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Home My WebLink AboutChange Order No 2 - VPA Restroom Remodeling Project No 118-043R - Michiana Contracting Incam 1316 COUNTY -CITY BUILDING llu PHONE 574/ 235-9251 227 W. JEFFERSON BOULEVARD l a int % FAX 574/ 235-9171 SOI IT" BEND_ INDIANA 46601-1930 CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARD OF PUBLIC WORKS September 10, 2019 Scott Kirkpatrick Michiana Contracting, Inc. 7843 Lilac Road, PO Box 929 Plymouth, IN 46563 RE: Change Order No. 2 - Venues, Parks, and Arts Restroom Remodeling — Project No, 118-043R Dear Mr. Kirkpatrick: The Board of Public Works, at its meeting held on September 10, 2019, approved the above referenced Change Order for an increase of nineteen (19) days, bringing the current contract completion date to September 18, 2019. Enclosed is a copy of the Change Order for your records. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, Linda M. Martin, Clerk Enclosure GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK LAURA L. O'SULLIVAN THERESE J. DORAU CITY OF SOUTH BEND, INDIANA DEPARTMENT OF PUBLIC WORKS PROJECT CHANGE ORDER DATE: PROJECT NO: PROJECT NAME: CONTRACT DATE: CHANGE ORDER NO: SUBJECT OF CHANGE ORDER: 8/12/2019 118-043R VPA Restroom Remodelin 1 /22/2019 2 PCR #2-Time extension The original contract sum Net change by previously authorized change orders The contract sum prior to this change order By this Change Order, the project amount is The new contract sum including this change order This Change Order represents a total change of Total change for entire project Original contracted completion date/time Extension of date/time by previous change orders Date/time extension by this change order New completion date/time CONRTOR Contractor Sig , 3 N ajficX, Printed Name and Title Michiana Contracting Inc. Company Name 7843 Lilac Rd. PO Box 929 Address Plymouth, IN 46563 City, State, Zip oi.y45N.I 1865 $ 490, 000.00 $ 35,250.82 $ 525,250.82 Increased Decreased $ 0.00 $ 525„250.82 0.00 % 7.19 % 8/30/2019 0 days 19 days 9/18/2019 CONSTRUCTION MANAGER CITY OF SOUTH BEND BOARD OF PUBLC W RKS Approved Date: i d �v Gary A. Gilot, President Genevi ve E. Miller, Member w�e rar &A, DEPARTMENT OF PUBLIC WORKS *" DIVISION OF ENGINEERING kdipti Project Number: 118-043R Project Name: PA Restroom Remodeiing Change Order #: 2 DATE INITIATED: 8/12/19• BPW DATE: 9/10/19 Brief Summary of Change Order; (Construction Change, Alternative, Substitution, Differing Instructions, Out of Scope, Etc.). Time extension request due to unforeseen conditions. Attachments: (List documents support change — required) Formal request from contractor. PCR#002. Amount of ❑ Increase / ❑ Decrease:; �1 Categories (Pick One): Previously approved Change Order(s): $ Mt.t ❑ Scope of Work --............. -. 8 Differing Site Conditions, Changed Conditions Current Percent of Change; . . . . . . — % ❑ Conflicted Specifications and Drawings El Failed Materials New Total Amount: $ ❑ Error .wwwww ❑ Omission Total Percent of Change: _�� % ❑ Final Quantity Adjustment Funding Secured From: Axrle.s Zpy&Z (filled out by PM) RECOMMENDED BY: Greg McGowan Project Inspector (Print Name) (Signature) (Date) REVIEWED BY: n' 9 Construction Manager (Print Name) (Signature) (Date) APPROVED BY: r r eeL"v-) r Q q-19 Project anager (Print Name) (Signature) (Date) APPROVED BY: u City Engineer (Print' Name,y g (Smgnatd e) (Deice) d d 0 Mailing Address P.O. Box 929 Plymouth, IN 46563 8/28/19 City of South Bend Mr. Greg McGowen 227 W. Jefferson Blvd. South Bend, IN 46601 RE: Project No. 118-043R Venues, Parks and Arts Restroom Remodeling Contract Time Extension Due to Design Issues Mr. McGowen, As you are aware, Michiana Contracting has encountered numerous issues throughout this project that have caused delays. Below is a brief summary of these delays. Pinhook Park: Plumbing issues were discovered in March following DA Dodd's arrival at this location. Following an on -site meeting it was determined that additional work was requested which included: • Demolition of the existing cast iron pipe (lead joints ) and carriers • Furnish and install new carriers for the water closets in the new locations. • Furnish excavation as required for the underground connections as required. • Furnish and install new drain and vent piping in chase (WE intend to reuse existing water piping where possible) • Cut concrete floor were needed in chase and repour. Pricing for this additional work was submitted on 4-1-19 and again on 6/7/19. A change order for this work wasn't approved until 7/9/19. As a result, work at this location was delayed by 100 calendar days. Kennedy Park: When DA Dodd arrived on site to check they turned the water on to check the existing system. Upon doing so it was determined that the both the existing water and sewer piping was failing. Following an on -site meeting it was determined that additional work was requested which included: • Disconnect existing chase piping and prepare piping for selective demolition. Run a camera down the existing drainpipe and verify the condition prior to connecting new pipe. • Furnish and install new sanitary piping (PVC) connect to existing as available. • Furnish excavation for new underground sanitary piping connection. MICHIANA CONTRACTING, INC. - PO Box 929 Plymouth, IN 46563 - Tel: 574-936-8613 Fax: 574-936-6201 .nnichiianacontracti g.,&R�wLi • Furnish and install new aboveground sanitary waste and vent piping (PVC) connect to existing venting as available. • Furnish and install new domestic water piping (copper with mechanical press fitting) connect to existing as available. • Plumbing fixture modifications to be included in the base pricing with the exception of the replacement of the "urinal" indicated as a "toilet to remain" to become a standard height toilet in the women's restroom. • Plumbing chase block wall will have to be tore down to make way for plumbing repairs and then rebuilt Pricing for this additional work was submitted on 6/7/19. A change order for this work wasn't approved until 7/9/19. As a result, work at this location was delayed by 33 calendar days. Boehn Park: The existing incoming water supply line was inadequate to properly operate the wall mounted flush valve toilets specified on this contract. As a result, we were directed to switch to tank type floor mounted toilets. This required additional concrete floor demolition and replacement. This change resulted in a 14-calendar day delay. While each of these issues created lengthy delays to our schedule, we did our best to re -arrange our schedule to keep the project moving forward and minimize the overall delay to the project. Since these delays were not caused or created by Michiana Contracting and are solely due to design changes and additional work, we are respectfully requesting a contract time extension of 19 calendar days. This is significantly less days than our controlling items of work were impacted. Your cooperation and understanding in this matter is appreciated. Please let me know if you have any questions or need any additional information. Respectfully, s -t-k KW- 4j,4vi ce Scott Kirkpatrick President Michiana Contracting MICHIANA CONTRACTING, INC. - PO Box 929 Plymouth, IN 46563 - Tel: 574-936-8613 Fax: 574-936-6201 ww michianacgntraLc, cr p BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date September 3, 2019 �.,,,,,,�,�.��....A..�a....�...�.�...�............w Department Public Name.............._..............................aScott ....Kree..er...__...... Works BPW Date September 10 2019 Phone Extension 9245 le uirc Prior to Submittal to Board BPW Attorney E] Attorney Name _ Clara McDaaniels Dept. Attorney Attorney Name Purchasing Michael Schmidt Item"j:ype -- �q.tdred r All Submissions H Professional Services Agreement e Contract Open Market Contract Amendment/Addendum E] Bid Opening Bid Award R Quote Opening ❑j Quote Award ❑ Proposal Opening C/O & PCA No. ® Chg. Order, No. 2 Traffic Control E] Other: qui ed Information Company or Vendor Name Michiana Contracting, Inc. New Vendor MBE/WBE Contractor Project Name Project Number Funding Source Account No. Amount Terms of Contract Purpose/Description " Proposal El Special Purchase, QPA [] Req. to Advertise Reject Bids/Quotes ❑ PCA Resolution Ease./Encroach ❑ Title Sheet 0 Yes If Yes, Approved by Purchasing ® No ❑ MBE Completed E-Verify Form Attached El Yes ❑ WBE ❑ No VPA Restroom Remodeling., ... . ............. ____ ..................... _ - ----- 118-043R .......... ......... ......... H.....r.... _. 471 1138-452.42-01 Parks Bond I Time extension on Contract For Chau e Crders Only Amount of ❑ Increase..... ❑ Decrease ($ ) Previous Amount $ Increase Current Percent of Change: Decrease (y % New Amount w $ m.._...........................................................a,, .....�......�.�..�.�...�. Increase Total Percent of Change: Decrease % Time Extension Amount: 19 Davy New Completion pleb Date: 9/ .mm._t ,,.. m,,... ....� .. 18/19 m ....._.. 6......_