HomeMy WebLinkAboutAward Quotation - Jackson Road Sanitary Sewer Extension Project No 119-072 - HRP Construction Inc1316 COUNTY —CITY BUILDING
PHONE 574/ 235-9251
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227 W. JEFFERSON BOULEVARD
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FAX 574/ 235-9171
SO[ ITH BEND_ INDIANA 4660I -1930
CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR
BOARDU IC WORKS
September 10, 2019
Matthew Cain
HRP Construction, Inc.
5777 Cleveland Road, PO Box 266
South Bend, IN 46624
RE: Quotation Award — Jackson Road Sanitary Sewer Extension — Project No. 119-072
Dear Mr. Cain:
The Board of Public Works at its meeting held on September 10, 2019, awarded the above
referenced quotation to you in the amount of $115,820.
Please forward the following documents to my
attention for Board of Public Works approval:
1) One (1) original of the Contract (enclosed); and
2) Certificate of Insurance naming the City of South Bend as an additional insured.
If you have any further questions regarding this matter, please call this office at (574) 235-
9251.
Sincerely,
Linda M. Martin, Clerk
Enclosure
GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK LAURA L. O'SULLIVAN THERESE J. DORAU
INTER-OFFIICE MEMORANDUM'.
DEPARTMENT OF PUBLIC WORKS
DIVISION OF ENGINEERING
TO: Linda M. Martin, Clerk
Board of Public Works
FROM: Charlotte Brach
SUBJECT: Jackson Road Sanitary Sewer Extension, Project 119-072
DATE: September 3, 2019
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On August 13th, 2019, the Board of Public Works opened and read quotes for the above project.
The bidders ranked as follows:
Engineering recommends award of a contract for $115,820.00 to the lowest responsive /
responsible quoter, HRP Construction, Inc.
The Department of Public Works has appropriated sufficient funds from Sewer Contractual
(641.0621.792.63.65).
Please call with your questions.
Enclosure
CITY OF SOUTH BEND, INDIANA
CONTRACIQRLS QUOTE. FOR PUBLIC WORK
__ TO1ckson Road Sanitary Sewer Extension
PROJECT NAME: Jackson _
PROJECT NO. 119-072
QUOTES DUE August 13, 2019
(Must be completed for all quotes. Please type or print)
Date. August 13, 2019 Firm: HRP CONSTRUCTION INC.
Address: 5777 Cleveland Road, P.O. Box 266
City/State/Zip: South Bend„ IN 46624-0266Telephone Number: 574) 271-7800
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$861
Agent of Bidder (if Applicable):
Pursuant to notices given, the undersigned offers to furnish labor and/or material necessary m
to complete the
public works project of:
Jackson Road Sanitary Sewer Extension, Project No. 119-072
the City of South Bend, Indiana, in accordance with plans and specifications prepared by:
The City of South Bend, Department of Public Works
and dated 08/05/19 -� for the sum of (enter the Total Quote as shown on the Proposal) 1Y4V1
See Attache (g
(Enter Sum of Total Quote plus Alternates shown on Proposal) (Numerical)
If alternative quotes apply, the undersigned submits a proposal for each in accordance with the notice. Any
addendums attached will be specifically referenced at the applicable page.
If additional units of material included in the contract are needed, the cost of units must be the same as that shown
in the original contract if accepted by the City of South Bend. If the quote is to b11 awarded on a unit basis, the
itemization of the units shall be shown on a separate attachment.
By2- gnature)— ... ......................_.
Matthew D. Cain President
(Printed Name of Person Signing) _.......
....re_..__ .
ACCEPTANCE
The above quote is accepted this / O day of
Subject to the following conditions:
20 _7
The s J. D au, Member
(1—" ewieve E. Miller, er ear,
.�
,. test: Linda M. Mart ',, Clerk t
Version 1/17/2019 Page - 13 Public Works Quote
0,.p:
QUOTE/PROPOSAL.`
CITY OF SOUTH BEND
PROJECT NAME Jackson Road Sanitary Sewer Extension _-
PROJECT NO. 119-072
QUOTES DUE August 13. 2019
Bid
Item
No.
Descri timm.
Quantity
Unit
Unit Price
Total Amount
1,
Construction Engineering
1
LS
2.
1 Mobilization/Demobilization
1
LS
Op'
faD.D0
3.
Clearing Right of Way
1
LS
'95S6,
d- 3SD DU
4.
Tree, Remove, 10"
4
EA
—2caD
5.
Tree, Remove, 18"
1
EA
L100
6.
Tree, Remove, 30"
2
EA
zppo
Coo. D
7,
Tree, Remove, 48"
5
EA
8.
Common Exxcavation
2,330
CYD
9.
B Borrow (Undistributed)
150
CYD
aj
3 b�l9,
10.
Compacted Aggregate for Base, No. 53
35
TON
11,
PCCP for Approaches
95
SYD
12.
Topsoil
120
CYD
00
13.
Sodding
1,070
SYD
14.
Landscape Restoration
1
LS
DSO.
.00
15.
Sanitary Sewer Pipe, 8"
642
LFT
16.
Sanitary Sewer Lateral, 6"
__m�.._.....
50
LFT
446.
17.
Sanitary Sewer Manhole, Type A
3
EA
5
QO
18.
Maintaining Traffic
Total Amount
of Q,uotcx
/
Bidder (Firm): HRP CONSTRUCTION INC.
Address: 5777 Cleveland Road, P.O. Box 266
City/State/Zip: South Bend, IN 46624-0266Telephone Number.. (574 271-7800
B
Is4pruaaturc+�)
Matthew D. Cain, President
(Printed Name of Person Submitting)
Public Works Quote,
Version 1/17/2019 Page 17
When the prospective Contractor is unable to certify to any oj'the statements below, it shall attach an erplanatio►r to this Ajfrdavit.
CONTRACTOR'S NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT,
CERTIFICATION REGARDING INVESTMENT WiTH iRAN, EMPLOYMENT ELIGIBILITY
VERIFICATION, NON-DISCRIMINATION COMMITMENT AND CERTIFICATION OF USE
OF UNITED STATES STEEL PRODUCTS OR FOUNDRY PRODUCTS
(Must be completed for all quotes and bids. Please type or print)
STATE OF Indianamm )
SS:
St. Joseph COUNTY )
The undersigned Contractor, being duly sworn upon his/her/its oath, affirms under the penalties of perjury that:
1. Contractor has not, nor has any other member, representative, or agent of the firm,
company, corporation or partnership represented by him, entered into any combination, collusion
or agreement with any person relative to the price to be bid by anyone at such letting nor to prevent
any person from bidding nor to induce anyone to refrain from bidding, and that this bid is made
without reference to any other bid and without any agreement, understanding or combination with
any other pzi•son in reference to such bidding. Contractor further says that no person or persons,
firms, or corporation has, have or will receive directly or indirectly, any rebate, fee, gift,
commission or thing of value on account of such sale; and
2. Contractor certifies by submission of this proposal that neither contactor not- any of its
principals are presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily excluded from participation in this transaction by any Federal department or agency;
and
3. Contractor has not, nor has any successor to, not, an affiliate of Contractor. engaged in investment
activities in Iran.
a. For purposes of this Certification, "Iran" means the government of Iran and any agency or
instrumentality of Iran, or as otherwise defined at ind. Code 5 5-22-16.5-5, as amended from
time -to -time.
b. As provided by ind. Code § 5-22-16.5-8, as amended from time -to -time, a Contractor is
engaged in investment activities in Iran if either:
i. Contractor, its successor or its affiliate, provides goods or services of twenty million
dollars ($20,000,000) or more in value in the energy sector of Iran; or
ii. Contractor, its successor or its affiliate, is a financial institution that extends twenty
million dollars ($20,000,000) or more in credit to another person for forty-five (45)
days or more, if that person will (i) use the credit to provides goods and services in
the energy sector in Iran; and (ii) at the time the financial institution extends credit, is
a person identified on list published by the Indiana Department of Administration.
4. Contractor does not knowingly employ or contract with an unauthorized alien, nor retain
any employee or contract with a person that the Contractor subsequently learns is an unauthorized
alien. Contractor agrees that he/she/it shall enroll in and verify the work eligibility status of all of
Version 1 /17/2019 Page - 14 Public Works Quote
Contractor's newly hired employees through the E-Verify Program as defined by I.C. 22-5-1.7-3.
Contractor's documentation of enrollment and participation in the E-Verify Program is included
and attached as part orthis bid/quote; and
5. Contractor shall require his/her/its subcontractors performing wort: under this public
contract to certify that the subcontractors do not knowingly employ or contract with an
unauthorized alien, nor retain any employee or contract with a person that the subcontractor
subsequently learns is an unauthorized alien, and that the subcontractor has enrolled in and is
participating in the E-Verify Program. The Contractor agrees to maintain this certification
throughout the term of the contract with the City of South Bend, and understands that the City
may terminate the contract for default if the Contractor fails to cure a breach of this prMvision nM
later than thirty (30) days after being notified by the City.
6. Persons, partnerships, corporations, associations; or joint venturers awarded a contract by
the City of South Bend through its agencies, boards, or commissions shall not discriminate against
any employee or applicant for employment in the performance of a City contract with respect to
hire, tenure, terms, conditions, or privileges of employment, or any matter directly or indirectly
related to employment because of race, sex, religion, color, national origin, ancestry, age, gender
expression, gender identity, sexual orientation or disability that does not affect that person's ability
to perform the work.
In awarding contracts for the purchase of work, labor, services, supplies, equipment, materials, or
any combination of the foregoing including, but not limited to, public works contracts awarded
under public bidding laws or other contracts in which public bids are not required by law, the City,
its agencies, boards, or commissions may consider the Contractor's good faith efforts to obtain
participation by those Contractors certified by the State of Indiana as a Minority Business
("MBE") or as a Women's Business Enterprise ("WBE") as a factor in determining the lowest,
responsible, responsive bidder.
in no event shall persons or entities seeking the award of a City contract be required to award a
subcontract to an IViBE/WBE; however, it may not unlawfully discriminate against said
WBE/MBE. A finding of a discriminatory practice by the City's MBE/WBE Utilization Board
shall prohibit that person or entity from being awarded a City contract for a period of one ( I ) year
from the date of such determination, and such determination may also be grounds for terminating
the contact for which the discriminatory practice or noncompliance pertains.
7. The undersigned contractor agrees that the following nondiscrimination commitment shall
be made a part of any contract which it may henceforth enter into with the City of South Bend,
Indiana or any of its agencies, boards or commissions.
Contractor agrees not to discriminate against or intimidate any employee or applicant for
employment in the performance of this contract with privileges of employment, or any matter
directly or indirectly related to employment, because of race, religion, color, sex, gender
expression, gender identity, sexual orientation, handicap, national origin or ancestry. Breach of
this provision may be regarded as material breach of contract.
1, the undersigned bidder or agent as contractor on a public works project, understand my statutory
obligations to the use of steel products or foundry products made in the United States (LC. 5-16-
8-1). 1 hereby certify that I and all subcontractors employed by me for this project will use steel
products or foundry products made in the United States on this project if awarded. I understand I
Version 1 /17/2019 Page - 15 Public Works Quote
have an affirmative duty to notiiy the City in my bid that my proposal does not include the use of
steel products or foundry products made in the United States. 1 understand it is my sole obligation
and responsibility to provide a justification to the City, subject to review and approval, why the
cost of United States made steel or foundry products is unreasonable. Prior to aNvard and upon
submission of bid which does not use steel products or foundry products made in the United States,
the City, through its director of public works, shall make a determination if the price of United
States made steel or foundry is unreasonable. I understand that violations hereunder may result in
forfeiture of contractual payments.
I hereby affirm under the penalties of perjury that the facts and information contained in the foregoing bid for public
works are true and correct.
Dated this 13th day of August . 20 1 9
HRP CONSTRUCTION INC.
C rar: tot / I
Signature of (�,ontrardormidt or Its Agent.
Matthew_D. Cain„ President
Printed Name and Title
Subscribed and sworn to before me this 13th day of August 12019
3/06/24
My Commission Expires 0�._
Notilublic Cynthia L. Vanheste
County of Residence St. Joseph
CYNTHIA L. VANHESTE
0 Notary Public, State of Indiana
:,�"- St. Joseph County
MEAL,„
"d; • * w• Commission Number 681273
✓ *+" q " M Commission Ex ire
y s
March 06, 2024
Version 1/17/2019 Page - 16 Public Works Quote
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BOARD OF PUBLIC WORKS
CITY OF SOUTH BEND INDIANA
PUBLIC WORKS CONTRACT
THIS AGREEMENT, made and entered into this 1 Oth Day of September, 2019, by and between,
HRP Construction, Inc., 5777 Cleveland Road, PO Box 266, South Bend, IN 46624,
HEREINAFTER called the Contractor, and the Board of Public Works herein called the "Board"..
WITNESSETH: That the Contractor covenants and agrees to make the following improvement,
as fully set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans,
and Bid Proposals, all of which are set forth as a part of this Contract, for:
PROJECT NO. 119-072
DESCRIPTION: JACKSON ROAD SANITARY SEWER EXTENSION
.................................................................................... _. � �. _
COMPLETION DATE: SEE SPECIFICATIONS
AMOUNT m_...........__............................................. $115, 820
FUNDING: SEWER CONTRACTUAL
The unit prices for this improvement were those prices as received and accepted by the Board on
the 13th Day of August, 2019.
The Contractor further agrees to notify the Engineer when this improvement is completed. This
notification shall be in the form of a Completion Affidavit, signed by the Contractor. Upon final
acceptance of the improvement by the Engineer, the Contractors final estimate will be presented
to the Board for final Payment with one (1) copy of the Completion Affidavit and one (1) copy of
a Waiver of Lien.
BOARD OF PUBLIC W I I.S HRP CONSTRUCTION, INC.
Gary A. Gilot, President l z abetli A. Mar ; Member Printed Name
-----------
Genevieve E. Miller, .w..aL. O'Sullivan, .. � ............ Signature
Meng _�. ......�_.._. .m'. ....
Tlaerese J� M,� " Lin �,,.��
�u„ Member & est. da 1" . artin,
Clerk
CERTIFICATION (To be completed if Contractor is a Corporation)
I, _........... , certify that I am Secretary of the Corporation named as
Contractor herein; that who signed this Agreement on behalf of the Contractor
was then of said Corporation; that said agreement was duly signed for and in
behalf of said Corporation by authority of its governing body, and is within the scope of its
corporate powers.
Corporate
Secretary Seal
BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Date September 3, 0,1,9
Name Charlotte Brach Department E ngineerin
BPW Date September 10 019 Phone Extension 9246
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eq uired Prior to Submittal to Board
BPW Attorney
._ ......_._ �.�_....._ .,,,..
ttorney Attorney Name
Dept. Attorney Attorney Name
Purchasing
. __._ Check the
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ro ����� Item T __.___ �p
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El
ProfessionalServices Agreement
Contract
D
Open Market Contract
❑ Amendment/Addendum
E Bid Opening
❑
Bid Award
Quote Opening
Quote Award
❑ Proposal Opening
F-1
C/O & PCA No.
[� Chg. Order, No.
Traffic Control
Other:
Required Information
Company or Vendor Name
New Vendor
MBE/WBE Contractor
Project Name
Project Number
Funding Source
Account No.
Amount
Terms of Contract
Purpose/Description
All Submissions ssions
L Proposal
�] Special Purchase, QPA
❑ Req. to Advertise
Reject Bids/Quotes
PCA
❑ Resolution
Ease./Encroach
HRP Construction, Inc.
❑ Yes _ If Yes, Approved by Purchasing mmm�
No
MBE WBE Completed E-Verify Form Attached
Jackson Road Sanit
119-072
Sewer Contractual
641.0621.792.63.35
$115,820
..........................................
Base Quote
Amount of Increase $
(❑ Decrease ($ )
Previous Amount $
Sewer Extension
Increase
Current Percent of Change: Decrease � .......,........" %
New Amount $
Increase %
Total Percent of Change: Decrease
Time Extension Amount:.
New Completion Date:
❑ Title Sheet
Yes
No
1316 COUNTY -CITY BUILDING
PHONE 574/ 235-9251
227 W. JEFFERSON BOULEVARD '�
lW ACb''`i
FAX 574/ 235-9171
SOI ITH BEND_ INDIANA 46601-1 930
CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR
BOARD OF PUBLIC WORKS
September 10, 2019
John Boettcher
John Boettcher Sewer and Excavating Contractor
3305 N. Home Street
Mishawaka, IN 46545
RE: Quotation Award — Jackson Road Sanitary Sewer Extension — Project No. 119-072
Dear Mr. Boettcher:
The Board of Public Works, at its meeting held on September 10, 2019, awarded the
above referenced quotation to HRP Construction, Inc., in the amount of $115,820.
We thank you for bidding and hope you will bid with us again in the future.
If you have any further questions regarding this matter, please call this office at (574) 235-
9251.
Sincerely,
Linda M. Martin, Clerk
GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK LAURA L. O'SULLIVAN THERESE J. DORAU
1316 COUNTY —CITY BUILDING t �w ,' PHONE 574/ 235-9251
�gq,;, IJ4+C`Ib „
227 W. JEFFERSON BOULEVARD �, „ ��� t FAx 574/ 235-9171
SOUTH BEND_ INDIANA 46601-1 830 � +
CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR
BOARDU LIC WORKS
September 10, 2019
William Loudin
R&R Excavating, Inc.
2010 Went Avenue
Mishawaka, IN 46545
RE: Quotation Award — Jackson Road Sanitary Sewer Extension — Project No. 119-072
Dear Mr. Loudin:
The Board of Public Works, at its meeting held on September 10, 2019, awarded the
above referenced quotation to HRP Construction, Inc., in the amount of $115,820.
We thank you for bidding and hope you will bid with us again in the future.
If you have any further questions regarding this matter, please call this office at (574) 235-
9251.
Sincerely,
Linda M. Martin, Clerk
GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK LAURA L. O'SULLIVAN THERESE J. DORAU