HomeMy WebLinkAbout08a Budget Hearing Packet - TranspotransP o
south bend public
transportation corporation
2020 FISCAL OPERATING & CAPITAL BUDGET
January 1, 2020 through December 31, 2020
Prepared By
South Bend Public Transportation
SOUTH BEND PUBLIC TRANSPORTATION CORPORATION
SOUTH BEND, INDIANA
2020 FISCAL YEAR BUDGET REQUEST
TABLE OF CONTENTS
BUDGET ESTIMATE FOR 2020
PROJECTIONS / ASSUMPTIONS
2020 Revenue Projection...................................................................................1
2020 Expense Projection...................................................................................2
2020 Appropriations...........................................................................................3
2020 Budget Assumptions.................................................................................4
2020 Budget Policy Statements.........................................................................6
2020 Budget Summaries by Category — All Accounts........................................7
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TRANSPO
Budgeted Appropriations
Category
O eratin9 Budget
Capital
Bud et
Total 2020
Appropriations
2020
2019
2020
2019
Personnel Services
Other Services and Charges
Supplies
Capital Outlays
8,351,935
1,225,008
994,734
282,710
8,307,891
1,260,378
1,049,336
198,710
1,413,550
993,550
8,351,935
1,225,008
994,734
1,696,260
Total Appropriations
$10,854,387
$10,816,315
$ 1,413,550
$ 993,550
$ 12,267,937
transpo
2020 OPERATING BUDGET ASSUMPTIONS
REVENUES:
Federal, State, and Local: Transpo continues to avail ourselves of annual federal
capital formula grant funds for preventative maintenance and operating assistance. The
application of such funds towards the operating budget assists with offsetting loss in
revenues from the State of Indiana's Public Mass Transportation Fund (PMTF) and local
Property Tax revenue. This allocation decreases the funds available for routine
maintenance and equipment replacement.
Ridership and Revenue: For the last several years, Transpo's fixed route ridership
and revenue has decreased with the improved economy and low employment rates. This
trend is expected to continue through 2020. Access revenue and ridership continues to
grow as the population continues to age. This trend is expected to continue through
2020. Transpo is in the process of negotiating contract renewals with the University of
Notre Dame, Saint Mary's College, Holy Cross College and Ivy Tech Community College
with an anticipated increase in revenue.
EXPENSES:
Em to ee Wages and Benefits: For 2020, Transpo budgeted, a slight increase in
wages for employees. Employee benefits reflect an estimated increase of 10% from the
2019 budget. This is mainly due to an anticipated increase in health insurance
premiums and pension contributions (to be determined during the collective bargaining
process).
Vehicular and Operating: Vehicular and other insurances costs have increased over
the 2019 budget. This was due to an increase in vehicle liability insurance over the last
year. Fuel cost per gallon decreased from the prior year amounts to $2.20 per gallon for
both diesel and unleaded fuels. Transpo's CNG usage for fixed route vehicles has
increased and will continue to do so as diesel vehicles, that have exceeded their useful
life, are replaced with CNG. Transpo anticipates receipt of at least two new fixed route
CNG vehicles in 2020.
Transfer — Capital Improvement Fund/Restricted Liability Reserve: The 2020
budget does not provide the opportunity to transfer funds into the capital account to fund
capital purchases. If at the end of 2020, a budget surplus would occur, the surplus
would be transferred to the capital account to fund 2021 capital purchases.
al
➢ UPON THE ADOPTION OF THE ANNUAL BUDGET BY THE SOUTH BEND
PUBLIC TRANSPORTATION BOARD OF DIRECTORS, A MONTHLY BUDGET,
BASED ON HISTORICAL AND FUTURE TRENDS, WILL BE ESTABLISHED.
THIS WILL HELP FACILITATE THE MONTHLY REVIEW OF FINANCIAL
REPORTS BY BOARD MEMBERS AND INTERNAL MANAGEMENT.
Aft
VF
transpo
2020 OPERATING BUDGET POLICY STATEMENTS
FINANCIAL CAPACITY:
1. Management will continue to search for investment, grant and funding
opportunities to maximize revenues.
2. Management will assure cash handling practices to safeguard funds in its
protection and toward timely collection of funds owed.
SERVICE POLICY:
3. A review of current services levels will be conducted and recommendations
will follow based upon the results of the analysis.
4. Access service will be provided in accordance with all applicable FTA
guidelines.
MANAGEMENT:
5. A professional workforce will carry out our Mission Statement. Management
will assure fairness, consistency, and effective Equal Employment
Opportunity and Affirmative Action policies and practices.
6. Assumes continuation of team development, employee recognition, and
continuation of increased opportunities for employee training.
T Assumes continued pursuit of programs of wellness and accident prevention
in an effort to stem, to whatever extent possible, rising insurance costs.
N.
TRANSPO
2020 BUDGET SUBMISSION
DEPARTMENT:
ACCOUNT TITLE:
All
Salaries & Wages
Summary
2018 ACTUAL
$
5,336,932
2020 BUDGET REQUEST
$
5,910,479
2019 MONTHLY AVERAGE
$
450,768
2019 APPROVED BUDGET
$
5,741,969
2019 EST EXPENSE
$
5,409,218
BUDGET CHANGE
$
168,510
Account Title
2019
2020
Operations -Fixed Route
$3,405,159
$
3,363,191
Operations -ADA
492,838
632,017
Operations -Administration
457,693
472,302
Maintenance- Vehicles
715,239
742,952
Maintenance- Administration
126,588
130,042
Maintenance -Non -Revenue
75,273
92,260
General Administration
469,179
477,715
Total
$5,741,969
$
5,910,479
7
TRANSPO
2020 BUDGET SUBMISSION
DEPARTMENT: All
ACCOUNT TITLE: Fringe Benefits
Summary
2018 ACTUAL _$ 2,045,682
2020 BUDGET REQUEST
$ 2,441,45E
2019 MONTHLY AVERAGE $ 188,080
2019 APPROVED BUDGET
$ 2,565,921
2019 EST EXPENSE $ 2,256,955
BUDGET CHANGE
$ (124,465)
Account Title
2019
2020
Fringe Benefits -FICA
$ 439,261
338,295
$ 452,151
345,5341,557,303
Fringe Benefits -Pension Plan
1,435,997
Fringe Benefits -Medical Insurance
51,588
48,364
Fringe Benefits- Dental Insurance
27 740
10,974
Fringe Benefits --Life Insurance
21,168
9,150
Fringe Benefits -Short Term Disability
11,139
11,140
Fringe Benefits -Unemployment insurance
69,230
78 389
Fringe Benefits -Workman's Compensation
46,197
45,757
Fringe Benefits -Uniforms
4,000
4,000
Fringe Benefits- Tool Allowance
Total $2,565,921
$ 2,441,456
�:3
DEPARTMENT:
ACCOUNT TITLE:
TRANSPO
2020 BUDGET SUBMISSION
All
Services Summary
2018 ACTUAL
$ 596,149
2020 BUDGET REQUEST
$
511,079
2019 MONTHLY AVERAGE
$ 46,589
2019 APPROVED BUDGET
$
501,079
2019 EST EXPENSE
$ 561,566
BUDGET CHANGE
$
10,000
Account Title
2019
2020
Management Service Fees
$ -
$
-
Professional & Technical
193,439
207,939
Board Travel
10,000
5,000
Temporary Help
2,500
2,500
Contract Services
Operations
37,050
37,050
Contract Services
Maintenance
139,500
140,000
Contract Services
Administration
54,540
54,540
Security Services
64,050
64,050
Physical Damage Repairs
20,000
20,000
Recoveries of Physical Damage
Repairs
(20,000)
(20,000)
Total $ 501,079
.? U 1,v1v
DEPARTMENT:
ACCOUNT TITLE:
ACCOUNT NUMBER:
2020 BUDGET SUBMISSION
Administration & Maintenance
Utilities
505-0x50-00 505-Ox2x-00
2018 ACTUAL
$
232,063
2020 BUDGET REQUEST
$
335,716
$
2019 MONTHLY AVERAGE
$
28,467
2019 APPROVED BUDGET
$
381,545
$
2019 EST EXPENSE
$
341,609
BUDGET CHANGE
$
(45,829)
Trash Collection
$
Account Title
2019
2020
Electricity
$
98,014
$
120,000
Electricity -CNG
$
147,629
$
73,814
Water & Sewage
$
16,654
$
16,654
Trash Collection
$
6,000
$
6,000
Telephone
$
34,000
$
40,000
Natural Gas
$
79,248
$
79,248
Totals $ 381,545 $ 335,716
10
DEPARTMENT:
ACCOUNT TITLE:
TRANSPO
2020 BUDGET SUBMISSION
All
Insurance Summa
2018 ACTUAL
$
241,776
2020 BUDGET REQUEST
2019 MONTHLY AVERAGE
$
20,673
2019 APPROVED BUDGET
2019 EST EXPENSE
$
248,071
BUDGET CHANGE
Insurance - Liability & Physical Damage
Other Corporate Insurance
11
Total
$ 259,436
$ 250,477
$ 8,959
$ 253,151
6,285
$ 259,436
DEPARTMENT:
ACCOUNT TITLE:
TRANSPO
2020 BUDGET SUBMISSION
w
Miscellaneous Summary
2018 ACTUAL $ 205,243
2019 MONTHLY AVERAGE $ 10,742
2019 EST EXPENSE $ 132,237
Account Title
Dues & Subscriptions
Travel & Meetings
Community Services
Promotion
Advertising Placements
Interest Expense on Tax Warrants/Loans
12
2020 BUDGET REQUEST
2019 APPROVED BUDGET
BUDGET CHANGE
$ 118,777
$ 127,277
$ (8,500)
2019
2020
$ 20,277
$ 19,777
30,000
25,000
15,000
12,000
6,000
6,000
45,500
45,500
10,500
10,500
Total $ 127,277
$ 118,777
TRANSPO
2020 BUDGET SUBMISSION
DEPARTMENT: All
ACCOUNT TITLE: Materials & Supplies Summary
2018 ACTUAL
$
744,264
2020 BUDGET REQUEST
$
994,734
$ 728,722 $
695,720
2019 MONTHLY AVERAGE
$
65,407
2019 APPROVED BUDGET
$
1,049,336
2,560
2,560
Materials & Supplies
2019 EST EXPENSE
$
784,885
BUDGET CHANGE
$
(54,602)
230,000
Materials & Supplies
Marketing
Account Title
2019
2020
Fuel & Lubricants
Operations
$ 728,722 $
695,720
Fuel & Lubricants
Maintenance
11,954
11,954
Tires & Tubes
Maintenance
2,560
2,560
Materials & Supplies
Operations
25,000
20,000
Materials & Supplies
Maintenance
230,000
230,000
Materials & Supplies
Marketing
33,600
17,000
Other Materials & Supplies
Operations
4,500
4,500
Other Materials & Supplies
Maintenance
2,600
2,600
Other Materials & Supplies
General Administration
10,400
10,400
Total $1,049,336 $ 994,734
13
DEPARTMENT:
ACCOUNT TITLE:
ACCOUNT NUMBER:
TRANSPO
2020 BUDGET SUBMISSION
All
Capital Fund Requirements
301-0101-00
2018 ACTUAL $ 3,706,636
2019 MONTHLY AVERAGE $ 173,785
2019 EST EXPENSE $ 2,085,425
2020 BUDGET REQUEST $ 1,413,550
2019 APPROVED BUDGET -$ 906,550
BUDGET CHANGE $ 507,000
Total
$ 6,367,750 $ 4,954,200 $ 1,413,550
14
$$$
FTA/State
Total
Grant Number
Available
Funded
Required
Grant- IN -04-0053
$
1,512,750
$
1,210,200
$
302,550
Grant -IN -16-X021
$
800,000
$
500,000
$
300,000
Grant -IN -90-X685
$
30,000
$
24,000
$
6,000
Grant- IN -90-X694
$
50,000
$
40,000
$
10,000
Grant- IN -90-X714
$
75,000
$
60,000
$
15,000
2019-5307- FTA GRANT
$
3,000,000
$
2,400,000
$
600,000
2019 -5339 -Funding
$
900,000
$
720,000
$
180,000
Total
$ 6,367,750 $ 4,954,200 $ 1,413,550
14
TRANSPO
2020 BUDGET SUBMISSION
DEPARTMENT: All
ACCOUNT TITLE: Passenger Fares Summary
ACCOUNT NUMBER: 413-0100-00
2018 ACTUAL:
$
1.337,076
2020 BUDGET REQUEST
$ 1,370,101
2019 AVERAGE:
$
117,420
2019 APPROVED BUDGET
$ 1,394,874
2019 ESTIMATED:
$
1,409,034
BUDGET CHANGE:
$ (24,773)
Account Title
2019
2020
Passenger Revenue
$ 713,002
$ 697,301
Access Passenger Revenue
50,916
57,136
Access Punch Card Revenue
83,818
86,868
Passport Revenue
166,110
176,155
Student Pass Revenue
40,560
34,950
Tripper Revenue
9,783
9,783
Two Week Pass
109,026
107,928
One Day Pass
221,658
199,980
Student Summer Pass
15
$ 1,394,874 $ 1,370,101