HomeMy WebLinkAboutOmnia QPA Purchase Agreement - Office Interiors - Howard Park Facilities' FurnitureVL
1316 COUNTY -CITY BUILDINGS
" PHONE 574/ 235-9251
227 W. JEFFERSON BOULEVARD
PEACE�,
FAX 574/ 235-9171
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SOIJTH BEND. INDIANA 46601-1 830
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CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR
BOARDF PUBLIC WORKS
September 10, 2019
Robert Meyers
Office Interiors, Inc.
1415 University Drive Court
Granger, IN 46530
RE: Omnia QPA Purchase Agreement
Dear Mr. Myers:
The Board of Public Works, at its meeting held on September 10, 2019, approved the above
referenced agreement in the amount of $144,305.79 for Howard Park facilities' furniture.
Enclosed please find a copy of the agreement for your records.
If you have any further questions regarding this matter, please call this office at (574) 235-
9251.
Sincerely,
u
Linda M. Martin, Clerk
Enclosure
GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK LAURA L. O'SULLIVAN THERESE J. DORAU
AGREEMENT FOR GOODS AND SERVICES
This Agreement for goods and services (this "Agreement") is entered into on July 25tn,
2019 (the "Effective Date"), by and between the City of South Bend, acting by and through its
Board of Public Works (the "City"), and Office Interiors, Inc., an Indiana corporation, with its
Principal place of business located at 1415 University Dr Court, Granger, Indiana (the "Provider")
(each a "Party" and collectively the "Parties").
For and in consideration of the mutual covenants and promises contained herein, the Parties
agree as follows:
1. Goods and Services. The Provider will provide to the City the goods and services
("Goods and Services") set forth in the Provider's proposal attached hereto as Exhibit A (the
"Proposal"), which Proposal is incorporated herein. In the event of any conflict between the terms
of this Agreement and the terms of the Proposal, the terms of this Agreement will prevail.
2. C,ompegsation. In exchange for the Goods and Services, and subject to the terms
and conditions of this Agreement, the City will pay the Provider the fee stated in the Proposal (the
"Contract Amount") in accordance with the project budget stated in the Proposal. The City will
pay the Contract Amount in installments upon invoicing by the Provider as set forth in the Proposal
(each a "Contract Installment"). The City will not be required to pay any Contract Installment if
any material default or breach of this Agreement by the Provider exists. The sum of all Contract
Installments will not exceed the Contract Amount, and the Provider will not incur or seek
reimbursement for any expenses in excess of the Contract Amount.
3. Qelivery and insurance. The Provider recognizes that due to the volume of Goods
and Services to be provided under this Agreement, the City will need adequate time to inspect and
accept any delivered Goods and Services. Therefore, Provider agrees that the City shall have five
(5) business days from the date of any delivery to inspect and formally accept the Goods and
Services. All risk, loss or damage to delivered Goods and Services, including the cost of insurance,
shall not pass to the City until five (5) business days from the date of delivery.
4. Tenn; Termination. Unless earlier terminated in accordance with its terms, this
Agreement will commence on the Effective Date and end upon the Provider's satisfaction of all
its obligations hereunder and the City's final payment therefor. Notwithstanding the foregoing,
effective immediately upon delivery of a written termination notice to the Provider, the City may
terminate this Agreement, in whole or in part, for any reason, if the City determines that such
termination is in the best interest of the City. In addition, in accordance with Ind. Code 6-1.1-18-
4, payments are subject to annual appropriation by the City. If the City makes a written
determination that funds are not appropriated or are otherwise unavailable to support the
continuation of this Agreement, it shall be cancelled. A determination by the City that funds are
not appropriated or are otherwise unavailable to support the continuation of performance shall be
final and conclusive. The City will not be required to pay any Contract Installment or be otherwise
liable for any cost associated with the Provider's performance of any Services after the effective
date of termination.
5. Remedies for Breach of Contract. Failure to provide the Goods and Services in
accordance with this Agreement will be considered a material breach. In the event of such breach,
the City may suspend all payments to the Provider and may pursue any and all remedies available
at law or in equity. The Provider shall repay to the City any portion of the Contract Amount
expended for matters not within the scope of the Services.
6. Point of Contact. The City employee identified in Section 9 below will serve as the
City's principal point of contact for purposes of this Agreement.
7. Relatioriship. The Provider shall at all times be an independent contractor for all
services performed and goods supplied rather than an employee of the City, and no act or omission
to act by the Provider shall in any way bind or obligate the City. This Agreement is strictly for the
benefit of the Parties and not for any third .party or person. This Agreement was negotiated by the
Parties at arm's length and each of the parties hereto has reviewed the Agreement after the
opportunity to consult with independent legal counsel. Neither party shall maintain that the
language in the Agreement shall be construed against any signatory hereto. The City and the
Provider hereby renounce the existence of any form of agency relationship, joint venture, or
partnership between the Provider and the City and agree that nothing contained herein or in any
document executed in connection herewith shall be construed as creating any such relationship
between the City and the Provider.
8. Indemnification of City. The Provider hereby agrees to defend, indemnify, and
hold harmless the City, its officials, employees, and agents from any and all claims of any nature
which arise from the performance by the Provider under this Agreement and from all costs and
attorney fees in connection therewith, excepting for claims arising out of the negligence of the
City, its officials, directors, employees, and agents. The obligations of the Provider under this
section shall survive the termination of this Agreement.
9. Assi�gnprnerit.. The Provider shall not assign or subcontract the whole or any part of
this Agreement or its obligations hereunder without the prior written consent of the City.
10. Notices. Any notice required or permitted to be delivered hereunder shall be
deemed to be delivered, whether or not actually received, when deposited in the United States
Postal Service, postage prepaid, registered or certified mail, return receipt requested, addressed to
the City or the Provider, as the case may be, at the address set forth below.
Provider:
Office Interiors, Inc.
1514 University Dr. Court
Granger, IN 46530
Attn: Mike Long
City
City of South Bend
Venues Parks & Arts Department
1020 High Street
South Bend, IN 46601
Attn: Patrick Sherman
11. Equal Opportunity; Non -Discrimination; Compliance. The Provider shall comply
with all applicable laws and regulations in its hiring and employment practices and policies for
any activity covered by this Agreement. The Provider shall comply with all state, federal, and
municipal laws, regulations, and standards applicable to its activities pursuant to this Agreement
including, but not limited to, the requirements imposed by Ind. Code 22-9-1-10 (non-
discrimination), the provisions of Ind. Code 5-22-16.5 (disqualification for dealings with the
government of Iran), and the provisions of Ind. Code 22-5-1.7 (requiring E-Verify for new
employees and prohibiting employment of unauthorized aliens). Each of the foregoing provisions
is incorporated herein as if set forth in full, and the Provider certifies that it is in compliance with
each such provision and shall remain in compliance through the term of this Agreement.
12. Drug -Free Workplace. The Provider hereby agrees to make a good faith effort to
provide and maintain a drug -free workplace. The Provider will give written notice to the City
within ten (10) days after receiving actual notice that the Provider or an employee of the Provider
within the State of Indiana has been convicted of a criminal drug violation occurring in the
workplace.
13. Entire Agreement Amendment Applicable Law. This Agreement sets forth the
entire agreement and understanding between the parties as to the subject matter hereof, and merges
and supersedes all prior discussions, agreements, and understanding of any and every nature
between them. This Agreement may be amended only by separate writing, signed by authorized
representatives of both the Provider and the City. This Agreement will be construed and
interpreted according to the laws of the State of Indiana, and any dispute arising out of this
Agreement or otherwise concerning. the Provider's rendering of the Services will be resolved in
the courts located in St. Joseph County, Indiana, unless the Parties mutually agree to a different
method of dispute resolution.
14. SeverabiC ty. All provisions of this Agreement shall be considered as separate terms
and conditions, and in the event any one shall be held illegal, invalid or unenforceable, all the other
provisions hereof shall remain in full force and effect as if the illegal, invalid, or unenforceable
provision were not a part hereof, unless the provision held illegal, invalid or unenforceable is a
material provision of this Agreement, in which case the Provider and the City agree to amend this
Agreement with replacement provisions containing mutually acceptable terms and conditions.
15. Force I'wgeure. The Provider shall not be responsible for any failure or delay in the
performance of any obligation hereunder, if such failure or delay is due to a cause beyond the
Provider's reasonable control, including, but not limited to acts of God, flood, fire, volcano, war,
third -party suppliers, labor disputes or governmental acts.
[Signature page follows.]
IN WITNESS WHEREOF, the Parties hereto have caused this Agreement for Goods and
Services to be effective as of the Effective Date stated above.
OFFI ', _ TERIORS, INC.
Signature
/ A--Z'
Prrrffed Name and 1 t%+e-
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sovet 14dih-e s
P.O. Box
City, Stale Z;j,r
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CITY OF SOUTH BEND, INDIANA
BOARD OF PUBLIC °'iO�
A'-x--nn A,- 5 1�
:...._.........._ ..............."""""
(jar A. Gilot, President
Genevieve Miller, Member
Th2<"MeAei�r L0,
51
EXHIBIT A
Proposal
[See attached]
Il�µ��n.�� tmu��n'ium���wmunr:au•u�.�.
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0 Office Interiom''
Wl
Tuesday, September 03, 2019
Patrick Sherman
City of South Bend
Howard Park
219 South St. Louis Blvd.
South Bend, IN 46617
Phone:574-235-5601
Email: psherman@southbendin.gov
RE: Howard Park Entire Project
Proposal #: 6287.001
Contracts
Hon: OMNIA #R142208
HMI: US Communities #4400003403
National: OMNIA #P15-150
SitOnit: OMNIA #R142205
Symmetry: OMNIA #R142205
Nucraft: NCPA #07-55
Office Interiors, Inc. is pleased to present the following proposal, per the
attached specifications for your consideration and approval.
To initiate this order, please fax back the signed proposal or your purchase order,
If you have any questions, please feel free to call me. Prices are effective for
thirty (30) days.
Mike Long
Account Manager
Phone:574.277.3400
Email: mlong@oiplaces.com
Total Sell Price: $144,305.79
Customer Signature:
TERMS
All terms and conditions of sale apply per the attached OFFICE INTERIORS terms and conditions
document.
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OFFICE INTERIORS, INC.
TERMS AND CONDITIONS OF SALE
1. DURATION
Duration of Quote: Prices are firm for thirty (30) days from the date of the accompanying quote.
2. CREDrr/DEPOSITSIPAYMENT TERMS
A. Credit: This agreement is subject to credit approval. Credit may be established upon acceptance of satisfactory credit information, including a completed credit
application accompanied by a minimum of (1) bank reference and (3) trade references. In the event adequate credit cannot be extended, full payment must be
received prior to order.
B. Purchase Orders: When a purchase order number is required by Customer to process invoiced payments, Customer shall promptly issue a purchase order for the full
amount of this quote to OFFICE INTERIORS, INC. upon acceptance of this quote. Installations will be delayed if a required purchase order has not been issued and
received.
C. Deposits: All Customer orders of $5,000 or more require a 50% deposit and preapproved credit for the order balance. Deposits must be received by OFFICE
INTERIORS, INC. before purchase orders to vendors will be released. Deposits will be generally applied on a pro-rata basis to each invoice. No interest shall accrue
against such deposit. Customer may be called upon to remit additional funds to cover deposits required by non-standard vendors. A 50% deposit will be required for
all labor -only projects and must be received prior to the onset of any performance of work.
D. Payment Terms: The terms of sale are due upon receipt of invoice. Customers will be promptly invoiced in full upon completed installation. A Late Fee of 1.5% of the
invoice total will apply to all past due amounts. Late payment fees and due dates are reflected on all invoices.
E. Right to Invoice: OFFICE INTERIORS, INC. reserves the right to invoice Customer for product and equipment prior to installation if Customer revises the originally
scheduled installation date after product has shipped from the manufacturer, when product is direct shipped to Customer site; or as product is received in our
warehouse. Standard payment terms and late fees apply.
F. Withholding: Ten percent (10%) of the final invoice payment may be withheld until all outstanding punch items, if any, are resolved to Customer's full satisfaction.
G. Delinquent Accounts: Subsequent Customer orders may be placed on credit hold where any invoice remains unpaid for sixty (60) days or more. Customer shall be
responsible for any attorney's fees and collection costs incurred by OFFICE INTERIORS, INC. regarding the collection of Customer's account.
H. Method of Payment: OFFICE INTERIORS, INC. accepts payments by cash, check, electronic transfers, and most major credit cards. Customers will be assessed a
3% surcharge on orders totaling $5,000 or more when paying by credit card.
3. ADDITIONAL COSTS
A. Taxes: Customer shall be invoiced for and remit all required sales taxes. If purchase is exempt from sales tax, a Certificate of Resale or Tax Exemption Certificate
shall be provided to OFFICE INTERIORS, INC. upon acceptance of this quote.
B. Labor Rates: Pricing included in this quote is based on non -onion installation labor rates unless specifically noted in the quote. Union labor will be arranged as
required and any additional cost will be invoiced to the Customer. Additional charges may apply for work performed outside of the original Scope of Work associated
with this project.
C. Design Fees: Customer may be charged design fees when the project requires computerized drawings, renderings, finish selections, engineering, and/or
programming. When applicable, all such fees will be disclosed in the quote.
D. Storage: Customer will incur and be invoiced for storage fees when the Customer is unable to receive product as originally scheduled. OFFICE INTERIORS, INC. will
store Customer's product at no charge for a period of thirty (30) days beginning with the original installation date. Storage fees will accrue pro-rata based on $50 per
month per warehouse bay occupied until the product is installed.
E. Restocking Fees: Customer shall be invoiced a minimum of twenty-five percent (25%) of the merchandise value for items refused and/or returned to OFFICE
INTERIORS, INC. for reasons other than damage or specification errors.
4. CANCELLATIONSISPECIALSIRETURNSICHANGES
A. Cancellation: Subject to manufacturer's and OFFICE INTERIORS, INC. approval, partial or complete cancellation may typically be made within the
first ten (10) days from date order is placed. Any cancellation charge made by the manufacturer will be invoiced to the Customer. If the manufacturer is unable to
accommodate the request for cancellation, the sale will be final. Priority and Quick -Ship orders are non -cancelable.
B. Specials: Specials are non -cancelable. Specials include, but may not be limited to, non-standard products and finishes; custom made products, products covered in
non-standard fabrics; flooring; wall covering; reupholstered items; window coverings; and custom artwork.
C. Returns: Retums will only be accepted with the prior approval of OFFICE INTERIORS, INC. Such approval may be withheld. All retums are subject to a minimum
25% restocking fee. All custom products built -to -order based on Customer specifications cannot be returned for refund.
D. Change Orders: Changes to the original order will be quoted for Customer's acceptance. Standard credit and payment terms apply. All orders for additional items,
whether oral or written, made subsequent to this purchase agreement shall be subject to the terms and conditions herein unless otherwise provided and agreed to in
writing. Additional labor and design charges may apply. OFFICE INTERIORS, INC. will endeavor to accommodate all change orders but cannot guarantee product
availability or pricing from its manufacturers.
5. JOBSrE CONDITIONSIDELNERYIINSTALLATION
A. Jobsite Services: Electric power, light, heat, elevator service, suitable unobstructed route of travel from entry to installation area(s), and secured staging/storage shall
be available without charge to OFFICE INTERIORS, INC.
B. Condition of Jobsite: Customer's jobsite shall be dean, safe, dear, and free of debris prior to installation. Delivery and installation encumbrances which necessitate
additional labor may result in extra charges.
C. Receipt and Protection of Delivered Goods: Product delivered and brought onto the jobsite as scheduled shall be inspected immediately upon receipt and accepted
by the Customer, subject to any exceptions as noted in writing. During and after delivery, all risk, loss, or damage to the delivered product, including the cost of
insurance, shall be bome by the Customer. Any destruction of, loss of, or damage to the items after delivery shall not affect the obligation of the Customer to pay for
same. Customer's failure or inability to inspect and accept delivered product as stated herein shall not affect the Customer's acceptance of risk.
D. New Construction: Customer acknowledges that OFFICE INTERIORS, INC. has no authority over and bears no responsibility for the performance and workmanship
of other trades providing services before, during, and after the delivery/installation of products and as such, holds OFFICE INTERIORS, INC. harmless from any
claims for loss of or damage to delivered product.
E. Installation Hours: OFFICE INTERIORS, INC. will deliver/install products between the hours of 6:00 am and 5:00 pm, Monday through Friday. Standard rates apply.
Weekend and holiday installations between the hours of 6:00 am and 5:00 pm may be accommodated upon special request. Overtime and double-time rates will
apply. OFFICE INTERIORS, INC. reserves the right to invoice Customer for additional labor charges for work performed outside of the above stated times.
F. Responsibilities: OFFICE INTERIORS, INC. assumes the responsibility to dutifully install products in accordance with manufacturer's recommendations and
specifications. Where Customer instructs OFFICE INTERIORS, INC. to deviate from manufacturer's recommendations, Customer assumes all liability for losses of
any kind due to product performance or lack thereof. Customer acknowledges that any such deviations could void all applicable warranties and guarantees otherwise
available from the manufacturers and OFFICE INTERIORS, INC.
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$ 38824i 46235
....... „,L"
G7
ggraphNe
�'
22
9 NOF
11N144EXFP2
EXHIBIT,144W EXTRUSION WIFACEPLATE,SET OF 2
LOUNGE GIFT1
.._ �$, 30006
$ 319000
$' 16094
_._ $ ISO, 94 67M7
°s.
Skipped Option
2]
2 NOF
11N40ETP
F.XHTBfT,40H END I RIM,TACKBOARD
LOUNGE OPT 1
$ 7700
$ 931d 06
$ 32`61
$ 6S 22 57,6b 7".
:
Slapped Option
1 NOF �
11N6037SH1L
7H,6RGANILER SHELF YNSERT,LAMINAYE
LOUNGE OPT 1
_
- $ l 693 00
$ 7,59800
$ 71704
...r $ 717 04 57647
Sldp
��� d Option
NOF
—"
11 Nfi037SH2L
EXHIBIT,60WX37H,SHELF INSERT,STYLE 2,LAMINATE
LCIUPYGfi C7f"'fM ���
�®5�1�693 Uti
$�1,59500
$ 71704
— $ 717 iW Y�
f 67647'
',... Skipped Option
0,
Pped Ophon
2 ,.., ,NOF�
59N6018SOS3
:"SMTESSERA,BOWX18H2OVERHEAD,SLIDING DR,WALL MT,LAM, ,,
LOUNGE OPTI
S 1229,00
$ 2,45800
$ 52052
.....$ 1,04104.;... 57647'....
ML
Skipped Option
X
''.. NO LOCKING
'.. Skipped Option
&
Skipped Option
"21
„1 .....
ti
,®l,
_
�21,458
0.51M11. 03
27�
NOF
75N31766DDY3L�
RENEri� 3 Xb6W.DESBt OOU811,E PEDESI AL,374 PED TFL TOP
I MAJOANENcp.,®
$„ 1,458 00
$
$ SIT51
$116
57,647
BBPL
l„L,VSL JPLATINUM METACLV.
Gi R
'GROMMET,LEFT&RIGHT
X
NO END PANEL GROMMET
KS25
SPECIFY 2 SILVER CORE SEPARATE
STD
STANDARD LAMINATE
41a
MOUSE
•w"
418
MOUSE
28
1 `NOF
NAC6419TBRA
ACCESSORIES,641/BWX1912H,TACKBOARD,RAILROAD
'.. MAINTANENCE
b -03q 00
5 , A3a 00
,., ,,,,,
$ iO3,01
$ 103, 91 F. $7547
A
GRADE A
8615
DUNE RAVEN
29 �
,4 �.. NOF
NCC60135
CHSEG00165 LUCK GORE & KEY SILVE'R NO 013 -. , „
MABVT'%UIENbE „......
.............. $ 16,66
S 54 00
$ 6 78
72 �, 57 847
�
�
3.
.......
iNOF
75NSb36HSH
...
RENEGADE,66WX38H,HIGHSACK ORGANIZER
'
MAINI`ANENCE
.$ 19320
$i,1300
�
...,
47544
......
$ 7,44 54647.
KS25
SPECIFY 2 SILVER CORE SEPARATE
,F
418
MOUSE
..._.
._
�DL90
Subto�l �...
MAINTANENCES$
3tl93000
$$ 146774,'
310
1 PAL
Lucky Chair Doily
Y Y -
MULTIPURPOSE ROOM
... $ 93000
$... 46774
„ ,
46766
32
150 .. ,FAL
G1707,Metal
CtWm, Lucky Sled Saw C'nav Ui7g77.,,. .....
MOLTI606SE RCSOM
,... ,$ 48060
S 72,600SO
$.... 24141
.......$ 3821160�. 49706
FRAME
'TBD
SHELL
GREY
.—
33
,,6 ...... ,,,
4I5
k X 72 W RECTANGLE GATEWAY, NESTING TABLE, 3MM PVC EDGE
_
MULTIPURPOSE ROOM
$ 2,950Ob
$ 23,606,00
$ 1,56176
.�..
S 12 494 0B 47 059
LAMINATE
EDGE FINISH
LEG FINISH
ao
OPTIONS
PERFORATED MODESTY PANEL - FINISH EBD
34
..5.:.. HI5-
266z9RD
f'BN
29"'HY'bLH4D GATEWAY,SEAM 14'8TING 1ABLE, 3MM PVC ...
A;NL0, flP'U'R'P SF ROOM
........ $ 4,57500
$ 36,600,00
$... 2,42ZO6
_.....$ 1937648 �... 470590
L
EDGE
LAMINATE
EDGE FINISH
LEG
„..T..
ub
s6
M984 TIPlIBA,fiYSE BLOOM Sub4o1aA
MOLTIP URPOSV R00M
$ $3313000
$ tlFO,$48,80
10....�WNOF
�209059815H
SRACKETSINGLE END...
PRIVATE OFFICE
9GS7
$ 14670
1467
_. $ 146701 0000
��
.......$... .
G:\Customers\C\City of South Bend\Howard Park\Proposals\6287.001. Howard Park Entire Project.01.090319.sp4
09/03/19 10:25 AM 2 of 5
PWI N. Ian ... .�����..
�
LIMSw,
E41L04N$
622955"-,
36K.m
gy
. w
NOF
60..,. , _.„, ... _ _.. ._
F.OTING5,32WXZBHX BASES ATIC
CBV328X5 O "1PRIVATE
•, .'�,
OFFICE
$ 542,00
$ 54200
r m$go$ 5.....Eg
$ 229,
Y64Y.
x NO CUTOUT
PLATINUM METALLIC
-
METALLICSol
501
47
4......
NOF
NAC4819TSRA ACCESSORIES,477AM19"112H,TACKBOARD,RAILROAD ..
PAIVAI F OFF II(*
$ 38Ti10
$ 1,S24 b0
..$.... 1613E
....... $ 64544
57647
A GRADE A
�'.
6615 DUNE RAVEN
3B
2
NOF
NAC6019TSRA ACCESS ORIES,5913/16WX19112H,TACKBOARD,RAILROAD
PRIVATE OFFICE
S 4060 0
$ '41206
S'.. 17195�
$ 3'435`0',
����
„37,647
A GRADE A
0615 DUNE RAVEN
.�
3 '$
4
NOF
NCC 801035 CASEGOODS LOCK CORE & KEY SILVER NO 003 '..PRIVATE
OFFICE
$ 16"66
_ $ 64,00
S 678
$ 2712
57 647
EY SILVER NO 004 "PRIVATE
OFFICE
$ 1600
$ 32,00
$ 670
$ 13
57 647
n✓
K
B0055 CASEGOODS,LOCK CORE 8 EY,SILVER NO 005 "
PRI'VA$E CIFFGCE
$ 15 00
" � $ 64 00
„ § 678
12
$ 27121
1
57847
42
4 .e
NOF
NCCB0065 CASEGOODS LOCK CORE & KEY,SILVER NO 006
PRIVATE OFFICE
$ 16,00
$ 69 00
S 6 AS
_
5 " z712
57
4
NOF
I
� B0U/5 CASEGOODS,LOCK CORE &KEY,SILVER,NU 007 ...,
NCC
PRIVATE OFFICE
$ i800
$ 64170
$ 678
$ 2712
57,647
44.......
NOF
NCCSb0S5 CASEGOOO5,LOCK CORE & KEY,SILVER,NO 008 .......PRIVATE
OFFICE
$96 00
S 64 00
...$ 679
._.... $ 21121
57 647
aA
9m...., „ EG .,,„ ,. ,..,,, _, , ., ..,.... ...
SILVER NO 010
e, ,.,,,
S 16 $0
_
_.
fi7 647
W
KEY
OFFICE
48
3
NOF
NCCB01105 CASEGOODS LOCK CORE &
PRIVATE OF
..
$
,-,
$
78'
$
a7 647.
d
966.E
S
41
8,,..,
HOF
„ ,
WW1228SSL WAVEWOHKS 12DX26H SUPPORT PANELNLAMINATE
PRIVATE OFFICE
112,00
47.44
37952
57,547
V"
418 MOUSE
411
B
NOF
WW2315PMBF WAVEWORKS,23DX15W,PEDESTAL,MOSILE,80X/FILE,HPL
PRIVATEOFFICE
S 1b100 0
$ 8,060 60'
$ 427,76
$ 3,42205
57.847
2L
80PL ` LEVEL,PLATINUM METALLIC
j
KS1S SPECIFY 1 SILVER CORE SEPARATE
1
419 MOUSE
«p°
418 MOUSE
49
9,.._
NOF
VdVV1315PUFF 'WAVEWORKS,23DXISWPEDESTAL,FILFJFILE.UNDERSURFACE,LAMII
PRIVATE OFFICE
� $ 725017
$ 5,817060
f
$ 307.66
$ 245646f.
,57647
NATE
88PL ''.. LEVEL,PLATINUM METALLIC
X ''.. NO GROMMET
K81S SPECIFY 1 SILVER CORE SEPARATE
4411BB USE
418 i USE
50 mm
5
NOF
2448W55D1 AVER/VORK5,24DX4BW,SURFAOE,RECTANGULAR,TFL
,,,.,
P7CN'VAb'E f'1F'Fk1a.F�
W .,, .,
$ Cu'1',00
...,, ,,,, ,va11054
$ 'Y,I30' 00
$
$ 552'70
w 5764'i'
M
M MAIN
V410 SOFTENED PVC,MOUSE
G1C '.. GROMMET,CENTER
X ''.. NO WIRE MANAGER
x ''. NO MODIFIED DEPTH (STANDARD)
X NO MODIFIED WIDTH (STANDARD)
STD STANDARD LAMINATE
u�^
_
418 MOUSE
-.-
;
5''d
1
NOF
WW2460WSSD WAVEWORK5,24DX80W,SURFACE,RECTANGULAR,TFL
,PRI'VATE OFFICE
b 5181517
$ 3T8,00
$ 13468
$ 13468
57847
LL
M MAIN
V41B SOFTENED PVC,MOUSE
G9C GROMMET,CENTER
x NO WIRE MANAGER
x NO MODIFIED DEPTH (STANDARD)
x NO MODIFIED WIDTH (STANDARD)
STD STANDARD LAMINATE
418 MOUSE
57
1
`NOF
1AM4472W5SD WAVEWORK5,241)X72W,SURFACE,RECTANGULAR,tFL....
ILL
PRIVATE OFFICE
S 359.00
$ 359,00°
$ 152 G5
$ 95205
' 57547
M MAIN
V418 SOFTENED PVC,MOUSE
'G9C GROMMET,CENTER
. x NO WIRE MANAGER
x NO MODIFIED DEPTH (STANDARD)
70,0000 70 (1778 MM)
STD STANDARD LAMINATE
J
418 MOUSE
f,
53
3NOP
WW28CPFSL WAVEWORKS,28H,FILLER STRIP,LAMINATE
PRIVATE OFFICE
S 3600
S 168,00
'S 1525
S 4575"
57,647
"�
f418 MOUSE
..
54
,,, ..........,,,,
4
NOF
WW30185OHM WAVEWORKS,30WX18H2OVERHEAD,DOORS,WALL ."
F'RPV'FlTF ORFYCE,
$, .,60950
$ 2,438,00
."$.. 25793
$ 1,031Y2'J
57647
L MOUNT,LAMINATE
K818 SPECIFY 1 SILVER CORE SEPARATE
41B MOUSE
U"
418, MOUSE
.....
KOF
VEW RKS,3PVC,MOUSE DX706 SURFACE,RECTANGiJLAR,TFL �. ,..
N'RNV'A1L O'F�A°YCC. ......
". $ 424
00
$ 2,120
$ 158
75
$ 89790
57647
3072VVSSD M
LL
SOFTENED
G1R ' GROMMET,RIGHT
f
x NO WIRE MANAGER
' x NO MODIFIED DEPTH (STANDARD)
x NO MODIFIED WIDTH (STANDARD)
'
STD STANDARD LAMINATE
...' MOUSE
G:\Customers\C\City of South Bend\Howard Park\Proposals\6287.001.Howard Park Entire Project. 01.090319.sp4
09/03/19 10:25 AM 3 of 5
Hem
al§
Pairt� Nassau
Pair Deac, ry
T 2
"at $
Ear LINT �
sell $
Ext S441$ ...
SO "dr
so
L
NOF
'WW3072WSSDI
WAVE 'kRS,36DX72W,SURFACE,REC ANGULARTFL ,,,,,, ,, ,,.I
PRIVATE OFFICE wa q....,,,....S
424.00
" $ 1,272.OD
$
1795B
- §-53874'
�-578d7
ILL
M
MAIN
V418
SOFTENED PVC,MOUSE
G1L
GROMMET,LEFT
X
NO WIRE MANAGER
X
NO MODIFIED DEPTH (STANDARD)
X
NO MODIFIED WIDTH (STANDARD)
STD
STANDARD LAMINATE
''..
418.,,,,,
MOUSE
i :.,..
57. ...
.. 1
NOF
. ,,,
".4211 WS11 RNL
_. .........
WAVEWORKS,d2DIA,SURFACE, ROUND,TFL
,.,
.PRIVATE OFFICE
..,... ,,
$
0100„ 0
S 390,tl0
,,,,
$
, ,,, ,
939,29
S 13129
67647
L
V418
SOFTENED PVC,MOUSE
'..
;X
NO GROMMET
-STD
STANDARD LAMINATE
'..
w°
418
MOUSE611
5....
4
NOF
'WW'S0i850HM
.........
PRIVATE OFFICE
b
75800
j'" 3,0'3200
,$...
321041
$ 1.284,16i
.
.7� 647
KS2
�418
SPECIFY 2 SILVER CORE SEPARATEDOORS,WALL
MOUSE
7°
�411
MOUSE
......
59
5�NOF
VVWY208MPL
WAVEWORKS,72WX8H,MODESTY PANEL,173 HEIGHT,LAMINATE
PRIVATE OFFICE
§
21500
$ 1,07500
§
9106
b 455304
57,847
M
MAIN
X
NO MODIFIED WIDTH (STANDARD)
------
�d'
r
418
MOUSE
6
8
SMM
3162 TBT7,TZ3
Switchback - Base - Far Tap 6¢.e 30.72
PRIVATE OFFICE
$
807 00 �
$ 6,45600
$
366 78
$ 2,886 24
55,294
�
072
�
BF O®
Silver
PRIVATE O$FAOE SebtlpXA9' .... ..... .....
PRSVA7E G�PFIC'E
....
$SSg3*7YP
1
57.W8,.
61. ......
4
SIT
1052FT3 PSS2
Ro, Tmlk Strook Plamtpx Saar 8.. BlacrkI Aimless
RENTAL
..
$
50600
b 2,02400
....
i�
22S 2r
.$§15924,04
5a, 8
1
FC1
Black Frame
B17
Black Nylon Base
C3
Glides far Task Chair
SC1
Black
No Selection
a4
Sid Packs in
RENTAL Subtotal _ '.
RENTAL
T
1
HMtl
F f110 573G
ase Covers, no knockouts SiH 30W
SHARED OFF"
LCE
$
226,00
$ 225,00
$
6664
$ 6664
70,294
�
7"
G1
♦graphite
...........
93
mm,
�1 �
, ,
HMI
FT 1165748N
..... ......
+Frame Base Covers no KnppKoule 57H 48W
SHARED OFFICE
_
5
26800
.�$ 26600
$�-79
tl2
_ $ 7902�
70294
7'
Gi
+graphite .
Bp
1
HMI
Cap Standard Ext to Span2Framee p[a 76W
bFFICE
§
66.D0
§ 6500
3
1931
$ 1931
-
70294
7
�i'1i778DP
+QPrame graphlleTop
�SHAREb
....�,
65
1
HMI
FF128.57
..... ... ......
I+Connection Hardware, Frame -to Frame 57H
SHARED OFFICE
...
$
33,00
$ 33,001
S
9.So
$ 9..80I
70294
ase
LL+TitepFNldHeight,TackablerFabr
, e „ „
♦
,
�.. C
a
70294
V
G1
�
2 ....
HMI
FT1B0 523 T
c7 2H 30W ......_
-SHARED OFFICE
S
984.00
§ 369 Co
$
5466
.. ,.. b 109 32
. 70..294
G1
ra hite
�� p
8...
8
a 2.....
HMI
FT7805246T
, SkiPPed Option „ .... ......
r7Bd Fa8.WIeXgrd,7mxkaLMa Fothrl�c 521X48W ...
�
'..SHARED OFFICE
...
S
"26100
§ 51200
§_.
7753
.... ..5 15606�...
70294'
G1
+graphite
.
I SNpped option
89
%
HMI
FT190 57
Wall Start 57H
SHARED OFFICE
.SHARED
Y
$
75 00
„174A0
_
5 7 00 �,,, ,_
, $
,,, - ,,,, ,
CBI
70294.
�
69
1S1
7 0
1
HMI
FT92057
-We Starr Filter 57X4
OFFICE
$
4,00 j
� § 175
$
51
51 69
51
� § 51 69 �
70 294
7"
-
71
,,,f
2
4NOF
1NAC6619TBRA:
.- „e-,u , ., „. , ,. „-z ,.,
ACCESSORIES,6513116WX199t2H,TACKBOARD,RAILROAD ..,
,e„
SHAREDOFFICE
„
$
451.06
§ 90200� ,
$
'1§1,01
$ 36262
57,647
A
GRADE A
8615
DUNE RAVEN
„ , ,
73
7„ „
,NICHE
IJCC60i2'5.,,, ,
,CASED"odbs,C66k UDR'E k:KEY,SILVER,Nd 012
SHARED d 46E ,,,,v,,,,,,,,,,,
,,,,,,,,,,,,,,,,,, $,,,.,
'Y6 00
,,,,,,,,,,, y,,,,,,,, ®00
�8.,,,,,
, 6 8'
$ 2034,
57 SO
74"
2.....
NOP
WW1228SSL
INAVEWORIt5, 12DX28H,SUPPORT PAN EL, LAM INATE
SHARED OFFICE
$
11200
$ 22400
$
4744
$ 94 BB
57,647
418
MOUSE
,I=5
„ 3'._®
N6F
WV123'I6PUBB
WAVEWORKS,23DX15W,PEDESTAL,BOX/BOX/FILE,UNDERSURFACE,
SHARED OFFICE
_
$
926 06
$ "1,46060
_
$
367 66
§ 61C i2
67,644
FL
LAM
88PL
LEVEL,PLATINUM METALLIC
X
NO GROMMET
K81S
SPECIFY 1 SILVER CORE SEPARATE
418
MOUSE
m°
418
MOUSE
76
2
NOF
WW2448WS5O
WAVEWORKS,29DX48W,SURFACE,RECTANGULAR,TFL
SHARED OFFICE
.......
S
26900
u
$ 52200
$
19054
$ 22908
'57,647'
LL
M
MAIN
V41a
SOFTENED PVC,MOUSE
G1C
GROMMET,CENTER
X
NO WIRE MANAGER
X
NO MODIFIED DEPTH (STANDARD)
X
NO MODIFIED WIDTH (STANDARD)
STD
'.. STANDARD LAMINATE
418
MOUSE
77
2....
{{{{ NOF
WW2 BCPFSL
WAVEWORKS 28H FILLER STRIP LAMINATE
SHARED OFFICE
$
3600
5
..
f $ 30 50
MOUSE ........... ,.....,,,...
.......
„.µ..
_
G:\Customers\C\City of South Bend\Howard Park\Proposals\6287.001.Howard Park Entire Project. 01.090319.sp4
09/03/19 10:25 AM 4 of 5
....
rare
O'N
M
PaC'k Ngmb�ad
t List
E
78�
T „NOF
NOP
mm . T WA'VEWORKS,30WX1BH,OVERHEAD,OOORS WALL .
WW3018SOHM" . .. m ..�. -.. .
, SHARED OFFICE „ ..
.... $i�t60900 $ 1,21800
$a&257,93
$ 515,861 ... 57; 47
L MOUNT,LAMINATE
K81S SPECIFY 1 SILVER CORE SEPARATE
�418
410 MOUSE
pM
MOUSE
�
79
2
NO It
WW3066WSSO WAVW RKS,3DX66WSURFACERECTANGULARTFL
I E00,,,
FFYI.E
SHARED OFFICE
0 � ..
$ 41800 $ 80wG00
$� 17619
�
$ 35"L 38 57 847 '.
ILL
N
PVC,MOUSE
G1LR GROMMET,LEFT & RIGHT
X NO WIRE MANAGER
X NO MODIFIED DEPTH (STANDARD)
'x NO MOD FIED WIDTH (STANDARD)
STD ''.. STANDARD LAMINATE
v4
418 MOUSE
86
2
NOF
WW3618SOHM� WAVEWORKS,36WX18H2OVERHEA0,OOORS,WALL ...
-SHARED DFFYCE
$,,,,,"88700 ,5, 133400
$..... 28249
.......$ 564A p--... 57647,
L MOUNT,LAMINATE
KS1S SPECIFY 1 SILVER CORE SEPARATE
418 MOUSE
m"
416 (MOUSE
81....
2
SMM
3162,TBT7,TZ3 SWitchback- Base - For Yap Size 30x86 — _._
.
SHARED OFFICE
_.._ I $ 1,61400
$ 60700 �..
.., $ 360,78
,..$ 721,68 55114..
BOB
BF01 Silver
V+*
LS18 Fixed t Glum
.....
2..M
SHARED Swblolai, .. _..
SHARED OFFICE
a-..e '6 9m,p5O Om�
$ 4,070.99`.... 59,525
82
14
Hbrd
Men
HIWM2 reek Wd,eacs Iola back
TASKCHAIR
$ 66000 $ 952000
$ 29920
$ 418880 58000
Y1 Syncho-TiR W Sea! Slider
A Arm: Height and Wk th AdJ. Arm
.H Hard Caster
',IM Mesh: Black
S(2) GRADE: II UPHOLSTERY
SPNN ''Spin Seeing
)
04 UPH: Cobblestone
AL Adjustable Lumbar
,SB IBasw, A.itandwrd Base,
T Frame Black
- -
sy8
.-
..... TASK CHAIR Jarbtmkprl
1
Frefght
3 000 $ 000�
$ 000
$ 000
", ...
h
., Estimated Fuel Surcharges
$ O0U 3 UBU
$ 000
$ 0 00
1 1
Sales Tax 7%
$ 0U0� $ 000E
$ 000
$ 0,00
N
OI
INSTALL Installation (during regular business hours)
$ 4,860 00 j $ 4 5g0,001
3 4,800 00
$ 4,800 00I
1
"OI
DESIGN Design Services
$ 0007 $ 000
II
$ 0.00
$ OOgf
I
....
4
Grand 7oImY
r { $ 294.048.70
,.
p $ 144,305.79 f 51.024
G:\Customers\C\City of South Bend\Howard Park\Proposals\6287.001.Howard Park Entire Project. 01.090319.sp4
09/03/19 10:25 AM 5 of 5
EXHIBIT B
Contractor Affidavit
[See attached]
When the prospective Contractor is unable to certify to any of the statements below, it shall attach an explanation to this Affidavit.
CONTRACTOR'S NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT,
CERTIFICATION REGARDING INVESTMENT WITH IRAN, EMPLOYMENT ELIGIBILITY
VERIFICATION, NON-DISCRIMINATION COMMITMENT AND CERTIFICATION OF USE
OF UNITED STATES STEEL PRODUCTS OR FOUNDRY PRODUCTS
(Must be completed for all quotes and bids. Please type or print)
STATE OF )
SS:
,w w . 1 COUNTY )
The undersigned Contractor, being duly sworn upon his/her/its oath, affirms under the penalties of perjury that:
1. Contractor has not, nor has any other member, representative, or agent of the firm,
company, corporation or partnership represented by him, entered into any combination, collusion
or agreement with any person relative to the price to be bid by anyone at such letting nor to prevent
any person from bidding nor to induce anyone to refrain from bidding, and that this bid is made
without reference to any other bid and without any agreement, understanding or combination with
any other person in reference to such bidding. Contractor further says that no person or persons,
firms, or corporation has, have or will receive directly or indirectly, any rebate, fee, gift,
commission or thing of value on account of such sale; and
2. Contractor certifies by submission of this proposal that neither contractor nor any of its
principals are presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily excluded from participation in this transaction by any Federal department or agency;
and
3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in investment
activities in Iran.
a. For purposes of this Certification, "Iran" means the government of Iran and any agency or
instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5, as amended from
time -to -time.
b. As provided by Ind. Code § 5-22-16.5-8, as amended from time -to -time, a Contractor is
engaged in investment activities in Iran if either:
i. Contractor, its successor or its affiliate, provides goods or services of twenty million
dollars ($20,000,000) or more in value in the energy sector of Iran; or
ii. Contractor, its successor or its affiliate, is a financial institution that extends twenty
million dollars ($20,000,000) or more in credit to another person for forty-five (45)
days or more, if that person will (i) use the credit to provides goods and services in
the energy sector in Iran; and (ii) at the time the financial institution extends credit, is
a person identified on list published by the Indiana Department of Administration.
4. Contractor does not knowingly employ or contract with an unauthorized alien, nor retain
any employee or contract with a person that the Contractor subsequently learns is an unauthorized
alien. Contractor agrees that he/she/it shall enroll in and verify the work eligibility status of all of
Version 1/17/2019 Page - 8 Public Works Quote
Contractor's newly hired employees through the E-Verify Program as defined by I.C. 22-5-1.7-3.
Contractor's documentation of enrollment and participation in the E-Verify Program is included
and attached as part of this bid/quote; and
5. Contractor shall require his/her/its subcontractors performing work under this public
contract to certify that the subcontractors do not knowingly employ or contract with an
unauthorized alien, nor retain any employee or contract with a person that the subcontractor
subsequently learns is an unauthorized alien, and that the subcontractor has enrolled in and is
participating in the E-Verify Program. The Contractor agrees to maintain this certification
throughout the term of the contract with the City of South Bend, and understands that the City
may terminate the contract for default if the Contractor fails to cure a breach of this provision no
later than thirty (30) days after being notified by the City.
6. Persons, partnerships, corporations, associations, or joint venturers awarded a contract by
the City of South Bend through its agencies, boards, or commissions shall not discriminate against
any employee or applicant for employment in the performance of a City contract with respect to
hire, tenure, terms, conditions, or privileges of employment, or any matter directly or indirectly
related to employment because of race, sex, religion, color, national origin, ancestry, age, gender
expression, gender identity, sexual orientation or disability that does not affect that person's ability
to perform the work.
In awarding contracts for the purchase of work, labor, services, supplies, equipment, materials, or
any combination of the foregoing including, but not limited to, public works contracts awarded
under public bidding laws or other contracts in which public bids are not required by law, the City,
its agencies, boards, or commissions may consider the Contractor's good faith efforts to obtain
participation by those Contractors certified by the State of Indiana as a Minority Business
("MBE") or as a Women's Business Enterprise ("WBE") as a factor in determining the lowest,
responsible, responsive bidder.
In no event shall persons or entities seeking the award of a City contract be required to award a
subcontract to an MBE/WBE; however, it may not unlawfully discriminate against said
WBE/MBE. A finding of a discriminatory practice by the City's MBE/WBE Utilization Board
shall prohibit that person or entity from being awarded a City contract for a period of one (1) year
from the date of such determination, and such determination may also be grounds for terminating
the contact for which the discriminatory practice or noncompliance pertains.
7. The undersigned contractor agrees that the following nondiscrimination commitment shall
be made a part of any contract which it may henceforth enter into with the City of South Bend,
Indiana or any of its agencies, boards or commissions.
Contractor agrees not to discriminate against or intimidate any employee or applicant for
employment in the performance of this contract with privileges of employment, or any matter
directly or indirectly related to employment, because of race, religion, color, sex, gender
expression, gender identity, sexual orientation, handicap, national origin or ancestry. Breach of
this provision may be regarded as material breach of contract.
I, the undersigned bidder or agent as contractor on a public works project, understand my statutory
obligations to the use of steel products or foundry products made in the United States (I.C. 5-16-
8-1). I hereby certify that I and all subcontractors employed by me for this project will use steel
products or foundry products made in the United States on this project if awarded. I understand I
Version 1/17/2019 Page - 9 Public Works Quote
have an affirmative duty to notify the City in my bid that my proposal does not include the use of
steel products or foundry products made in the United States. I understand it is my sole obligation
and responsibility to provide a justification to the City, subject to review and approval, why the
cost of United States made steel or foundry products is unreasonable. Prior to award and upon
submission of bid which does not use steel products or foundry products made in the United States,
the City, through its director of public works, shall make a determination if the price of United
States made steel or foundry is unreasonable. I understand that violations hereunder may result in
forfeiture of contractual payments.
I hereby affirm under the penalties of perjury that the facts and information contained in the foregoing bid for public
works are true and correct.
Dated this __- ------ __ day of , 2001
,Contra fo�' 0 er �!m)
„M
.gym
Signature of Contractor/Bi de • r Its Agent
Printed Name and Title
Subscribed and sworn to before me this day of, 20
My Commission Expires l .x-a a-x
Notary Public
County of Residence
SABRA LYNN 'T IE �-
A 'otary Public - Seel
Slate of Indiana
Elkhart County
Commisalon Expires ,Jul 1`, 2022
Version 1/17/2019 Page - 10 Public Works Quote
BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Date
Name
09/05/2019
Patrick Sherman
Department VPA: F&G
BPW Date 09/10/2019 Phone Extension 5601
................ ... ... _..w ___
Required Prior to Submittal to Board
Legal ® Attorney Name Clara McDaniels
Controller ® Controller review is required for all Contracts $5,000.00 or more and
greater than one year in length per the City Purchasing Policy
Purchasing ® Michael Schmidt
Check the Ap wropri to Item Type �R� ur ed for All Submissions
.
Agreement Contract Proposal E] Addendum
E] Professional Services ❑I Resolution
Bid Opening Quote Opeing 0 Bid Award ElReq. to Advertise ❑ Title Sheet
Quote Award
�I Change Order No. ❑ C/O & PCA No. ❑ PCA
Ease/Encroach. ❑ Traffic Control
Other:
_. ...._ ... ...... _ ... ................. ....... ............
Required Information
Company or Vendor Name
Office Interiors Inc
New Vendor
Yes Z No F-1 If Yes, Approved by Purchasing
MBE/WBE Contractor
n MBE ❑ WBE
MBE/WBE Contractor Requested
❑ No ❑ Yes Name of Company
Project Name
Howard Park Furniture
ProjectNumber
_�
Funding Source
.. .. .......... w ................ ........................a.
Cum Cap and Regional Cities
Account No.
406-1101-452.42-01, 407-1101-452.42-01, 201-1101-452.42-01
....._...................................................._..
Amount
� 144,305.79
ContractTerms of
Purpose/Descriptionurnture
..���.. � ��............ .
�is Q�PApurchase _
'�
for offices wu yes at
Howard Park.
® Required Contractc
Collusion,
For Chan R Qvc
ed e
Increase $ ..... .... ��
Amount of
Decrease $
Previous Amount $
Current Percent of Change:
New Amount
%
Total Percent of Change:
%
Copy OriginalEl
DispersalAfterApp
��d
. �mm....._....................
El