HomeMy WebLinkAboutEmergency Quote - Pelley Excavating - Emergency Demolition of 1824 S Franklin Streetp'W4 � J
1316 COUNTY -CITY BUILDING �`�
-, PHONE 574/ 235-9251
227 W. JEFFERSON BOULEVARD 3
PEACE
FAX 574/ 235-9171
SOUTH BEND_ INDIANA 46601-1 830
l
CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR
BOARD F PUBLIC WORKS
September 10, 2019
Chuck Pelley
Pelley Excavating
1990 Progressive Drive
Niles, MI 49120
RE: Emergency Quote
Dear Mr. Pelley:
The Board of Public Works, at its meeting held on September 10, 2019, approved the above
referenced emergency demolition of 1824 S. Franklin St. due to the structure being unsafe
from fire damage in the amount of $165,338.
Enclosed please find a copy of the quote for your records.
If you have any further questions regarding this matter, please call this office at (574) 235-
9251.
Sincerely,
Linda M. Martin, Clerk
Enclosure
GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK LAURA L. O'SULLIVAN THERESE J. DORAU
4
INTER -OFFICE IIE ORANDUI'
' F Department of Code Enforcement
� MY
City of South Bend 227 W Jefferson Blvd
1865
TO: Board of Public Works
CC: Linda Martin, Clerk; Clara McDaniels, Assistant City Attorney
FROM: Tracy Skibins, Director, Department of Code Enforcement
SUBJECT: Special Purchase: 1824 S Franklin St. emergency demolition services
DATE: 9/3/19
Dear Members of the Board of Public Works:
The emergency demolition services quote for 1824 S Franklin St has been submitted to you for
approval retroactively without soliciting bids, pursuant to the City's Purchasing Policy effective
March 1, 2010. In support of this submission, please review the following:
Emergency demolition
The commercial structure located at 1824 S. Franklin was badly damaged in a fire. Chief Cox
reached out to the Department of Code Enforcement and said it was urgent that it be
demolished. He said it was unsafe and there was major risk of the roof collapsing and causing
further damage to property or people. Department of Code Enforcement tried to get the owner
to address it however there was no response. The owner, SBA of South Bend, LLC, is
administratively dissolved, and all mail is being returned as UTF.
Solicitation of Quotes from Qualified Contractors
Department of Code Enforcement sent out invitations to at least five (5) contractors and
received two (2) quotes back. See attached. Both were over $50,000.00; however, only Pelley
Excavating quoted work to be done to the City's specifications, which includes asbestos
removal. Because of the urgent need to act, the Department of Code Enforcement moved
forward with accepting a quote and on August 23, 2019 chose Pelley Excavating for the
demolition in the amount of $165,338.00. All work must be completed by, and a final
inspection scheduled by September 27, 2019.
Funding for emergency demolition
Funding for this emergency demolition has been approved. It will be paid from Department of
Code Enforcement demolition funds and from CDBG funds via Department of Community
Investment.
Tom Panowicz
From: Chuck Pelley <pelleyexc@aol.com>
Sent: Tuesday, August 20, 2019 7:51 AM
To: Marlaina Johns
Subject: demolition bid for1824 s franklin st by pelley excavating
FROM PELLEY EXCAVATING
1990 PROGRESSIVE DRIVE
NILES MICHIGAN 49120
PHONE 269/683/2947 FAX 269/683/0152
EMAIL PELLE'Y_EXC@AOL.COM
TO CITY OF SOUTH BEND DEPARTMENT OF CODE ENFORCEMENT
ATTN: MARLAINA JOHNS
EMERGENCY DEMOLITION BID FOR 1824 SOUTH FRANKLIN ST SOUTH BEND INDIANA
NOTE ALL WORK TO BE DONE TO CITY OF SOUTH BEND SPECS
TOTAL BID AMOUNT 165,338.00
PS MARLAINA PLEASE LET ME KNOW YOU RECEIVED MY BID,
THANK YOU FROM CHUCK PELLEY
08/20/2019
BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
......... ............ ._........................... ...... _........___
Date 8/28/19
.......
Department Code
Name Tracy Skibins Enforcement
BPW Date 9/5/19 Phone Extension 9325
Required Prior to Submittal to Board
BPW Attorney Attorney Name Clara McDaniels
Dept. Attorney Z Attorney Name
Purchasing ❑
Tom Panowicz
Check the Appropriate Item T e — Re uin
....
El Professional Services Agreement ❑ Contract
El Open Market Contract E[ Amendment/Addendum
Bid Opening [:] Bid Award
❑ Quote Opening 0 Quote Award
❑ Proposal Opening [-] C/O & PCA No.
❑ Chg. Order, No. ❑ Traffic Control
® Other: Emergency
Demolition Services Quote for
Company or Vendor Name
New Vendor
MBE/WBE Contractor
Project Name
Project Number
Funding Source
Account No.
Amount
Terms of Contract
Purpose/Description
nissions
U Proposal
❑ Special Purchase, QPA
Req. to Advertise ❑ Title Sheet
❑ Reject Bids/Quotes
❑ PCA
[ Resolution
�[ Ease./Encroach
Yyc If Y Excavating ... ___........... ..
Yes, Approved by Purchasing
® No
❑ MBE Completed E-Verify Form Attached Yes
❑ WBE] No
Emergency Demo of 1824 S Franklin St.
Code Enforcement demo funds and CDBG funds
$165,338.00
Emergency demo of 1824 S. Franklin, due to fire damage. The
structure is unsafe.
For �ha�� Orders ��ti�; .
m
Amount of ❑ Increase $_
❑ Decrease........
Previous Amount $
Increase %
Current Percent of Change: Decrease_%
New Amount $
Increase %
............ .....
Total Percent of Change: Decrease ( %)
Time Extension Amount: - nmm
New Completion Date: