HomeMy WebLinkAboutReject Bids - Spec P One or More 2019 or Newer Truck Mounted Street SweeperTO:
FROM:
DATE:
SUBJECT:
Background:
DEPARTMENT OF LAW
1200 COUNTY -CITY BUILDING
227 W. JEFFERsoN BLVD.
SOUTH BEND, INDIANA 46601-1830
MEMORANDUM
CITY OF SOUTH BEND BOARD OF PUBLIC WORKS 3 d o P 1
Clara McDaniels, Assistant City Attorney
September 3, 2019
Spec P - One (1) or More, 2019 or Newer Truck Mounted
The City of South Bend ("City") requested the Board to advertise, on June 17, 2019, for one (1) or more,
2019 or newer truck mounted street sweepers. Bids were received and opened on July 23, 2019.
Analysis:
Pursuant to the authority granted under IC 5-22-18-2, when the purchasing agent determines it is in the best
interests of the governmental body, offers maybe rejected in whole or in part as specified in the solicitation.
The reason for rejection of offers must be made a part of the contract file.
Action Plan:
The City Division of Central Services, after conferring with the City's Department of Law, recommends that
the Board reject all bids and rebid the project. The bids are non -responsive for the following reasons:
following reasons:
Hoosier EIet LIC:
1. Although bidder did not take any exceptions to the City's bid specifications and checked all the
"yes" boxes on the bid specifications, the bid did not complywith the City's specifications as
follows:
2. Bid specifications required a minimum hopper size of 5.45 Cu. Yds. The bid was for a 5 Cu. Yds
hopper.
3. Bid specification called for a joystick for hopper control. The bid was for multiple rocker switches.
4. Bid specifications called for a 270-degree access to the rear engine for ease of serviceability. The bid
only included access to one side.
5. Bid specifications called for a 74-horsepower water cooled diesel sweeper engine. The brochure
submitted as part of bid packet indicated the sweeper uses an oil cooled diesel engine.
6. Bid specifications called for a 60-inch wide main broom. The bid was for a 58-inch wide broom
7. Bid specifications called for a cater system to have a min. of 360-gallon tank and infinitely
adjustable flow. The bid was for a 350-gallon tank and only "full on" or "full off" controls.
Duck Doeijye:
1. Bid bond was not signed by bidder's authorized representative. Surety company confirmed on
September 3, 2019 that bid bond is not valid unless signed by the authorized representative of the
Principal (i.e., Jack Doheny Companies).
2. Bid specifications called for a 74-horsepower water cooled diesel sweeper engine. The bidder
checked "no" that the specification would not be as specified. However, bidder did not list any
exceptions.
cc: Jeff Hudak
1316 COUNTY -CITY BUILDING fire
PHONE 574/ 235-9251
227 W. JEFFERSON BOULEVARD ��
"F FAX 574/ 235-9171
SOi ITH BEND. INDIANA 46601-1 830 ``•,
i�
CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR
BOARD OF PUBLIC WORKS
September 10, 2019
D.J. Frost
Hoosier Equipment LLC
11465 Redwood Road
Plymouth, IN 46563
RE: Rejection of Bids — One (1) or More, 2019 or Newer Truck Mounted Street Sweeper
— Spec P
Dear Mr. Frost:
The Board of Public Works, at its meeting held on September 10, 2019, approved the rejection
of all bids for the above referenced equipment due to all bids being found non -responsive to
the bid specifications.
Enclosed please find your bid bond. This project will be advertised at a later date. Thank you
for bidding, and we hope you bid with us in the future.
Please call this office if you have further questions regarding this matter at (574) 235-9251.
Sincerely,
(CIL A_'t1t,'&._'
Linda M Martin, Clerk
Enclosure
GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK LAURA L. O'SULLIVAN THERESE J. DORAU
1t
i
1316 COUNTY -CITY BUILDING
It PHONE 574/ 235-9251
227 W. JEFFERSON BOULEVARD ''
iCY
J FAX 574/ 235-9171
SOUTH BF,ND_ INDIANA 46601-1 9301'8
6 ..,,
CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR
BOARD OF PUBLIC WORKS
September 10, 2019
Kimberly Knake
Jack Doheny Companies, Inc.
777 Doheny Drive
Northville, MI 48167
RE: Rejection of Bids — One (1) or More, 2019 or Newer Truck Mounted Street Sweeper
— Spec P
Dear Ms. Knake:
The Board of Public Works, at its meeting held on September 10, 2019, approved the rejection
of all bids for the above referenced equipment due to all bids being found non -responsive to
the bid specifications.
Enclosed please find your bid bond. This project will be advertised at a later date. Thank you
for bidding, and we hope you bid with us in the future.
Please call this office if you have further questions regarding this matter at (574) 235-9251,
Sincerely,
Linda M Martin, Clerk
Enclosure
GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK LAURA L. O'SULLIVAN THERESE J. DORAU