HomeMy WebLinkAboutAward Quotation - Cleveland Well Field Refurbishments Well Cleaning Project No 118-021C - Peerless Midwest Inc1316 COUNTY -CITY BUILDING raj0
PHONE 574/ 235-925I
227 W. JEFFERSON BOULEVARD S
MCI
/ FAX 574/ 235-9I71
SOI ITH BEND_ INDIANA 46601-1830
CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR
BOARDU LIC WORKS
September 10, 2019
Frank Williams
Peerless Midwest, Inc.
55860 Russell Industrial Parkway
Mishawaka, IN 46545
RE: Quotation Award — Cleveland Well Field Refurbishments -Well Cleaning — Project
No. 118-021 C
Dear Mr. Williams:
The Board of Public Works at its meeting held on September 10, 2019, awarded the above
referenced quotation to you in the amount of $49,000.
Please forward the following documents in submittal by Sentewha 24, 2912, to my
attention for Board of Public Works approval:
1) One (1) original of the Contract (enclosed); and
2) Certificate of Insurance naming the City of South Bend as an additional insured.
If you have any further questions regarding this matter, please call this office at (574) 235-
9251.
Sincerely,
Linda M. Martin, Clerk
Enclosure
GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK LAURA L. O'SULLIVAN THERESE J. DORAU
INTER -OFFICE MEMORANDUM
DEPARTMENT OF PUBLIC WORKS
DIVISION OF ENGINEERING
TO: Linda M. Martin, Clerk
Board of Public Works
FROM: Becca Plantz, Project Engineer
SUBJECT: Award Project No. 118-021 C
Cleveland Well Field Refurbishments Well Cleaning
DATE: August 30, 2019
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On August 27, 2019 the Board of Public Works opened and read quotes for the above project. I
have reviewed them and found them correct.
The quoters ranked as follows,
Quoter ... Total
Quote
u
m.
1. Peerless Midwest $49,000.00
I recommend award of a contract for Cleveland Well Field Refurbishments - Well Cleaning to
the lowest responsive / responsible quoter, Peerless Midwest in the amount of $49,000.00.
Sufficient funds have been appropriated from Riverwest TIF, 324-1050-460.42-02.
Please call with your questions (5998).
Enc. Quote Tabulation
;i
CITY OF SOUTH BEND, INDIANA
C_ w T A TO ' S-QUOTE FOR PUBLIC WORKrX
M63
PROJECT NAME: Cleveland Well Field Refurbishments -well Cleaning
._._ ..... _ -
PROJECT NO. 118-021C
. .. ..,._ .. --- -
QUOTES DUE August_27, 2019 by_9 30 AM
(Must be completed for all quotes. Please type or print)
Date August 27, 2019 Firm: Peerless Midwest, Inc.
Address; 55860 Russell Industrial Parkway
City/State/Zip, Misahwaka IN 46545 Telephone Number. (574 ) 25479050
Agent of Bidder (if Applicable)
Pursuant to notices given, the d _ _.-.-
undersigned offers to furnish labor and/or material necessary to complete the
public works project of:
Cleveland Well Field Refurbishments - Well Cleaning
the City of South Bend, Indiana, in accordance with plans and specifications prepared by:
The City of South Bend, Department of Public Works .
and dated August 16th, 2019 ] for the sum of (enter the Total Quote as shown on the Proposal)
forty-nine thousand dollars and zero cents ($ 49,000.00
(Enter Sum of Total Quote plus Alternates shown on Proposal)
sw p )�
osal ro (Numerical)
If alternative quotes apply, the undersigned submits a proposal for each in accordance with the notice. Any
addendums attached will be specifically referenced at the applicable page.
If additional units of material included in the contract are needed, the cost of units must be the same as that shown
in the original contract if accepted by the City of South Bend. If the quote is to be awarded on a unit basis, the
itemization of the units shall be shown on a separate attachment.
(Signature)
Frank Williams
(Printed Name of Person Signing)
ACCEPTANCE
The above quote is accepted this �(� day of 20 g
Subject to the following conditions:
B04D OF PUBLIC
6ary,w4tgoI Pre.
1h,, A. Mdradik, Nkm
L�4a, L. 4:"Su.allivan,
enevieve E. Hiller, Member
se J IOo u„ Meat er
A test: Linda M. Martin, Clerk
Version 4/2/2019 Page - 11 Public Works Quote
BASE QUOTE
Item
No.
Description
Quantity
....... Unit
Unit Price
Total Amount
1
step Drawdown Test
1
LS
$550,00
$ 55000
2
Well Cleaning and Re-
- ------------ - - ---- I -----------
1
LS
$19,055,00
$19,055.00
development
3
Pre & Post Cleaning Video
1
LS
$810.00
$810,00
Inspection of Casing and Screen
Disassembling and reassembling
... ... .... . . ........
4
related to inspection of pump and
1
LS
$660.00
$66000
driver
- —
- -------- -
.......
5
Motor Replacement
1
LS
$12, 925.00
$12.925,00
6
Miscellaneous Well Components:
. ..........
1
LS
ALLOWANCE
$15,000.00
r e c ondi tion i ng /r e p I ac ern e nt
Total Amount of Quote
$ 49,000,00
Firm,
Peerless Midwest, Inc.
----------- - . . . . . . .........
. .......
Address
55860 Russell Industrial Parkway
. . . ........ . . . . .....
City/State/Zip: Mishawaka, IN 46545
Telephone Number:
- (574 25490501
Fax Number:
(574 l 254-9650
By
(Signature)
Frarik W-i 1 1 ia.rns
(Printed Narne of Person Signing)
Version 4/2/2019 Page - 15 Public Works QUOte
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BOARD OF PUBLIC WORKS
CITY OF SOUTH BEND INDIANA
PUBLIC WORKS CONTRACT
THIS AGREEMENT, made and entered into this 101h Day of September, 2019, by and between,
Peerless Midwest, Inc., 55860 Russell Industrial Parkway, Mishawaka, IN 46545,
HEREINAFTER called the Contractor, and the Board of Public Works herein called the "Board".
WITNESSETH: That the Contractor covenants and agrees to make the following improvement,
as fully set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans,
and Bid Proposals, all of which are set forth as a part of this Contract, for:
PROJECT NO. 118-021 C
DESCRIPTION: CLEVELAND WELL FIELD REFURBISHMENTS -WELL
CLEANING
COMPLETION DATE: SEE SPECIFICATIONS
AMOUNT; $49,000
FUNDING: RWDA TIF
The unit prices for this improvement were those prices as received and accepted by the Board on
the 27th Day of August, 2019.
The Contractor further agrees to notify the Engineer when this improvement is completed. This
notification shall be in the form of a Completion Affidavit, signed by the Contractor. Upon final
acceptance of the improvement by the Engineer, the Contractors final estimate will be presented
to the Board for final Payment with one (1) copy of the Completion Affidavit and one (1) copy of
a Waiver of Lien.
T] /l Av n '1-% 11 T7 'n T Y'1"'1 1` 'i ri 't i 1 r"h'n '1.±v
Clerk
PEERLESS MIDWEST, INC.
Printed Name
Signature
CERTIFICATION (To be completed if Contractor is a Corporation)
I, .... ._._ _ _ „ certify that I am Secretary of the Corporation named as
Contractor herein; that _.... _ __ _ who signed this Agreement on behalf of the Contractor
was then of said Corporation; that said agreement was duly signed for and in
behalf of said Corporation by authority of its governing body, and is within the scope of its
corporate powers.
Corporate
Secretary Seal
BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Date 9/03/19
Department Public
Name Becca Plantz Works
BPW Date 9/10/19 Phone Extension 5998
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,.�...�,�,_. .._..._ ....._ ....... .........
euiredITPrior to Submittal to Board
BPW µAttorney ® Attorney Name Clara McDaniels ITmm-..._....
Dept. Attorney [❑ Attorney Name
Purchasing
Check the A
Item 'Fype - l e quir eel lr All Submissions
❑, Professional Services Agreement E:1 Contract
❑
Open Market Contract ❑ Amendment/Addendum
�❑
Bid Opening F-j Bid Award
Quote Opening ® Quote Award
]
Proposal Opening ❑ C/O & PCA No.
El
Chg. Order, No. ❑ Traffic Control
Other:
Company or Vendor Name
New Vendor
MBE/WBE Contractor
Project Name
Project Number
Funding Source
Account No.
Amount
Terms of Contract
Purpose/Description
uired Information
Proposal
LJ Special Purchase, QPA
❑ Req. to Advertise
E] Reject Bids/Quotes
j PCA
F-j Resolution
Ease./Encroach
......
❑ Title Sheet
Peerless Midwest
.....l Yes If Yes Approved b Purchasing �
❑ ❑ Pp Y
® No
MBE Completed E-Verify Form Attached ❑ Yes
WBE ❑ No
Cleveland Well Field Refurbishments — Well Cleaninc
118-021C
Riverwest TIF
324-1050-460.42-02
Lump Sum
Award quote for cleaninmmm ins ection, rehabilitation and motor replacemen
for Well Pump No. 5 at the Cleveland Notch Well Field
-_
.._....................... _.._ . ....._ __.....
For "hatge Orders Only
Amount of ❑
Increase $
❑
Decrease....$
Previous Amount
$
Increase
%
Current Percent of Change:
Decrease
_ %)
New Amount
$
...._..... ........_..o. ...-a
Increase
/o
Total Percent of Change:
Decrease
_
�m
Time Extension Amount:
.....%........................................................
New Completion Date: