,520 864 4,703 27% Services & Charges Professional Services 222,927 8,948 88,040 95,064 113,756 21,131 91% Printing & Advertising 10,948 604 6,780 4,648 1,077 3,091 72% Utilities - - - - - - 0% Education & Training 1,000 - 425 465 - 575 43% Travel 5,000 (321) 1,378 242 - 3,622 28% Repairs & Maintenance 4,750 - - 17,991 - 4,750 0% Other Interfund Allocations 56,532 4,711 37,688 41,416 - 18,844 67% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 5,893 650 2,361 2,364 - 3,532 40% Transfers Out - - - - - - 0% Total Services & Charges 307,050 14,592 136,672 162,189 114,833 55,545 82% Capital - - - - - - 0% Total Expenditures 643,595 39,288 333,396 371,222 115,697 194,503 70% Net - - - - Staffing Budget Actual Explanation of Revenue Sources: Full Time 9 10 Part-Time /Seasonal/Temporary N/A - Total 9 10 Department Purpose: Explanation of Expenditures and Significant Changes/Variances: The fiscal body of the City, which exists to make certain that our City Government is always responsive to the needs of our residents & that the betterment of South Bend is always our highest priority. There are nine elected (9) Council Members. New for 2019, an additional $25,000 is budgeted for professional services for an outside financial advisor. In 2019, interfund allocations decreased due to a change in the overall IT allocation which charged less IT overhead to the smaller departments. The decrease in Fringe Benefits is due to a one-time break in the health insurance cost per employee in 2019. In 2020, health insurance cost per employee is budgeted to increase back to the regular rates. City of South Bend, Indiana Monthly Financial Report August 31, 2019 Common Council General Fund City Funds This department is funded by property tax revenue collected in the General Fund. 11 Department Name Fund/Dept No.101-0302 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 43,000 - 43,000 43,000 - - 100% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 43,000 - 43,000 43,000 - - 100% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies 43,000 - 43,000 43,000 - - 100% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 43,000 - 43,000 43,000 - - 100% Capital - - - - - - 0% Total Expenditures 43,000 - 43,000 43,000 - - 100% Net - - - - Department Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: In 2012 the City, along with the City of Mishawaka and St. Joseph County, entered into an agreement with WNIT Public Television for the establishment and maintenance of a public access channel which is used to broadcast all public Common Council meetings, among other things. The allocation of costs is $43,000 to South Bend, $13,000 to Mishawaka and $29,000 to Saint Joseph County. The current WNIT contract expires February 2, 2020. Expenditures are the same year over year due to the contract. This department is funded by property tax revenue collected in the General Fund. City of South Bend, Indiana Monthly Financial Report August 31, 2019 WNIT Contract General Fund City Funds 12 Department Name Fund/Dept No.101-0401 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 2,552,762 187,566 1,560,607 1,569,281 - 992,155 61% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 19,789 - 19,789 12,801 - - 100% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 2,572,551 187,566 1,580,396 1,582,082 - 992,155 61% Expenditures Personnel Salaries & Wages 1,642,180 140,834 1,045,017 993,523 - 597,163 64% Fringe Benefits 570,981 42,641 323,018 380,080 - 247,963 57% Total Personnel 2,213,161 183,475 1,368,035 1,373,603 - 845,126 62% Supplies 24,478 3,379 10,450 8,079 3,699 10,329 58% Services & Charges Professional Services 47,643 - 29,813 37,427 16,555 1,275 97% Printing & Advertising 900 - 292 936 - 608 32% Utilities - - - - - - 0% Education & Training 11,110 - 2,364 6,481 - 8,746 21% Travel 8,105 349 5,423 2,268 - 2,682 67% Repairs & Maintenance 9 75 784 2,118 - (775) 8714% Other Interfund Allocations 228,287 19,024 152,191 131,168 - 76,096 67% Debt Service - Principal - - - 2,707 - - 0% Debt Service - Interest & Fees - - - 249 - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 38,858 (18,737) 11,044 16,547 1,684 26,130 33% Transfers Out - - - 500 - - 0% Total Services & Charges 334,912 712 201,911 200,400 18,239 114,762 66% Capital - - - - - - 0% Total Expenditures 2,572,551 187,566 1,580,396 1,582,082 21,938 970,217 62% Net - - - - Staffing Budget Actual Explanation of Revenue Sources: Full Time 25 24 Part-Time /Seasonal/Temporary N/A 2 Total 25 26 Department Purpose: Explanation of Expenditures and Significant Changes/Variances: The Department of Administration & Finance provides financial management and administrative services to City operations including finance and accounting services, human resources, diversity & inclusion, risk management, and benefits administration. Salaries & Wages budget increased due to a 2% increase in salaries and one (1) additional full-time staff memeber in the Diversity & Inclusion Department to assist with the implementation of the Disparity Study work. The decrease in Fringe Benefits is due to a one-time break in the health insurance cost per employee in 2019. In 2020, health insurance cost per employee is budgeted to increase back to the regular rates. Allocations increased due to additional IT costs for various software programs and new employee computer expenses. This department is funded by property tax revenue collected in the General Fund. Other Revenue is derived from a rebate. City of South Bend, Indiana Monthly Financial Report August 31, 2019 Administration & Finance General Fund City Funds 13 Department Name Fund/Dept No.101-0404 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 170,627 65,842 124,469 - - 46,158 73% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 1,113,500 15,190 544,748 741,968 - 568,752 49% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 60,000 617 23,405 31,547 - 36,595 39% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 1,344,127 81,648 692,622 773,515 - 651,505 52% Expenditures Personnel Salaries & Wages 553,202 29,788 246,952 237,429 - 306,250 45% Fringe Benefits 213,595 11,731 94,272 125,070 560 118,763 44% Total Personnel 766,797 41,518 341,224 362,499 560 425,013 45% Supplies 23,830 1,357 11,346 12,670 8,102 4,382 82% Services & Charges Professional Services 10,000 - - - - 10,000 0% Printing & Advertising 53,767 1,104 28,446 21,008 11,833 13,488 75% Utilities 125,000 14,814 83,333 76,253 - 41,667 67% Education & Training 4,500 - 1,523 1,109 - 2,977 34% Travel 16,079 1,184 4,871 1,193 867 10,341 36% Repairs & Maintenance 85,348 - 54,333 21,462 31,190 (175) 100% Other Interfund Allocations 240,405 20,034 160,269 119,736 - 80,136 67% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 18,401 1,637 7,278 6,506 1,380 9,743 47% Transfers Out - - - - - - 0% Total Services & Charges 553,500 38,773 340,052 247,268 45,270 168,177 70% Capital - - - - - - 0% Total Expenditures 1,344,127 81,648 692,622 622,437 53,932 597,572 56% Net - - - 151,078 Staffing Budget Actual Full Time 8 7 Part-Time /Seasonal/Temporary N/A 4 Total 8 11 Explanation of Revenue Sources: Department Purpose: Explanation of Expenditures and Significant Changes/Variances: This department accounts for the operating costs of the Morris Performing Arts Center, the premier performing arts center in this region of the country. It provides improved quality of life to the City citizens, serves as an economic catalyst in the City, and fosters historic preservation of landmark City venues. The decrease in Fringe Benefits is due to a one-time break in the health insurance cost per employee in 2019. In 2020, health insurance cost per employee is budgeted to increase back to the regular rates. Maintenance and marketing positions for the Morris (Custodian, Director of Marketing & Promotions, Manager - Facility Operations, Manager - Interactive Marketing, and Manager - Facility Operations) were originally budgeted in the Parks & Recreation Fund (201) for 2018, but were moved back to the Morris during 2018. In 2019, the General Manager-Venues position will be paid out of the Century Center Operations Fund (670) and allocated back to the Morris at 50% (cost of wages & benefits). This expense is part of Other Interfund Allocations. This department is funded by property tax revenue collected in the General Fund and from charges for services including facility rental, concessions, ticket handling fees, and more. There is a ticket surcharge fee of $3.50 per ticket sold: $1.50 deposited into the General Fund (101), $1.00 deposited into Morris/Palais Self-Promotion Fund (274), and $1.00 deposited into Morris PAC Capital Fund (416). City of South Bend, Indiana Monthly Financial Report August 31, 2019 Morris Performing Arts Center General Fund City Funds 14 Department Name Fund/Dept No.101-0405 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 190,710 8,366 114,177 63,165 - 76,533 60% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 267,322 12,415 125,041 170,769 - 142,281 47% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 23,400 1,289 11,112 14,751 - 12,288 47% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 481,432 22,070 250,330 248,685 - 231,102 52% Expenditures Personnel Salaries & Wages 108,069 6,381 57,772 79,622 - 50,297 53% Fringe Benefits 53,957 3,886 32,124 54,852 - 21,833 60% Total Personnel 162,026 10,267 89,896 134,474 - 72,130 55% Supplies 13,600 890 4,192 5,006 3,549 5,859 57% Services & Charges Professional Services - - - - - - 0% Printing & Advertising 22,818 - 18,708 11,591 - 4,110 82% Utilities 86,000 6,370 61,171 56,814 - 24,829 71% Education & Training 500 - - - - 500 0% Travel 2,000 - - - - 2,000 0% Repairs & Maintenance 120,398 - 41,970 18,287 15,807 62,621 48% Other Interfund Allocations 48,511 4,042 32,343 19,792 - 16,168 67% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 10,579 501 2,049 2,721 99 8,431 20% Transfers Out - - - - - - 0% Total Services & Charges 290,806 10,913 156,242 109,206 15,906 118,659 59% Capital 15,000 - - - - 15,000 0% Total Expenditures 481,432 22,070 250,330 248,685 19,456 211,648 56% Net - - - - Staffing Budget Actual Explanation of Revenue Sources: Full Time 3 3 Part-Time /Seasonal/Temporary N/A - Total 3 3 Department Purpose: Explanation of Expenditures and Significant Changes/Variances: This department accounts for the operating expenses of the Palais Royale, a premier banquet/meeting facility. It provides exquisite food and beverage catering service, for both social events and business events, and supports South Bend's downtown economy. The Palais Royale is distinguished by its history and ambiance. A maintenance position for the Palais (Manager - Assistant Facility Operations) was originally budgeted in the Parks & Recreation Fund (201) for 2018, but was moved back to the Palais during 2018. The decrease in Fringe Benefits is due to a one-time break in the health insurance cost per employee in 2019. In 2020, health insurance cost per employee is budgeted to increase back to the regular rates. This department is funded by property tax revenue collected in the General Fund and from charges for services including concessions. City of South Bend, Indiana Monthly Financial Report August 31, 2019 Palais Royale General Fund City Funds 15 Department Name Fund/Dept No.101-0501 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 1,145,856 92,885 686,198 656,386 - 459,658 60% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 78,473 - 44,225 38,138 - 34,248 56% Interfund Allocation Reimb 54,689 4,557 36,461 - - 18,228 67% Transfers In - - - - - - 0% Total Revenue 1,279,018 97,442 766,884 694,524 - 512,134 60% Expenditures Personnel Salaries & Wages 866,473 65,805 519,151 444,894 - 347,322 60% Fringe Benefits 278,276 20,080 162,277 175,836 - 115,999 58% Total Personnel 1,144,749 85,885 681,428 620,730 - 463,321 60% Supplies 3,450 473 1,125 1,811 477 1,848 46% Services & Charges Professional Services 2,550 - 245 405 - 2,305 10% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training 10,000 1,500 8,474 6,917 - 1,526 85% Travel 3,450 26 1,471 1,315 - 1,979 43% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations 96,719 8,060 64,479 52,096 - 32,240 67% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges 18,100 1,497 9,663 11,250 - 8,437 53% Transfers Out - - - - - - 0% Total Services & Charges 130,819 11,084 84,331 71,983 - 46,487 64% Capital - - - - - - 0% Total Expenditures 1,279,018 97,442 766,884 694,524 477 511,656 60% Net - - - - Staffing Budget Actual Explanation of Revenue Sources: Full Time 10 10 Part-Time /Seasonal/Temporary N/A 1 Total 10 11 Department Purpose: Explanation of Expenditures and Significant Changes/Variances: The Legal Department provides quality legal representation to the City of South Bend’s Mayor, departments, commissions and agencies with a dedicated and professionally-skilled staff, efficiently and cost effectively, in furtherance of the City’s strategic goals, and preserving the legal and ethical integrity of the City. The largest percentage change in the Legal Department's budget from 2018 to 2019 is an increase of over 1,000% for insurance allocations. Also, an administrative change in how Admin and Finance is handling salaries shared by separate funds has resulted in a perceived percentage increase in the Salaries budget, but this is offset by the 77% increase in the Revenues budget. The decrease in Fringe Benefits is due to a one-time break in the health insurance cost per employee in 2019. In 2020, health insurance cost per employee is budgeted to increase back to the regular rates. The increase in subscriptions is due to an annual increase incorporated into some of our standing contracts, for which low market rates were negotiated and are considered very cost-effective. There are no other major changes in the department's budget. This department is funded by property tax revenue collected in the General Fund. This department also collects a reimbursement for legal services to other city departments. City of South Bend, Indiana Monthly Financial Report August 31, 2019 Legal Department General Fund City Funds 16 Department Name Fund/Dept No.101-0602 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 1,449,648 47,593 689,230 859,971 - 760,418 48% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits 134,000 8,395 104,705 90,488 - 29,295 78% Charges for Services 50 - - - - 50 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 236,364 45,000 146,988 22,164 - 89,376 62% Interfund Allocation Reimb 1,400,059 116,673 933,367 - - 466,692 67% Transfers In - - - - - - 0% Total Revenue 3,220,121 217,661 1,874,291 972,623 - 1,345,831 58% Expenditures Personnel Salaries & Wages 1,807,736 127,973 1,106,812 428,154 - 700,924 61% Fringe Benefits 558,778 38,545 347,687 160,758 195 210,896 62% Total Personnel 2,366,514 166,518 1,454,499 588,913 195 911,820 61% Supplies 28,952 316 9,701 10,875 1,106 18,145 37% Services & Charges Professional Services 352,919 17,254 117,907 61,617 112,861 122,151 65% Printing & Advertising 7,000 649 3,056 726 1,192 2,752 61% Utilities - - - - - - 0% Education & Training 21,000 - 6,998 22,801 - 14,002 33% Travel 16,400 562 8,418 8,798 1,500 6,482 60% Repairs & Maintenance 23,800 1,100 3,237 17,699 - 20,563 14% Other Interfund Allocations 365,366 30,447 243,578 229,752 - 121,788 67% Debt Service - Principal 14,637 - 10,360 16,063 4,277 - 100% Debt Service - Interest & Fees 408 - 335 538 73 - 100% Grants & Subsidies - - - - - - 0% Other Services & Charges 23,125 815 16,202 14,841 3,453 3,470 85% Transfers Out - - - - - - 0% Total Services & Charges 824,655 50,827 410,090 372,835 123,356 291,208 65% Capital - - - - - - 0% Total Expenditures 3,220,121 217,661 1,874,291 972,623 124,657 1,221,173 62% Net - - - - Staffing Budget Actual Explanation of Revenue Sources: Full Time 23 21 Part-Time /Seasonal/Temporary N/A 4 Total 23 25 Department Purpose: Explanation of Expenditures and Significant Changes/Variances: The Engineering Department oversees the design and execution of the City's construction projects. Other income includes reimbursement from the River West TIF Fund (324) for the wages and benefits of the Director of Redevelopment Engineering and one (1) Engineer I. In 2019, Engineering will pay for the wages and benefits of all City engineers and will be reimbursed by the other departments as an allocation, therefore increasing both revenue and expenses. Using the 2019 expenditure budget of $3,011,090 less the payroll allocation reimbursement of $1,460,308 this equals the effective operating budget of $1,611,031 for 2019. This represents an 8% decrease for the 2019 budgeted expenditures compared to 2018. Engineering is involved with the following projects during 2019: pavement restoration, intersection upgrades, pedestrian safety, lighting programs, drainage, traffic calming, long term control plan, wastewater treatment plant secondary treatment improvements, parks construction projects, fire station #9 construction, and more. This department is funded by property tax revenue collected in the General Fund and charges for engineering services. City of South Bend, Indiana Monthly Financial Report August 31, 2019 Engineering General Fund City Funds 17 Department Name Fund/Dept No.101-0616 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 278,815 12,840 120,788 - - 158,027 43% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 278,815 12,840 120,788 - - 158,027 43% Expenditures Personnel Salaries & Wages 98,302 6,242 52,981 - - 45,321 54% Fringe Benefits 27,772 2,095 17,341 - - 10,431 62% Total Personnel 126,074 8,337 70,322 - - 55,752 56% Supplies 22,300 - 3,579 - - 18,721 16% Services & Charges Professional Services 85,000 - 30,951 - 25,000 29,049 66% Printing & Advertising 500 - - - - 500 0% Utilities - - - - - - 0% Education & Training 1,800 - 18 - - 1,782 1% Travel 4,974 - - - - 4,974 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations 32,367 1,603 12,822 - - 19,545 40% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 5,800 2,900 3,096 - - 2,704 53% Transfers Out - - - - - - 0% Total Services & Charges 130,441 4,503 46,887 - 25,000 58,554 55% Capital - - - - - - 0% Total Expenditures 278,815 12,840 120,788 - 25,000 133,027 52% Net - - - - Staffing Budget Actual Explanation of Revenue Sources: Full Time 1 1 Part-Time /Seasonal/Temporary N/A - Total 1 1 Department Purpose: Explanation of Expenditures and Significant Changes/Variances: This department is funded by property tax revenue collected in the General Fund. The Office of Sustainability also receives revenue from grants and energy rebates. The Office of Sustainability designs and implements projects and programs that bring environmental, social, and economic value to city government and the public. The Office of Sustainability is a division of Public Works. Goals: - Create a culture of sustainability as “business as usual” across all municipal operations - Incorporate sustainability into awareness, culture, and common practice of South Bend businesses and residents - Prepare for impacts of climate change in the community - Reduce the community’s greenhouse gas emissions This division was previously accounted for in the Central Services Fund (222) prior to 2019. City of South Bend, Indiana Monthly Financial Report August 31, 2019 Office of Sustainability General Fund City Funds 18 Department Name Fund/Dept No.101-0628 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 444,109 57,450 156,820 - - 287,289 35% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants 149,130 7,517 84,339 - - 64,791 57% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 120,000 - - - - 120,000 0% Total Revenue 713,239 64,967 241,159 - - 472,080 34% Expenditures Personnel Salaries & Wages 305,000 29,699 158,428 - - 146,572 52% Fringe Benefits 50,066 3,572 28,139 - - 21,927 56% Total Personnel 355,066 33,271 186,568 - - 168,499 53% Supplies 128,757 28,126 41,155 - 3,823 83,779 35% Services & Charges Professional Services 204,868 436 4,864 - 17,549 182,455 11% Printing & Advertising 1,000 - - - - 1,000 0% Utilities - - - - - - 0% Education & Training 9,800 1,853 2,157 - 3,000 4,643 53% Travel 9,706 1,280 5,338 - - 4,368 55% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 4,042 - 1,078 - - 2,964 27% Transfers Out - - - - - - 0% Total Services & Charges 229,416 3,570 13,436 - 20,549 195,430 15% Capital - - - - - - 0% Total Expenditures 713,239 64,967 241,159 - 24,372 447,708 37% Net - - - - Staffing Budget Actual Explanation of Revenue Sources: Full Time 2 1 Part-Time /Seasonal/Temporary N/A 31 Total 2 32 Department Purpose: Explanation of Expenditures and Significant Changes/Variances: In 2018, the City of South Bend won a $150,000 grant to fund South Bend Home Corps, a new residential efficiency, health, and safety program staffed by 10 full-time AmeriCorps members. This is a division of Public Works and works directly with the Office of Sustainability. Goals: - Empower homeowners to understand bills and manage energy and water use. - Assess homes for energy or water savings and safety or health hazards. - Install basic efficiency and weatherization measures. - Facilitate homeowner in accessing other City or community programs for significant repair or health/safety issues. - Hold public workshops and education events. As part of the program, the City will hire two employees: Program Director and Manager-Operations. Expenses for this grant include: employee wages & benefits, office and computer supplies, living allowances for members. This department is funded by property tax revenue collected in the General Fund and the AmeriCorps grant. City of South Bend, Indiana Monthly Financial Report August 31, 2019 AmeriCorps Grant Program General Fund City Funds 19 Department Name Fund/Dept No.101-0801 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 30,850,278 2,186,578 19,334,501 18,821,860 - 11,515,777 63% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations 7,500 - - - - 7,500 0% Other Income 577,126 47,403 420,855 170,901 - 156,271 73% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 31,434,904 2,233,981 19,755,356 18,992,761 - 11,679,548 63% Expenditures Personnel Salaries & Wages 17,637,092 1,299,379 11,289,560 11,199,065 - 6,347,532 64% Fringe Benefits 5,811,652 391,821 3,474,260 4,132,591 - 2,337,392 60% Total Personnel 23,448,744 1,691,200 14,763,820 15,331,655 - 8,684,924 63% Supplies 1,173,831 57,418 651,287 581,082 99,663 422,881 64% Services & Charges Professional Services 615,090 2,026 287,610 363,749 8,504 318,976 48% Printing & Advertising - - - - - - 0% Utilities 178,750 17,751 122,467 124,398 2,739 53,544 70% Education & Training - - 350 4,785 - (350) 0% Travel 601 - 1,334 1,433 - (733) 222% Repairs & Maintenance 1,047,841 85,272 643,827 179,817 24,961 379,053 64% Other Interfund Allocations 4,333,272 361,106 2,888,848 2,041,824 - 1,444,424 67% Debt Service - Principal 138,492 - 137,083 138,333 - 1,409 99% Debt Service - Interest & Fees 5,861 - 5,837 8,079 - 24 100% Grants & Subsidies 40,000 575 1,804 15,070 - 38,196 5% Other Services & Charges 349,537 18,634 148,203 202,536 34,211 167,123 52% Transfers Out - - - - - - 0% Total Services & Charges 6,709,444 485,364 4,237,364 3,080,023 70,415 2,401,666 64% Capital 102,885 - 102,885 - - - 100% Total Expenditures 31,434,904 2,233,981 19,755,356 18,992,761 170,077 11,509,471 63% Net - - - - Staffing Budget Actual Explanation of Revenue Sources: Full Time 243 235 Part-Time /Seasonal/Temporary N/A 25 Total 243 260 Department Purpose: Explanation of Expenditures and Significant Changes/Variances: MISSION: The South Bend Police Department works to safeguard the lives and property of the people we serve, to reduce the incidence and fear of crime, and to resolve problems among residents. The Department, in partnership with our community, strives to protect the life, property, and the personal liberties of all individuals. We believe that the overall quality of life for all residents will improve through the deterrence of criminal activity and an understanding of the diversity of cultures within this community. We also work to build and sustain community-police relationships to advance a culture of trust and inclusion. VISION: To constantly strive for excellence in the quality of police service to help ensure a safe community for everyone. Overtime hourly rate increase by 25% due to the new rate calculation rules. Services increased mostly due to the interfund allocations for liability insurance and IT increasing. The IT allocation increased due to additional software being used by the Police Department and all software are included in the IT allocation. The liability insurance allocation increased due to liability insurance had been offset in prior years and the full amount of the liability insurance is now reflected in the current budget. Professional Services increased due to additional cell data needs for the body-worn cameras. This department is funded by property tax revenue collected in the General Fund. The department also receives reimbursement for officers working at various events. City of South Bend, Indiana Monthly Financial Report August 31, 2019 Police Department General Fund City Funds 20 Department Name Fund/Dept No.101-0901 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 21,652,809 1,637,360 13,815,246 14,110,644 - 7,837,563 64% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants 144,614 - - - - 144,614 0% Licenses & Permits - - - - - - 0% Charges for Services 3,097 329 3,007 - - 90 97% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 1,000 - 1,860 2,013 - (860) 186% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 21,801,520 1,637,690 13,820,113 14,112,657 - 7,981,407 63% Expenditures Personnel Salaries & Wages 12,768,788 929,822 8,110,413 8,288,908 - 4,658,375 64% Fringe Benefits 4,286,107 302,400 2,527,280 3,330,084 - 1,758,827 59% Total Personnel 17,054,895 1,232,222 10,637,692 11,618,993 - 6,417,202 62% Supplies 648,053 64,178 464,417 364,618 89,683 93,953 86% Services & Charges Professional Services 338,825 70,784 158,470 106,756 57,565 122,790 64% Printing & Advertising 3,000 - - 62 - 3,000 0% Utilities 235,000 21,604 191,493 200,618 6,469 37,038 84% Education & Training 79,049 1,258 29,470 57,731 15,253 34,326 57% Travel 20,500 3,034 25,480 26,015 - (4,980) 124% Repairs & Maintenance 811,868 79,444 684,195 721,461 54,887 72,786 91% Other Interfund Allocations 1,979,778 164,982 1,319,850 999,312 - 659,928 67% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 22,500 185 5,020 17,092 - 17,480 22% Transfers Out 608,052 - 304,026 - - 304,026 50% Total Services & Charges 4,098,572 341,290 2,718,004 2,129,046 134,174 1,246,394 70% Capital - - - - - - 0% Total Expenditures 21,801,520 1,637,690 13,820,113 14,112,657 223,858 7,757,549 64% Net - - - - Staffing Budget Actual Explanation of Revenue Sources: Full Time 169 165 Part-Time /Seasonal/Temporary N/A - Total 169 165 Department Purpose: Explanation of Expenditures and Significant Changes/Variances: The South Bend Fire Department exists to provide our community with the highest quality emergency services protecting life and property through education, response, and dynamic outreach. The objective of the South Bend Fire Department is to provide rapid and efficient response to emergency medical incidents, fires, hazardous materials incidents, and complex rescue situations in order to safeguard the life and property of our citizens. 2019 is the second year of a 5-year Collective Bargaining Agreement - the negotiated 2% increase in wages from 2018 to 2019 is reflected. The South Bend Fire Department conducts Recruit Academies when its staffing becomes insufficient, generally after the 6th opening. The academy is approximately 21 weeks long - therefore, they department budgets 6 Civilian Recruit positions for 21 weeks. In 2019, the department is reclassifying a Financial Specialist Position from a Financial Specialist II to a Financial Specialist III to allow for increased responsibilities in this position. In 2018, the department began a pilot program to use a Community Paramedic position to interact with repeat users of the EMS system to assess their needs prior to them calling 911 and taking a trip to the emergency room. Early signs of success have encouraged us to create capacity to expand this program in 2019. This department is funded by property tax revenue collected in the General Fund. City of South Bend, Indiana Monthly Financial Report August 31, 2019 Fire Department General Fund City Funds 21 Department Name Fund/Dept No.101-1008 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 346,093 25,125 133,069 245,494 - 213,024 38% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues 30,000 - 30,000 - - - 100% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 9,613 - 9,613 21,734 - - 100% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 385,706 25,125 172,681 267,229 - 213,024 45% Expenditures Personnel Salaries & Wages 212,610 9,212 76,848 131,532 - 135,762 36% Fringe Benefits 65,508 2,926 21,295 48,404 - 44,213 33% Total Personnel 278,118 12,138 98,143 179,935 - 179,975 35% Supplies 1,037 24 952 821 - 85 92% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training 2,500 - 1,800 1,461 - 700 72% Travel - - - 628 - - 0% Repairs & Maintenance 9,200 759 5,972 7,183 2,893 335 96% Other Interfund Allocations 49,491 4,125 32,991 45,488 - 16,500 67% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 45,360 8,079 32,823 31,713 10,409 2,128 95% Transfers Out - - - - - - 0% Total Services & Charges 106,551 12,963 73,586 86,472 13,302 19,663 82% Capital - - - - - - 0% Total Expenditures 385,706 25,125 172,681 267,229 13,302 199,723 48% Net - - - - Staffing Budget Actual Explanation of Revenue Sources: Full Time 3 2 Part-Time /Seasonal/Temporary N/A 2 Total 3 4 Department Purpose: Explanation of Expenditures and Significant Changes/Variances: The purpose of the South Bend Human Rights Commission is to study and act upon problems which involve relationships between members of different ethnic groups, sexes, sexual orientation or gender identity, nationalities, the disabled, and families with children. The South Bend Human Rights Commission's duties lie in enforcing employment, fair housing, public accommodations, and education. Their goal is to ensure equal employment opportunity for all individuals, and to provide legal recourse in the areas of discrimination. The Human Rights Commission provides keys to unlock the doors of discrimination. In 2019, a part-time Administrative Assistant II will be added to the General Fund (101) to help with intake due to the increased caseload. The Human Rights Commission budgeted for a second Administrative Assistant in 2019, but will only fill the position if St. Joseph County agrees to reimburse the City. The Employment Manager position will be moved from the General Fund (101) to the Human Rights Federal Grant Fund (258). This position handles all EEOC issues. The decrease in Fringe Benefits is due to a one-time break in the health insurance cost per employee in 2019. In 2020, health insurance cost per employee is budgeted to increase back to the regular rates. The decrease in other services and charges of 14% is due to new rental lease agreement, which eliminates cost of property taxes for the portion of square footage (2,975) being used by the South Bend Human Rights Commission. This department is funded by property tax revenue collected in the General Fund and ocassionally receives grants. HUD and EEOC grants are received in the Human Rights Federal Grant Fund (258). City of South Bend, Indiana Monthly Financial Report August 31, 2019 Human Rights General Fund City Funds 22 Fund Name Fund Number 102 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 168,000 19,466 163,641 113,429 - 4,359 97% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 168,000 19,466 163,641 113,429 - 4,359 97% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital - - - - - - 0% Total Expenditures - - - - - - 0% Net 168,000 19,466 163,641 113,429 4,359 Cash Balance 10,625,746 10,391,693 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund is used to accumulate cash reserves for unforeseen purposes. This fund is used for mid-year or year-end advances to other funds that have cash shortages and the advances must be paid back within six months. The establishment of a Rainy Day Fund is looked upon favorably by bond rating agencies and is one of the factors resulting in South Bend's good AA bond rating with Standard & Poor's. No expenditures are budgeted at this time. City of South Bend, Indiana Monthly Financial Report August 31, 2019 Rainy Day Special Revenue Funds City Funds This fund receives revenue from interest earned on the fund's cash balance. Interest rates are expected to rise over the next few years, increasing interest earnings revenue. Every so often, this fund receives certain "catch up" distributions of County Option Income Tax (COIT) and Economic Development Income Tax (EDIT) monies from the State of Indiana that are required to be deposited into this fund. During 2016, a total of 25% of the special local income tax distribution approved by the Indiana General Assembly, or $1,405,850, was deposited into the Rainy Day Fund as allowed under the statute. 23 Fund Name Fund Number 201 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 9,680,317 - 5,418,668 5,271,460 - 4,261,649 56% Intergov./ Shared Revenues 720,180 - 432,043 410,872 - 288,137 60% Intergov./ Grants 4,303,899 30,000 1,426,325 458,708 - 2,877,574 33% Charges for Services 3,589,861 356,062 1,920,750 1,322,403 - 1,669,111 54% Interest Earnings 116,000 13,517 97,215 50,816 - 18,785 84% Donations 1,626,000 - 1,448,400 1,500 - 177,600 89% Other Income 339,910 32,204 208,665 218,337 - 131,245 61% Interfund Allocation Reimb - - - - - - 0% Transfers In 407,820 - 207,820 643,800 - 200,000 51% Total Revenue 20,783,987 431,783 11,159,885 8,377,896 - 9,624,101 54% Expenditures by Division Administration 1,749,190 138,612 1,158,367 866,438 3,960 586,863 66% Maintenance 7,151,465 603,248 4,180,376 4,066,375 627,406 2,343,683 67% Golf Courses 1,543,088 183,182 1,071,346 1,001,035 212,677 259,065 83% Recreation 3,185,579 308,905 1,967,986 1,308,968 204,636 1,012,957 68% Potawatomi Zoo 700,000 - 700,000 712,660 - - 100% Potawatomi Greenhouse 46,527 552 39,554 35,031 - 6,973 85% Graffiti Removal 4 - 176 64,010 4 (176) 4505% Marketing & Events 1,224,594 50,306 596,728 566,299 115,978 511,888 58% Regional Cities Grant 3,608,655 25,083 2,845,905 551,041 702,308 60,442 98% Pokagon Band-Howard Pk Imprv 2,225,000 - 2,225,000 - - - 100% Leighton Foundation Grant 1,000,000 - - - 1,000,000 - 100% Total Expenditures by Division 22,434,102 1,309,888 14,785,437 9,171,857 2,866,969 4,781,695 79% Expenditures Personnel Salaries & Wages 6,202,847 583,939 3,934,823 3,655,181 - 2,268,024 63% Fringe Benefits 2,009,461 153,317 1,199,205 1,534,768 623 809,633 60% Total Personnel 8,212,308 737,256 5,134,029 5,189,950 623 3,077,657 63% Supplies 1,476,696 114,327 819,271 714,812 332,713 324,712 78% Services & Charges Professional Services 933,159 33,780 337,984 395,731 452,768 142,407 85% Printing & Advertising 149,777 2,868 90,911 34,893 34,495 24,371 84% Utilities 596,400 93,210 474,662 408,881 - 121,738 80% Education & Training 44,899 1,318 10,690 3,521 15,530 18,679 58% Travel 29,825 243 8,677 6,467 3,764 17,384 42% Repairs & Maintenance 646,657 65,761 364,697 295,932 192,173 89,787 86% Other Interfund Allocations 1,672,261 139,358 1,114,829 709,656 - 557,432 67% Debt Service - Principal 440,472 3,062 294,410 193,644 219,954 (73,892) 117% Debt Service - Interest & Fees 46,529 74 32,008 9,725 14,116 405 99% Grants & Subsidies 715,000 - 715,000 691,626 - - 100% Other Services & Charges 1,128,314 81,927 518,937 293,196 236,862 372,515 67% Transfers Out - - - - - - 0% Total Services & Charges 6,403,293 421,602 3,962,804 3,043,272 1,169,662 1,270,826 80% Capital 6,341,805 36,704 4,869,333 223,823 1,363,971 108,501 98% Total Expenditures 22,434,102 1,309,888 14,785,437 9,171,857 2,866,969 4,781,696 79% Net (1,650,115) (878,105) (3,625,552) (793,961) 4,842,405 Cash Balance 4,677,529 5,419,736 Staffing Budget Actual Full Time 94 91 Part-Time /Seasonal/Temporary N/A 211 Total 94 302 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: VPA's capital needs, other than the Regional Cities grant, are being addressed through bonds. Please see Funds 452, 471, and 751 for details. This fund accounts for the operation of the Parks & Recreation side of South Bend Venues, Parks & Arts (VPA). The purpose is to provide quality spaces, places, and experiences within the City. There are several divisions within the department: Administration, Maintenance, Golf, Recreation, and Marketing. Starting in 2019, the Recreation Nonreverting Fund (203) and the Park Nonreverting Capital Fund (405) will be discontinued and the activity formerly appearing in them will be represented in the Parks & Recreation Fund (201). This will allow for better reporting and more efficient use of funds. City of South Bend, Indiana Monthly Financial Report August 31, 2019 Parks & Recreation Special Revenue Funds City Funds This fund's main sources of revenue is property taxes. It also receives a portion of auto excise and motor vehicle taxes. Some revenue is derived from charged for services such as pavilion rental, golf course fees, concessions, and fees for camps, leagues, fitness center, special events, and other activities. Starting in 2019, this fund will receive an annual donation of $450k from the Pokagon Band. It will be received through 2023. Interfund transfers from the EDIT Fund 408 help subsidize the Parks operations. This fund also receives revenue from interest earned on the fund's cash balance. NOTE: The cash balance includes $60,300 that is restricted to expenditures in Voorde Park. 24 Fund Name Fund Number 202 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Intergov./ Shared Revenues 3,149,516 184,483 2,095,430 4,690,050 - 1,054,086 67% Licenses & Permits 3,000 225 2,275 - - 725 76% Charges for Services 232,710 10,198 152,806 148,082 - 79,904 66% Interest Earnings 140,000 10,895 111,036 82,263 - 28,964 79% Other Income 20,863 10,511 20,826 55,192 - 37 100% Interfund Allocation Reimb 138,150 11,512 92,102 - - 46,048 67% Transfers In 3,852,066 - 1,893,875 1,893,875 - 1,958,191 49% Total Revenue 7,536,305 227,824 4,368,351 6,869,463 - 3,167,955 58% Expenditures by Division Streets/Traffic & Lighting 10,498,035 679,660 6,926,108 5,512,540 394,734 3,177,193 70% Curb & Sidewalk Program 1,671,576 88,299 643,499 458,940 495,636 532,441 68% Total Expenditures by Division 12,169,611 767,959 7,569,607 5,971,480 890,370 3,709,634 70% Expenditures Personnel Salaries & Wages 2,116,646 213,692 1,883,971 1,854,627 - 232,675 89% Fringe Benefits 865,198 83,768 736,593 898,921 - 128,605 85% Total Personnel 2,981,844 297,460 2,620,564 2,753,549 - 361,280 88% Supplies 2,317,927 145,949 936,796 1,024,693 182,059 1,199,072 48% Services & Charges Professional Services 802,793 19,045 206,700 70,692 468,513 127,580 84% Printing & Advertising 1,000 10 222 156 448 330 67% Utilities 51,752 825 33,383 32,485 2,647 15,722 70% Education & Training 10,000 - 9,540 3,950 0 460 95% Travel 10,000 504 3,348 1,716 - 6,652 33% Repairs & Maintenance 780,505 100,217 747,763 810,923 57,661 (24,919) 103% Other Interfund Allocations 1,628,279 135,690 1,085,519 679,160 - 542,760 67% Debt Service - Principal 857,551 - 551,193 516,648 166,521 139,837 84% Debt Service - Interest & Fees 68,076 - 31,757 21,564 11,855 24,464 64% Other Services & Charges 159,884 3,941 28,505 39,948 666 130,713 18% Transfers Out 2,500,000 - 1,250,000 - - 1,250,000 50% Total Services & Charges 6,869,840 260,233 3,947,931 2,177,241 708,311 2,213,599 68% Capital - 64,316 64,316 15,998 - (64,316) 0% Total Expenditures 12,169,611 767,959 7,569,607 5,971,480 890,370 3,709,635 70% Net (4,633,306) (540,135) (3,201,256) 897,982 (541,680) Cash Balance 4,813,178 8,022,705 Staffing Budget Actual Fund Purpose: Full Time 59 55 Part-Time /Seasonal/Temporary N/A 12 Total 59 67 Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Streets - Historically, Streets has used approximately $450,000 from the Local Road & Street Fund 251 (LR&S) to pay for asphalt and related paving materials. In 2018, Streets earmarked $600,000 of its street maintenance budget for contracted paving work. In 2019, it was decided to budget an additional $550,000 in the MVH Fund (202) for paving materials and to use LR&S Fund (251) dollars to fund contracted paving. Curb & Sidewalk Program - Three (3) Concrete Finishers were added to the 2019 budget. These new crew members will provide additional manpower to enable the department to complete approximately 20% more curb and sidewalk rehabilitation. Also, the addition of these employees will allow Streets to revive their Crack Sealing program, which will add to the City's pavement preservation efforts. They will also assist with leaf collection and snow contro City of South Bend, Indiana Monthly Financial Report August 31, 2019 Motor Vehicle Highway Special Revenue Funds City Funds Historically, this fund has received its revenues through gasoline taxes, but since 2008 has also received wheel tax revenues. Currently, it receives transfers from COIT to support the curb and sidewalk program, from EDIT to support street department operations and from Project ReLeaf to support leaf collection efforts in the City. This fund also receives revenue from interest earned on the fund's cash balance. This fund accounts for the operations of the following divisions of the Public Works Department: Streets, Traffic & Lighting, and Curb & Sidewalk. STREETS: The Office of Streets repairs and maintains 2,200 lane miles of road surface in the city limits. Maintenance on streets ranges from paving and patching in the summer to plowing snow in the winter. In addition to maintenance, Streets maintains around 398 miles of alley surface. Also operating under the Street Departmen is Unit 211, a 24/7 response vehicle that works with the South Bend Police Department and the South Bend Fire Department for emergencies. TRAFFIC & LIGHTING: The Office of Traffic & Lighting maintains traffic signs, signals and city-owned street lights, and is responsible for approximately 160 signalized intersections and 3,000 street lights. Not only does this office provide traffic control in construction areas for the Offices of Streets and Sewers, but Traffic & Lighting also works with the South Bend Police Department to provide traffic control for special events in the city, setting up traffic control for an average of 100 different events in a year. 25 Fund Name Fund Number 203 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - 777,324 - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - 9,496 - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - 4,374 - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue - - - 791,194 - - 0% Expenditures by Division Recreation - - - 583,347 - - 0% Marketing & Events - - - 115,039 - - 0% Total Expenditures by Division - - - 698,387 - - 0% Expenditures Personnel Salaries & Wages - - - 223,572 - - 0% Fringe Benefits - - - 18,554 - - 0% Total Personnel - - - 242,126 - - 0% Supplies - - - 84,154 - - 0% Services & Charges Professional Services - - - 77,374 - - 0% Printing & Advertising - - - 52,578 - - 0% Utilities - - - - - - 0% Education & Training - - - 5,950 - - 0% Travel - - - 3,039 - - 0% Repairs & Maintenance - - - 168 - - 0% Other Interfund Allocations - - - 73,432 - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - 155,693 - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - 368,235 - - 0% Capital - - - 3,873 - - 0% Total Expenditures - - - 698,387 - - 0% Net - - - 92,808 - Cash Balance - 880,031 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund accounted for park programs that were expected to recover most if not all of their costs through fee collections. Starting in 2019, the Recreation Nonreverting Fund (203) will be discontinued and the activity formerly appearing in this fund will be represented in the Parks & Recreation Fund (201). This will allow for better reporting and more efficient use of funds. At the end of 2018, the cash balance in the Recreation Nonreverting Fund was transferred to the Parks & Recreation Fund. The capital budget was used to repair or maintain parks and athletics equipment and facilities. City of South Bend, Indiana Monthly Financial Report August 31, 2019 Recreation Nonreverting Special Revenue Funds City Funds This fund collected revenue from fees for camps, leagues, fitness center, special events, and other activities. 26 Fund Name Fund Number 209 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - 40,054 - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 25,000 1,562 13,802 9,785 - 11,198 55% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 100,000 100,000 100,000 100,000 - - 100% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 125,000 101,562 113,802 149,839 - 11,198 91% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 1,011,251 1,679 131,409 61,945 133,447 746,395 26% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 1,011,251 1,679 131,409 61,945 133,447 746,395 26% Capital - - - - - - 0% Total Expenditures 1,011,251 1,679 131,409 61,945 133,447 746,395 26% Net (886,251) 99,884 (17,607) 87,894 (735,197) Cash Balance 938,592 962,957 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Professional services include ground water testing and other ongoing costs related to the study and planning for the various brownfields. This fund is used to account for various EPA grants relating to brownfields. Revenues and expenditures in this fund are grant and project specific and will vary from year to year. EPA's Brownfields Program empowers states, communities, and other stakeholders to work together to prevent, assess, safely clean up, and sustainably reuse brownfields. A brownfield site is real property, the expansion, redevelopment, or reuse of which may be complicated by the presence or potential presence of a hazardous substance, pollutant, or contaminant. Past grant activity includes: - Brownfields assessment grant: Hazardous substances grant funds and petroleum grant funds used to conduct Phase I and II environmental site assessments on a city-wide basis. Sites included a former foundry site that is now a city park, a former railroad site in the Studebaker/Oliver project area, and sites in wellhead protection areas. - Brownfields revolving loan fund grant: Grant used to capitalize a revolving loan fund from which the City of South Bend will provide loans and subgrants to support cleanup activities for sites throughout the city that are contaminated with hazardous substances. Loans will be made based on an environmental prioritization process. - Brownfields cleanup grant: Grant funds used to clean up the former Oliver Plow Works site. The site is part of the Studebaker/Oliver Plow Works Redevelopment Strategy, a phased approach for eventually redeveloping the entire Studebaker and Oliver factories into two light industrial parks. Grant funds also will be used for remediation and post-cleanup reporting, and community involvement activities. City of South Bend, Indiana Monthly Financial Report August 31, 2019 Studebaker-Oliver Revitalizing Grants Special Revenue Funds City Funds It is unclear whether additional grants will be available. Other income is derived from repayment from the River West TIF Fund (324), with the last payment due in 2020. 27 Fund Name Fund Number 210 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants 672,857 - - 2,375 - 672,857 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 2,500 182 2,144 4,311 - 356 86% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 72,011 - 54,008 36,005 - 18,003 75% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 747,368 182 56,152 42,691 - 691,216 8% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 196,457 4,882 34,172 - 24,409 137,876 30% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 400,000 - - - - 400,000 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 67,582 - 33,538 32,551 34,001 43 100% Debt Service - Interest & Fees 4,429 - 2,467 3,455 1,962 - 100% Grants & Subsidies 65,000 - - - - 65,000 0% Other Services & Charges 92,400 - - 55,662 - 92,400 0% Transfers Out 230,000 - 230,000 - - - 100% Total Services & Charges 1,055,868 4,882 300,177 91,667 60,371 695,319 34% Capital - - - - - - 0% Total Expenditures 1,055,868 4,882 300,177 91,667 60,371 695,319 34% Net (308,500) (4,699) (244,025) (48,976) (4,103) Cash Balance 101,587 361,142 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund was established to track the receipt and subsequent expenditure of grants from the State of Indiana. Past expenditures include demolition of vacant and abandoned houses/lots and equipment for the Ignition Park/ND Turbo project. Expenditures are for debt service payments to the Indiana Development Finance Authority for a loan for the Indiana Brownfields Program. City of South Bend, Indiana Monthly Financial Report August 31, 2019 Economic Development State Grants Special Revenue Funds City Funds This fund receives grant monies and revenue from interest earned on the fund's cash balance. 28 Fund Name Fund Number 211 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants 440,636 - - 160,198 - 440,636 0% Licenses & Permits - - - - - - 0% Charges for Services 259,100 10,518 116,403 213,331 - 142,697 45% Fines, Forfeitures, and Fees 2,000 - - - - 2,000 0% Interest Earnings 10,000 1,102 7,905 10,068 - 2,095 79% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 2,856 - 2,416 3,243 - 440 85% Interfund Allocation Reimb - - - - - - 0% Transfers In 2,350,633 - 1,175,317 933,010 - 1,175,316 50% Total Revenue 3,065,225 11,620 1,302,041 1,319,849 - 1,763,184 42% Expenditures Personnel Salaries & Wages 1,705,670 119,871 954,415 964,006 - 751,255 56% Fringe Benefits 609,943 44,861 338,382 439,721 - 271,561 55% Total Personnel 2,315,613 164,732 1,292,797 1,403,727 - 1,022,816 56% Supplies 28,460 836 13,792 15,335 3,729 10,939 62% Services & Charges Professional Services 239,485 (33,468) 64,345 180,892 58,522 116,618 51% Printing & Advertising 20,494 147 9,598 8,685 1,602 9,294 55% Utilities - - - - - - 0% Education & Training 12,125 699 5,407 4,714 - 6,718 45% Travel 19,700 1,532 16,285 8,832 17 3,398 83% Repairs & Maintenance 36,663 1,262 2,544 3,410 1,289 32,830 10% Other Interfund Allocations 464,363 38,697 309,575 260,712 - 154,788 67% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 15,763 1,520 11,788 7,175 2,308 1,667 89% Transfers Out - - - - - - 0% Total Services & Charges 808,593 10,388 419,541 474,419 63,738 325,313 60% Capital - - - - - - 0% Total Expenditures 3,152,666 175,956 1,726,130 1,893,481 67,467 1,359,068 57% Net (87,441) (164,337) (424,089) (573,632) 404,116 Cash Balance 307,243 539,274 Staffing Budget Actual Full Time 28 25 Part-Time /Seasonal/Temporary N/A - Total 28 25 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the activities of the Department of Community Investment (DCI). Expenditures include DCI employee wages & benefits, contractuals, economic empowerment activities. In 2019, four (4) new positions will be added: Engagement Specialist, Zoning Manager, Zoning Specialist, and an Administrative Assistant. The new staff members will allow the Department of Community Investment to increase its engagement and outreach into neighborhoods and bring the Planning Commission in-house instead of going through St. Joseph County's Area Plan Commission. City of South Bend, Indiana Monthly Financial Report August 31, 2019 Department of Community Investment (DCI) Special Revenue Funds City Funds This fund is mainly funded by transfers from Economic Development Income Tax (EDIT) Fund 408. Transfers are made on a quarterly basis. This fund also receives revenue from federal grants and staff contracts. DCI's mission is to spur investment in a stronger South Bend by doing the following: - Attracting & retaining growing businesses - Connecting residents to economic opportunities - Planning for vibrant neighborhoods 29 Fund Name Fund Number 212 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants 7,744,914 114,713 546,947 1,916,693 - 7,197,967 7% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees 1,000 - - - - 1,000 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 1,411,390 940 479,007 93,788 - 932,383 34% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 9,157,304 115,653 1,025,954 2,010,481 - 8,131,350 11% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 300,000 4,719 4,719 - 53,501 241,780 19% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies 7,644,915 109,646 1,054,781 2,067,205 1,981,239 4,608,895 40% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 7,944,915 114,365 1,059,500 2,067,205 2,034,740 4,850,675 39% Capital - - - - - - 0% Total Expenditures 7,944,915 114,365 1,059,500 2,067,205 2,034,740 4,850,675 39% Net 1,212,389 1,287 (33,546) (56,725) 3,280,675 Cash Balance 313,569 392,537 Fund Purpose: Explanation of Significant Revenue and Expenditure Changes/Variances: This fund accounts for various grants including: Community Development Block Grant - CDBG funds can be used for a variety of community development opportunities such as providing affordable housing, a suitable living environment, and economic opportunities for individuals and families with incomes below 80 percent of the area median income. CDBG funds can also be used for the elimination of slum and blight. Emergency Solutions Grant - The ESG Program provides homeless persons with basic shelter and essential supportive services. It can assist with operational costs of the shelter facility, and for the administration of the grant. Neighborhood Stabilization Project - Congress created the Neighborhood Stabilization Program to help cities, counties and states deal with community problems that are the result of the mortgage foreclosure crisis in the nation. NSP grantees develop their own programs and funding priorities. However, NSP grantees must use at least 25 percent of the funds appropriated for the purchase and redevelopment of abandoned or foreclosed homes or residential properties that will be used to house individuals or families whose incomes do not exceed 50 percent of the area median income. In addition, all activities funded by NSP must benefit low- and moderate- income persons whose income does not exceed 120 percent of area median income. Shelter Plus Care Program - The S+C Program provides a variety of permanent housing choices, accompanied by a range of supportive services funded through other sources. S+C assists hard to serve homeless individuals with disabilities and their families. These individuals primarily include those with serious mental illness, chronic problems with alcohol and/or drugs, and HIV/AIDS or related diseases. Revenues and expenditures in this fund are grant and project specific and will vary from year to year. City of South Bend, Indiana Monthly Financial Report August 31, 2019 Dept of Community Investment Grants Special Revenue Funds City Funds 30 Fund Name Fund Number 216 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues 30,000 - 4,697 10,738 - 25,303 16% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 4,200 427 3,565 2,204 - 635 85% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 200 - 200 100 - - 100% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 34,400 427 8,462 13,041 - 25,938 25% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training 20,000 - - - - 20,000 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 12,000 - - - - 12,000 0% Transfers Out - - - - - - 0% Total Services & Charges 32,000 - - - - 32,000 0% Capital - - - - - - 0% Total Expenditures 32,000 - - - - 32,000 0% Net 2,400 427 8,462 13,041 (6,062) Cash Balance 235,502 207,208 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for law enforcement expenditures financed by the state or local agencies authorized sale of confiscated property. Expenditures are to be used to support the Police Department's effort to combat drug activity. Expenditures are budgeted for law enforcement training and various Police Department expenses. City of South Bend, Indiana Monthly Financial Report August 31, 2019 Police State Seizures Special Revenue Funds City Funds This fund receives revenue from the state or local agencies authorized sale of confiscated property. This fund's revenue stream is not a steady flow. It is dependent upon the processing and release of funds from the State for seized assets in drug activities. This fund also receives revenue from interest earned on the fund's cash balance. 31 Fund Name Fund Number 217 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Interest Earnings 6,500 1,290 6,354 1,433 - 146 98% Donations 517,500 959 491,226 53,713 - 26,274 95% Other Income - - - - - - 0% Transfers In 76,493 - 76,493 - - - 100% Total Revenue 600,493 2,250 574,074 55,146 - 26,420 96% Expenditures by Project Animal Care & Control 40,000 6,811 33,929 12,661 1,764 4,307 89% Wayfinding Signage Project 38,476 - 38,476 - - - 100% Bowman Creek Project - - - - - - 0% Bike Signage 2,500 - - - - 2,500 0% Bloomberg Mayors Challenge Award - 14,679 33,525 - 301,119 (334,644) 0% Human Rights Scholarship Program 28,150 5,878 15,810 - - 12,340 56% Historic Preservation Commiss.5,000 - - 322 - 5,000 0% Hesburgh-MLK Memorial - - - 350 - - 0% Total Expenditures by Project 114,126 27,368 121,740 13,333 302,883 (310,497) 372% Expenditures Supplies 5,000 - - 322 - 5,000 0% Services & Charges Professional Services 75,576 21,490 105,930 9,201 302,883 (333,237) 541% Printing & Advertising 21,650 1,628 3,479 - - 18,171 16% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 2,900 - - 1,014 - 2,900 0% Other Interfund Allocations - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 9,000 4,250 12,331 2,795 - (3,331) 137% Transfers Out - - - - - - 0% Total Services & Charges 109,126 27,368 121,740 13,011 302,883 (315,497) 389% Capital - - - - - - 0% Total Expenditures 114,126 27,368 121,740 13,333 302,883 (310,497) 372% Net 486,367 (25,119) 452,334 41,814 336,917 Cash Balance 617,507 142,401 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for miscellaneous contributions to the City for specific projects and the expenses related to the projects. Donations to South Bend Animal Care & Control are held in this fund. Revenues and expenditures vary depending on donations received and when projects are sufficiently funded. 2017: The major project in 2017 was the MLK/Hesburgh statue ($200,000) in Leighton Plaza. 2018-2020 expenditures include additional renovations for animal shelter, wayfinding signage, and the Bowman Creek Project. City of South Bend, Indiana Monthly Financial Report August 31, 2019 Gift, Donation, Bequest Special Revenue Funds City Funds Donations received are generally specified for some specific purpose (e.g. animal shelter, bike paths, etc.) and cannot be used for general purposes. This fund also receives revenue from interest earned on the fund's cash balance. In 2017, Animal Care & Control started receiving an annual donation of approximately $22,300 from the Judith Westfall Irrevocable Trust. They anticipate receiving annual contributions thru 2/24/2023. In 2018, the City received a $50,000 donation from Visit South Bend Mishawaka for wayfinding signage. 01/2019 - The City received a donation of $100,000 from the Pokagon Band of the Potawatomi to be spent on the Bowman Creek Project. 04/2019 - The City received the Bloomberg Mayors Challenge award in the amount of $100,000. 06/2019 - The City received $100,000 from the St Joseph County Chamber of Commerce for the wayfinding signage project. 06/2019 - The City received another installment of the Bloomberg Mayors Challenge award in the amount of $174,000. 06/2019 - The City moved the Human Rights Scholarship program cash to this fund to better track the donations and expenditure of those donations. 32 Fund Name Fund Number 218 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees 200 13 38 125 - 162 19% Interest Earnings 300 24 205 142 - 95 68% Debt Proceeds - - - - - - 0% Donations - - - 750 - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 500 37 243 1,017 - 257 49% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 1,000 - - 250 - 1,000 0% Transfers Out - - - - - - 0% Total Services & Charges 1,000 - - 250 - 1,000 0% Capital - - - - - - 0% Total Expenditures 1,000 - - 250 - 1,000 0% Net (500) 37 243 767 (743) Cash Balance 13,348 13,607 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for monies received from Juvenile Positive Assistance. Juvenile Positive Assistance accounts for monies received from penalties paid for curfew violations. In recent years, this fund has received very little revenue. The Police Department has not been spending this fund's cash balance in order to let the fund build up a better cash reserve. City of South Bend, Indiana Monthly Financial Report August 31, 2019 Police Curfew Violations Special Revenue Funds City Funds This fund receives monies from Juvenile Positive Assistance. This fund also receives revenue from interest earned on the fund's cash balance. 33 Fund Name Fund Number 219 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees 263,655 26,937 163,386 113,399 - 100,269 62% Interest Earnings 10,500 1,297 9,002 2,732 - 1,498 86% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 1,245 121 1,245 - - - 100% Interfund Allocation Reimb - - - - - - 0% Transfers In 681,491 - 340,746 324,137 - 340,745 50% Total Revenue 956,891 28,356 514,379 440,268 - 442,512 54% Expenditures Personnel Salaries & Wages 191,978 13,027 118,071 108,325 - 73,907 62% Fringe Benefits 79,869 4,883 42,607 57,951 - 37,262 53% Total Personnel 271,847 17,910 160,678 166,276 - 111,169 59% Supplies 26,450 1,312 15,841 18,666 1,464 9,145 65% Services & Charges Professional Services 73,500 3,500 25,500 24,725 13,000 35,000 52% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 445,222 31,012 102,270 92,437 32,085 310,867 30% Other Interfund Allocations 34,894 2,908 23,262 38,616 - 11,632 67% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 166,944 7,170 51,920 39,954 57,059 57,965 65% Transfers Out - - - - - - 0% Total Services & Charges 720,560 44,589 202,952 195,732 102,144 415,464 42% Capital 24,580 - 24,580 - - - 100% Total Expenditures 1,043,437 63,812 404,051 380,674 103,608 535,778 49% Net (86,546) (35,456) 110,327 59,594 (93,266) Cash Balance 657,732 443,741 Staffing Budget Actual Full Time 4 4 Part-Time /Seasonal/Temporary N/A - Total 4 4 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: The Unsafe Building Fund was established in 2016 to receive fines and fees related to Indiana's Unsafe Building law. The expenses incurred for board-ups, demolitions, ordinance violation abatements, and other related services are recorded here. The Unsafe Building Fund is an extension of the Department of Code Enforcement and shares the same mission to ensure a safe and clean community by upholding and enforcing the ordinances of the City of South Bend, the Indiana Unsafe Building Law, and the 2000 International Property Maintenance Code. Code Enforcement not only cites neglected properties through its team of inspectors, it also pursues citizens' complaints, partners with volunteer neighborhood associations for neighborhood clean-ups, and works directly through community outreach programs to enrich the City of South Bend's neighborhoods. This fund accounts for the activities of the Neighborhood Enhancement Activity Team (NEAT) Crew, charged with maintaining property standards regarding property cleanliness and upkeep. The City's mowing and graffiti removal programs are also run through this fund. The NEAT Crew is a division of Code Enforcement. Expenses include employee wages & benefits, attorney fees for code hearings (2 hearings/week, 50 weeks/year), city-wide centralized mowing through Venues, Parks & Arts (VPA), city-wide graffiti removal program through VPA, landfill dumping fees, and tire disposal fees. City of South Bend, Indiana Monthly Financial Report August 31, 2019 Unsafe Building Special Revenue Funds City Funds Neighborhood Enforcement Action Team (NEAT) derives its income from fees charged to homeowners and/or businesses for environmental clean-ups. These clean ups consist of illegal dumping of household items, tires, building materials, appliances, and any other form of litter and debris. Additional fines may be assessed for failure to comply upon notification. Revenue in Fines, Forfeitures, and Fees represent miscellaneous collections for delinquent billing through invoices which were deemed uncollectible, and therefore turned over to a collection agency. Also included in this category is revenue collected by the Ordinance Violation Bureau for fines levied against property owners for certain violations tagged by Code Enforcement. In addition, Fund 219 will receive quarterly interfund operating transfers from Fund 408 (EDIT). This fund also receives revenue from interest earned on the fund's cash balance. 34 Fund Name Fund Number 220 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 150,377 11,064 95,388 86,349 - 54,989 63% Fines, Forfeitures, and Fees 116,000 10,523 70,253 54,716 - 45,747 61% Interest Earnings 6,900 762 6,272 6,267 - 628 91% Debt Proceeds - - - - - - 0% Donations 2,000 - - - - 2,000 0% Other Income 55,718 840 38,826 13,682 - 16,892 70% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 330,995 23,189 210,740 161,014 - 120,256 64% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies 295,556 11,164 157,389 85,394 8,607 129,560 56% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training 91,990 1,150 49,997 49,933 - 41,993 54% Travel 60,000 1,436 27,491 24,456 - 32,509 46% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 70,000 225 33,512 14,630 - 36,488 48% Transfers Out - - - - - - 0% Total Services & Charges 221,990 2,811 111,000 89,019 - 110,990 50% Capital - - - - - - 0% Total Expenditures 517,546 13,975 268,389 174,414 8,607 240,550 54% Net (186,551) 9,214 (57,649) (13,400) (120,294) Cash Balance 390,444 569,750 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established to fund the continuing education for the officers of the South Bend Police Department. Expenditures include educational materials and equipment, conference and training registration, and travel costs for conferences/trainings. In recent years, the Police Department has been spending down the cash balance in this fund as they attend various trainings and purchase new equipment. This fund's revenues will not be able to support current spending levels. In the future, the Police Department may look for other budget sources to fund education and training, such as paying for it out of the Police Department's budget in the General Fund (101). City of South Bend, Indiana Monthly Financial Report August 31, 2019 Law Enforcement Continuing Education Special Revenue Funds City Funds This fund is funded by fees from accident reports, gun permits, false alarm and loud noise fines. This fund also receives revenue from interest earned on the fund's cash balance. 35 Fund Name Fund Number 221 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees 4,000 600 3,305 310 - 695 83% Interest Earnings 180 23 164 69 - 16 91% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 4,180 623 3,469 379 - 711 83% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 500 - - 5 - 500 0% Transfers Out - - - - - - 0% Total Services & Charges 500 - - 5 - 500 0% Capital - - - - - - 0% Total Expenditures 500 - - 5 - 500 0% Net 3,680 623 3,469 374 211 Cash Balance 13,596 10,059 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the revenues and expenditures related to the Landlord Registration ordinance, enacted by the Common Council in 2016. Any revenues from penalties are to be used to subsidize the City's Curb & Sidewalk program, however the Landlord Registration Program elsewhere in the State of Indiana is under State legal review. City of South Bend, Indiana Monthly Financial Report August 31, 2019 Landlord Registration Special Revenue Funds City Funds The proceeds from the registration, $5 registration fee per year, will fund Code Enforcement's costs of the program. There is a penalty of $100 to $500 per landlord for failure to comply with the ordinance. This fund also receives revenue from interest earned on the fund's cash balance. 36 Fund Name Fund Number 227 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 11,400 1,098 9,553 8,184 - 1,847 84% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 11,400 1,098 9,553 8,184 - 1,847 84% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 33,997 - 1,211 11,460 8,997 23,789 30% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 236,100 - 36,100 125,000 - 200,000 15% Transfers Out - - - - - - 0% Total Services & Charges 270,097 - 37,311 136,460 8,997 223,789 17% Capital 2,409 - - 18,099 2,409 - 100% Total Expenditures 272,506 - 37,311 154,559 11,406 223,789 18% Net (261,106) 1,098 (27,757) (146,375) (221,942) Cash Balance 599,394 700,243 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established in 2008 with the recovery of monies from lawsuits brought about by environmental actions on the Studebaker and Oliver industrial sites. The fund continues to receive, intermittently, monies from similar settlements. The fund is used for capital projects and the Vacant and Abandoned Housing initiative. In 2019, this fund will be used to fund legal professional services related to environmental issues and granular activated carbon reconditioning. City of South Bend, Indiana Monthly Financial Report August 31, 2019 Loss Recovery Special Revenue Funds City Funds At this time, the only revenue comes from interest earned on the fund's cash balance. 37 Fund Name Fund Number 249 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes 8,560,555 713,380 6,351,612 5,944,156 - 2,208,943 74% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 43,000 6,702 39,467 11,146 - 3,533 92% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 8,603,555 720,082 6,391,079 5,955,302 - 2,212,476 74% Expenditures by Dept 249-0805 Police PS LOIT 4,454,976 333,465 2,383,251 2,985,067 - 2,071,725 53% 249-0905 Fire PS LOIT 4,111,579 324,507 2,348,874 2,160,052 - 1,762,705 57% Total Expenditures by Dept 8,566,555 657,972 4,732,126 5,145,119 - 3,834,430 55% Expenditures Personnel Salaries & Wages 6,614,606 503,055 3,631,658 3,787,812 - 2,982,948 55% Fringe Benefits 1,951,949 154,917 1,100,467 1,357,307 - 851,482 56% Total Personnel 8,566,555 657,972 4,732,126 5,145,119 - 3,834,430 55% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital - - - - - - 0% Total Expenditures 8,566,555 657,972 4,732,126 5,145,119 - 3,834,430 55% Net 37,000 62,109 1,658,953 810,183 (1,621,954) Cash Balance 3,617,120 1,797,563 Staffing - Full Time Budget Actual Fund Purpose: Sworn Police Officers 45 46 Sworn Firefighters 45 42 Total 90 88 Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund covers the costs of wages and fringe benefits for 45 police officers and 45 firefighters. City of South Bend, Indiana Monthly Financial Report August 31, 2019 Public Safety LOIT Special Revenue Funds City Funds The City has adopted a special income tax of one quarter of one percent (0.25%) to be used solely for the salaries of public safety employees who were formerly paid by property taxes. Public Safety Local Option Income Tax (LOIT) revenue is expected to increase approximately 2% per year. The Public Safety Local Option Income Tax (LOIT) Fund was established in 2010 due to Indiana's property tax "circuit breaker" system that effectively limited property tax receipts. 38 Fund Name Fund Number 251 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues 1,695,689 71,732 1,166,429 1,175,020 - 529,260 69% Intergov./ Grants 320,000 - 86,812 276,978 - 233,188 27% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 75,000 10,192 72,246 42,719 - 2,754 96% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 37,025 - 37,024 403,163 - 1 100% Interfund Allocation Reimb - - - - - - 0% Transfers In 2,500,000 - 1,250,000 - - 1,250,000 50% Total Revenue 4,627,714 81,924 2,612,510 1,897,880 - 2,015,203 56% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies 339,675 - 62,437 304,105 29,192 248,046 27% Services & Charges Professional Services 878,000 4,515 127,470 - 70,530 680,000 23% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 923,926 9,483 168,015 566,324 273,410 482,501 48% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 5,000 - 5,000 - - - 100% Transfers Out 600,000 - - - - 600,000 0% Total Services & Charges 2,406,926 13,998 300,485 566,324 343,940 1,762,501 27% Capital 4,348,109 46,599 631,108 341,887 824,121 2,892,880 33% Total Expenditures 7,094,710 60,597 994,030 1,212,316 1,197,254 4,903,427 31% Net (2,466,996) 21,327 1,618,480 685,564 (2,888,224) Cash Balance 5,546,894 4,023,488 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: City Funds City of South Bend, Indiana Monthly Financial Report August 31, 2019 Local Roads & Streets Special Revenue Funds This fund receives gas taxes from the State of Indiana as its primary revenue source. In 2008, wheel tax revenue was moved from this fund to the Motor Vehicle Highway Fund (202). This fund also receives revenue from interest earned on the fund's cash balance. Grants/Intergovernmental revenue is provided by the Indiana Department of Transportation (INDOT) and reimbursed through progress billing for state approved projects. Also for 2019 we show a $2.5M transfer in from the Economic Development Income Tax Fund (EDIT Fund 408) to cover the cost of Bendix Road Project. Supplies • Street Department Supplies - $250,000 Repairs & Maintenance • Street Maintenance - $250,000 • Traffic Signal Maintenance - $400,000 Professional Services • MACOG, Other - $30,000 • Marking Maintenance - $50,000 • Outsourced Street Paving - $600,000 Capital Projects • Traffic Calming Devices - $250,000 • West Side Quiet Zone - $350,000 • Century Center Dam Repair - $200,000 • Olive LPA Project LID - $250,000 • Community Crossings (interfund transfer out to Fund 265) - $600,000 • Bendix LPA Project (funded by interfund transfer from EDIT Fund 408) - $2,500,000 Acronyms: MACOG - Michiana Area Council of Government, LPA - Local Public Agencies, LID - Local Improvement District This fund is used to track expenditures for road projects. 39 Fund Name Fund Number 257 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants 215,000 - - 670,000 - 215,000 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 12,500 758 8,138 28,211 - 4,362 65% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 92,453 - 92,453 54,687 - - 100% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 319,953 758 100,592 752,897 - 219,362 31% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 322,319 24,644 151,563 347,162 129,765 40,991 87% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 322,319 24,644 151,563 347,162 129,765 40,991 87% Capital 578,944 46,634 396,123 270,381 182,820 1 100% Total Expenditures 901,263 71,279 547,687 617,543 312,585 40,992 95% Net (581,310) (70,521) (447,095) 135,354 178,370 Cash Balance 312,052 2,429,230 Fund Purpose: Explanation of Revenue Sources: Explanation of Significant Spending on Capital Projects: In 2019, $65,000 is budgeted for a traffic signal study. Expenditures have been adjusted to work within the confines of the available cash balance. Projects include: Ironwood pavement restoration, Olive Street repairs, Bendix Drive, West Side Quit Zone, Boland Trail, Safe Routes to School (SRTS) Monroe/Studebaker. This fund was established in 2016, per the State Board of Accounts (SBOA), to receive a one-time payment of local income taxes from the State for the purpose of infrastructure expenditures. Per the state statute, a minimum of 75% must be spent on infrastructure projects. A total of $4,217,549, representing 75% of the total distribution, was deposited in May 2016, comprised of $4,160,901 distributed to the City and $56,648 distributed to the Redevelopment Authority. The remainder was deposited into the Rainy Day Fund (102). City of South Bend, Indiana Monthly Financial Report August 31, 2019 LOIT Special Distribution Special Revenue Funds City Funds 2019 Grants/Intergovernmental revenue show a decrease of $883K. Incoming grants reimbursements are expected to be lower in future years. This fund receives revenue from interest earned on the fund's cash balance. 40 Fund Name Fund Number 258 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants 145,000 - 77,500 49,150 - 67,500 53% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 7,000 805 7,050 5,367 - (50) 101% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 20,400 27 297 17,806 - 20,103 1% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 172,400 832 84,847 72,324 - 87,553 49% Expenditures Personnel Salaries & Wages 108,930 9,231 77,716 34,580 - 31,214 71% Fringe Benefits 41,158 2,764 22,848 17,027 - 18,310 56% Total Personnel 150,088 11,994 100,564 51,607 - 49,524 67% Supplies 2,000 - 557 798 1,243 200 90% Services & Charges Professional Services 28,683 1,667 15,025 20,442 6,658 7,000 76% Printing & Advertising 22,000 - - 15,369 - 22,000 0% Utilities - - - - - - 0% Education & Training 3,500 4,245 4,727 15 (4,031) 2,804 20% Travel 14,417 1,506 6,214 3,241 (1,506) 9,709 33% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 14,300 152 404 8,879 - 13,896 3% Transfers Out - - 76,493 - - (76,493) 0% Total Services & Charges 82,900 7,570 102,863 47,946 1,121 (21,084) 125% Capital - - - - - - 0% Total Expenditures 234,988 19,564 203,984 100,351 2,364 28,640 88% Net (62,588) (18,732) (119,137) (28,027) 58,913 Cash Balance 410,274 543,952 Staffing Budget Actual Full Time 2 2 Part-Time /Seasonal/Temporary N/A - Total 2 2 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund tracks the portion of the Human Rights Department that is funded by the federal government. The Human Rights Department's mission is to educate and promote fair housing as well as ensure that all citizens receive equal employment opportunity. In 2019, the Employment Manager position was moved from the General Fund (101) to the Human Rights Federal Grant Fund (258). This position handles all EEOC issues. City of South Bend, Indiana Monthly Financial Report August 31, 2019 Human Rights Federal Grant Special Revenue Funds City Funds This fund is funded by federal grants, including grants from the Department of Housing & Urban Development (HUD) and the Equal Employment Opportunity Commission (EEOC). 41 Fund Name Fund Number 265 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants 600,000 553,253 553,253 - - 46,747 92% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 6,000 613 5,165 4,077 - 835 86% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 600,000 - - - - 600,000 0% Total Revenue 1,206,000 553,866 558,418 4,077 - 647,582 46% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 1,283,291 - 798 1,706,289 82,493 1,200,000 6% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 1,283,291 - 798 1,706,289 82,493 1,200,000 6% Capital - - - - - - 0% Total Expenditures 1,283,291 - 798 1,706,289 82,493 1,200,000 6% Net (77,291) 553,866 557,620 (1,702,212) (552,418) Cash Balance 887,706 (709,269) Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established in December 2016 to account for the receipt of the Community Crossings state grant and matching revenue and for the payment of expenditures on eligible projects, per the Indiana State Board of Accounts (SBOA). Community Crossings is a partnership between the Indiana Department of Transportation (INDOT) and Hoosier communities, both urban and rural, to invest in infrastructure projects that catalyze economic development, create jobs, and strengthen local transportation networks. Expenditures are calculated on grant proceeds, plus the City's matching portion. 2019 expenditures are for City-wide paving projects. City of South Bend, Indiana Monthly Financial Report August 31, 2019 Local Road & Bridge Grant Special Revenue Funds City Funds In February 2017, the City received the $1 million Community Crossings state grant from INDOT. $1 million was transferred from LOIT 2016 Special Distribution Fund (257) to match the grant revenue. Community Crossings Matching Grant is based on available pooled resources by the State of Indiana and the number of municipalities requesting the grant money. The actual grant dollars received in 2018 were $670,000; therefore 2019 budgeted revenues were based on a conservative estimate. This fund also receives revenue from interest earned on the fund's cash balance. 42 Fund Name Fund Number 266 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Intergov./ Shared Revenues 3,149,515 184,483 2,095,430 - - 1,054,085 67% Charges for Services - - - - - - 0% Interest Earnings 5,000 2,535 2,535 - - 2,465 51% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 3,154,515 187,018 2,097,965 - - 1,056,550 67% Expenditures by Division Streets/Traffic & Lighting 3,148,615 170,342 788,282 - 119,376 2,240,957 29% Curb & Sidewalk Program - - - - - - 0% Total Expenditures by Division 3,148,615 170,342 788,282 - 119,376 2,240,957 29% Expenditures Personnel Salaries & Wages 1,109,500 - - - - 1,109,500 0% Fringe Benefits 401,225 - - - - 401,225 0% Total Personnel 1,510,725 - - - - 1,510,725 0% Supplies 1,195,690 156,441 713,407 - 119,376 362,907 70% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 442,200 13,901 74,876 - - 367,324 17% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 442,200 13,901 74,876 - - 367,324 17% Capital - - - - - - 0% Total Expenditures 3,148,615 170,342 788,282 - 119,376 2,240,956 29% Net 5,900 16,676 1,309,683 - (1,184,406) Cash Balance 1,309,683 - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: The MVH Restricted Fund was established in 2019 due to a directive from the State Board of Accounts: Starting on January 1, 2019, the political subdivision must post at the time of receipt of the distribution from the State Motor Vehicle Highway Account fifty percent (50%) of the distribution to MVH Restricted. The political subdivision, by ordinance or resolution, may elect to allocate more than fifty percent (50%) of the distributions to MVH Restricted. During the same fiscal year, the political subdivision may transfer, by ordinance or resolution, the amount allocated in excess of the 50% requirement from MVH Restricted to MVH. In no event can any transfers from MVH Restricted to MVH reduce the fiscal year distributions from the State Motor Vehicle Highway Account below the 50% requirement for MVH Restricted. Any amounts allocated in excess of the required 50% of distributions which remain in MVH Restricted at the end of the fiscal year must remain in MVH Restricted until expended for construction, reconstruction, or preservation. This fund receives 50% of the City's gas tax and wheel tax distribution from the State of Indiana. This fund also receives revenue from interest earned on the fund's cash balance. Qualified Expenditures: Effective July 1, 2018, Indiana Code 8-14-1-4(b) and Indiana Code 8-14-1-5(c) requires at least 50% of the MVH distributions to be used for construction, reconstruction and preservation of the unit’s highways . Maintenance expenditures do not count toward the 50% requirement. City of South Bend, Indiana Monthly Financial Report August 31, 2019 MVH Restricted Fund Special Revenue Funds City Funds 43 Fund Name Fund Number 273 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 15,000 4 10,963 8,977 - 4,037 73% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 1,200 125 975 618 - 225 81% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 16,200 129 11,938 9,595 - 4,262 74% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising 30,000 - 1,434 2,858 3,815 24,751 17% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 30,000 - 1,434 2,858 3,815 24,751 17% Capital - - - - - - 0% Total Expenditures 30,000 - 1,434 2,858 3,815 24,751 17% Net (13,800) 129 10,504 6,737 (20,489) Cash Balance 67,973 61,892 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: The Morris Performing Arts Center and Palais Royale Marketing Fund was established as a separate, non-reverting fund to receive monies from solicitation of funds for commercial promotion sponsorships such as commercial ads on ticket envelopes and Morris Marquee sponsorships; and to accept donations to The Morris Performing Arts Center and Palais Royale. All sums so collected and deposited in this fund are to be used for the sole purpose of assisting with continued promotions of and within both the Morris Performing Arts Center and Palais Royale. Expenditures are for advertisements and promotional services. The City is able to not only advertise on the local area digital billboards, but also secure sponsorships to help fund the advertising displayed on them. City of South Bend, Indiana Monthly Financial Report August 31, 2019 Morris PAC / Palais Royale Marketing Special Revenue Funds City Funds Revenue for this fund is collected through donations and sponsorships and used to assist with continued promotions of and within the Morris Complex. This fund also receives revenue from interest earned on the fund's cash balance. 44 Fund Name Fund Number 274 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 125,000 2,568 50,413 68,206 - 74,587 40% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 2,100 278 1,947 311 - 153 93% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 127,100 2,846 52,360 68,517 - 74,740 41% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 15,000 - - - - 15,000 0% Printing & Advertising 60,000 - - - - 60,000 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 75,000 - - - - 75,000 0% Capital - - - - - - 0% Total Expenditures 75,000 - - - - 75,000 0% Net 52,100 2,846 52,360 68,517 (260) Cash Balance 154,079 68,517 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was created to account for Self Promoter Events. Earnings on self-promoted events will be retained in this fund. Expenditures are for marketing and advertising for the Morris Performing Arts Center. City of South Bend, Indiana Monthly Financial Report August 31, 2019 Morris PAC Self-Promotion Special Revenue Funds City Funds This fund receives revenue from a ticket surcharge. There is a ticket surcharge fee of $3.50 per ticket sold: $1.50 deposited into the General Fund (101), $1.00 deposited into Morris/Palais Self-Promotion Fund (274), and $1.00 deposited into Morris PAC Capital Fund (416). This fund also receives revenue from interest earned on the fund's cash balance. 45 Fund Name Fund Number 280 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 70 7 62 43 - 8 89% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 70 7 62 43 - 8 89% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital - - - - - - 0% Total Expenditures - - - - - - 0% Net 70 7 62 43 8 Cash Balance 4,054 3,964 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund has been used to account for certain Police grants. Justice Assistance Grant 2009-SB-B9-1280 was essentially completed in 2014. There are no open grants at this time. City of South Bend, Indiana Monthly Financial Report August 31, 2019 Police Block Grants Special Revenue Funds City Funds Currently, this fund only receives revenue from interest earned on the fund's cash balance. 46 Fund Name Fund Number 281 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - 259 - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue - - - 259 - - 0% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - 28,126 - - 0% Total Services & Charges - - - 28,126 - - 0% Capital - - - - - - 0% Total Expenditures - - - 28,126 - - 0% Net - - - (27,867) - Cash Balance - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund was used for the expenses of Economic Development Revenue Bonds. These bonds have been paid off. The remaining cash balance was transferred to the Redevelopment General Fund 433 in 2018. City of South Bend, Indiana Monthly Financial Report August 31, 2019 Economic Develop Commission-Revenue Bonds Special Revenue Funds City Funds 47 Fund Name Fund Number 289 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 10,000 - 9,350 - - 650 94% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 420 52 389 300 - 31 93% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 10,420 52 9,739 300 - 681 93% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies 10,472 - 529 3,636 - 9,943 5% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital - - - - - - 0% Total Expenditures 10,472 - 529 3,636 - 9,943 5% Net (52) 52 9,210 (3,336) (9,262) Cash Balance 28,290 24,127 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund is used to account for the cost of the Hazardous Materials Response team. By ordinance the South Bend Fire Department charges businesses for Hazardous Materials Response. This typically happens once or twice a year. There are no employees associated with this fund, responses are made by firefighters of the South Bend Fire Department. In recent years, this fund has been used to purchase supplies for the HAZMAT response team. No major capital expenditures are planned through this fund. Major purchases are funded through the Fire Department and EMS Capital and the minimal fees collected in this fund are used to replace equipment and gear used in responses. City of South Bend, Indiana Monthly Financial Report August 31, 2019 HAZMAT Special Revenue Funds City Funds Funding is entirely dependent on the number of billable Hazardous Material responses in any given calendar year. This fund also receives revenue from interest earned on the fund's cash balance. 48 Fund Name Fund Number 291 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 100,000 5,200 89,260 83,820 - 10,740 89% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 4,500 486 3,618 1,546 - 882 80% Debt Proceeds - - - - - - 0% Donations 24,945 - 24,945 - - - 100% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 129,445 5,686 117,823 85,366 - 11,622 91% Expenditures Personnel Salaries & Wages 13,000 - 462 1,962 - 12,538 4% Fringe Benefits 2,500 - - - - 2,500 0% Total Personnel 15,500 - 462 1,962 - 15,038 3% Supplies 43,745 - 4,639 8,771 7,532 31,574 28% Services & Charges Professional Services - - - - - - 0% Printing & Advertising 1,000 - 890 - - 110 89% Utilities - - - - - - 0% Education & Training 9,000 - 10,855 2,054 - (1,855) 121% Travel 14,500 - 942 6,619 - 13,558 6% Repairs & Maintenance 51,520 - 7,520 16,263 - 44,000 15% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - 600 - - 0% Transfers Out - - - - - - 0% Total Services & Charges 76,020 - 20,206 25,536 - 55,813 27% Capital - - - - - - 0% Total Expenditures 135,265 - 25,307 36,268 7,532 102,425 24% Net (5,820) 5,686 92,516 49,097 (90,803) Cash Balance 274,112 172,766 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund is used to account for the revenue from tuition fees for students attending the Indiana River Rescue School (IRRS) and the expenditures of that revenue. There are typically 2-4 schools a year, each a week in duration. The IRRS is administered by the South Bend Fire Department under the direction of the Special Operations Bureau. The majority of instructors are comprised of South Bend Firefighters and Conservation Officers from the IDNR. The 5 day school includes extensive field training on the St. Joseph River and it's unique "L" shaped dam, and the East Race Waterway. The East Race Waterway is a 2000' run which winds through the heart of the city. It has been the site of many U.S. Olympic trials and World Class kayak events. It allows for realistic but controlled training in river rescue, what is now formally known as the premier training ground for "Swiftwater rescue." Class lectures will provide a background in theory and concepts that enables students to go directly to the water. Students become familiar with such equipment as inflatable boats, outboards, rescue ropes, rope rescue systems & necessary personal gear. Many of our teaching sites have actual accident histories. Expenditures are for the maintenance and repair of rescue equipment and the wages for the instructors. No major expenditures are planned. City of South Bend, Indiana Monthly Financial Report August 31, 2019 Indiana River Rescue Special Revenue Funds City Funds This fund collects tuition fees for students attending the Indiana River Rescue School. Funding relies on the number of Indiana River Rescue School (IRRS) courses offered in any given year. In recent years, demand from the fire departments of Chicago and New York has increased the need for additional dedicated classes. In those years, revenue can increase dramatically. This fund also receives revenue from interest earned on the fund's cash balance. 49 Fund Name Fund Number 292 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue - - - - - - 0% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - 21,735 - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - 21,735 - - 0% Capital - - - - - - 0% Total Expenditures - - - 21,735 - - 0% Net - - - (21,735) - Cash Balance 26,716 26,716 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund was established to track the revenue and expenditures related to specific Federal Grants. Federal Grant revenue and expenditures are now tracked in Fund 295. In 2017 and 2018, this fund was used to pay for a portion of the costs of updating the standard operating procedure (SOP) manual for the Police Department. There are no planned expenditures at this time for 2019. City of South Bend, Indiana Monthly Financial Report August 31, 2019 Police Grants Special Revenue Funds City Funds There isn't a source of revenue at this time. 50 Fund Name Fund Number 294 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 20,000 - 17,475 21,167 - 2,525 87% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 1,800 209 1,705 1,040 - 95 95% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 2,000 - 175 - - 1,825 9% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 23,800 209 19,355 22,207 - 4,445 81% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies 1,500 - - 190 - 1,500 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training 10,000 - 157 6,150 - 9,843 2% Travel 1,500 - - - - 1,500 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 9,500 949 4,923 3,641 - 4,577 52% Transfers Out - - - - - - 0% Total Services & Charges 21,000 949 5,080 9,791 - 15,920 24% Capital - - - - - - 0% Total Expenditures 22,500 949 5,080 9,981 - 17,420 23% Net 1,300 (741) 14,275 12,226 (12,975) Cash Balance 112,927 99,565 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund was established to fund the cost of course material and instructors at the South Bend Police Academy. There are no major expenditures planned for this fund. City of South Bend, Indiana Monthly Financial Report August 31, 2019 Regional Police Academy Special Revenue Funds City Funds The enforcement courses are offered to other police departments who pay a fee to attend the training. This fund also receives revenue from interest earned on the fund's cash balance. 51 Fund Name Fund Number 295 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants 131,139 41,645 41,645 25,422 - 89,494 32% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees 10,000 847 6,506 8,687 - 3,494 65% Interest Earnings 3,800 286 2,690 1,430 - 1,110 71% Debt Proceeds - - - - - - 0% Donations 5,300 - 2,050 - - 3,250 39% Other Income 24,500 - 1,949 14,012 - 22,551 8% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 174,739 42,779 54,841 49,551 - 119,899 31% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies 88,554 22,497 56,946 19,215 1,570 30,038 66% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training 300 - 300 - - - 100% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 44,700 - 23,326 44,733 720 20,654 54% Transfers Out - - - - - - 0% Total Services & Charges 45,000 - 23,626 44,733 720 20,654 54% Capital - - - - - - 0% Total Expenditures 133,554 22,497 80,572 63,948 2,290 50,692 62% Net 41,185 20,282 (25,731) (14,397) 69,207 Cash Balance 176,741 120,759 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established to track Federal Grants received for specific purposes outlined in each grant. The cash balance results from funds received from the grants along with impound towing fees. This fund is used to pay for a youth boxing program. The South Bend Police Athletic League (PAL) relaunched in 2006 with the founding of the South Bend Police Boxing Club. This free program matches cops and youth ages 10-18 in a sports mentoring environment. The objective of the Boxing Club is to encourage young people to value peaceful and positive ways to resolve differences and frustrations. It’s a way for youth to "put down" violence and death—and "put on" the boxing gloves for a better life. In 2018, this fund was used to pay for some of the cost of new video surveillance systems in the police cars. City of South Bend, Indiana Monthly Financial Report August 31, 2019 COPS MORE Grant Special Revenue Funds City Funds The Community-Oriented Policing Services (COPS) Office of the Department of Justice offers grants through the Making Officer Redeployment Effective (MORE) program. This fund also receives revenue from interest earned on the fund's cash balance. 52 Fund Name Fund Number 299 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues 50,000 - - 6,201 - 50,000 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 3,600 273 2,355 1,602 - 1,245 65% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - 6,677 - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 53,600 273 2,355 14,480 - 51,245 4% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies 6,000 - - - - 6,000 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital 45,000 - 43,499 - - 1,501 97% Total Expenditures 51,000 - 43,499 - - 7,501 85% Net 2,600 273 (41,144) 14,480 43,744 Cash Balance 112,775 145,209 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund was established to receive the Police Department share of money acquired in drug enforcement activity. Expenditures are to be used to fund drug enforcement and training. Budgeted expenditures are for replacement of police cars and for supplies related to drug enforcement and training. City of South Bend, Indiana Monthly Financial Report August 31, 2019 Police Federal Drug Enforcement Special Revenue Funds City Funds This fund receives the Police Department's share of money acquired in drug enforcement activity. This fund also receives revenue from interest earned on the fund's cash balance. 53 Fund Name Fund Number 404 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Local Income Taxes 12,148,294 1,012,358 8,830,416 8,704,303 - 3,317,878 73% Intergov./ Grants 12,500 - 12,500 - - - 100% Charges for Services 7,600 5,400 7,600 - - - 100% Interest Earnings 230,000 24,328 195,828 103,869 - 34,172 85% Other Income 75,272 - 60,272 264,381 - 15,000 80% Transfers In 927,077 - 927,077 324,171 - - 100% Total Revenue 13,400,743 1,042,086 10,033,692 9,396,724 - 3,367,050 75% Expenditures by Activity Goodwill Strategic Outreach 130,000 - 65,000 130,000 65,000 - 100% Election Costs 120,000 - 187,026 - - (67,026) 156% Debt Service & Other 577,188 10,000 272,188 1,024,267 105,000 200,000 65% South Bend Art Museum 65,000 - 65,000 65,000 - - 100% Studebaker Museum 279,622 23,302 186,416 185,245 - 93,206 67% Light Up South Bend 338,101 47,697 225,797 10,134 41,791 70,513 79% Street Paving 1,938,323 - 968,875 12,755 573 968,875 50% Utilities & Services 2,436,601 166,481 1,883,381 1,824,648 44,339 508,881 79% Curb & Sidewalk 1,500,000 - 750,000 750,000 - 750,000 50% Information Technology 3,052,662 173,430 851,441 2,874 389,721 1,811,500 41% Police Department 1,643,740 172,005 900,635 916,225 718,103 25,002 98% Fire Department & EMS 926,579 - 463,290 126,337 - 463,289 50% Community Investment 2,402,354 8,393 682,708 374,050 588,299 1,131,347 53% Parks Administration 400,000 - 200,000 643,800 - 200,000 50% Corridor Ambassadors 351,050 - 406,336 236,783 - (55,286) 116% Vacant & Abandoned 847,208 529 266,206 - 127,762 453,240 47% Total Expenditures by Activity 17,008,428 601,837 8,374,299 6,302,117 2,080,587 6,553,541 61% Expenditures by Type Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies 278,101 47,697 188,410 527,792 40,882 48,809 82% Services & Charges Professional Services 3,761,054 181,529 1,109,338 115,386 552,080 2,099,636 44% Printing & Advertising - - - - - - 0% Utilities 1,570,000 139,201 1,146,989 1,130,852 - 423,011 73% Repairs & Maintenance 631,354 25,641 689,058 996,314 39,143 (96,847) 115% Other Interfund Allocations 8,631 719 5,755 4,584 - 2,876 67% Debt Service - Principal 1,603,620 162,995 877,368 862,434 726,251 1 100% Debt Service - Interest & Fees 44,282 11,440 42,708 57,182 1,573 1 100% Grants & Subsidies 1,952,816 27,285 769,674 597,974 262,701 920,441 53% Other Services & Charges 1,725,378 1,639 1,022,764 604,146 161,359 541,255 69% Transfers Out 4,764,329 - 2,382,165 1,393,800 - 2,382,164 50% Total Services & Charges 16,061,464 550,450 8,045,819 5,762,672 1,743,108 6,272,538 61% Capital 668,863 3,690 140,070 11,653 296,597 232,196 65% Total Expenditures 17,008,428 601,837 8,374,299 6,302,117 2,080,587 6,553,543 61% Net (3,607,685) 440,249 1,659,394 3,094,607 (3,186,493) Cash Balance 13,455,589 11,695,900 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the receipt and county option income tax (COIT) and expenditures of those funds. Funds are used for debt service payments for police cars & equipment, certain organizations' grants and operational subsidies, capital expenditures and other uses as deemed by the Mayor and Council. Starting in 2019, the interfund transfer to the Motor Vehicle Highway Fund (202) for street paving will be paid from COIT instead of EDIT Fund (408). The City is replacing its 20+ year-old accounting software system. It is an 18 month long implementation with an anticipated go-live date of April 2020. The cost of the software and implementation will be paid out of COIT. $150,000 is budgeted for a goodwill strategic outreach unit focused on community oriented policing. City of South Bend, Indiana Monthly Financial Report August 31, 2019 County Option Income Tax Special Revenue Funds City Funds This fund receives County Option Income Tax (COIT) revenue. The revenue is determined annually by the Indiana Dept of Local Government Finance (DLGF). Other Income is principal from an interfund loan (debt schedule #82) being repaid by the UDAG Fund (410). This fund also receives revenue from interest earned on the fund's cash balance. 54 Fund Name Fund Number 408 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes 11,632,846 966,436 8,608,909 8,311,836 - 3,023,937 74% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 150,000 150,000 150,000 - - - 100% Fines, Forfeitures, and Fees 354,660 - 354,660 354,660 - - 100% Interest Earnings 285,000 33,088 253,838 152,389 - 31,162 89% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 7,901 - 7,900 598,182 - 1 100% Transfers In 178,534 - 178,534 - - - 100% Total Revenue 12,608,941 1,149,523 9,553,841 9,417,068 - 3,055,100 76% Expenditures by Activity Debt Service & Other 415,000 16,679 166,679 1,199,173 50,000 198,321 52% Street Paving 500,000 - - 968,875 461,269 38,731 92% PSAP 2,857,018 469,669 1,878,674 1,397,249 1,409,006 (430,662) 115% Community Investment 6,997,310 318,566 2,101,049 683,117 1,932,919 2,963,342 58% Parks & Recreation 400,525 31,237 284,467 - 21,094 94,964 76% Potawatomi Zoo 322,949 - 214,487 100,000 - 108,462 66% Code Enforcement 2,364,559 - 1,182,280 799,670 - 1,182,279 50% Animal Care & Control 845,841 - 422,921 410,331 - 422,920 50% Total Expenditures by Activity 14,703,202 836,150 6,250,556 5,558,415 3,874,287 4,578,357 69% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 3,462,808 482,561 2,207,120 1,459,356 1,635,503 (379,815) 111% Printing & Advertising 5,043 - 154 424 43 4,846 4% Utilities 6,055 - 583 708 2,417 3,055 50% Repairs & Maintenance 723,885 36 106,589 100,101 528,864 88,432 88% Debt Service - Principal 149,381 (9,137) 100,000 - - 49,381 67% Debt Service - Interest & Fees 173,568 9,137 114,487 - - 59,081 66% Grants & Subsidies 3,728,656 17,793 335,649 633,323 1,590,642 1,802,365 52% Other Services & Charges 7,285 - 41 392,542 2,285 4,959 32% Transfers Out 5,781,521 31,237 2,985,512 2,971,961 - 2,796,009 52% Total Services & Charges 14,038,202 531,626 5,850,136 5,558,415 3,759,754 4,428,313 68% Capital 665,000 304,524 400,421 - 114,533 150,046 77% Total Expenditures 14,703,202 836,150 6,250,556 5,558,415 3,874,287 4,578,359 69% Net (2,094,261) 313,373 3,303,285 3,858,652 (1,523,259) Cash Balance 18,433,372 16,609,202 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: The fund is used to pay for debt service on the 2014 PSAP (Public Safety Answering Point-the consolidated county-wide 911 call center) Bonds, the 2015 Parks Bonds, and the 2018 Zoo Bonds. It also pays for various economic development initiatives and interfund transfers to the Department of Community Investment (Fund 211) and the Department of Code Enforcement (Fund 219 and Fund 600-1201) and Animal Care & Control (600-1207). City of South Bend, Indiana Monthly Financial Report August 31, 2019 Economic Development Income Tax Special Revenue Funds City Funds This fund receives Economic Development Income Tax (EDIT) revenue. The City of South Bend receives an allocated share of the 0.4% income tax on wages within St. Joseph County. For the revenue forecast, EDIT revenue is budgeted to increase about 2% per year. Other Income is from the sale of properties held for resale by the Department of Community Investment. This fund also receives revenue from interest earned on the fund's cash balance. In 2019, the remaining cash balance in Hall of Fame Debt Service Fund (313) and the Hall of Fame Capital Fund (677) will be transferred to EDIT for the interfund transfers it made to help pay for the debt service payments for the Hall of Fame bonds. The final payment of the TJX job penalty amount of $354,660 will be received in 2020. The job penalty fines were assessed because the company A.J. Wright violated its development agreement with the city, under which it benefited from a taxpayer-funded incentive package worth more than $10 million. TJX, the parent company of A.J. Wright, has been paying the job penalty fines since 2011. This fund accounts for the receipt and expense of Economic Development Income Tax (EDIT) revenue. The EDIT Fund is a source of bonding capacity for the City and efforts are made to keep significant reserves in order to receive a higher credit rating and lower interest rates. 55 Fund Name Fund Number 410 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 1,000 30 326 4,897 - 674 33% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 45,240 - 33,930 28,131 - 11,310 75% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 46,240 30 34,256 33,028 - 11,984 74% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 60,000 - 45,000 99,017 - 15,000 75% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 60,000 - 45,000 99,017 - 15,000 75% Capital - - - - - - 0% Total Expenditures 60,000 - 45,000 99,017 - 15,000 75% Net (13,760) 30 (10,744) (65,988) (3,016) Cash Balance 18,238 405,223 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was originally established to account for economic development expenditures which are financed by federal grants and loan repayments. Currently, this fund is used for the repayment of an interfund loan from the COIT Fund (404) in connection with a downtown hotel/parking garage project. The final payment is due in 2022 (debt schedule #82). When the final revenue payment is due from BDC, it may be prudent to payoff the debt to COIT and potentially close this fund rather than following current amortization schedule which goes out to 2046. Therefore, in the 2018 a total of $486,081 was paid off using the current balance in cash reserves. Payments in future years will be made as BDC loan collections are received. City of South Bend, Indiana Monthly Financial Report August 31, 2019 Urban Development Action Grant Special Revenue Funds City Funds Revenue comes from Business Development Corporation (BDC) repayment of Fund 410 miscellaneous revenue used to capitalize BDC loan pool. This fund also receives revenue from interest earned on the fund's cash balance. 56 Fund Name Fund Number 655 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 447,139 28,324 298,461 297,903 - 148,678 67% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 11,350 989 9,508 9,114 - 1,842 84% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 458,489 29,314 307,968 307,017 - 150,520 67% Expenditures Personnel Salaries & Wages 72,660 - 2,314 - - 70,346 3% Fringe Benefits 5,559 - 139 - - 5,420 2% Total Personnel 78,219 - 2,453 - - 75,766 3% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - 7,860 - - (7,860) 0% Other Interfund Allocations 40,243 3,354 26,827 20,928 - 13,416 67% Debt Service - Principal - - - 24,107 - - 0% Debt Service - Interest & Fees - - - 384 - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 6,500 346 2,576 3,599 - 3,924 40% Transfers Out 550,000 - 275,000 275,000 - 275,000 50% Total Services & Charges 596,743 3,700 312,263 324,017 - 284,480 52% Capital - - - - - - 0% Total Expenditures 674,962 3,700 314,716 324,017 - 360,246 47% Net (216,473) 25,614 (6,748) (17,000) (209,726) Cash Balance 587,960 809,554 Staffing Budget Actual Full Time -- Part-Time /Seasonal/Temporary N/A - Total -- Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the fall and spring leaf collection program. In 2019, in an effort to attract candidates who will stay for the entire program, the hourly wage has been increased from $10.20 per hour to $13.00 per hour with the possibility of a $3.00 an hour attendance bonus for those employees who work until the last day of the program. The wage increase and possible bonuses add $27,490 to the program expense. Currently, the leaf pickup program does not fund itself and the City has been spending down this fund's cash balance. In 2019, the City will look for ways to better fund this program. City of South Bend, Indiana Monthly Financial Report August 31, 2019 Project ReLeaf Special Revenue Funds City Funds The leaf pickup program is financed by a $0.99 per month charge on residents' utility bills. There are approximately 37,000 customers who pay for this service. This fund also receives revenue from interest earned on the fund's cash balance. 57 Fund Name Fund Number 705 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 60 4 37 32 - 23 61% Debt Proceeds - - - - - - 0% Donations 2,000 - - - - 2,000 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 2,060 4 37 32 - 2,023 2% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 2,020 - - - - 2,020 0% Transfers Out - - - - - - 0% Total Services & Charges 2,020 - - - - 2,020 0% Capital - - - - - - 0% Total Expenditures 2,020 - - - - 2,020 0% Net 40 4 37 32 3 Cash Balance 2,371 2,916 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was set up to receive donations for the Police K-9 unit and track expenditures of those funds. The donations are to be spent on supplies or services directly related to the Police K-9 unit. In recent years, this fund has not been used so the cash balance is growing. City of South Bend, Indiana Monthly Financial Report August 31, 2019 Police K-9 Unit Special Revenue Funds City Funds This funds receives donations for the Police K-9 unit. This fund also receives revenue from interest earned on the fund's cash balance. 58 Fund Name Fund Number 312 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 1,077,000 - 629,029 386,442 - 447,971 58% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues 61,404 - 36,183 18,100 - 25,221 59% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 1,000 362 565 763 - 435 56% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 1,139,404 362 665,777 405,306 - 473,627 58% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 770,000 - 770,000 350,000 - - 100% Debt Service - Interest & Fees 411,143 - 411,140 243,304 - 3 100% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 1,181,143 - 1,181,140 593,304 - 3 100% Capital - - - - - - 0% Total Expenditures 1,181,143 - 1,181,140 593,304 - 3 100% Net (41,739) 362 (515,363) (187,998) 473,624 Cash Balance (367,720) (187,998) Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund is used to collect a separate property tax levy and is used to pay for the semi-annual payment of debt service principal and interest to the bondholders of the 2017 Park District Bonds, Series A-K (debt schedule #165). The par amount of the 2017 Park District Bonds (Series A-K) was $14,075,000. The bonds were closed on December 20, 2017 and have a net interest rate of 3.056%. The net proceeds after bond issuance costs were $13,715,350. This amount was deposited into Fund 471 (2017 Parks Bond Capital) and will be used towards the approved capital projects. Debt service payments are due on January 15 and July 15. The first debt service payment is due July 15, 2018 and the final payment is due January 15, 2033. Property taxes are assumed to cover the debt service payments through the life of the bond. City of South Bend, Indiana Monthly Financial Report August 31, 2019 2017 Parks Bond Debt Service Capital & Debt Service Funds City Funds This fund receives property tax revenue (distributions received in June and December) from a levy that was previously collected in Fund 313 for the College Football Hall of Fame debt service (final payment February 1, 2018). 59 Fund Name Fund Number 313 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - 234,467 - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - 14,078 - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 27 - 27 141 - - 99% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - 248,724 - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 27 - 27 497,409 - - 99% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - 620,000 - - 0% Debt Service - Interest & Fees - - - 11,315 - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out 97,077 - 97,077 - - - 100% Total Services & Charges 97,077 - 97,077 631,315 - - 100% Capital - - - - - - 0% Total Expenditures 97,077 - 97,077 631,315 - - 100% Net (97,050) - (97,050) (133,906) - Cash Balance - (109,688) Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund collected a separate property tax levy (distributions received in June and December) and was used to pay debt service on the former College Football Hall of Fame building. The final debt service payment on the Hall of Fame Bonds was February 1, 2018. The property tax levy from this fund will be repurposed and collected in Fund 312. In 2019, the remaining fund balance will be transferred to the EDIT Fund (408) to reimburse EDIT for the interfund transfers it made to help pay for the debt service payments for the Hall of Fame bonds. City of South Bend, Indiana Monthly Financial Report August 31, 2019 Football Hall of Fame Debt Service Capital & Debt Service Funds City Funds This fund received property tax revenue (distributions received in June and December) from a special levy. Because of the timing of revenue and expenditures, this fund typically had a negative cash balance until the property tax distributions were received. During those times, the EDIT Fund (408) would make an interfund transfer to help cover the debt service payments. 60 Fund Name Fund Number 377 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 1,201 - 1,201 37 - - 100% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 18,000 - 3,786 7,431 - 14,214 21% Interfund Allocation Reimb - - - - - - 0% Transfers In 527,518 - 527,517 - - 1 100% Total Revenue 546,719 - 532,504 7,468 - 14,215 97% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 345,000 - 345,000 770,000 - - 100% Debt Service - Interest & Fees 9,770 - 8,970 44,870 - 800 92% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out 178,534 - 178,534 - - - 100% Total Services & Charges 533,304 - 532,504 814,870 - 800 100% Capital - - - - - - 0% Total Expenditures 533,304 - 532,504 814,870 - 800 100% Net 13,415 - - (807,402) 13,415 Cash Balance - (783,696) Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established in 2010 to collect reserve monies as stipulated in the 2010 Coveleski Stadium Recovery Zone Economic Development Bond covenants (debt schedule 81). This fund collects a special tax which is used primarily for debt service and improvements at the Four Winds Field (Coveleski) baseball stadium. South Bend’s Professional Sports Development Area (PSDA) was formed in 1997. The Indiana Department of Revenue collects a portion of state sales and income taxes generated in the PSDA and remits them to St. Joseph County, which issues a check to the city of South Bend. The fund was used to pay debt service on the 2010 Coveleski Stadium Bonds with the final payment due on January 15, 2019 (debt schedule #81). After the 2010 Coveleski Stadium Recovery Zone Economic Development Bonds are paid off, the cash balance in the Coveleski Stadium Debt Service Reserve Fund (317) will be transferred into this fund during 2019. Any cash reserves in the fund after the debt is paid off can be used for capital projects within the PSDA district. City of South Bend, Indiana Monthly Financial Report August 31, 2019 Professional Sports Development Capital & Debt Service Funds City Funds Effective January 1, 2013, this fund no longer collects hotel/motel tax allocations from St. Joseph County for payment to the Hall of Fame, but still receives funding from the State for PSDA on a monthly basis. The PSDA area includes Four Winds field, Century Center, MPAC and Studebaker National Museum. 61 Fund Name Fund Number 755 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 10,000 1,087 9,040 4,703 - 960 90% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 2,641,500 1,319,250 2,641,500 2,646,000 - - 100% Total Revenue 2,651,500 1,320,337 2,650,540 2,650,703 - 960 100% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 2,175,000 - 1,195,000 1,155,000 - 980,000 55% Debt Service - Interest & Fees 459,750 - 240,119 279,131 - 219,631 52% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 2,634,750 - 1,435,119 1,434,131 - 1,199,631 54% Capital - - - - - - 0% Total Expenditures 2,634,750 - 1,435,119 1,434,131 - 1,199,631 54% Net 16,750 1,320,337 1,215,421 1,216,572 (1,198,671) Cash Balance 2,006,447 1,988,158 Fund Purpose: Accounting Methodology: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the South Bend Building Corporation. The South Bend Building Corporation is a separate legal entity, but is reported as a fund in the City's Comprehensive Annual Financial Report (CAFR). The fund accounts for the debt service payments for Building Corporation bonds. Current debt includes: - 2010 Public Works Service Center Refunding Bonds, Refunding 2001 - final payment 2/1/21, (debt schedule #36) - 2012 Fire Station/Police Department Renovations Refunding Bonds, Refunding 2003 - final payment 2/1/23, (debt schedule #39) - 2013 EMS/Fire Station/Tower Bonds - final payment 2/1/33, (debt schedule #116) This fund was established in 2017 to integrate this activity into the City's formal accounting system. The South Bend Building Corporation is reported as a fund in the City's Comprehensive Annual Financial Report (CAFR). Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in the general ledger the following month. November and December activity are both posted in December. City of South Bend, Indiana Monthly Financial Report August 31, 2019 South Bend Building Corp Capital & Debt Service Funds City Funds The South Bend Building Corporation receives debt service payments from the City and passes them through to trustee banks and bondholders. This fund also receives revenue from interest earned on the cash balance at the trustee bank. 62 Fund Name Fund Number 757 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 2,500 409 2,333 1,457 - 167 93% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 379,431 31,237 253,086 219,394 - 126,345 67% Total Revenue 381,931 31,646 255,418 220,851 - 126,512 67% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 220,000 - 110,000 105,000 - 110,000 50% Debt Service - Interest & Fees 163,732 - 82,191 85,341 - 81,541 50% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 383,732 - 192,191 190,341 - 191,541 50% Capital - - - - - - 0% Total Expenditures 383,732 - 192,191 190,341 - 191,541 50% Net (1,801) 31,646 63,228 30,510 (65,029) Cash Balance 623,659 588,279 Fund Purpose: Accounting Methodology: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the receipt of monthly lease rental payments from the City's EDIT Fund 408 and the semi-annual payment of debt service principal and interest to the bondholders of the 2015 Parks Bond. The par amount of the 2015 Parks/EDIT bond was $5,605,000. The debt service reserve will be used towards the last debt service payment. The final payment is due August 1, 2035. The semi-annual debt service payments are set forth in the 20-year debt amortization schedule (#141) with the first payment made on February 1, 2016 and the final payment on August 1, 2035. Capital expenditures of this bond are tracked in the 2015 Parks Bond Capital Fund (751). The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system. Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in the general ledger the following month. November and December activity are both posted in December. City of South Bend, Indiana Monthly Financial Report August 31, 2019 2015 Parks Bond Debt Service Capital & Debt Service Funds City Funds The EDIT Fund (408) transfers money into this fund on a monthly basis, as per the bond ordinance, to cover debt service payments. This fund also receives revenue from interest earned on the cash balance at the trustee bank. 63 Fund Name Fund Number 760 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 6,500 853 6,001 3,216 - 499 92% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 1,298,125 648,750 1,298,125 628,472 - - 100% Total Revenue 1,304,625 649,603 1,304,126 631,688 - 499 100% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 50,000 - 25,000 - - 25,000 50% Debt Service - Interest & Fees 1,249,125 - 624,375 628,472 - 624,750 50% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 1,299,125 - 649,375 628,472 - 649,750 50% Capital - - - - - - 0% Total Expenditures 1,299,125 - 649,375 628,472 - 649,750 50% Net 5,500 649,603 654,751 3,216 (649,251) Cash Balance 4,107,659 2,504,696 Fund Purpose: Accounting Methodology: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the receipt of payments from the City's North East Residential Area TIF Fund (436) and the subsequent semi-annual payment of debt service principal and interest to the bondholders. This fund will hold a minimum of $2.5 million in cash reserves per the 2017 Eddy Street Commons bond covenant. The bonds were closed on August 14, 2017 and the par amount was $25 million. The principal and interest payments are set forth in the 20 year debt amortization schedule (#163) with the first payment made on February 15, 2018 and the final payment on February 15, 2037. The bond was issued for Phase II of the Eddy Street Commons, a mixed-use development area just south of the University of Notre Dame. Capital expenditures related to the project are tracked in the Eddy Street Commons Bond Capital Fund (759). The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system. Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in the general ledger the following month. November and December activity are both posted in December. City of South Bend, Indiana Monthly Financial Report August 31, 2019 Eddy Street Commons Debt Service Capital & Debt Service Funds City Funds A debt service reserve amount of $2.5 million dollars was established at the 2017 Eddy Street Commons Bond debt closing. This amount was deposited into this debt service fund at the time of the closing. In December 2018, an additional $945,000 was added to the debt service reserve. Currently, this fund only receives revenue from interest earned on the cash balance at the trustee bank. 64 Fund Name Fund Number 401 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 43,500 - - - - 43,500 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 850 17 565 602 - 285 66% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 44,350 17 565 602 - 43,785 1% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 71,667 - 31,667 - 8,300 31,700 56% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 71,667 - 31,667 - 8,300 31,700 56% Capital 32,955 - 32,955 - - - 100% Total Expenditures 104,622 - 64,622 - 8,300 31,700 70% Net (60,272) 17 (64,057) 602 12,085 Cash Balance 9,357 55,129 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund is used for minor capital improvements for Four Winds Field at Coveleski Stadium. Due to recent lease agreements, no capital revenues have been collected for this fund, limiting its budget. Planned expenditures are for painting, landscaping, and mechanical upgrades. City of South Bend, Indiana Monthly Financial Report August 31, 2019 Coveleski Stadium Capital Capital & Debt Service Funds City Funds Revenues are in the form of compensation received by the City based on stadium attendance. 65 Fund Name Fund Number 405 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - 4,212 - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - 778 - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue - - - 4,990 - - 0% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - 31,992 - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - 10,592 - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - 10,592 - - 0% Capital - - - 31,500 - - 0% Total Expenditures - - - 74,084 - - 0% Net - - - (69,095) - Cash Balance - 107,610 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This capital fund accounted for revenues collected and expenses for specific purposes or locations. These locations were Potawatomi and Rum Village Picnic Areas, the East Race, Golf Courses, Forestry, and Howard Park Ice Rink. Starting in 2019, the Park Nonreverting Capital Fund (405) will be discontinued and the activity formerly appearing in this fund will be represented in the Parks & Recreation Fund (201). This will allow for better reporting and more efficient use of funds. At the end of 2018, the cash balance in the Park Nonreverting Capital Fund was transferred to the Parks & Recreation Fund. City of South Bend, Indiana Monthly Financial Report August 31, 2019 Park Non-Reverting Capital Capital & Debt Service Funds City Funds This fund received most of its revenue through an interfund transfer from the Parks & Recreation Fund (201) Golf Division (1102). A small amount of revenue was collected from mowing fees for abatement mowing and from picnic area/pavilion rentals. 66 Fund Name Fund Number 406 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 436,330 - 245,374 239,982 - 190,956 56% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues 34,014 - 19,576 18,718 - 14,438 58% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 7,500 978 6,561 5,583 - 939 87% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 477,844 978 271,511 264,282 - 206,333 57% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 488,053 26,084 358,451 445,789 95,777 33,825 93% Debt Service - Interest & Fees 44,068 874 24,558 11,175 11,949 7,561 83% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 532,121 26,958 383,009 456,964 107,726 41,386 92% Capital 286,000 61,417 61,417 - 198,004 26,579 91% Total Expenditures 818,121 88,376 444,427 456,964 305,731 67,965 92% Net (340,277) (87,398) (172,915) (192,682) 138,368 Cash Balance 356,266 428,376 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund is used to account for expenditures relating to the purchase or lease of capital improvements in the City. Expenditures are for debt service payments on capital leases and the due dates vary per lease. The 2019 budget includes debt service payments for an additional 15 hybrid police vehicles to replace older patrol cars. 2019 debt service principal and interest payments are for the following capital leases: - 2015 Vehicle/Equip Lease 1 - final payment due 7/15/20, (debt schedule #140) - 2016 Vehicle/Equip Lease 1 - final payment due 2/15/21, (debt schedule #149) - 2018 Vehicle/Equip Lease 1 - final payment due 5/25/23, (debt schedule #171) - 2018 Vehicle/Equip Lease 2 - final payment due 7/14/23, (debt schedule #177) 2019 includes a one-time capital expenditure of $286,000 to help fund the My SB Parks & Trails project at Howard Park. City of South Bend, Indiana Monthly Financial Report August 31, 2019 Cumulative Capital Development Capital & Debt Service Funds City Funds This fund receives revenue from a property tax levy. Distributions are received from St. Joseph County in June and December. The Cumulative Capital Development (CCD) property tax is a special tax rate that is reduced by circuit breaker property tax caps and will likely result in less revenue in future years unless the rate is re- established. This fund also receives revenue from interest earned on the fund's cash balance. 67 Fund Name Fund Number 407 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues 207,296 - 111,614 111,715 - 95,682 54% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 7,500 1,038 7,190 3,423 - 310 96% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 25,000 - - 25,000 - 25,000 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 239,796 1,038 118,804 140,138 - 120,992 50% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - 249,500 - - 0% Total Services & Charges - - - 249,500 - - 0% Capital 28,000 - - - - 28,000 0% Total Expenditures 28,000 - - 249,500 - 28,000 0% Net 211,796 1,038 118,804 (109,362) 92,992 Cash Balance 566,530 320,921 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was used to pay debt service on a the 2011 Century Center Bonds, with the final payment on February 1, 2018. Now that the Century Center bond is paid off, this fund will be used to help in financing the My SB Parks and Trails project that is being managed by the Venues, Parks & Arts Department. For 2019, $28,000 has been budgeted for MY SB Parks and trail improvements. City of South Bend, Indiana Monthly Financial Report August 31, 2019 Cumulative Capital Improvement Capital & Debt Service Funds City Funds In 2017, the final payment ($150,000) of hotel/motel tax revenue was received. This fund receives cigarette tax revenues. Other Income is $25,000 from the South Bend School Corporation for rental of property. This fund also receives revenue from interest earned on the fund's cash balance. 68 Fund Name Fund Number 412 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 47,500 4,341 42,707 31,500 - 4,793 90% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 584,031 246,664 584,181 493,328 - (150) 100% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 631,531 251,005 626,889 524,828 - 4,643 99% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 100,000 - - - 79,372 20,628 79% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 922,187 71,372 662,857 596,094 261,712 (2,382) 100% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 1,022,187 71,372 662,857 596,094 341,084 18,246 98% Capital 1,619,049 3,707 178,488 - 129,284 1,311,277 19% Total Expenditures 2,641,236 75,079 841,345 596,094 470,368 1,329,523 50% Net (2,009,705) 175,926 (214,456) (71,266) (1,324,880) Cash Balance 2,557,474 2,835,126 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established in 2006 with the City's share of the proceeds for the lease of the Indiana Toll Road (I-80/90). The fund is used to finance capital improvements projects and also makes loans to other funds. In recent years this fund has been used in connection with the City's Smart Streets program. Initial funding in the amount of $12,823,151 was received from the State of Indiana on September 15, 2006, derived from the State lease of the I-80 toll road to a private company. This fund has been used in the past to provide seed money for economic development projects at Douglas Road, Eddy Street Commons, and the Triangle Development near Notre Dame. The amounts advanced for these projects are being repaid by the respective tax increment financing (TIF) funds as per formal amortization schedules. In 2019, Fund 412 will be budgeted solely for the Local Public Agency (LPA) Project Corby-Ironwood-Rockne Intersection Improvement. The budgeted amount reflects the City's 20% match for infrastructure improvements. Since the original funding for Major Moves was realized in 2006 from the lease proceeds of the Indiana Toll Road, there will be less money avaialable; therefore, the overall change in expenditures decreased by 53%. City of South Bend, Indiana Monthly Financial Report August 31, 2019 Major Moves Construction Capital & Debt Service Funds City Funds This fund receives principal and interest income from interfund loans (debt schedules 84 & 85) being repaid by the River East Residential TIF Fund (436). This fund also receives revenue from interest earned on the fund's cash balance. 69 Fund Name Fund Number 416 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 137,500 2,568 50,413 68,525 - 87,087 37% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 7,500 737 6,119 4,603 - 1,381 82% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 145,000 3,305 56,532 73,128 - 88,468 39% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies 16,127 2,408 14,469 6,690 - 1,658 90% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 129,335 - 6,995 53,678 14,075 108,265 16% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 129,335 - 6,995 53,678 14,075 108,265 16% Capital 80,000 - 14,149 27,692 - 65,851 18% Total Expenditures 225,462 2,408 35,613 88,059 14,075 175,774 22% Net (80,462) 897 20,919 (14,932) (87,306) Cash Balance 399,825 400,641 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for capital projects at the Morris Performing Arts Center (MPAC). This fund was established for the purpose of renovating, remodeling, or otherwise improving the facilities and / or service to the patrons of the Morris Performing Arts Center. The Morris Performing Arts Center was re-opened in 2000 - Many of the assets throughout the building are coming to an end of their useful life and need replacement. The Theatrical Equipment is outdated and needs to be upgraded to meet the requirements of the performances / acts renting the facility. - Miscellaneous unexpected expenses $10,000 - Handrail addition $12,000 - Precast concrete repairs $100,000 - Lighting equipment upgrade $80,000 City of South Bend, Indiana Monthly Financial Report August 31, 2019 Morris Performing Arts Center Capital Capital & Debt Service Funds City Funds This fund receives revenue from a ticket surcharge. There is a ticket surcharge fee of $3.50 per ticket sold: $1.50 deposited into the General Fund (101), $1.00 deposited into Morris/Palais Self-Promotion Fund (274), and $1.00 deposited into Morris PAC Capital Fund (416). This fund also receives revenue from interest earned on the fund's cash balance. 70 Fund Name Fund Number 450 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 18,500 1,089 8,960 12,814 - 9,540 48% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 2,700 183 1,725 1,265 - 975 64% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 21,200 1,271 10,685 14,078 - 10,515 50% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 111,967 - 38,779 - - 73,188 35% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 111,967 - 38,779 - - 73,188 35% Capital - - - - - - 0% Total Expenditures 111,967 - 38,779 - - 73,188 35% Net (90,767) 1,271 (28,094) 14,078 (62,673) Cash Balance 101,275 123,680 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established to track the funding and expenditures for capital projects that preserve the historic character of the multimillion dollar Palais Royale Ballroom. There are no operational related expenditures, such as personnel. Repairs/improvements needed: - Replacement or repair of windows - Replacement of curtains - the curtains are discolored and in poor condition City of South Bend, Indiana Monthly Financial Report August 31, 2019 Palais Royale Historic Preservation Capital & Debt Service Funds City Funds This fund receives a percent of catering and facility rental revenue received from functions held at the Palais (excluding not-for-profits). This fund also receives revenue from interest earned on the fund's cash balance. 71 Fund Name Fund Number 451 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 50,000 2,139 36,042 26,350 - 13,958 72% Debt Proceeds - - - 5,005,758 - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 50,000 2,139 36,042 5,032,108 - 13,958 72% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - 128,325 - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - 10,250 - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - 138,575 - - 0% Capital 3,232,757 396,573 2,942,454 200,845 292,830 (2,527) 100% Total Expenditures 3,232,757 396,573 2,942,454 339,420 292,830 (2,527) 100% Net (3,182,757) (394,434) (2,906,412) 4,692,688 16,485 Cash Balance 595,589 4,692,688 Fund Purpose: Explanation of Revenue Sources: Explanation of Significant Spending on Capital Projects: This fund is used to track the expenditures of the proceeds from the General Obligation Bonds, Series 2018. The bonds were issued to fund the replacement of Fire Station #9 and addition of a classroom building on the grounds of the Luther J Taylor Sr. Fire Training Center. Payment of debt service principal and interest to the bondholders will be recorded in Fund 287 (debt schedule #168). Bond issuance costs were recorded in this fund per Ordinance 10576-18 section VII-(a). Fire Station 9 will be replaced with a newly constructed station at the corner of Mishawaka Avenue and 21st Street. The new station will be approximately 10,000 square feet and will house Engine 9, Medic 9, Boat 2, and accommodate up to seven assigned firefighters per day. An additional classroom building will be constructed on the grounds of the Luther J Taylor Sr. Fire Training Center. It will be an approximately 3,000 square foot building and will house a rugged, divisible classroom with the capacity for 100 personnel and additional training props and storage areas. City of South Bend, Indiana Monthly Financial Report August 31, 2019 2018 Fire Station #9 Capital Capital & Debt Service Funds City Funds The par amount of the General Obligation Bonds, Series 2018 was $5,045,000 with a premium of $37,316. The bonds were closed on March 29, 2018 with a net interest rate of 3.065%. The net proceeds after bond issuance costs were $4,864,008. This amount was deposited into this fund to be used towards the approved capital projects. This fund also receives revenue from interest earned on the fund's cash balance. 72 Fund Name Fund Number 452 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 200,000 13,873 138,335 - - 61,665 69% Debt Proceeds - - - 11,007,782 - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 200,000 13,873 138,335 11,007,782 - 61,665 69% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 999,501 17,734 471,208 255,246 241,261 287,032 71% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 999,501 17,734 471,208 255,246 241,261 287,032 71% Capital 9,426,644 297,737 2,978,751 - 2,041,145 4,406,748 53% Total Expenditures 10,426,145 315,471 3,449,959 255,246 2,282,406 4,693,780 55% Net (10,226,145) (301,599) (3,311,624) 10,752,536 (4,632,115) Cash Balance 7,114,834 10,752,536 Fund Purpose: Explanation of Revenue Sources: Explanation of Significant Spending on Capital Projects: This fund is used to track the expenditures of the proceeds from the Redevelopment District Bonds, Series 2018. The bonds were issued for the purpose of funding renovations and upgrades at Pulaski, Leeper, and Seitz Parks and improvements to the mixed use riverfront trail and other infrastructure improvements to park and recreation areas in or serving the River West Development Area. Funding to be used to implement City park plans including improvements to: Howard Park, Lincolnway East Trail, West Bank Trail, Leeper Park, Seitz Park, and Pulaski Park. The par amount of the Redevelopment District Bonds, Series 2018 was $11,995,000 with a premium of $96,103. The bonds were closed on April 25, 2018 with a net interest rate of 2.971%. The net proceeds after bond issuance costs were $11,818,495. $993,495 was deposited into Fund 351 (2018 TIF Park Bond Debt Service) per the bond agreement. The remaining $10,825,000 was deposited into this fund to be used towards the approved capital projects. City of South Bend, Indiana Monthly Financial Report August 31, 2019 2018 TIF Park Bond Capital Redevelopment Funds Redevelopment Commission Controlled Funds 73 Fund Name Fund Number 471 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Charges for Services - - - - - - 0% Interest Earnings 255,000 20,041 184,481 95,000 - 70,519 72% Debt Proceeds - - - - - - 0% Other Income - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 255,000 20,041 184,481 95,000 - 70,519 72% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - 15,000 147,642 6,464 (21,464) 0% Repairs & Maintenance - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - 15,000 147,642 6,464 (21,464) 0% Capital 6,707,066 87,213 2,562,350 314,701 1,756,662 2,388,054 64% Total Expenditures 6,707,066 87,213 2,577,350 462,344 1,763,126 2,366,590 65% Net (6,452,066) (67,173) (2,392,869) (367,344) (2,296,071) Cash Balance 10,579,248 13,521,615 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: These are the various projects: Series A - Howard Park Series G - Seitz Park Riverfront promenade AM General parking and plaza area Storm water habitat area East Race promenade and bridge Series B - St. Louis Street Series H - Pinhook Park St. Louis Street parking and street upgrades (Howard Park)Pavilion upgrade Series C - Colfax-Seitz Reconnect river flow to lagoon Riverfront trail upgrades - Colfax to Seitz Park Playground and site improvements Series D - Howard-Farmers Series I - Other Park Improvements Riverfront trail upgrades - Howard Park to Farmer's Market Park security, lighting, and storage Series E - Miami-Twyckenham Restrooms modernization & ADA compliance Riverfront trail upgrades - Miami to Twyckenham Series J - Pinhook Park Series F - Seitz-Howard Pinhook Park neighborhood connectivity Riverfront trail upgrades - Seitz Park to Howard Park Series K - Future Project Seitz Park parking Future park acquisitions, partnerships, and build-outs This fund accounts for the expenditures of the bond proceeds from the 2017 Parks Bond issued in 2017. The City of South Bend issued a Parks bond in the amount of $14,075,000 for certain improvements in connection with the MY SB Parks and Trails initiative. The bond closing date was December 20, 2017. Net proceeds after bond issuance costs are $13,856,100. The bonds will be repaid over a period of 15 years with the first debt service payment due on July 15, 2018 and the final payment due on January 15, 2033. Bond issuance costs of $192,520 were paid in 2017. Feb 2018 - There were $17,750 in bond issuance costs. City of South Bend, Indiana Monthly Financial Report August 31, 2019 2017 Parks Bond Capital Capital & Debt Service Funds City Funds Net proceeds after bond issuance costs were deposited into this fund in the amount of $13,856,100. This fund also receives revenue from interest earned on the fund's cash balance. 74 Fund Name Fund Number 677 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 2,312 - 2,311 4,805 - 1 100% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 2,312 - 2,311 4,805 - 1 100% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 1,868 - - - - 1,868 0% Printing & Advertising - - - - - - 0% Utilities 1,249 - - 26,120 - 1,249 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 397 - - 455 - 397 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 3,514 - - 26,575 - 3,514 0% Capital - - - - - - 0% Total Expenditures 3,514 - - 26,575 - 3,514 0% Net (1,202) - 2,311 (21,770) (3,513) Cash Balance - 425,845 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established to provide capital repairs and improvements at the former College Football Hall of Fame building. - The College Football Hall of Fame ceased operations in South Bend at the end of 2012 and the building has been vacant since. - After years of trying to lease it or sell it, the City was finally able to strike a deal. The South Bend Redevelopment Commission amended an agreement in July 2018, selling the building for $525,000 to a subsidiary of JSK Development, the group that owns the new downtown Courtyard by Marriott hotel located right next to the building. - 2018 expenditures were for the utilities and maintenance of the building until the time it was sold. - In 2019, the remaining fund balance will be transferred to the EDIT Fund (408) to reimburse EDIT for the interfund transfers it made to help pay for the debt service payments for the Hall of Fame bonds. City of South Bend, Indiana Monthly Financial Report August 31, 2019 Football Hall of Fame Capital Capital & Debt Service Funds City Funds The fund received distributions from the PSDA Tax Fund (377) through 2010. Currently, this fund only receives revenue from interest earned on the fund's cash balance. 75 Fund Name Fund Number 750 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Interest Earnings 17,000 1,199 14,299 11,262 - 2,701 84% Debt Proceeds 2,034,625 - 1,472,985 6,115,434 - 561,640 72% Other Income - - - - - - 0% Transfers In - - - 101,776 - - 0% Total Revenue 2,051,625 1,199 1,487,284 6,228,472 - 564,341 72% Capital Expenditures by Dept Unassigned/Bank Fees - - 30,999 161,154 - (30,999) 0% Streets/Traffic & Lighting 1,413,125 - 317,056 610,956 177,147 918,922 35% Central Services 41,500 - - - - 41,500 0% Solid Waste - 719,498 719,498 1,432,467 - (719,498) 0% Organic Resources - - - - - - 0% Water Works - - - 448,156 - - 0% Information Technology - - - 83,919 - - 0% Police Department 1,015,320 - 530,396 1,098,714 431,153 53,771 95% Fire Department - - 400,159 1,064,653 - (400,159) 0% Parks & Recreation 482,805 - 482,805 475,422 - - 100% Code Enforcement 80,000 - 78,940 - 59,668 (58,608) 173% Animal Care & Control - - - 72,627 - - 0% Building Department - - - 65,670 - - 0% Total Capital Expenditures by Dept 3,032,750 719,498 2,559,853 5,513,738 667,968 (195,071) 106% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Debt Service - Principal - - 27,927 - - (27,927) 0% Debt Service - Interest & Fees - - 2,822 - - (2,822) 0% Other Services & Charges - - 250 - - (250) 0% Transfers Out - - - 161,154 - - 0% Total Services & Charges - - 30,999 161,154 - (30,999) 0% Capital 3,032,750 719,498 2,528,854 5,352,584 667,968 (164,072) 105% Total Expenditures 3,032,750 719,498 2,559,853 5,513,738 667,968 (195,071) 106% Net (981,125) (718,299) (1,072,568) 714,734 759,412 Cash Balance 1,869,471 4,313,358 Fund Purpose: Explanation of Revenue Sources: Accounting Methodology: Explanation of Significant Spending on Capital Projects: City of South Bend, Indiana Monthly Financial Report August 31, 2019 Equipment/Vehicle Leasing Capital & Debt Service Funds City Funds This fund is used to pay for City vehicles and equipment that are financed by a lease. The funds are maintained by trustee financial institutions and expended upon the provision by the City of a proper claim form and invoice. The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system. Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in the general ledger the following month. November and December activity are both posted in December. The City leases certain vehicles and equipment for the police department, public works and other departments and pays them through capital lease proceeds that are accounted for in this fund. Debt service payments are budgeted in individual departments. This fund receives revenue in the form of capital lease proceeds. This fund also receives revenue from interest earned on the cash balance at the trustee bank. 76 Fund Name Fund Number 751 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 1,000 86 751 3,001 - 249 75% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 1,000 86 751 3,001 - 249 75% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies 13,316 - 6,082 - - 7,234 46% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 10,159 - 4,582 87,101 - 5,577 45% Transfers Out - - - - - - 0% Total Services & Charges 10,159 - 4,582 87,101 - 5,577 45% Capital 450,712 - 260,142 1,496,085 198,673 (8,103) 102% Total Expenditures 474,187 - 270,806 1,583,187 198,673 4,708 99% Net (473,187) 86 (270,055) (1,580,186) (4,459) Cash Balance 201,632 1,691,038 Fund Purpose: Accounting Methodology: Explanation of Revenue Sources: Explanation of Significant Spending on Capital Projects: This fund is used to account for the bond proceeds and expenditures of the 2015 Parks/EDIT bond that is accounted for by US Bank in trustee accounts. The City submits pay requests for costs incurred under the bond to US Bank. Major projects included the renovation of the Charles Black Rec Center and the upgrade of the Martin Luther King Recreation Center HVAC system. Minor projects included the Niles Avenue Dog Park, Rum Village Dog Park, Experience Lodge, Fremont Park splash pad, Potawatomi Park splash pad, replacement of various park equipment, and other improvements to parks. The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system. Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in the general ledger the following month. November and December activity are both posted in December. The original bond was issued in 2015 for $5,605,000. Currently, this fund only receives revenue from interest earned on the cash balance at the trustee bank. City of South Bend, Indiana Monthly Financial Report August 31, 2019 2015 Parks Bond Capital Capital & Debt Service Funds City Funds 77 Fund Name Fund Number 753 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 500 21 124 972 - 376 25% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 500 21 124 972 - 376 25% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital 70,000 68,967 68,967 970,862 - 1,033 99% Total Expenditures 70,000 68,967 68,967 970,862 - 1,033 99% Net (69,500) (68,946) (68,843) (969,890) (657) Cash Balance - 70,266 Fund Purpose: Accounting Methodology: Explanation of Revenue Sources: Explanation of Significant Spending on Capital Projects: The bond was secured to change 1-way streets to 2-way--primarily Main, Michigan and St. Joseph streets. This project includes elements of complete streets concepts to encourage walkability, bike riding, as well as easier driving throughout downtown and entryway streets. Spending down bond proceeds until exhausted. Expect final project payments to be made in 2018, thus exhausting the funds. Bond principal and interest payments are tracked in the Smart Streets Debt Service Reserve Fund (756). The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system. Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in the general ledger the following month. November and December activity are both posted in December. Initial revenues were bond proceeds from the $25 million Smart Streets Bond issued in 2015. Currently, this fund only receives revenue from interest earned on the cash balance at the trustee bank. This fund accounts for the remaining expenditures of the bond proceeds from the $25 million Smart Streets Bond issued in 2015 (debt schedule #135; expected to pay off January 2037). The bond proceeds are held by a trustee bank. City of South Bend, Indiana Monthly Financial Report August 31, 2019 Smart Streets Bond Capital Capital & Debt Service Funds City Funds 78 Fund Name Fund Number 759 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 2,000 6 45 78 - 1,955 2% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 2,000 6 45 78 - 1,955 2% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital 7,650,241 734,482 2,571,302 3,671,382 - 5,078,939 34% Total Expenditures 7,650,241 734,482 2,571,302 3,671,382 - 5,078,939 34% Net (7,648,241) (734,476) (2,571,258) (3,671,304) (5,076,984) Cash Balance 5,078,987 12,458,010 Fund Purpose: Accounting Methodology: Explanation of Revenue Sources: Explanation of Significant Spending on Capital Projects: This fund accounts for the expenditures of the bond proceeds from the $25 million Eddy Street Commons Bond issued in 2017 (closing date 8/14/17, City debt schedule #163, being repaid by Fund 436). The funds will be spent on Phase II of the Eddy Street Commons mixed use development near the University of Notre Dame. This fund accounts for the cash in 3 trustee bank accounts: Bond Issuance Cost, Hotel Construction Fund, and Mixed-Use Construction Fund. The accounting records are maintained in US Bank trustee accounts. Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in the general ledger the following month. November and December activity are both posted in December. In August 2017, the $25 million in bond proceeds was deposited into the trustee bank. $22.5 million was recorded in Fund 759 and $2.5 million was recorded in Fund 760. The cost of issuance was $396,250, paid out of Fund 759 in 2017. Expenditures for Eddy Street Commons Project, Phase II. Designed with input from the University, City of South Bend and nearby home and business owners, Phase II consists of five main buildings: two graduate-style apartment buildings and a new Robinson Community Learning Center on the east side of Eddy Street and two market- rate apartment buildings on the west side of Eddy Street. City of South Bend, Indiana Monthly Financial Report August 31, 2019 Eddy Street Commons Capital Capital & Debt Service Funds City Funds 79 Fund Name Fund Number 287 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants 75,000 - - - - 75,000 0% Licenses & Permits - - - - - - 0% Charges for Services 500,000 - - 1,616,582 - 500,000 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 70,000 4,956 53,839 51,295 - 16,161 77% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 22,380 19,980 22,480 - - (100) 100% Interfund Allocation Reimb - - - - - - 0% Transfers In 545,695 - 272,848 25,425 - 272,847 50% Total Revenue 1,213,075 24,936 349,166 1,693,303 - 863,908 29% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies 18,800 - 18,800 39,950 - - 100% Services & Charges Professional Services 11,636 - - 185,591 11,636 - 100% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - 96,500 - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 436,250 - 226,900 154,705 208,010 1,340 100% Debt Service - Interest & Fees 43,725 - 23,553 49,804 20,007 165 100% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out 725,537 170,291 726,206 505,276 - (669) 100% Total Services & Charges 1,217,148 170,291 976,659 991,876 239,653 836 100% Capital 3,226,327 49,620 1,154,959 850,102 996,694 1,074,674 67% Total Expenditures 4,462,275 219,911 2,150,418 1,881,928 1,236,346 1,075,510 76% Net (3,249,200) (194,975) (1,801,252) (188,625) (211,602) Cash Balance 2,307,132 4,118,845 Fund Purpose: Explanation of Revenue Sources: Explanation of Significant Spending on Capital Projects: This fund was established in 2015 to track capital expenditures related to Emergency Medical Services and the Fire Department. Capital purchases include fire apparatuses, ambulances, and major construction projects. Capital spending includes fleet needs, as well as updates and repair & maintenance to facilities. To keep the fleet within a servicable life span, generally the City aims to purchase 2 pumper trucks every 3 years and an aerial apparatus every 5 years. The City also purchases or refurbishes an ambulance each year. The Fire Department's capital needs have also begun to include debt service payments for facilities such as Station 5, the LJT Fire Training Center, and construction of the new Station 9 (paid for out of Fund 451). The fund receives revenues from Medicaid settlements and interfund transfers from COIT Fund (404). This fund also receives revenue from interest earned on the fund's cash balance. City of South Bend, Indiana Monthly Financial Report August 31, 2019 Emergency Medical Services Capital Enterprise Funds City Funds 80 Fund Name Fund Number 288 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits 24,000 2,602 15,223 16,601 - 8,777 63% Charges for Services 5,173,284 496,820 3,716,407 4,083,442 - 1,456,877 72% Fines, Forfeitures, and Fees 2,500 - 1,275 225 - 1,225 51% Interest Earnings 51,000 4,108 38,835 28,613 - 12,165 76% Debt Proceeds - - - - - - 0% Donations - - - 200 - - 0% Other Income 5,000 - 891 26,311 - 4,109 18% Interfund Allocation Reimb - - - - - - 0% Transfers In 988,936 - 494,468 - - 494,468 50% Total Revenue 6,244,720 503,530 4,267,099 4,155,392 - 1,977,621 68% Expenditures Personnel Salaries & Wages 4,009,648 308,869 2,664,764 2,299,524 - 1,344,884 66% Fringe Benefits 1,196,092 91,681 816,870 860,766 - 379,222 68% Total Personnel 5,205,740 400,551 3,481,634 3,160,289 - 1,724,106 67% Supplies 411,762 16,385 193,927 191,091 62,837 154,998 62% Services & Charges Professional Services 74,610 835 18,955 26,731 4,412 51,243 31% Printing & Advertising - - - - - - 0% Utilities 33,000 797 6,327 5,807 - 26,673 19% Education & Training 17,000 11,900 17,614 5,551 - (614) 104% Travel - - - - - - 0% Repairs & Maintenance 260,308 2,648 27,590 38,201 22,864 209,854 19% Other Interfund Allocations 261,156 21,763 174,104 146,968 - 87,052 67% Debt Service - Principal 1,044 - - - 1,044 - 100% Debt Service - Interest & Fees 49 - - - 49 - 101% Grants & Subsidies - - - - - - 0% Other Services & Charges 166,000 4,908 115,600 93,899 3,149 47,251 72% Transfers Out - - - - - - 0% Total Services & Charges 813,167 42,850 360,190 317,157 31,518 421,459 48% Capital - - - 19,811 - - 0% Total Expenditures 6,430,669 459,786 4,035,751 3,688,349 94,354 2,300,563 64% Net (185,949) 43,743 231,348 467,043 (322,942) Cash Balance 2,224,607 2,390,237 Staffing Budget Actual Full Time 51 52 Part-Time /Seasonal/Temporary N/A 1 Total 51 53 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the expenditures of the Emergency Medical Services (EMS) program. This Fund captures personnel and operating expenses primarily for Emergency Medical Services division and reflects a portion of the cost associated with operating ambulances. Fire Department and EMS capital expenditures are accounted for in the EMS Capital Fund (287). City of South Bend, Indiana Monthly Financial Report August 31, 2019 Emergency Medical Services Operating Enterprise Funds City Funds The revenues in this account are generated through user fees for the South Bend Fire Department EMS division, Training Bureau, and Inspections. The current revenues are not enough to support current expenditures. To cover the difference, this fund will receive interfund transfers in from the General Fund (101) and COIT (404) in 2019, and just the General Fund in 2020 through 2023. 81 Fund Name Fund Number 600 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Licenses & Permits 1,634,560 158,673 1,111,420 1,072,485 - 523,140 68% Charges for Services 71,236 6,098 38,271 38,421 - 32,965 54% Fines, Forfeitures, and Fees 471,550 4,781 96,375 236,225 - 375,175 20% Interest Earnings 32,000 3,859 30,194 30,997 - 1,806 94% Other Income 17,210 4,498 15,721 10,507 - 1,489 91% Interfund Allocation Reimb 73,304 6,109 48,868 - - 24,436 67% Transfers In 2,528,909 - 1,264,455 494,777 - 1,264,454 50% Total Revenue 4,828,769 184,017 2,605,304 1,883,412 - 2,223,465 54% Expenditures by Dept Code Enforcement 2,304,579 141,979 1,245,705 1,129,689 32,062 1,026,812 55% Animal Care & Control 978,627 66,561 578,679 548,266 60,889 339,059 65% Rental Unit Inspection 180,974 8,988 87,364 18,812 17,170 76,440 58% Building Department 1,504,122 111,902 962,529 986,980 9,244 532,349 65% Total Expenditures by Dept 4,968,302 329,429 2,874,276 2,683,748 119,365 1,974,660 60% Expenditures Personnel Salaries & Wages 2,040,542 152,844 1,290,176 1,166,659 - 750,366 63% Fringe Benefits 775,006 57,604 484,798 549,604 - 290,208 63% Total Personnel 2,815,548 210,447 1,774,974 1,716,263 - 1,040,574 63% Supplies 153,049 4,222 59,542 82,571 24,135 69,372 55% Services & Charges Professional Services 53,180 438 45,192 70,718 8,003 (15) 100% Printing & Advertising 31,269 1,591 9,502 6,183 3,151 18,616 40% Utilities 26,700 3,321 23,766 20,978 554 2,380 91% Education & Training 23,300 - 4,900 7,136 82 18,318 21% Travel 8,900 - 1,252 3,909 - 7,648 14% Repairs & Maintenance 114,500 16,452 66,258 51,243 2,413 45,829 60% Other Interfund Allocations 936,177 78,017 624,109 531,384 - 312,068 67% Debt Service - Principal 145,598 238 100,336 87,166 18,343 26,919 82% Debt Service - Interest & Fees 11,708 5 6,955 8,247 1,601 3,152 73% Other Services & Charges 444,430 14,698 78,018 97,949 30,860 335,552 24% Transfers Out 158,943 - 79,472 - - 79,471 50% Total Services & Charges 1,954,705 114,760 1,039,760 884,914 65,006 849,938 57% Capital 45,000 - - - 30,224 14,776 67% Total Expenditures 4,968,302 329,429 2,874,276 2,683,748 119,365 1,974,660 60% Net (139,533) (145,413) (268,973) (800,336) 248,805 Cash Balance 1,827,297 2,337,016 Fund Purpose: Staffing Budget Actual Budget Actual Full Time 28 28 13 15 Part-Time /Seasonal/Temporary N/A 7 N/A - Total 28 35 13 15 Explanation of Revenue Sources:Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Expenditures and Significant Changes/Variances: City Funds This fund accounts for two departments: Code Enforcement and the Building Department. 600-1201 - Neighborhood Code Enforcement upholds and enforces the ordinances of the City of South Bend, the Indiana Unsafe Building Law, and the 2000 International Property Maintenance Code. 600-1207 - Animal Care & Control runs the animal shelter and enforces animal welfare laws regarding animal cruelty and neglect per City, State, and Federal regulations. 600-1208 - The Rental Unit Inspection division, to be established in 2018, will be conducting property inspections and issuing a license for all rental properties in the City. 600-1306 - The Building Department regulates the “built environment” through enforcement of current building codes and zoning ordinances. The Building Department's purpose is to promote safe occupancy for all residents of the jurisdiction, serving all properties within the City of South Bend and all properties with a 5 digit address within St. Joseph County Code Enforcement- The Interfund Allocation expense increased from 2018 to 2019 as the IT Department continued to evaluate its allocation to each department based on the services provided to each department. Animal Care & Control- $45,000 capital budget for one full-size cargo van. While some revenues are derived from fees for processing abandoned vehicles and animal control activities, the vast majority comes from a transfer from the EDIT Fund 408. The $2.1 million transfer helps fund Code Enforcement and Animal Control activities which, unlike the Building Dept, are not enterprises by nature. Other Income is mostly collections for ordinance violations. The Building Department receives revenue from contractor registrations and licenses, reviewing and enforcing design review standards, and all permits issued for construction, demolition, occupancy and signage within the City of South Bend and St. Joseph County. The majority of the Bldg Dept's expenses are for personnel costs. Personnel costs decreased in 2019 because 2 positions are being moved from the Bldg Dept to the DCI Fund (211) to establish City's own Planning Commission rather than relying on Area Plan Commission. Other expenses include vehicle capital lease payments, fuel and repairs, building rent and cleaning/maintenance, and supplies. Total Staffing Building Department (600-1306) Full Time Part-Time /Seasonal/Temporary Code Enforcement (600-1201 & 1208) / Animal Control (600-1207) City of South Bend, Indiana Monthly Financial Report August 31, 2019 Consolidated Building Fund Enterprise Funds 82 Fund Name Fund Number 601 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 1,221,730 101,923 628,763 816,952 - 592,967 51% Fines, Forfeitures, and Fees 55,700 3,776 35,292 50,584 - 20,408 63% Interest Earnings 24,368 1,898 17,947 14,342 - 6,421 74% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 16,684 - 16,084 1,548 - 600 96% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 1,318,482 107,597 698,085 883,426 - 620,396 53% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 713,983 9,875 701,102 621,442 113 12,768 98% Printing & Advertising - - - - - - 0% Utilities 77,605 8,002 71,424 66,948 - 6,181 92% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 799,519 12,511 97,027 30,066 47,177 655,315 18% Other Interfund Allocations 49,026 4,087 32,678 27,296 - 16,348 67% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 6,451 1,301 8,140 5,635 - (1,689) 126% Transfers Out - - - - - - 0% Total Services & Charges 1,646,584 35,776 910,371 751,386 47,290 688,923 58% Capital 260,000 - - - - 260,000 0% Total Expenditures 1,906,584 35,776 910,371 751,386 47,290 948,923 50% Net (588,102) 71,821 (212,286) 132,040 (328,527) Cash Balance 1,118,513 1,355,463 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund accounts for the revenues and expenditures from the various parking garages owned by the City of South Bend. There are currently 1,484 stalls. Parking garage operations are under outside contract with Downtown South Bend, Inc. Occupancy levels continue to increase with downtown density. The vast majority of the Services expenditures are for the annual Block By Block contract, for maintaining the garages and assisting patrons. There are many capital improvement needs. The City plans on addressing those incrementally, budgeting for capital improvements across several years. This fund receives revenue from the collection of daily and monthly parking fees at several downtown parking garages. Effective January 2017, the Common Council approved an increase in parking garage rates and parking enforcement fines. It was the first increase in 13 years. In addition to revenues for parking fees, $265K in revenue is a reimbursement from DTSB to the City to reimburse for the City's expenditures to a third party for the Downtown Ambassador program. City of South Bend, Indiana Monthly Financial Report August 31, 2019 Parking Garages Enterprise Funds City Funds 83 Fund Name Fund Number 610 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Charges for Services 5,402,522 353,934 3,621,227 3,588,750 - 1,781,295 67% Interest Earnings 11,500 704 7,347 6,831 - 4,153 64% Other Income 113,463 - 12,263 75,513 - 101,200 11% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 5,527,485 354,637 3,640,836 3,671,095 - 1,886,648 66% Expenditures Personnel Salaries & Wages 1,110,697 76,447 667,347 699,829 - 443,350 60% Fringe Benefits 467,437 31,620 275,020 337,184 - 192,417 59% Total Personnel 1,578,134 108,068 942,367 1,037,013 - 635,767 60% Supplies 377,388 30,404 165,174 210,683 68,056 144,158 62% Services & Charges Professional Services - - - - - - 0% Printing & Advertising 250 - - - - 250 0% Utilities - - - - - - 0% Education & Training 5,900 - 975 3,276 - 4,925 17% Travel 9,900 - 1,137 2,556 - 8,763 11% Repairs & Maintenance 665,431 91,211 537,875 744,000 23,886 103,670 84% Other Interfund Allocations 998,406 83,201 665,602 567,400 - 332,804 67% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Other Services & Charges 761,958 99,632 663,744 592,114 81,091 17,123 98% Transfers Out 1,132,616 - 829,065 730,150 - 303,551 73% Total Services & Charges 3,574,461 274,044 2,698,397 2,639,496 104,977 771,086 78% Capital - - - - - - 0% Total Expenditures 5,529,983 412,516 3,805,938 3,887,192 173,034 1,551,011 72% Net (2,498) (57,879) (165,102) (216,097) 335,637 Cash Balance 342,231 398,438 Staffing Budget Actual Full Time 24 23 Part-Time /Seasonal/Temporary N/A - Total 24 23 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund accounts for the operations of the Solid Waste Division, a division of the Public Works Department. Solid Waste provides exceptional waste management services for the residents of South Bend. They collect an average of 29,200 tons of trash annually through weekly service. Additional services available to residents include trash extra bulky collection, weekly yard waste collection, yard waste extra bulky collection, and Christmas tree collection. Personnel: salaries and benefits for administrative staff and drivers, Supplies: CNG fuel and yard waste totes, Services: landfill fees Repairs & Maintenance expenses have increased due to the long drive to the landfill and the poor road conditions within the landfill. The City is reviewing its options and might switch to a tipping site that is closer, even though it is more expensive. The increase in tipping fees would be offset with savings from reduced trip time for driver and reduced maintenance cost for the trucks. Funds are transferred out to the Solid Waste Capital Fund (611) for the payment of debt service obligations as needed. Solid Waste capital expenditures are accounted for in the Solid Waste Capital Fund (611). This fund is funded by charging City residents a monthly fee for pick-up and disposal of trash at area landfills and recycling centers. A rate increase is being considered due to the dwindling cash balance. "Other Revenue" includes revenue expected to be generated by selling older vehicles at the annual city auction. City of South Bend, Indiana Monthly Financial Report August 31, 2019 Solid Waste Operations Enterprise Funds City Funds 84 Fund Name Fund Number 611 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Charges for Services - - - - - - 0% Interest Earnings 4,800 660 3,555 530 - 1,245 74% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 1,132,616 - 829,065 730,150 - 303,551 73% Total Revenue 1,137,416 660 832,620 730,680 - 304,796 73% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 1,037,025 143,312 768,234 721,473 132,950 135,841 87% Debt Service - Interest & Fees 95,591 4,591 45,786 46,237 14,774 35,031 63% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 1,132,616 147,902 814,020 767,710 147,724 170,872 85% Capital - - - - - - 0% Total Expenditures 1,132,616 147,902 814,020 767,710 147,724 170,872 85% Net 4,800 (147,242) 18,600 (37,030) 133,924 Cash Balance 63,191 2,904 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund is used for debt service and capital expenditures related to the Solid Waste Division, a division of the Public Works Department. Current debt includes: - 2015 HP Computer Lease #8 - final payment 3/15/19, (debt schedule #136) - 2015 HP Computer Lease #9 - final payment 8/31/19, (debt schedule #138) - 2016 HP Computer Lease #12 - final payment 2/29/20, (debt schedule #150) - 2015 Vehicle/Equip Lease #1 - final payment 7/15/20, (debt schedule #140) - 2015 Vehicle/Equip Lease #2 - final payment 11/15/20, (debt schedule #144) - 2016 Vehicle/Equip Lease #1 - final payment 2/15/21, (debt schedule #149) - 2016 Vehicle/Equip Lease #2 - final payment 7/14/21, (debt schedule #152) - 2017 Vehicle/Equip Lease #1 - final payment 7/14/22, (debt schedule #158) - 2018 Vehicle/Equip Lease #1 - final payment 5/25/23, (debt schedule #171) With few exceptions, all vehicles and equipment are lease-purchased over a five year term. Over the next five years, Solid Waste plans to replace older trucks with Front Load Dedicated units, replacing about two trucks a year. These trucks will be purchased with capital lease proceeds and paid off over a five-year period. This fund receives transfers from the Solid Waste Operations Fund (610). Transfers in from the Solid Waste Operating Fund are done as needed to have funds available for debt service payments, per City debt payment schedules. City of South Bend, Indiana Monthly Financial Report August 31, 2019 Solid Waste Capital Enterprise Funds City Funds 85 Fund Name Fund Number 620 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Charges for Services 18,958,930 1,596,417 11,564,430 9,773,039 - 7,394,500 61% Interest Earnings 60,000 5,116 47,880 30,198 - 12,120 80% Other Income 88,120 6,700 29,742 27,951 - 58,378 34% Interfund Allocation Reimb 1,734,889 144,574 1,156,593 927,304 - 578,296 67% Transfers In 95,000 9,698 90,689 45,977 - 4,311 95% Total Revenue 20,936,939 1,762,504 12,889,335 10,804,469 - 8,047,605 62% Expenditures Personnel Salaries & Wages 3,578,355 261,108 2,158,137 2,269,999 - 1,420,218 60% Fringe Benefits 1,428,992 102,643 846,161 1,133,023 151 582,680 59% Total Personnel 5,007,347 363,751 3,004,298 3,403,021 151 2,002,898 60% Supplies 1,957,065 97,699 996,671 891,914 298,891 661,503 66% Services & Charges Professional Services 2,898,340 163,891 1,249,454 1,017,128 823,897 824,989 72% Printing & Advertising 2,250 - 567 469 780 903 60% Utilities 785,550 76,583 504,118 511,563 - 281,432 64% Education & Training 36,368 800 9,811 8,977 1,013 25,544 30% Travel 18,750 65 2,255 2,315 - 16,495 12% Repairs & Maintenance 438,019 35,818 225,442 248,941 52,039 160,538 63% Other Interfund Allocations 1,979,352 164,946 1,319,568 893,016 - 659,784 67% Debt Service - Principal 396,983 97,469 395,171 389,540 1,721 91 100% Debt Service - Interest & Fees 23,015 3,206 22,894 35,370 120 1 100% Other Services & Charges - - - - - - 0% Payment In Lieu of Taxes 2,066,212 141,743 985,975 755,436 368,401 711,836 66% Transfers Out 7,203,665 576,635 4,838,632 2,538,950 - 2,365,033 67% Total Services & Charges 15,848,504 1,261,155 9,553,886 6,401,703 1,247,971 5,046,646 68% Capital - - - - - - 0% Total Expenditures 22,812,916 1,722,606 13,554,856 10,696,639 1,547,014 7,711,047 66% Net (1,875,977) 39,899 (665,521) 107,830 336,558 Cash Balance 3,396,280 3,323,592 Staffing Budget Actual Full Time 67 64 Part-Time /Seasonal/Temporary N/A 6 Total 67 70 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund was established to account for all revenue and operational expenses of the water utility. This fund provides the monies for debt service obligations, reserve requirements and revenue funded capital improvements through transfer of monies to other funds within the utility operations. Reduction in personnel expenditures is primarily attributed to the change in the accounting of shared staffing costs. These cost are now included in the Charges & Services Other Interfund Allocations account. Also, there is a one-time break in the health insurance cost per employee in 2019. In 2020, health insurance cost per employee is budgeted to increase back to the regular rates. Supply estimates include repair/replacement project costs that were included in the Critical Projects Plan of the most recent water rate case. The increase in Services & Charges is largely due to the change in Other Interfund Allocations (48%), Other Services & Charges (36%) which is mostly attributed to new Customer Billing Software and implementation costs as well as Transfers Out. The Transfers Out budget is providing monies for debt service obligations ($2,015,041), capital expenditures ($3,241,000) and an extra monies ($225k) for complying with the operating & maintenance cash reserve requirement held in Water Works Reserve Operations & Maintenance Fund (629). Water Works capital expenditures are accounted for in the Water Works Capital Fund (622). Effective March 7, 2018, new water service rates and charges were approved by the utility regulatory commission. New tariff schedule includes two phased in increases twelve months apart. A slight increase in the water leak program charge was also approved. Additional sources consist of reimbursements, sale of fixed assets, interest earnings from cash investment and other miscellaneous type revenues. City of South Bend, Indiana Monthly Financial Report August 31, 2019 Water Works Operations Enterprise Funds City Funds 86 Fund Name Fund Number 622 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 100,000 15,390 51,347 208,288 - 48,653 51% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 35,000 6,423 43,651 22,491 - (8,651) 125% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 3,241,000 270,083 2,160,664 8,053 - 1,080,336 67% Total Revenue 3,376,000 291,896 2,255,662 238,831 - 1,120,338 67% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 179,404 - 11,104 8,267 168,300 - 100% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 179,404 - 11,104 8,267 168,300 - 100% Capital 3,801,887 116,347 418,549 407,566 843,278 2,540,060 33% Total Expenditures 3,981,291 116,347 429,653 415,833 1,011,578 2,540,060 36% Net (605,291) 175,549 1,826,010 (177,002) (1,419,722) Cash Balance 3,718,720 1,967,975 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund is used for acquiring, constructing, and improving water utility capital assets. Water utility capital assets include wells, reservoirs, transmission and distribution mains, water meters, pumping equipment, treatment equipment, transportation equipment, and other general plant items. Charges For Services is a system development fee. This is a one-time capital contribution charged to customers making a new connection to the water system. This fund receives interfund transfers from the Water Works Operations Fund (620). Significant Capital Spending in 2019: - Edison Road Well Field/Filtration Plant Upgrades $630,000 - North Station Well # 1 Replacement $525,000 - Pinhook Filtration Plant Upgrades $1,231,000 This fund receives interfund transfers from the Water Works Operations Fund (620). City of South Bend, Indiana Monthly Financial Report August 31, 2019 Water Works Capital Enterprise Funds City Funds 87 Fund Name Fund Number 624 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 22,000 2,744 23,301 16,687 - (1,301) 106% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 22,000 2,744 23,301 16,687 - (1,301) 106% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out 22,000 2,744 22,885 14,345 - (885) 104% Total Services & Charges 22,000 2,744 22,885 14,345 - (885) 104% Capital - - - - - - 0% Total Expenditures 22,000 2,744 22,885 14,345 - (885) 104% Net - - 416 2,342 (416) Cash Balance 1,503,128 1,510,447 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Security deposits are collected from utility customers and are retained in this restricted fund. Upon termination of service, refunds are credit applied to the customers final bill. Revenue and expenditures are dependent on the frequency of new customers and terminations of service. Interest earned on this fund's cash balance is transferred to the Water Works Operations Fund (620). City of South Bend, Indiana Monthly Financial Report August 31, 2019 Water Works Customer Deposit Enterprise Funds City Funds This fund receives revenue in the form of security deposits collected from utility customers. This fund also receives revenue from interest earned on the fund's cash balance. 88 Fund Name Fund Number 625 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 14,500 1,633 15,226 6,582 - (726) 105% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 2,015,041 168,000 1,344,000 1,324,760 - 671,041 67% Total Revenue 2,029,541 169,633 1,359,226 1,331,342 - 670,315 67% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 2,918,962 - 1,431,617 - 1,487,345 - 100% Debt Service - Interest & Fees 811,748 500 548,669 284,967 263,577 (498) 100% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out 10,000 1,633 14,748 6,538 - (4,748) 147% Total Services & Charges 3,740,710 2,133 1,995,034 291,505 1,750,922 (5,246) 100% Capital - - - - - - 0% Total Expenditures 3,740,710 2,133 1,995,034 291,505 1,750,922 (5,246) 100% Net (1,711,169) 167,500 (635,808) 1,039,837 675,561 Cash Balance 1,093,992 1,067,899 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: The purpose of this fund is to disburse principal and interest payments on obligated debt to paying agent trustees. Biannual installments are disbursed at the end of June and December. June's payment includes 50% of the annual interest and December's payment comprises the rest of the interest and all of the principal. Current debt includes: - 2012 Water Works Refunding Bonds, Refund 2002 - scheduled to retire on 1/1/23 with final payment being made in December 2022, (debt schedule #25) - 2009 Water Works Improvements, State Revolving Fund - scheduled to retire on 1/1/30 with final payment being made in December 2029, (debt schedule #68) - 2009 Water Works Improvements, Series B - scheduled to retire on 1/1/30 with final payment being made in December 2029, (debt schedule #69) - 2012 Water Works Revenue Bond - scheduled to retire on 1/1/33 with final payment being made in December 2032, (debt schedule #99) - 2016 Water Works Refunding Bonds, Refund 2000 & 2006 - scheduled to retire on 1/1/27 with final payment being made in December 2026, (debt schedule #156) Any interest earned on this fund's cash balance is transferred to the Water Works Operations Fund (620). City of South Bend, Indiana Monthly Financial Report August 31, 2019 Water Works Sinking (Debt Service) Enterprise Funds City Funds This fund receives interfund transfers from the Water Works Operations Fund (620) as needed to cover debt service payments. This fund also receives revenue from interest earned on the fund's cash balance. 89 Fund Name Fund Number 626 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 22,000 2,634 22,183 15,619 - (183) 101% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 22,000 2,634 22,183 15,619 - (183) 101% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out 22,000 - 9,582 - - 12,418 44% Total Services & Charges 22,000 - 9,582 - - 12,418 44% Capital - - - - - - 0% Total Expenditures 22,000 - 9,582 - - 12,418 44% Net - 2,634 12,601 15,619 (12,601) Cash Balance 1,438,529 1,440,127 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: The purpose of this fund is to ensure compliance with certain debt service bond covenants. Required balance is determined by debt service financing arrangements at the time of issuance. A portion of the cash balance is held in a separate account at Bank of NY Mellon Trust. The account was fully funded for existing debt in 2013. A reconciliation of this account is done on a monthly basis. Excess interest earned on this fund's cash balance is transferred to the Water Works Operation Fund (620). This fund receives revenue from interest earned on the fund's cash balance. City of South Bend, Indiana Monthly Financial Report August 31, 2019 Water Works Bond Reserve Enterprise Funds City Funds 90 Fund Name Fund Number 629 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 41,000 5,321 44,213 29,130 - (3,213) 108% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 225,552 - 225,552 52,249 - - 100% Total Revenue 266,552 5,321 269,765 81,379 - (3,213) 101% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out 41,000 5,321 43,475 25,093 - (2,475) 106% Total Services & Charges 41,000 5,321 43,475 25,093 - (2,475) 106% Capital - - - - - - 0% Total Expenditures 41,000 5,321 43,475 25,093 - (2,475) 106% Net 225,552 - 226,290 56,286 (738) Cash Balance 2,895,721 2,670,169 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: The purpose of this fund is to hold cash reserves equivalent to two months of Water Works' budgeted operating expenses. This serves as fiscal protection against the risk of revenue shortfalls, emergencies, and other economic risks that may impact the Water Utility's ability to meet financial commitments. Once this fund's cash balance meets the reserve requirement, any excess interest earned is transferred to the Water Works Operations Fund (620). The debt service reserve amount is used towards the last debt service payment. This fund receives revenue from interest earned on the fund's cash balance. If the fund's cash falls below the reserve requirement, the Water Works Operations Fund (620) will transfer funds to increase the cash reserves. City of South Bend, Indiana Monthly Financial Report August 31, 2019 Water Works Reserve Operations & Maintenance Enterprise Funds City Funds 91 Fund Name Fund Number 640 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 637,863 41,367 434,480 426,654 - 203,383 68% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 37,500 3,866 32,279 20,862 - 5,221 86% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 675,363 45,233 466,759 447,516 - 208,604 69% Expenditures Personnel Salaries & Wages 113,545 8,561 75,540 99,032 - 38,005 67% Fringe Benefits 44,636 3,473 29,724 46,972 - 14,912 67% Total Personnel 158,181 12,034 105,264 146,004 - 52,917 67% Supplies 71,355 688 13,057 27,255 35,770 22,528 68% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 351,655 44,003 217,377 184,122 40,372 93,906 73% Other Interfund Allocations 75,495 6,292 50,327 11,912 - 25,168 67% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 6,500 576 2,653 3,947 - 3,847 41% Transfers Out - - - - - - 0% Total Services & Charges 433,650 50,870 270,357 199,981 40,372 122,921 72% Capital - - - - - - 0% Total Expenditures 663,186 63,592 388,678 373,240 76,141 198,366 70% Net 12,177 (18,359) 78,081 74,275 10,238 Cash Balance 2,104,148 1,947,046 Staffing Budget Actual Full Time 2 2 Part-Time /Seasonal/Temporary N/A - Total 2 2 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: The Sewer Insurance program is funded by a monthly charge on City residents' sewer bills. The City is responsible for the main sewer line; from the main line to the house is the homeowner's responsibility. This program helps residents who have an issue with their lateral that cannot be resolved by a simple clean-out by a plumber, i.e., collapsed line, complete root infiltration, etc. that requires excavation work - a "dig". The program is set up so that the homeowner pays a maximum $500.00 deductible toward the cost of the repair and the City pays the rest. In 2019, the budget was increased for supplies and contracted repairs. This increase is in response to the number of new customers who are hooking into the City of South Bend sewer system; with new customers comes more opportunity for needed repairs. Also, an aging infrastructure costs more to maintain/repair. This fund collects a monthly charge on City residents' sewer bills. This fund also receives revenue from interest earned on the fund's cash balance. City of South Bend, Indiana Monthly Financial Report August 31, 2019 Sewer Repair Insurance Enterprise Funds City Funds 92 Fund Name Fund Number 641 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Charges for Services 37,362,995 3,244,514 26,322,588 25,492,450 - 11,040,407 70% Interest Earnings 290,000 18,658 223,212 146,395 - 66,788 77% Other Income 76,481 19,822 64,062 68,264 - 12,419 84% Interfund Allocation Reimb 421,463 35,123 280,971 - - 140,492 67% Transfers In 284,000 10,200 184,270 311,363 - 99,730 65% Total Revenue 38,434,939 3,328,317 27,075,103 26,018,470 - 11,359,836 70% Expenditures by Division Sewers 9,390,013 446,981 3,578,718 4,423,147 2,756,777 3,054,518 67% Concrete Crew 516,390 29,400 296,255 255,634 26,072 194,063 62% Wastewater 34,550,924 1,629,913 25,264,404 21,404,930 3,047,737 6,238,783 82% Organic Resources 1,683,610 155,640 1,246,988 1,139,253 89,221 347,400 79% Clay Sewage 2,000 225 7,212 769 - (5,212) 361% Total Expenditures by Division 46,142,937 2,262,160 30,393,577 27,223,732 5,919,807 9,829,553 79% Expenditures Personnel Salaries & Wages 5,074,749 351,012 3,017,934 3,351,740 - 2,056,815 59% Fringe Benefits 1,917,683 135,605 1,124,931 1,523,802 - 792,752 59% Total Personnel 6,992,432 486,617 4,142,865 4,875,543 - 2,849,567 59% Supplies 2,534,365 187,544 1,160,118 1,178,142 425,503 948,744 63% Services & Charges Professional Services 2,351,055 157,699 784,376 750,795 1,212,602 354,077 85% Printing & Advertising 3,950 - 297 506 583 3,070 22% Utilities 1,201,160 85,130 823,532 722,115 9,127 368,501 69% Education & Training 35,200 - 16,055 9,040 (0) 19,145 46% Travel 44,500 1,771 6,893 11,493 445 37,162 16% Repairs & Maintenance 2,596,465 130,089 1,339,071 831,488 642,307 615,087 76% Other Interfund Allocations 5,730,856 477,574 3,820,560 2,546,944 - 1,910,296 67% Debt Service - Principal 566,921 73,130 514,644 548,609 49,382 2,895 99% Debt Service - Interest & Fees 25,997 2,343 24,921 39,176 863 213 99% Other Services & Charges - - - - - - 0% Payment In Lieu of Taxes 6,297,436 270,398 1,626,040 2,233,649 3,578,995 1,092,401 83% Transfers Out 17,762,600 389,864 16,134,205 13,476,233 - 1,628,395 91% Total Services & Charges 36,616,140 1,587,999 25,090,594 21,170,048 5,494,304 6,031,242 84% Capital - - - - - - 0% Total Expenditures 46,142,937 2,262,160 30,393,577 27,223,732 5,919,807 9,829,553 79% Net (7,707,998) 1,066,157 (3,318,473) (1,205,261) 1,530,283 Cash Balance 11,756,905 12,183,534 Staffing Budget Actual Full Time 89 88 Part-Time /Seasonal/Temporary N/A 10 Total 89 98 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: City Funds Sewage Works capital expenditures are accounted for in the Sewage Works Capital Fund (642). Transfers Out includes: interfund transfers to the Sewage Works Sinking Fund (649) to fund debt service payments on bonds and interfund transfers to the Sewage Works Capital Fund (642) to fund capital expenditures. This fund accounts for the operations of the following divisions of the Department of Public Works: Wastewater Division, Sewer Division, Organic Resources Division, and Concrete Crew. Wastewater Division: Facilitates the collection, treatment and disposal of wastewater. Responsible for the operation of the treatment facility, which is a conventional activated sludge plant, the interceptor sewer system, the combined sewer overflow (CSO) system and the remote sewage lift stations. Sewer Division: Responsible for sewer maintenance preventative program that cleans and inspects the storm and sanitary sewer system in the City and Clay Township and sewer construction program that repairs sewer mains, catch basins, manholes, and structure raising for the Street Department paving program. Organic Resources Division: Recycles collected yard waste, leaves, and brush for compost and mulch products. City of South Bend, Indiana Monthly Financial Report August 31, 2019 Sewage Works Operations Enterprise Funds The last across-the-board sewer rate increase was effective 1/1/2016 to cover higher operating costs and the EPA-mandated Long Term Control Plan (LTCP) designed to address overflow issues. In late 2016, the Council approved a three step, phased-in sewer rates and charges surcharge on outside-city customers only. The first surcharge of 5% was made effective 10/1/17, increased to 10% on 1/1/18, and planned to increase to 14% on 1/1/19. Interfund Transfer In revenue is incoming interest earning receipts from Sewage Works Reserve O&M Fund 643 and a transfer from Project ReLeaf Fund (655) for purpose of recovering costs associated with leaf collection. This fund also receives revenue from interest earned on the fund's cash balance. 93 Fund Name Fund Number 642 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 250,000 35,037 122,630 635,422 - 127,370 49% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 234,460 21,926 158,948 84,840 - 75,512 68% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 5,000,000 - 5,000,000 3,219,930 - - 100% Total Revenue 5,484,460 56,963 5,281,578 3,940,192 - 202,882 96% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital 15,023,292 385,980 2,961,382 1,361,983 7,828,769 4,233,141 72% Total Expenditures 15,023,292 385,980 2,961,382 1,361,983 7,828,769 4,233,141 72% Net (9,538,832) (329,017) 2,320,196 2,578,210 (4,030,259) Cash Balance 11,440,657 9,922,349 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund is used to purchase capital equipment and fund major renovations/restorations for the following divisions of the Department of Public Works: Wastewater Division, Sewer Division, Organic Resources Division, and Concrete Crew. In 2018, sewer rehabilitation projects were funded in the operating budget in the Sewage Works Operations Fund (641). 2019 projects include: - Wastewater and Organic Resources replacement expenditures in 2019 include a truck, front end loader, lawn mower and a van - Wastewater project capital includes continuation of the WWTP electrical and backup generator work along with exterior building repairs on the administrative building - Natural Gas Compressor is for energy management purposes - Sewer replacement expenditures include a vactor, sweeper, crew truck, easement machine, backhoe , utility truck and a truck w/plow - Sewer project capital includes sewer lining rehabilitation and LTCP expenditures Charges For Services is a system development fee. This is a one-time capital contribution charged to customers making a new connection to the sewer system. This fund receives interfund transfers from the Sewage Works Operations Fund (641) as needed to cover capital expenditures. This fund also receives revenue from interest earned on the fund's cash balance. Prior year Other Income of $400k was a one-time capital contribution from Pokagon Band of the Potawatomi. City of South Bend, Indiana Monthly Financial Report August 31, 2019 Sewage Works Capital Enterprise Funds City Funds 94 Fund Name Fund Number 643 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 119,000 10,200 85,762 58,167 - 33,238 72% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 151,717 - 151,717 238,226 - - 100% Total Revenue 270,717 10,200 237,479 296,393 - 33,238 88% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out 84,000 10,200 84,270 50,209 - (270) 100% Total Services & Charges 84,000 10,200 84,270 50,209 - (270) 100% Capital - - - - - - 0% Total Expenditures 84,000 10,200 84,270 50,209 - (270) 100% Net 186,717 - 153,209 246,184 33,508 Cash Balance 5,550,801 5,399,084 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: The purpose of this fund is to hold cash reserves equivalent to two months of Sewage Works' (Sewers & Wastewater) budgeted operating expenses (Fund 641). This serves as fiscal protection against the risk of revenue shortfalls, emergencies, and other economic risks that may impact the Sewage Works' ability to meet financial commitments. Once this fund's cash balance meets the reserve requirement, any excess interest earned is transferred to the Sewage Works Operations Fund (641). This fund receives revenue from interest earned on the fund's cash balance. If the fund's cash falls below the reserve requirement, the Sewage Works Operations Fund (641) will transfer funds to increase the cash reserves. City of South Bend, Indiana Monthly Financial Report August 31, 2019 Sewage Works Reserve Operations & Maint. Enterprise Funds City Funds 95 Fund Name Fund Number 649 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 63,165 14,432 54,333 34,644 - 8,832 86% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 7,780,676 - 7,780,676 6,884,566 - - 100% Total Revenue 7,843,841 14,432 7,835,009 6,919,210 - 8,832 100% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 5,931,732 - - - 5,931,732 - 100% Debt Service - Interest & Fees 1,849,494 - 923,098 1,003,151 920,245 6,151 100% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 7,781,226 - 923,098 1,003,151 6,851,977 6,151 100% Capital - - - - - - 0% Total Expenditures 7,781,226 - 923,098 1,003,151 6,851,977 6,151 100% Net 62,615 14,432 6,911,911 5,916,059 2,681 Cash Balance 7,877,674 6,772,620 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund is used to pay all debt service obligations for Wastewater and Sewers. Debt has grown significantly in recent years as the City continues work on the EPA-mandated Long-Term Control Plan (LTCP). Debt service payments are due in June and December. This fund is currently repaying for the following bonds: - 2009 Sewage Works Revenue Bonds, State Revolving Fund - final payment 12/1/28, (debt schedule #70) - 2010 Sewage Works Revenue Bonds - final payment 12/1/30, (debt schedule #80) - 2011 Sewage Works Revenue Bonds - final payment 12/1/31, (debt schedule #93) - 2012 Sewage Works Revenue Bonds - final payment 12/1/32, (debt schedule #101) - 2013A Sewage Works Revenue Bonds - final payment 12/1/24, (debt schedule #105) - 2015 Sewage Works Refunding Bonds, Refund 2006 & 2007 - final payment 12/1/25, (debt schedule #145) This fund receives mandatory transfers from Sewage Works Operating Fund (641) each month to satisfy bond covenants and pay for debt service principal and interest on outstanding debt. This fund receives revenue from interest earned on the fund's cash balance. Any interest earned on this fund's cash balance is transferred to the Sewage Works Operations Fund (641). City of South Bend, Indiana Monthly Financial Report August 31, 2019 Sewage Sinking (Debt Service) Enterprise Funds City Funds 96 Fund Name Fund Number 653 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 69,395 7,603 54,788 32,882 - 14,607 79% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 69,395 7,603 54,788 32,882 - 14,607 79% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital - - - - - - 0% Total Expenditures - - - - - - 0% Net 69,395 7,603 54,788 32,882 14,607 Cash Balance 4,259,034 4,171,231 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for required debt service reserves as required by bond documents. This Debt Reserve fund is held in a separate account at Bank of NY Mellon Trust. The account was fully funded for existing debt in 2013. A reconciliation of this account is done on a monthly basis. The debt service reserve amount is used towards the last debt service payment. City of South Bend, Indiana Monthly Financial Report August 31, 2019 Sewage Debt Service Reserve Enterprise Funds City Funds This fund receives revenue from interest earned on the fund's cash balance. 97 Fund Name Fund Number 654 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 140 34 34 - - 106 24% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 140 34 34 - - 106 24% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital - - - - - - 0% Total Expenditures - - - - - - 0% Net 140 34 34 - 106 Cash Balance 79,989 - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established to retain the security deposits collected from utility customers. Upon termination of service, the security deposited is refunded in the form of a credit to the customer's final bill. This fund receives revenue in the form of security deposits collected from utility customers. Revenue and expenditures are dependent on the frequency of new customers and terminations of service. Interest earned on this fund's cash balance is transferred to the Sewage Works Operations Fund (641). City of South Bend, Indiana Monthly Financial Report August 31, 2019 Sewage Works Deposit Fund Enterprise Funds City Funds 98 Fund Name Fund Number 659 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - 1 - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue - - - 1 - - 0% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - 146 - - 0% Total Services & Charges - - - 146 - - 0% Capital - - - - - - 0% Total Expenditures - - - 146 - - 0% Net - - - (145) - Cash Balance - - Fund Purpose: Explanation of Significant Spending on Capital Projects: This fund accounts for expenditures of the 2011 Sewer Bond proceeds. The remaining funds were transferred to Fund 649 in 2018. This Sewage Works Revenue Bond closed in October of 2011. The significant projects this bond has funded are listed below: Diamond Ave. Trunk Sewer, Phase II $3.7 million East Bank Sewer Separation, Phase II $2.8 million East Bank Sewer Separation, Phase III $2.3 million LaSalle School Area Sewer Separation, $1.7 million East Bank Sewer Separation, Phase III $545,000 Southwood Sewer Separation, $1,438,816 Diamond Ave. Trunk Sewer, Phase III $248,000 St. Joseph River CSO Stabilization $217,831 Secondary Clarifier Upgrade $545,828 Wastewater Treatment Plant Digester Upgrade $5,945,471 City of South Bend, Indiana Monthly Financial Report August 31, 2019 Sewer Bond 2011 Enterprise Funds City Funds 99 Fund Name Fund Number 661 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - 3,229 - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue - - - 3,229 - - 0% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - 17,136 - - 0% Total Services & Charges - - - 17,136 - - 0% Capital - - - 628,214 - - 0% Total Expenditures - - - 645,350 - - 0% Net - - - (642,121) - Cash Balance - - Fund Purpose: Explanation of Significant Spending on Capital Projects: This fund accounts for expenditures of the 2012 Sewer Bond proceeds. Bond proceeds fully spent as of April 2018. Remaining interest earnings were transferred to the Sewage Sinking Fund 649. Since issue through December 2015, projects funded from this Bond include: - East Bank Sewer Separation-Phase 4 - $2.6 million - Diamond Ave. Sewer Separation Phase 3 - $2.6 million - Prairie Avenue Sewer Separation-Phase - $600,445 - Southwood Sewer Separation - $919,608 - Fairfax Sewer - $70,022 - East Bank Sewer Separation-Phase 5 - $2,096,088 - Sewer Sensory Control Network - $193,609 - Wastewater Treatment Plant Grit/Screening Improvements - $186,216 - Secondary Improvements - $3,723,987 - CSO LTCP re-look - $1,714,206 City of South Bend, Indiana Monthly Financial Report August 31, 2019 Sewer Bond 2012 Enterprise Funds City Funds 100 Fund Name Fund Number 667 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 600,000 67,314 166,688 - - 433,312 28% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 600,000 67,314 166,688 - - 433,312 28% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 100,000 6,100 26,650 - 33,350 40,000 60% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 100,000 6,100 26,650 - 33,350 40,000 60% Capital 500,000 959 24,635 - 51,970 423,395 15% Total Expenditures 600,000 7,059 51,285 - 85,320 463,395 23% Net - 60,256 115,402 - (30,083) Cash Balance 54,737 - Fund Purpose: Explanation of Revenue Sources: Explanation of Significant Spending on Capital Projects: On January 14, 2019, the Common Council passed an ordinance to establish a storm water user fee (ordinance 10633-19). This fund was established to track receipt of the storm water fee revenue and expense of that revenue on storm water projects. - The storm sewer system consist of sewers, storm inlets, catch basins, manholes, curbs, gutters, ditches, swales, retention and/or detention ponds or basins, dams, and flood control facilities designed for the collection, control, transport or discharge of stormwater. A stormwater utility fee is a fee that produces revenue dedicated to improving drainage, controlling flooding, improving water quality and implementing regulations. Actual stormwater needs top around $3,000,000 in areas such as Riverbank Stabilization, downspout disconnection plan, drainage projects, South Bend Dam, Flood Mitigation, Western Avenue Phase III Storm Sewer, and the Michigan Street Separation. However the proposed area for the 2019 budget are as follow: Professional services used for design and planning $200K, Drainage Improvements of $350K, South Bend Dam $150K, Flood Mitigation $100K, and Storm Sewer Separations $400K. The storm water fee structure is a flat rate of $2 per month for residential customers and $5 per month for non-residential customers.The fee took effect on June 1, 2019. - This storm water user rate shall apply for a period of at least two years with subsequent transition to a rate based upon the quantity of impervious surface area in a parcel of real estate after study and evaluation by the City' s Department of Public Works and upon Common Council approval. City of South Bend, Indiana Monthly Financial Report August 31, 2019 Storm Sewer Fund Enterprise Funds City Funds 101 Fund Name Fund Number 670 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues 1,275,000 - 1,275,000 850,000 - - 100% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 3,207,730 224,745 2,128,823 2,074,513 - 1,078,907 66% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 7 - 6 - - 1 92% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 5,600 255 5,062 3,288 - 538 90% Interfund Allocation Reimb 66,045 5,504 44,029 - - 22,016 67% Transfers In - - - - - - 0% Total Revenue 4,554,382 230,504 3,452,921 2,927,802 - 1,101,462 76% Expenditures Personnel Salaries & Wages 1,475,246 115,392 928,903 1,180,047 - 546,343 63% Fringe Benefits 534,662 35,526 297,150 269,277 - 237,512 56% Total Personnel 2,009,908 150,918 1,226,052 1,449,324 - 783,855 61% Supplies 1,171,224 83,734 718,123 584,950 17,591 435,510 63% Services & Charges Professional Services 86,248 3,965 49,505 155,720 246 36,497 58% Printing & Advertising - - - 16,431 1,302 (1,302) 0% Utilities 309,744 35,325 251,253 214,596 - 58,491 81% Education & Training - - - 1,132 - - 0% Travel 2,000 - - 23,811 - 2,000 0% Repairs & Maintenance 99,981 4,163 53,138 64,151 15,106 31,737 68% Other Interfund Allocations 162,380 13,531 108,254 - - 54,126 67% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Insurance 54,611 4,602 39,542 60,651 - 15,069 72% Other Services & Charges 523,034 42,592 342,024 152,616 1,330 179,680 66% Transfers Out 268,227 - 177,475 - - 90,752 66% Total Services & Charges 1,506,225 104,180 1,021,192 689,108 17,984 467,050 69% Capital - - - - - - 0% Total Expenditures 4,687,357 338,832 2,965,367 2,723,382 35,576 1,686,415 64% Net (132,975) (108,327) 487,554 204,419 (584,953) Cash Balance 1,810,663 1,822,020 Staffing Budget Actual Full Time 8 8 Part-Time /Seasonal/Temporary N/A 6 Total 8 14 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the operating costs of Century Center, the City's convention center. Century Center food & beverage operations are currently managed by SMG Corporation. This fund receives Hotel/Motel tax and collects revenue for charges for services such as rent, catering, parking etc. In 2018, a new food & beverage management contract was signed with SMG (a company that specializes in venue management) - as a result, a portion of the staff were transferred to the City. Charges for Services is expected to increase over the years as new business is generated by the two new hotels that opened in downtown South Bend in 2018. City of South Bend, Indiana Monthly Financial Report August 31, 2019 Century Center Enterprise Funds City Funds 102 Fund Name Fund Number 671 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 12,000 1,329 8,992 573 - 3,008 75% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 177,475 - 177,475 - - - 100% Total Revenue 189,475 1,329 186,467 573 - 3,008 98% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 63,000 - - 4,800 - 63,000 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 63,000 - - 4,800 - 63,000 0% Capital 20,000 - - 5,216 - 20,000 0% Total Expenditures 83,000 - - 10,016 - 83,000 0% Net 106,475 1,329 186,467 (9,443) (79,992) Cash Balance 1,043,830 855,909 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established in 2012 to account for capital expenditures at Century Center. The funds are accounted for in a separate capital bank account. The Century Center's capital needs are being met by an allocation from the Saint Joseph County Hotel/Motel Tax Board. These capital expenditures for the Century Center are paid directly from the County budget and do not pass through the City's accounting system; therefore, these expenditures do not appear in the City's budget. For 2019, the Century Center is requesting $1.26 million for capital expenditures to be paid by the Hotel/Motel Tax Board. This request is subject to St Joseph County appropriation. $20,000 is budgeted from the Century Center's own capital funds to cover any smaller capital needs not covered by the Hotel/Motel Tax Board. In 2013, the fund received a capital contribution of $575,000 from the new facility manager and a $100,000 allocation of Professional Sports Development Area (PSDA) taxes. The remainder of these funds have been appropriated for spending during 2015. $25,000 was appropriated to help pay for the Wall of Fame in conjunction with the South Bend Alumni Association. $50,000 was transferred out to the new fund 672 for bond payments on the Energy Savings Contract. This fund also receives revenue from interest earned on the fund's cash balance. City of South Bend, Indiana Monthly Financial Report August 31, 2019 Century Center Capital Enterprise Funds City Funds 103 Fund Name Fund Number 672 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues 235,000 - 235,000 221,437 - - 100% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 2,400 382 2,047 33 - 353 85% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 103,235 - 53,109 55,068 - 50,126 51% Interfund Allocation Reimb - - - - - - 0% Transfers In 90,752 - - - - 90,752 0% Total Revenue 431,387 382 290,156 276,539 - 141,231 67% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 280,090 - 138,681 24,021 141,409 - 100% Debt Service - Interest & Fees 136,334 - 68,880 71,727 66,454 1,000 99% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 416,424 - 207,561 95,748 207,863 1,000 100% Capital - - - - - - 0% Total Expenditures 416,424 - 207,561 95,748 207,863 1,000 100% Net 14,963 382 82,595 180,790 140,231 Cash Balance 253,170 239,672 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established in 2015 to account for debt service payments of the 2015 Century Center Energy Conservation bonds. The bond proceeds were used to make improvements at the Century Center including a new roof and other energy efficiency projects. The bonds will be paid off over a 15 year period, with the final payment due on May 1, 2031 (debt schedule #139). This fund receives revenue in the following ways: a pledge of hotel/motel tax revenue from Saint Joseph County in the amount of $221,437 per year starting in 2018; an operating transfer from Century Center; and a federally-subsidized interest rebate of approximately 80% of interest paid. City of South Bend, Indiana Monthly Financial Report August 31, 2019 Century Center Energy Conservation Debt Svc Enterprise Funds City Funds 104 Fund Name Fund Number 222 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Licenses & Permits 7,015 385 1,403 1,954 - 5,612 20% Charges for Services 8,248,563 663,526 5,030,180 486,661 - 3,218,383 61% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 11,700 1,317 9,381 6,670 - 2,319 80% Other Income 5,025,090 475,427 3,634,228 4,899,226 - 1,390,862 72% Interfund Allocation Reimb 610,726 50,895 407,146 269,494 - 203,580 67% Transfers In - - - - - - 0% Total Revenue 13,903,094 1,191,550 9,082,338 5,664,004 - 4,820,756 65% Expenditures by Division Equipment Services 3,423,940 667,921 4,664,437 1,713,808 33,361 (1,273,858) 137% Building Maintenance 233,139 12,767 109,555 141,495 - 123,584 47% Central Purchasing/Stores 308,040 19,531 185,767 161,367 120 122,153 60% Print Shop 189,881 12,335 106,434 92,395 1,026 82,421 57% Radio Shop 301,290 (43,504) 162,071 182,060 1,315 137,904 54% Energy/Sustainability 17,237 16 5,986 198,949 6,441 4,810 72% Electric & Gas Utilities 4,774,755 370,437 3,322,595 3,081,895 1,224,636 227,524 95% Facilities Management 316,655 9,196 80,313 - 81 236,262 25% Total Expenditures by Division 9,564,937 1,048,699 8,637,157 5,571,969 1,266,980 (339,200) 104% Expenditures Personnel Salaries & Wages 2,291,115 147,776 1,259,678 1,367,472 - 1,031,437 55% Fringe Benefits 912,335 55,630 476,826 631,560 - 435,509 52% Total Personnel 3,203,450 203,405 1,736,504 1,999,031 - 1,466,946 54% Supplies 138,128 411,477 3,038,429 93,657 22,849 (2,923,150) 2216% Services & Charges Professional Services 203,000 - 165 10,000 2,835 200,000 1% Printing & Advertising 6,341 - 653 3,612 138 5,550 12% Utilities 4,844,475 373,974 3,367,582 3,123,637 1,227,544 249,349 95% Education & Training 20,800 150 3,169 3,893 480 17,151 18% Travel 4,000 - 225 711 - 3,775 6% Repairs & Maintenance 94,047 4,734 42,086 45,709 8,527 43,434 54% Other Interfund Allocations 648,014 54,001 432,010 274,152 - 216,004 67% Debt Service - Principal 14,249 765 9,657 9,400 1,499 3,093 78% Debt Service - Interest & Fees 1,030 70 750 1,111 32 248 76% Grants & Subsidies 2,500 - 2,434 5,320 - 66 97% Other Services & Charges 9,903 122 3,493 1,736 3,076 3,334 66% Transfers Out 375,000 - - - - 375,000 0% Total Services & Charges 6,223,359 433,816 3,862,224 3,479,280 1,244,131 1,117,004 82% Capital - - - - - - 0% Total Expenditures 9,564,937 1,048,699 8,637,157 5,571,969 1,266,980 (339,200) 104% Net 4,338,157 142,851 445,181 92,035 5,159,956 Cash Balance 1,376,931 1,179,338 Staffing Budget Actual Full Time 42 37 Part-Time /Seasonal/Temporary N/A 3 Total 42 40 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Expenses: Employee wages & benefits, repair parts, tools, uniforms, repair services, Radio Shop calibration of equipment, natural gas and electric for City departments, Print Shop machine leases. In 2019, the Office of Sustainability will move out of the Central Services Fund and into the General Fund (101). Capital expenditures are tracked in the Central Services Capital Fund (224). Transfers Out of the Central Services Operating Fund (222) to the capital fund (224) typically match the budgted capital expenditures. In 2019, Transfers Out increased significantly due to increased capital needs. This fund tracks the operating costs of the Central Services Department. Central Services provides a variety of services to other city departments, along with several local county, state and federal agencies. Central Services consists of 6 divisions: Equipment Services (0605), Building Maintenance (0606), Central Purchasing/Stores (0612), Print Shop (0613), Radio Shop (0614), Facilities Managment (0680). The electric and natural gas costs for the entire City are tracked in a separate sub-division (0617) and allocated back to departments with an 8% admin fee added to help fund the Facilities Management division. The Department of Administration & Finance oversees the Central Services Department. Central Purchasing/Stores and Print Shop are funded by allocation. Facilities Management is funded by an 8% admin fee added added to the electric and natural gas bills when they are allocated back to departments. All other cost centers are funded through internal labor rates. The Equipment Services division receives business licensing revenue from performing inspections of taxi cabs. This revenue has declined dramatically in the past two years due to the popularity of ride sharing services such as Uber and Lyft. This fund also receives revenue from interest earned on the fund's cash balance. City Funds City of South Bend, Indiana Monthly Financial Report August 31, 2019 Central Services Internal Service Funds 105 Fund Name Fund Number 224 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 2,700 249 2,290 1,668 - 410 85% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 375,000 - - - - 375,000 0% Total Revenue 377,700 249 2,290 1,668 - 375,410 1% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies 5,000 4,718 4,718 - - 282 94% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 88,671 23,040 60,556 4,650 1,960 26,155 71% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 7,813 - - - - 7,813 0% Debt Service - Interest & Fees 1,187 - - - - 1,187 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 97,671 23,040 60,556 4,650 1,960 35,155 64% Capital 300,000 - - 77,871 - 300,000 0% Total Expenditures 402,671 27,758 65,274 82,521 1,960 335,437 17% Net (24,971) (27,509) (62,984) (80,853) 39,973 Cash Balance 105,576 113,446 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund accounts for capital expenditures for the Central Services Department. Debt service principal and interest payments are budgeted for a new forklift for the Sample Street garage. In 2019, $300,000 is budgeted for new fleet management software to help the Equipment Services division better manage the City's vehicle assets. City of South Bend, Indiana Monthly Financial Report August 31, 2019 Central Services Capital Internal Service Funds City Funds This fund receives transfers from the Central Services Operating Fund (222). Transfers typically match the budgted capital expenditures. This fund also receives revenue from interest earned on the fund's cash balance. 106 Fund Name Fund Number 226 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Interest Earnings 70,000 8,227 61,670 46,823 - 8,330 88% Other Income 995,345 60,846 993,324 20,096 - 2,021 100% Interfund Allocation Reimb 3,944,597 327,601 2,634,193 1,377,771 - 1,310,404 67% Transfers In - - - - - - 0% Total Revenue 5,009,942 396,673 3,689,188 1,444,690 - 1,320,754 74% Expenditures by Division Safety & Risk Management 251,682 16,552 159,228 147,276 5,237 87,217 65% Liability Insurance 2,032,932 25,823 467,573 1,061,547 - 1,565,359 23% Business Insurance 689,500 7,723 663,572 693,736 13,718 12,210 98% Workers' Compensation 1,028,000 142,946 1,030,218 1,039,671 25,026 (27,244) 103% Catastrophic Events 355,541 870 489,415 12,464 176,056 (309,930) 187% Total Expenditures by Division 4,357,655 193,914 2,810,005 2,954,694 220,037 1,327,613 70% Expenditures Personnel Salaries & Wages 154,286 11,643 99,534 122,709 - 54,752 65% Fringe Benefits 61,221 4,834 39,829 56,181 - 21,392 65% Total Personnel 215,507 16,477 139,363 178,889 - 76,144 65% Supplies 17,125 70 48,945 3,696 1,523 (33,343) 295% Services & Charges Professional Services 184,929 8,548 109,892 164,732 7,152 67,885 63% Printing & Advertising - - - - - - 0% Education & Training 29,750 - 27,031 10,624 3,082 (363) 101% Travel 6,082 1,278 2,594 2,114 32 3,456 43% Repairs & Maintenance 26,965 870 14,028 11,076 18,096 (5,159) 119% Other Interfund Allocations 144,621 12,052 96,413 74,616 - 48,208 67% Insurance 1,408,500 141,616 1,566,056 1,431,476 6,566 (164,122) 112% Other Services & Charges 1,992,600 13,003 377,186 1,049,250 25,627 1,589,787 20% Transfers Out - - - 25,425 - - 0% Total Services & Charges 3,793,447 177,366 2,193,200 2,769,314 60,554 1,539,692 59% Capital 331,576 - 428,498 2,796 157,960 (254,882) 177% Total Expenditures 4,357,655 193,914 2,810,005 2,954,694 220,037 1,327,611 70% Net 652,287 202,759 879,183 (1,510,004) (6,857) Cash Balance 4,579,189 3,172,390 Staffing Budget Actual Full Time 3 3 Part-Time /Seasonal/Temporary N/A - Total 3 3 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: The cash reserve goal in this fund is presently $5 million. When this fund has sufficient reserves, allocations to departments may decrease. Workers' Compensation expenses have increased in the past 18 months due to several large, unrelated injuries. The City continues to monitor the workers' compensation related accidents and provides training once an issue has been brought to the attention of the Safety & Risk Department. There is also a considerable amount of proactive training which happens throughout the City in an effort to stop any workplace injuries. Capital was budgeted in 2018 to spend the insurance proceeds from the 2018 flood claims. City Funds This internal service fund handles operations relating to business insurance and claims--property, liability, workers compensation, etc.--and the operations of Safety & Risk Management, a division of Administration & Finance. City of South Bend, Indiana Monthly Financial Report August 31, 2019 Liability Insurance Internal Service Funds Revenues for this fund come from other City funds that pay a share proportionate to their estimated liability expenses. Various methodologies will be used to effectively and fairly assign costs to city funds and departmental operations. In 2019, Safety & Risk costs will be allocated based on departments' budgeted FTE's. Liability and worker's compensation costs will be allocated based on two-year claims history. Business insurance costs will be allocated based on net book value of capital assets at December 31, 2017 per CAFR and capital asset records. 107 Fund Name Fund Number 278 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 14,000 1,399 11,752 8,306 - 2,248 84% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 3,700 480 3,593 2,124 - 107 97% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 17,700 1,879 15,345 10,430 - 2,355 87% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 50,000 - 2,785 - - 47,215 6% Transfers Out - - - - - - 0% Total Services & Charges 50,000 - 2,785 - - 47,215 6% Capital - - - - - - 0% Total Expenditures 50,000 - 2,785 - - 47,215 6% Net (32,300) 1,879 12,560 10,430 (44,860) Cash Balance 763,055 762,194 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund pays for police vehicle off duty accident claims. Expenditures are driven by the number of off duty accident claims. Claims have been minimal in this fund since it was created. This fund charges police officers for liability insurance and gasoline costs for take home police vehicles. Deductions from officers for gas and insurance are made in accordance with an agreement with the Fraternal Order of Police (FOP). The agreement calls for the suspension of the deduction based on the price of gas and the balance of cash in this fund. The decrease in revenue is the result of suspending the payroll deduction for sworn officers as outlined in the agreement between the Police Department and the FOP. This fund receives revenue from interest earned on the fund's cash balance. City of South Bend, Indiana Monthly Financial Report August 31, 2019 Take Home Vehicle Police Internal Service Funds City Funds 108 Fund Name Fund Number 279 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Interest Earnings 40,000 4,378 35,504 13,887 - 4,496 89% Charges for Services 62,585 - 62,585 - - 0 100% Donations - - - 100,000 - - 0% Other Income 62,222 4,538 56,968 38,619 - 5,254 92% Interfund Allocation Reimb 7,991,331 665,947 5,327,543 4,525,968 - 2,663,788 67% Transfers In - - - - - - 0% Total Revenue 8,156,138 674,863 5,482,600 4,678,474 - 2,673,538 67% Expenditures by Division 311 Call Center 557,310 40,751 352,018 347,559 4,268 201,024 64% Information Technology 8,720,821 321,960 5,083,512 3,276,709 1,365,324 2,271,985 74% Total Expenditures by Division 9,278,131 362,711 5,435,530 3,624,267 1,369,592 2,473,009 73% Expenditures Personnel Salaries & Wages 1,942,598 126,496 1,103,136 995,390 - 839,462 57% Fringe Benefits 692,708 45,326 364,269 404,789 - 328,439 53% Total Personnel 2,635,306 171,822 1,467,405 1,400,179 - 1,167,901 56% Supplies 127,341 2,712 98,970 53,213 7,573 20,798 84% Services & Charges Professional Services 1,417,812 49,707 836,506 604,641 266,270 315,036 78% Printing & Advertising 5,150 - 120 298 4,099 931 82% Education & Training 74,900 5,789 12,689 11,883 195 62,016 17% Travel 46,078 - 24,779 15,126 21,803 (504) 101% Repairs & Maintenance 3,497,713 89,852 1,957,125 1,324,148 882,774 657,814 81% Other Interfund Allocations 6,785 565 4,525 3,472 - 2,260 67% Debt Service - Principal 384,403 17,790 225,437 72,196 133,031 25,935 93% Debt Service - Interest & Fees 48,219 1,419 22,419 6,324 12,551 13,249 73% Grants & Subsidies - - - - - - 0% Other Services & Charges 394,324 23,055 185,554 132,788 1,197 207,573 47% Transfers Out 600,000 - 600,000 - - - 100% Total Services & Charges 6,475,384 188,178 3,869,154 2,170,875 1,321,919 1,284,310 80% Capital 40,100 - - - 40,100 - 100% Total Expenditures 9,278,131 362,711 5,435,530 3,624,267 1,369,592 2,473,009 73% Net - - - - 200,529 Cash Balance 2,811,304 2,669,212 Staffing Budget Actual Full Time 30 27 Part-Time /Seasonal/Temporary N/A 1 Total 30 28 Fund Purpose: Explanation of Revenue Sources: Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below: This internal service fund tracks the cost of the Department of Innovation & Technology. The 311 Call Center division was established to handle citizen telephone calls in an efficient and effective manner. It provides citizens with a "one-stop" shop to contact city departments with inquiries and service requests. The Information Technology division provides technical services to the various departments within the City and maintains the City's IT infrastructure. The Dept of Innovation & Technology's goal is to empower an innovative workforce and a thriving community through technology, data, and strategic partnerships. Centralized IT: In 2019, the City continues to centralize IT expenditures from other departments. In the past, these consolidations have led to annual savings of over $300k as we gained visibility into underutilized services and assets. In 2019, an additional $671,000 of departmental costs are being charged to Fund 279 and allocated back to the respective departments. ERP Implementation: In 2019, $600,000 (from prior year reserves) will be transferred to COIT Fund 404 to cover the cost of the new enterprise resource planning (ERP) software implementation. The ERP implementation is estimated to cost about $3 million. Mayoral Initiatives: SBAcademy, the City’s training program, has trained employees in novel techniques that enable process improvements and other innovations that will continue to make government more efficient ($40k). IT is requesting funding to maintain and expand the quality of digital inclusion initiatives ($137k). CityWorks: In 2019, IT will continue to grow the enterprise work order, permits and licensing, and asset management system. In 2018, CityWorks was selected as the enterprise platform because it integrated well with GIS and had substantial adoption from similarly sized cities. Based on departmental demand, IT is requesting funding to onboard the Department of Community Investment (DCI), Parks Maintenance, Forestry, Traffic & Lighting, and the Street Dept City Funds City of South Bend, Indiana Monthly Financial Report August 31, 2019 IT / Innovation / 311 Call Center Internal Service Funds 311 Call Center - 7 full-time employees and 1 part-time employee Innovation & Technology - 23 full-time employees Staffing Budget by Division This fund receives revenue in the form of an interfund allocation. The cost of the 311 Call Center and the Department of Innovation & Technology is allocated between the City departments based on various criteria including number of devices, number of user licenses, departmental specific software renewal, and more. 109 Fund Name Fund Number 711 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 250,000 18,347 175,092 124,685 - 74,908 70% Donations - - - - - - 0% Other Income 13,118,654 1,084,477 8,990,289 12,240,109 - 4,128,365 69% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 13,368,654 1,102,824 9,165,382 12,364,794 - 4,203,273 69% Expenditures by Division Employee Benefits 15,442,986 1,060,094 10,809,594 9,731,462 140,767 4,492,625 71% Employee Wellness Clinic 1,180,000 18,931 781,852 577,335 424,632 (26,484) 102% Total Expenditures by Division 16,622,986 1,079,025 11,591,445 10,308,797 565,400 4,466,141 73% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies 146,686 19,752 114,416 62,101 32,389 (119) 100% Services & Charges Professional Services 1,295,217 14,200 838,729 711,870 462,114 (5,626) 100% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance 15,169,600 1,045,065 10,630,379 9,528,149 70,897 4,468,324 71% Other Services & Charges 11,483 7 7,922 6,676 - 3,561 69% Transfers Out - - - - - - 0% Total Services & Charges 16,476,300 1,059,272 11,477,030 10,246,696 533,010 4,466,259 73% Capital - - - - - - 0% Total Expenditures 16,622,986 1,079,025 11,591,445 10,308,797 565,400 4,466,140 73% Net (3,254,332) 23,799 (2,426,064) 2,055,997 (262,867) Cash Balance 9,548,781 11,984,649 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund handles expenses relating to insurance and claims relating to employees, including medical, dental, life, flex spending, etc. An Employee Wellness Center was opened on January 18, 2016, which was set in place with the understanding that the City should see a drop in claims expenses over time. Upon review of the health insurance fund, it was determined that it was overfunded from prior years due to lower than anticipated costs. Therefore, in 2019, the City is holding premiums to employees without an increase for 2019 and dropping the costs to the individual departments on a one-time basis. Likely due in large part to the near-site health clinic, the medical costs remain relatively flat year-over-year in a climate when the costs of health care are ever rising. Therefore, the City will continue to closely monitor this fund to ensure the premiums charged to employees and departments remains affordable while allowing the City to maintain excellent benefits for employees. City of South Bend, Indiana Monthly Financial Report August 31, 2019 Self-Funded Employee Benefits Internal Service Funds City Funds Revenues for this fund come from individual departments based on the number of employees taking health insurance based on a per employee rate as set by the Controller's office on an annual basis, as well as from employee and public safety retiree health insurance premiums. 110 Fund Name Fund Number 713 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 3,400 340 3,072 2,409 - 328 90% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 3,400 340 3,072 2,409 - 328 90% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits 60,000 1,980 26,861 19,886 - 33,139 45% Total Personnel 60,000 1,980 26,861 19,886 - 33,139 45% Supplies - - - - - - 0% Services & Charges Professional Services 10,000 - 2,400 - - 7,600 24% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 10,000 - 2,400 - - 7,600 24% Capital - - - - - - 0% Total Expenditures 70,000 1,980 29,261 19,886 - 40,739 42% Net (66,600) (1,640) (26,189) (17,477) (40,411) Cash Balance 182,776 208,152 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established in 2011 to account for unemployment claims and outplacement services paid. All unemployment claims and outplacement services are paid through this fund. The personnel expenditures line item is unemployment compensation claims paid out. Claims have been relatively stable. The services line item is for potential outplacement services. Typically, this fund charges an allocation of 0.25% of payroll to most departments to cover the cost of unemployment claims paid. However, beginning in Nov 2016, the charge of 0.25% of payroll costs was suspended indefinitely due to the fund's high cash reserves. The City tracks unemployment compensation claims paid and against the cash reserve balance. The allocation is forecasted to be reinstated in 2020; however, the City will continue to review whether or not the allocation needs to be brought back in 2020. City of South Bend, Indiana Monthly Financial Report August 31, 2019 Unemployment Compensation Internal Service Funds City Funds 111 Fund Name Fund Number 714 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 1,150 48 665 191 - 485 58% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 173,346 12,003 103,794 108,734 - 69,552 60% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 174,496 12,050 104,459 108,925 - 70,037 60% Expenditures Personnel Salaries & Wages 155,694 16,130 141,082 72,609 - 14,612 91% Fringe Benefits - - - - - - 0% Total Personnel 155,694 16,130 141,082 72,609 - 14,612 91% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital - - - - - - 0% Total Expenditures 155,694 16,130 141,082 72,609 - 14,612 91% Net 18,802 (4,079) (36,623) 36,316 55,425 Cash Balance 14,614 36,316 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Beginning in 2018, the City offers a Parental Leave Program to its employees to provide additional paid time off for employees for the birth or adoption of a child. The Parental Leave Program is currently being developed based on the models of other progressive, best-in-class employers. Expenditures are the wages and benefits associated with the additional paid time off for employees for the child or adoption of a child. The program was well-received in 2018 and many employees took advantage of the benefit. The City plans to continue this program. The program is funded by a 0.25% charge against gross departmental wages. This charge may increase or decrease based on the financial needs of the program and the performance of the fund. City of South Bend, Indiana Monthly Financial Report August 31, 2019 Parental Leave Fund Internal Service Funds City Funds 112 Fund Name Fund Number 701 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues 5,212,638 - 2,235,497 2,239,434 - 2,977,141 43% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 6,500 535 2,179 2,539 - 4,321 34% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - 7,345 - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 5,219,138 535 2,237,676 2,249,318 - 2,981,462 43% Expenditures Personnel Salaries & Wages 5,105,307 361,155 2,965,085 3,155,206 - 2,140,222 58% Fringe Benefits - - - - - - 0% Total Personnel 5,105,307 361,155 2,965,085 3,155,206 - 2,140,222 58% Supplies 300 - - 67 - 300 0% Services & Charges Professional Services 5,000 - 4,000 3,202 - 1,000 80% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel 350 - - - - 350 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 1,500 74 759 723 - 741 51% Transfers Out - - - - - - 0% Total Services & Charges 6,850 74 4,759 3,924 - 2,091 69% Capital - - - - - - 0% Total Expenditures 5,112,457 361,229 2,969,844 3,159,197 - 2,142,613 58% Net 106,681 (360,694) (732,169) (909,879) 838,849 Cash Balance (416,403) (445,850) Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the operation of a pension plan for former Fire Department employees and receives reimbursement from the State of Indiana. Retiree health insurance payments are not paid through this fund; this cost is not reimbursed by the state. Retiree health payments are paid through the regular Fire Department budget. For the year 2019, there are no scheduled DROP (deferred retirement option plan) payments. Pension relief payments are received from the state in arrears based on costs incurred in the prior year. Payments are typically received in June and September. This fund can have a negative cash balance when it is waiting to be reimbursed by the State. This fund also receives revenue from interest earned on the fund's cash balance. City of South Bend, Indiana Monthly Financial Report August 31, 2019 Fire Pension Trust Funds City Funds 113 Fund Name Fund Number 702 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues 6,347,700 - 3,057,891 3,113,529 - 3,289,809 48% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 14,500 1,137 5,943 5,386 - 8,557 41% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 8,000 82 2,454 1,306 - 5,546 31% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 6,370,200 1,219 3,066,288 3,120,221 - 3,303,912 48% Expenditures Personnel Salaries & Wages 6,343,985 513,279 4,367,192 4,150,659 - 1,976,793 69% Fringe Benefits 3,717 - - 261 - 3,717 0% Total Personnel 6,347,702 513,279 4,367,192 4,150,920 - 1,980,510 69% Supplies 800 - - - - 800 0% Services & Charges Professional Services 5,500 - 4,000 3,200 - 1,500 73% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel 500 - - - - 500 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 1,400 97 838 717 - 562 60% Transfers Out - - - - - - 0% Total Services & Charges 7,400 97 4,838 3,917 - 2,562 65% Capital - - - - - - 0% Total Expenditures 6,355,902 513,375 4,372,030 4,154,837 - 1,983,872 69% Net 14,298 (512,156) (1,305,742) (1,034,616) 1,320,040 Cash Balance (358,157) (149,617) Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the operation of a pension plan for former Police Department employees and receives reimbursement from the State of Indiana. Pension relief payments are received from the state in arrears based on costs incurred in the prior year. Payments are typically received in June and September. This fund can have a negative cash balance when it is waiting to be reimbursed by the State. This fund also receives revenue from interest earned on the fund's cash balance. Retiree health insurance was paid from this fund through 2016; that cost was not reimbursed by the state and was transferred to the regular Police Department budget. City of South Bend, Indiana Monthly Financial Report August 31, 2019 Police Pension Trust Funds City Funds 114 Fund Name Fund Number 730 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 620 54 453 314 - 167 73% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 620 54 453 314 - 167 73% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital - - - - - - 0% Total Expenditures - - - - - - 0% Net 620 54 453 314 167 Cash Balance 29,432 28,784 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This trust fund is designated for expenses specifically for the City Cemetery. There are no budgeted expenditures at this time. The City Cemetery Master Plan is funded through West Washington TIF Fund (422). See Fund 422 for details. Revenue was originally derived from the sale of cemetery plots and burial expenses. There are few sites available for sale and most plots are occupied, resulting in little burial activity. This fund is managed by the Parks Department. Currently, this fund only receives revenue from interest earned on the fund's cash balance. City of South Bend, Indiana Monthly Financial Report August 31, 2019 City Cemetery Trust Trust Funds City Funds 115 Fund Name Fund Number 731 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 8,000 848 7,127 - - 873 89% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 8,000 848 7,127 - - 873 89% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital - - - - - - 0% Total Expenditures - - - - - - 0% Net 8,000 848 7,127 - 873 Cash Balance 462,998 - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: In 2018, the trust administered by Key Bank for the maintenance of the Bowman Cemetery was terminated. The funds held in the trust were transferred to the City for the City’s ongoing responsibility to care for the Bowman Cemetery in perpetuity according to Indiana law. Fund 731 was established by Ordinance No. 10638-18, dated December 10, 2018 to account for the transferred funds and to budget for the expenses the City will incur in maintaining the Bowman Cemetery. This fund only receives revenue from interest earned on the fund's cash balance. The cash reserve requirement is set at $400,000 with the expectation that interest earned on that balance will be used for expenses. Expenses will be for maintaining the Bowman Cemetery. There are no expenditures budgeted for 2019 since the fund was established after the 2019 budget was passed. City of South Bend, Indiana Monthly Financial Report August 31, 2019 Bowman Cemetery Trust Funds City Funds 116 Fund Name Fund Number 324 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 16,935,449 - 10,643,592 10,603,198 - 6,291,857 63% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues 396,500 - 197,500 196,500 - 199,000 50% Intergov./ Grants 41,207 - 41,206 22,988 - 1 100% Charges for Services 1,080 720 1,080 1,060 - - 100% Interest Earnings 600,000 61,501 416,338 315,970 - 183,662 69% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 33,825 140 20,740 4,503,953 - 13,085 61% Transfers In 42,457 5,108 42,457 26,251 - - 100% Total Revenue 18,050,518 67,469 11,362,914 15,669,920 - 6,687,605 63% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 3,496,619 99,557 784,572 744,455 1,104,694 1,607,353 54% Printing & Advertising - - - - - - 0% Repairs & Maintenance - - - - - - 0% Debt Service - Principal 4,038,315 100,000 3,525,773 2,737,362 842,542 (330,000) 108% Debt Service - Interest & Fees 1,198,775 - 1,150,442 994,729 211,808 (163,475) 114% Grants & Subsidies - - - - - - 0% Other Services & Charges 2,832,035 160 1,102,310 1,984,316 910,168 819,557 71% Transfers Out 4,261,018 - 4,068,098 4,069,475 - 192,920 95% Total Services & Charges 15,826,762 199,717 10,631,195 10,530,337 3,069,212 2,126,355 87% Capital 27,658,189 1,591,612 4,106,111 9,676,484 6,990,710 16,561,368 40% Total Expenditures 43,484,951 1,791,330 14,737,306 20,206,821 10,059,922 18,687,723 57% Net (25,434,433) (1,723,861) (3,374,392) (4,536,901) (12,000,118) Cash Balance 28,368,864 28,985,853 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund makes payments on the following debt: - 2011 Downtown Central Dev Area TIF - final payment 8/1/24, (debt schedule #5) - 2011 Airport Dev Area TIF - final payment 8/1/24, (debt schedule #6) - 2014 TJX Special Taxing District - final payment 1/1/22, (debt schedule #12) - 2006 Main/Colfax Garage - final payment 9/15/25, (debt schedule #13) - 2001 Public Works Service Center Bonds - final payment 2/1/21, (debt schedule #36) - 2012 Fire Station/Police Dept Renovations - final payment 2/1/23, (debt schedule #39) - 2013 Century Center Special Tax Bonds - final payment 5/1/26, (debt schedule #62) - 2010 Interfund Loan from Fund 209 - final payment 8/9/20, (debt schedule #86) - 2015 Smart Streets Bond - final payment 2/1/37, (debt schedule #135) - 2018 TIF Park Bond - final payment 2/1/33, (debt schedule #169) This fund is used to pay for various capital projects within the TIF district. Various projects and development opportunities include: Western Streetscape-Falcon to Dundee, local match to federal funds for Coal Line Trail project, Technology Resource Center Operations & Programming, Portage-Elwood Streetscape, Sherman- Harrison Infrastructure/Public Space, engineering and design of West Side Main Streets Implementation, Public Works and Parks projects, and various development opportunities which may be presented to the Redevelopment Commission in 2019. Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. Property tax revenue is received in June and December. This fund also receives revenue from interest earned on the fund's cash balance, sale of properties, and other miscellaneous sources. City of South Bend, Indiana Monthly Financial Report August 31, 2019 TIF - River West Development Area (Airport) Tax Increment Financing Funds Redevelopment Commission Controlled Funds This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the River West Development Area and expenses of those funds on eligible development projects for this TIF area. 117 Fund Name Fund Number 422 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 314,425 - 144,025 173,583 - 170,400 46% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Charges for Services - - - - - - 0% Interest Earnings 40,000 3,015 26,837 24,493 - 13,163 67% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 354,425 3,015 170,861 198,076 - 183,563 48% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 479 - - - - 479 0% Printing & Advertising - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 479 - - - - 479 0% Capital 1,694,651 23,171 379,294 184,329 481,565 833,792 51% Total Expenditures 1,695,130 23,171 379,294 184,329 481,565 834,271 51% Net (1,340,705) (20,155) (208,433) 13,747 (650,708) Cash Balance 1,592,535 2,290,171 Fund Purpose: Explanation of Revenue Sources: Explanation of Significant Spending on Capital Projects: Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. Property tax revenue is received in June and December. This fund also receives revenue from interest earned on the fund's cash balance. The City Cemetery Master Plan is funded through this TIF. City Cemetery Master Plan - General Strategy 1. Redefine the Role of the City Cemetery: South Bend has a definite tilt toward recreation in the way that it utilizes its public open space. By focusing on a passive recreation approach and highlighting the artistry of the monuments, this open space will better support the adjacent active recreation spaces while strengthening a unique amenity to the neighborhood. 2. Make City Cemetery an Asset to the Surrounding Neighborhoods: Currently, the City Cemetery is isolated and difficult to find. Better connecting it to not only other nearby historic amenities, but to the surrounding community will increase use and ultimately strengthen the neighborhood. 3. Connect to the West Side Main Streets Plan: South Bend has recently undergone an extensive planning process that took an indepth analysis of two major thoroughfares, Lincoln Way West and Western Avenue, into the city. These corridors are both within a relatively close proximity to the City Cemetery and the proposed direction of the West Side Main Streets Plan should be incorporated into this process. 4. Focus on the People: A community’s physical environment strongly influences the health of its residents. To counter balance disproportionate spending on green space within lower income areas, the City of South Bend is strongly focused on Environmental Justice and creating equitable spaces around the community. By addressing rampant blight in the area around the cemetery and better connecting this open space to active recreation and historically significant elements in the area, a stronger, more vibrant, and healthier community will emerge. 5. Showcase the History: The history of the City Cemetery is undeniable; from the artistic wrought iron gate to the stone monuments to the unique landmarks throughout its 21 acres. It contains elements that have local and national significance, such as the gravesite of Schuyler Colfax, the 17th Vice President of the United States. City of South Bend, Indiana Monthly Financial Report August 31, 2019 TIF - West Washington Tax Increment Financing Funds Redevelopment Commission Controlled Funds This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the West Washington Development Area and expenses of those funds on eligible development projects for this TIF area. 118 Fund Name Fund Number 429 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 2,808,805 - 1,642,174 1,442,090 - 1,166,631 58% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 227,000 17,715 155,878 94,580 - 71,122 69% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - 7,725 7,725 72,104 - (7,725) 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 3,035,805 25,440 1,805,777 1,608,774 - 1,230,028 59% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 83,052 - 14,299 293,064 48,235 20,518 75% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance 26,000 - 25,256 - - 744 97% Other Services & Charges 790 - 790 7,417 - - 100% Transfers Out - - - - - - 0% Total Services & Charges 109,842 - 40,345 300,481 48,235 21,262 81% Capital 12,092,140 467,273 3,682,770 475,429 2,126,939 6,282,431 48% Total Expenditures 12,201,982 467,273 3,723,115 775,909 2,175,174 6,303,693 48% Net (9,166,177) (441,834) (1,917,337) 832,865 (5,073,665) Cash Balance 9,074,302 9,512,757 Fund Purpose: Explanation of Revenue Sources: Explanation of Significant Spending on Capital Projects: This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the River East Development Area and expenses of those funds on eligible development projects for this TIF area. The boundaries for this TIF district were changed during the 2014 TIF re-alignment. This fund was formerly known as the Northeast TIF. Various projects and development opportunities include: Completion of the City's commitment to the Wharf (Three Twenty Cascades) and JC Lauber (Greater Lowell Holdings) projects, Public Works and Parks projects, and various development opportunities which may be presented to the Redevelopment Commission in 2019. Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. Property tax revenue is received in June and December. This fund also receives revenue from interest earned on the fund's cash balance. City of South Bend, Indiana Monthly Financial Report August 31, 2019 TIF - River East Development Area (NE Dev) Tax Increment Financing Funds Redevelopment Commission Controlled Funds 119 Fund Name Fund Number 430 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 2,229,283 - 1,403,892 1,258,579 - 825,391 63% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 192,000 17,283 138,749 87,545 - 53,251 72% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 2,421,283 17,283 1,542,641 1,346,124 - 878,642 64% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 964,932 14,150 170,453 192,991 145,833 648,646 33% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 964,932 14,150 170,453 192,991 145,833 648,646 33% Capital 9,387,796 172,094 1,581,347 90,413 119,490 7,686,959 18% Total Expenditures 10,352,728 186,244 1,751,799 283,403 265,322 8,335,605 19% Net (7,931,445) (168,961) (209,159) 1,062,721 (7,456,963) Cash Balance 9,243,331 8,899,304 Fund Purpose: Explanation of Revenue Sources: Explanation of Significant Spending on Capital Projects: This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the Southside Development Area #1 and expenses of those funds on eligible development projects for this TIF area. Various projects and development opportunities include: South East Master Plan Implementation, Public Works and Parks projects, and various development opportunities which may be presented to the Redevelopment Commission in 2019. Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. Property tax revenue is received in June and December. This fund also receives revenue from interest earned on the fund's cash balance. City of South Bend, Indiana Monthly Financial Report August 31, 2019 TIF - Southside Development #1 Tax Increment Financing Funds Redevelopment Commission Controlled Funds 120 Fund Name Fund Number 435 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 3,724 359 3,154 2,102 - 570 85% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 3,724 359 3,154 2,102 - 570 85% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 208,000 - 12,175 - 96,625 99,200 52% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 208,000 - 12,175 - 96,625 99,200 52% Capital - - - - - - 0% Total Expenditures 208,000 - 12,175 - 96,625 99,200 52% Net (204,276) 359 (9,021) 2,102 (98,630) Cash Balance 195,254 202,900 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the Douglas Road Development Area and expenses of those funds on eligible development projects for this TIF area. The Douglas Road TIF was established to develop the road and area near the border between South Bend and Mishawaka. Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. Property tax revenue is received in June and December. This fund also receives revenue from interest earned on the fund's cash balance. In 2017, the inter-fund debt to Major Moves Fund 412 (debt schedule #64) was paid off. The remaining cash will be spent on additional projects or returned to St. Joseph County. Then the fund will be closed. Expect to work with St Joseph County to complete work on northbound right turn lane from State Road 23 onto Douglas Road. City of South Bend, Indiana Monthly Financial Report August 31, 2019 TIF - Douglas Road Tax Increment Financing Funds Redevelopment Commission Controlled Funds 121 Fund Name Fund Number 436 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 4,563,923 - 2,798,589 2,616,136 - 1,765,334 61% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 40,000 6,640 27,010 5,385 - 12,990 68% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - 67 - - 0% Total Revenue 4,603,923 6,640 2,825,599 2,621,588 - 1,778,324 61% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 9,047 - - - - 9,047 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 392,522 198,320 392,522 376,417 - - 100% Debt Service - Interest & Fees 102,306 48,344 100,806 116,911 - 1,500 99% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out 3,771,125 - 3,769,003 3,748,972 - 2,122 100% Total Services & Charges 4,275,000 246,664 4,262,331 4,242,300 - 12,669 100% Capital - - - - - - 0% Total Expenditures 4,275,000 246,664 4,262,331 4,242,300 - 12,669 100% Net 328,923 (240,024) (1,436,732) (1,620,712) 1,765,655 Cash Balance 1,552,462 1,866,531 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the River East Residential Development Area and expenses of those funds on eligible development projects for this TIF area. The boundaries for this TIF district were changed as part of the TIF re-alignment during 2015. The fund was formerly known as the Northeast Residential TIF. Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. Property tax revenue is received in June and December. This fund also receives revenue from interest earned on the fund's cash balance. At the end of 2017, Eddy Street Commons Phase II Bonds were issued to help fund the second phase of the mixed-use development area just south of the University of Notre Dame's campus. Capital expenditures related to the project are tracked in the Eddy Street Commons Capital Fund (759). Transfers Out are interfund transfers to the Eddy Street Commons Debt Service Fund (760) which makes the debt payments. The $9K in other funding will cover mandatory administrative costs related to TIF neutralization calculations. City of South Bend, Indiana Monthly Financial Report August 31, 2019 TIF - River East Residential (NE Res) Tax Increment Financing Funds Redevelopment Commission Controlled Funds 122 Fund Name Fund Number 425 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - 22,398 - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 206 - 206 1,721 - - 100% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 87 - - 50,691 - 87 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 293 - 206 74,810 - 87 70% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - (321) 2,289 - 321 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - 16,897 - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - 1,093 51,915 - (1,093) 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - 39,327 - - 0% Transfers Out - - 7,820 - - (7,820) 0% Total Services & Charges - - 8,912 108,140 - (8,913) 0% Capital - - - - - - 0% Total Expenditures - - 8,592 110,430 - (8,592) 0% Net 293 - (8,386) (35,620) 8,679 Cash Balance - 141,115 Fund Purpose: Accounting Methodology: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund is used for South Bend downtown retail space property management. The property sold in June 2018. The fund will be closed and the balance transferred to the Parks & Recreation Fund (201) to help pay for the maintenance of Leighton Plaza. Revenue and expenditures are reported one month in arrears. This fund received revenue from the rental of property in downtown South Bend. City of South Bend, Indiana Monthly Financial Report August 31, 2019 Revelopment Retail Area (Leighton Plaza) Tax Increment Financing Funds Redevelopment Commission Controlled Funds 123 Fund Name Fund Number 433 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes 70,356 5,863 60,643 - - 9,713 86% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Interest Earnings 15,000 1,241 9,904 129 - 5,096 66% Donations 1,000,000 - - - - 1,000,000 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - 28,126 - - 0% Total Revenue 1,085,356 7,104 70,547 28,255 - 1,014,809 6% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 4,500 - 4,684 1,894 - (184) 104% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies 1,069,500 165,239 168,125 - 85,500 815,875 24% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 1,074,000 165,239 172,810 1,894 85,500 815,691 24% Capital - - - - - - 0% Total Expenditures 1,074,000 165,239 172,810 1,894 85,500 815,691 24% Net 11,356 (158,135) (102,263) 26,361 199,118 Cash Balance 513,362 35,086 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: As outlined in the agreement with the Pokagon Band, the donations will fund initiatives broadly aimed at contributing to the improvement of educational opportunities in the City and to address poverty and unemployment in the City. Prior to 2019, this fund's sole expenditure was for general legal fees for the Redevelopment Commission. Starting in 2019, this fund will also be used for economic empowerment activities determined by the Redevelopment Commission and the Department of Community Investment. - The Redevelopment Commission was established to address conditions associated with blight and the underutilization of land and/or barriers to development. The Commission operates within the city limits. They study areas of the city, identify problem areas and develop a strategic plan for eliminating blight and bringing about new development within those areas. A primary focus is on the expansion of tax base and the creation of new jobs within South Bend. - There are five voting members of the South Bend Redevelopment Commission. Three are appointed by the Mayor; two are appointed by the South Bend Common Council. In addition, one member of the South Bend Community School Corporation Board of School Trustees is appointed by the Mayor as a non-voting adviser to the Commission. Beginning in 2018, the City of South Bend will receive payments from the Pokagon Band of the Potawatomi, a Native American tribe, as "payment in lieu of taxes" for the Four Winds Casino built on tribal land adjacent to the City (this is not technically PILOT for financial reporting purposes). In 2019, this fund will receive the South Bend Redevelopment Commission's portion of the Local Income Tax (LIT) distribution from the State. In 2018, the remaining cash balance in the Economic Development Commission Revenue Bonds Fund 281 was transferred to this fund when the bonds were paid off. This fund also receives revenue from interest earned on the fund's cash balance. City of South Bend, Indiana Monthly Financial Report August 31, 2019 Redevelopment General Redevelopment Funds Redevelopment Commission Controlled Funds 124 Fund Name Fund Number 439 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 12,000 1,059 9,636 6,766 - 2,364 80% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 12,000 1,059 9,636 6,766 - 2,364 80% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital 625,000 260,137 315,526 - 615,871 (306,397) 149% Total Expenditures 625,000 260,137 315,526 - 615,871 (306,397) 149% Net (613,000) (259,078) (305,890) 6,766 308,761 Cash Balance 318,141 619,831 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund is used to account for the collection of a special state tax distribution and the expenses for improvements at Innovation Park and Ignition Park, the city's dual- campus technology park. This fund receives a special state tax distribution. This fund also receives revenue from interest earned on the fund's cash balance. Funding can be used in Ignition Park to continue build-out and expand the infrastructure of that industrial park in the City of South Bend. As we move forward, we expect the majority of these funds will be used for the Technology Resource Center. City of South Bend, Indiana Monthly Financial Report August 31, 2019 Certified Technology Park Redevelopment Funds Redevelopment Commission Controlled Funds 125 Fund Name Fund Number 454 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 6,500 732 6,156 4,267 - 344 95% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 6,500 732 6,156 4,267 - 344 95% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies 50,000 - - - - 50,000 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 50,000 - - - - 50,000 0% Capital - - - - - - 0% Total Expenditures 50,000 - - - - 50,000 0% Net (43,500) 732 6,156 4,267 (49,656) Cash Balance 399,698 390,894 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund was originally established to account for expenditures for improvements in the Zone area, financed by property taxes on qualifying properties in the Zone. In the past, majority of revenue came from personal property taxes paid by AJ Wright. This fund has not received property tax revenue since 2013. Currently, this fund only receives revenue from interest earned on the fund's cash balance. This fund has been used in the past to pay for job training programs. Staff continue to work on developing eligible, viable program. City of South Bend, Indiana Monthly Financial Report August 31, 2019 Airport Urban Enterprise Zone Redevelopment Funds Redevelopment Commission Controlled Funds 126 Fund Name Fund Number 754 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 227,680 22,449 178,825 120,905 - 48,855 79% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 227,680 22,449 178,825 120,905 - 48,855 79% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 135,000 6,869 50,300 49,471 - 84,700 37% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 22,000 876 19,080 6,412 - 2,920 87% Transfers Out - - - - - - 0% Total Services & Charges 157,000 7,745 69,380 55,883 - 87,620 44% Capital - - - - - - 0% Total Expenditures 157,000 7,745 69,380 55,883 - 87,620 44% Net 70,680 14,704 109,445 65,022 (38,765) Cash Balance 1,782,353 2,780,571 Fund Purpose: Accounting Methodology: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: The Industrial Revolving Fund is a loan fund for small businesses. It is governed by a separate Board of Directors which contracts with the City's Community Investment Department for administrative services. The fund is reported in the City's Comprehensive Annual Financial Report (CAFR) and was integrated into the City's formal accounting system during 2017. A City cash reserve target has not been established for the fund, but it operates under federal guidelines with respect the amount of loans and cash balances that must be maintained. Expenses include legal costs, staff contract costs, and professional services necessary to properly oversee operations and review new and outstanding loans. This fund receives revenue from the repayments of small business loans. This fund also receives revenue from interest earned on the cash balance at the trustee bank. The accounting records are maintained in trustee bank accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system. Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in the general ledger the following month. City of South Bend, Indiana Monthly Financial Report August 31, 2019 Industrial Revolving Fund Redevelopment Funds City Funds 127 Fund Name Fund Number 315 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 19,000 1,912 16,178 11,429 - 2,822 85% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 19,000 1,912 16,178 11,429 - 2,822 85% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out 14,000 1,912 15,890 9,825 - (1,890) 114% Total Services & Charges 14,000 1,912 15,890 9,825 - (1,890) 114% Capital - - - - - - 0% Total Expenditures 14,000 1,912 15,890 9,825 - (1,890) 114% Net 5,000 - 288 1,604 4,712 Cash Balance 1,040,462 1,040,462 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This is a debt service fund which exists only to satisfy debt service reserve requirements of the outstanding 2011 Airport Development Area TIF Redevelopment Authority bonds (debt schedule #6) for the airport taxable project. The debt service reserve will be used towards the last debt service payment due August 1, 2024. City of South Bend, Indiana Monthly Financial Report August 31, 2019 Airport 2003 Debt Reserve Debt Service Funds Redevelopment Commission Controlled Funds This fund receives revenue from interest earned on the fund's cash balance. Interest earned on the fund balance is transferred out to River West TIF Fund 324. 128 Fund Name Fund Number 317 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 3,086 - 1,076 5,708 - 2,010 35% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 3,086 - 1,076 5,708 - 2,010 35% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out 527,518 - 527,517 - - 1 100% Total Services & Charges 527,518 - 527,517 - - 1 100% Capital - - - - - - 0% Total Expenditures 527,518 - 527,517 - - 1 100% Net (524,432) - (526,442) 5,708 2,009 Cash Balance - 522,899 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established in 2010 to collect reserve monies as stipulated in the 2010 Coveleski Stadium Recovery Zone Economic Development Bond covenants (debt schedule #81). The final bond debt service payment was January 15, 2019. The remaining cash balance in this fund will be transferred to the Professional Sports Development Area (PSDA) Fund (377) to be used for capital projects within the PSDA district. The fund only receives interest earnings revenue. City of South Bend, Indiana Monthly Financial Report August 31, 2019 Coveleski Debt Service Reserve Debt Service Funds Redevelopment Commission Controlled Funds 129 Fund Name Fund Number 328 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 40,000 3,196 27,047 19,108 - 12,953 68% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 40,000 3,196 27,047 19,108 - 12,953 68% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out 20,000 3,196 26,567 16,426 - (6,567) 133% Total Services & Charges 20,000 3,196 26,567 16,426 - (6,567) 133% Capital - - - - - - 0% Total Expenditures 20,000 3,196 26,567 16,426 - (6,567) 133% Net 20,000 - 481 2,682 19,520 Cash Balance 1,739,495 1,739,495 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This is a debt service fund which exists only to satisfy debt service reserve requirements of the outstanding 2011 South Bend Downtown Central Development Area TIF Redevelopment Authority bonds (debt schedule #5) for the Palais Royale project. The debt service reserve will be used towards the last debt service payment due August 1, 2024. City of South Bend, Indiana Monthly Financial Report August 31, 2019 SBCDA 2003 Debt Reserve Debt Service Funds Redevelopment Commission Controlled Funds This fund receives revenue from interest earned on the fund's cash balance. Interest earned on the fund balance is transferred out to River West TIF Fund 324. 130 Fund Name Fund Number 351 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 20,000 1,848 15,536 - - 4,464 78% Debt Proceeds - - - 993,495 - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 20,000 1,848 15,536 993,495 - 4,464 78% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital - - - - - - 0% Total Expenditures - - - - - - 0% Net 20,000 1,848 15,536 993,495 4,464 Cash Balance 1,008,757 993,495 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Debt service payments are due on February 1 and August 1. The first debt service payment is due August 1, 2018 and the final payment is due February 1, 2033. The debt service reserve will be used towards the last debt service payment. This fund is used to hold the debt service reserve for the Redevelopment District Bonds, Series 2018 (debt schedule #169). The bonds were issued for the purpose of funding renovations and upgrades at Pulaski, Leeper, and Seitz Parks and improvements to the mixed use riverfront trail and other infrastructure improvements to park and recreation areas in or serving the River West Development Area. - The par amount of the Redevelopment District Bonds, Series 2018 was $11,995,000 with a premium of $96,103. The bonds were closed on April 25, 2018 with a net interest rate of 2.971%. The net proceeds after bond issuance costs were $11,818,495. $993,495 was deposited into this fund per the bond agreement. The remaining $10,825,000 was deposited into the 2018 TIF Park Bond Capital Fund 452 and will be used towards the approved capital projects (see Fund 452). - The debt service reserve fund is funded from bond proceeds in an amount equal to maximum annual principal and interest due on the bonds. If moneys in the reserve fund are used to pay principal and interest on the bonds, the balance will be restored from TIF revenues. At the time of issuance, $993,495 was deposited into this fund to be held as a reserve until the bonds are paid off. City of South Bend, Indiana Monthly Financial Report August 31, 2019 2018 TIF Park Bond Debt Service Debt Service Funds Redevelopment Commission Controlled Funds 131 Fund Name Fund Number 752 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 5,000 104 3,999 2,884 - 1,001 80% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 2,869,500 1,237,000 2,669,378 1,680,500 - 200,122 93% Total Revenue 2,874,500 1,237,104 2,673,377 1,683,384 - 201,123 93% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Debt Service - Principal 1,725,000 - 1,015,000 1,230,000 - 710,000 59% Debt Service - Interest & Fees 1,136,269 - 575,684 603,859 - 560,585 51% Other Services & Charges - - - - - - 0% Transfers Out - - - 324,220 - - 0% Total Services & Charges 2,861,269 - 1,590,684 2,158,080 - 1,270,585 56% Capital - - - - - - 0% Total Expenditures 2,861,269 - 1,590,684 2,158,080 - 1,270,585 56% Net 13,231 1,237,104 1,082,692 (474,695) (1,069,462) Cash Balance 1,293,184 47,536 Fund Purpose: Accounting Methodology: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: The South Bend Redevelopment Authority Funds records debt service payments received by the City that are passed through to the paying agent bank and the bondholders per bond agreements. The South Bend Redevelopment Authority is a separate legal entity that is recorded in the Comprehensive Annual Financial Report (CAFR). The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system. Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in the general ledger the following month. November and December activity are both posted in December. This fund accounts for the bi-annual debt service principal and interest payments of Redevelopment Authority debt. Current debt includes: - 2013 Century Center Special Tax Bonds Refunding 2008 - debt payments paid for by River West TIF Fund (324), final payment 5/1/26, (debt schedule #62) - 2015 Eddy Street Commons-Lease Rental Revenue Bonds Refunding 2008 - debt payments paid for by River East Residential TIF Fund (436), final payment 2/15/33, (debt schedule #54) 2018 - The 2001/2011 Century Center Refunding Bonds (debt schedule #7) were paid off. The final payment was 2/1/18. The remaining cash balance at the trustee bank ($324,170.83) was deposited into COIT Fund (404). The 2008/2015 Eddy Street Commons Refunding Bonds (debt schedule #54) were paid off early. The final payment was 2/15/18. The remaining cash balance at the trustee bank ($60.85) was deposited into the River East Residential TIF Fund (436). The South Bend Redevelopment Authority receives debt service payments from the City and passes them through to trustee banks and bondholders. This fund also receives revenue from interest earned on the cash balance at the trustee bank. City of South Bend, Indiana Monthly Financial Report August 31, 2019 South Bend Redevelopment Authority Debt Service Funds City Funds 132 Fund Name Fund Number 756 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 4,000 427 3,135 2,287 - 865 78% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 1,715,500 858,000 1,715,500 1,714,000 - - 100% Total Revenue 1,719,500 858,427 1,718,635 1,716,287 - 865 100% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 970,000 - 480,000 465,000 - 490,000 49% Debt Service - Interest & Fees 741,369 - 375,434 389,534 - 365,935 51% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 1,711,369 - 855,434 854,534 - 855,935 50% Capital - - - - - - 0% Total Expenditures 1,711,369 - 855,434 854,534 - 855,935 50% Net 8,131 858,427 863,200 861,753 (855,070) Cash Balance 2,589,990 2,580,399 Fund Purpose: Accounting Methodology: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: The Smart Streets Debt Service Fund records debt service payments made on the 2015 Smart Streets bond that had a par amount of $25,000,000. The Smarts Streets project converted a number of downtown streets from one-way to two-way traffic and added amenities such as larger sidewalks, bicycle lanes, street trees to increase the attractiveness and economic vitality of the downtown area. The final payment is due February 1, 2037 (debt schedule #135). The debt service reserve amount will be used towards the last debt service payment. Capital expenditures of this bond are tracked in the Smart Streets Bond Capital Fund (753). The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system. Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in the general ledger the following month. November and December activity are both posted in December. City of South Bend, Indiana Monthly Financial Report August 31, 2019 Smart Streets Debt Service Debt Service Funds City Funds The River West TIF Fund (324) transfers money into this fund semi-annualy to cover debt service payments. The trustee bank receives the payments from the City and passes them through to the bondholders. This fund also receives revenue from interest earned on the cash balance at the trustee bank. 133