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Home My WebLink AboutAward Quotation - 2019 Tree Planting Project No 119-013 - Douglas Landscape1316 COUNTY —CITY BUILDING PHONE 574/ 235-9251 227 W. JEFFERSON BOULEVARD � 1k�a N �. %f FAX 574/ 235-9171 SOI ITH BEND_ INDIANA 46601-1 830 1 CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARDF PUBLIC WORKS September 10, 2019 Doug Pittman Douglas Landscape, Inc. 23590 Ardmore Trail South Bend, IN 46628 RE: Quotation Award - 2019 Tree Planting - Project No. 119-013 Dear Mr. Pittman: The Board of Public Works at its meeting held on September 10, 2019, awarded the above referenced quotation to you in the amount of $12,320. Please forward the following documentsg, _agpigm12gr 2-4.2 to my attention for Board of Public Works approval: 1) One (1) original of the Contract (enclosed); and 2) Certificate of Insurance naming the City of South Bend as an additional insured, If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, � , l Linda M. Martin, Clerk Enclosure GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK LAURA L. O'SULLIVAN THERESE J. DORAU � m INTER -OFFICE MEMORANDUM ` DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING TO: Linda M. Martin, Clerk Board of Public Works FROM: Alicia Czarnecki, Project Engineer 001, SUBJECT: Award Project No. 119-013 AW- 2019 Tree Plantings DATE: August 29, 2019 �rcmo Nim ouo�a r15rcao, m�mrw.00nn mo mtt wvm rm..iww sarnu4W cunwM--IV"Moaw ,.a lw..IlloIPI[ a 16NJ.veffilrv�rv:. nluuwA--IlllVIIIII,w.11nmammruMsa iw11�orm)ali ,v�ropm ✓;ns5�r�ru�r�oiown�rmaowr auuwutu rcnr�,v reirn minHiwfiru�o On August 27, 2019, the Board of Public Works opened and read quotes for the above project. The quotes ranked as follows: Bidder Quote Amount 1. Douglas Landscape, Inc $ 12,320.00 2. Fuerbringer Landscaping & Design, Inc. $ 16,240.00 3. K & R Tree Service, LLC $ 17,620.12 4. Acorn Landscaping, LLC $ 18,200.00 I recommend award of a contract for 2019 Tree Plantings to the lowest responsive / responsible quoter, Douglas Landscape Inc in the amount of $ 12,320.00. Sufficient funds have been has appropriated from MVH 2O2-0619-431.31-06. Please call with your questions. Enc. Quote Tabulation Page 1 of 1 �Ov jr CITY OF SOUTH BEND, INDIANA F COIIII TR C OR"'S QUOTE FOR PUBL C WORK !80 PROJECT NAME: 2019 Tree Plantings PROJECT NO. 119_-013 QUOTES DUE August 27, 2019 at 9:30am : Locall Time _.__.._. mm_._.._. ....._.. _ � ...... me (Must be completed for all quotes. Please type or print) Date, - a Firm; Address: OSS90 r City/State/Zip: So.104nd. TW 4UIIJ$TelephoneNumber: Agent of Bidder (if Applicable): Pursuant to notices given, the undersigned offers to furnish labor and/or material necessary to complete the public works project of: Q0 0 e- ? tom,- s the City of South Bend, Indiana, in accordance with plans and specifications prepared by: Th_e City/ of South Bend, Department of Public Works and dated for the sum of (enter the Total Quote as shown on the Proposal) (Enter hum of Total Quote shown 5,nq(� I � 320, b a ) ( n Proposal) (Numerical) If alternative quotes apply, the undersigned submits a proposal for each in accordance with the notice. Any addendums attached will be specifically referenced at the applicable page. If additional units of material included in the contract are needed, the cost of units must be the same as that shown in the original contract if accepted by the City of South Bend. If the quote is to be awarded on a unit basis, the itemization of the units shall be shown on a separate attachment. By (Signature) (Printed Name of Person Signing) -� ACCEPTANCE The above quote is accepted this �day of ,,. .�° 20_ Subject to the following conditions: Genevieve E. Miller, Member w. _.rttest: J. o u, Member a M. rtt `n, Cle Version 1/17/2019 Page - 8 Public Works Quote BOARD OF PUBLIC WORKS CITY OF SOUTH BEND INDIANA PUBLIC WORKS CONTRACT THIS AGREEMENT, made and entered into this 1 Oth Day of September, 2019, by and between, Douglas Landscape, Inc., 23590 Ardmore Trail, South Bend, IN 46628, HEREINAFTER called the Contractor, and the Board of Public Works herein called the "Board". WITNESSETH: That the Contractor covenants and agrees to make the following improvement, as fully set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans, and Bid Proposals, all of which are set forth as a part of this Contract, for: PROJECT NO. 119-013 DESCRIPTION: 2019 TREE PLANTINGS COMPLETION DATE: SEE SPECIFICATIONS AMOUNT: $12,320 FUNDING: MVH The unit prices for this improvement were those prices as received and accepted by the Board on the 27th Day of August, 2019. The Contractor further agrees to notify the Engineer when this improvement is completed. This notification shall be in the form of a Completion Affidavit, signed by the Contractor. Upon final acceptance of the improvement by the Engineer, the Contractors final estimate will be presented to the Board for final Payment with one (1) copy of the Completion Affidavit and one (1) copy of a Waiver of Lien. BOARD OF PUBLIC 0 lS DOUGLAS LANDSCAPE, INC. tie".Iio )z Gary A. Gilot, President �� , n dik, Member Printed Name Genevieve E. Millers u�lli az�1 Signature J. Clerk Linda 'M. Martin, CERTIFICATION (To be completed if Contractor is a Corporation) 11 _ certify that I am Secretary of the Corporation named as Contractor herein; that who signed this Agreement on behalf of the Contractor was then ....._._......................................................... of said Corporation; that said agreement was duly signed for and in behalf of said Corporation by authority of its governing body, and is within the scope of its corporate powers. Corporate Secretary Seal QUOTE/PROPOSAL CITY OF SOUTH BEND PROJECT NAME 2019 Tree Plantings PROJECT NO. 119-013 __ _......_....... ._.......... ._ QUOTES DUE August 27, 2019 at 9:30am Local Time Item No. Description Descri tion�Quantit Unit Unit Price Total Amount Unit Price Total Amount 1 Plant, Deciduous, Single Stem, 2 in. to 2.5 in. 28 EA $ 440.p() $'a' 3a.0.0O Total Amount of Quote $ 1a , 3Q0. 00 Firm: Address; City/State/Zip CJ IT .w L.Q.n a'; , Zr, ( , _ V1$elephone Number: 5( 4 ).., Fax Number: -(VILJoi8�' g i9 9 BY—........... _..... �� (Signature), . tinted Name of Person Signing) Version 1/17/2019 Page - 12 Public Works Quote 0 N CD chi x 0 0 m CD m m m m 0 71 I 61 -0 a ' T CCD n 'o C � O a LO m m 3 N N W m c C T o A C IDo' N T o C O t0 rn 0 O 0 -- a C 1D .W�.4m a D og H D �Co 0 c 40 5 .A n 6 3 n v Y N z N N 3 9 N W 0 O O O C O O O _ O W BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date -August 29, 2019 Name Alicia Czarnecki Department Engincerip BPW Date September Ifile, 2019 Phone Extension 5903 i�9� wmaaawaea wear w�mmmmmmmmmmmmuuuuuuuuuuuuuuuuuuuuuuummuuuuuumm mmmwnmimnmrrrrawmn Required Prior to Submittal to Board BPW Attorney FJ Attorney Name Dept. Attorney ❑ Attorney Name Purchasing El Check the Appropriate Item Type — Rep [l Professional Services Agreement Contract [_� Open Market Contract ❑ Amendment/Addendum ❑ Bid Opening ❑ Bid Award 0 Quote Opening ® Quote Award [� Proposal Opening ❑ C/O & PCA No. [� Chg. Order, No. ❑ Traffic Control [� Other: Information � Company or Vendor Name Douglas Landscape, Inc. All Submissions ...._.._ ......... L_J Proposal [l Special Purchase, QPA Req. to Advertise Reject Bids/Quotes PCA ❑] Resolution Ease./Encroach U Yes U If Yes, Approved by Purchasing New Vendor ❑ No MBE/WBE Contractor ❑MBE Completed E-Verify Form Attached Project Name Project Number Funding Source Account No. Amount Terms of Contract Purpose/Description ❑ WBE 2019 Tree Planting_ 119-013 MVH 202-0619-431.31-06 $12,320.00 ❑ Title Sheet ❑ Yes ❑ No Planting of trees within the right of way_at various locations in South Bend. _... _.....-.__ .. ............._ .mmmm ...:.. For Change Orders Only� Increase $ Amountof $ �. .�.�....._ ._......� ........... ....... ElDecrease ..�....................mwmw_ .............. _�W_ .�._..-..............................................._..............._ Previous Amount $ Current Percent of Change New Amount Total Percent of Change: Time Extension Amount: New Completion Date: Increase % Decrease ( % o Increase..._.._.....................�.�.�._...............................% ..... - Decrease ( % 1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND. INDIANA 46601-1930 CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARD F PUBLIC WORKS September 10, 2019 Dan Fuerbringer Fuerbringer Landscaping & Design, Inc. 22530 Brick Road South Bend, IN 46628 RE: Quotation Award — 2019 Tree Planting — Project No. 119-013 Dear Mr. Fuerbringer: PHONE 574/235-9251 FAx 574/235-9171 The Board of Public Works, at its meeting held on September 10, 2019, awarded the above referenced quotation to Douglas Landscape, Inc., in the amount of $12,320. We thank you for bidding and hope you will bid with us again in the future. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, Linda M. Martin, Clerk GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK LAURA L. O'SULLIVAN THERESE J. DORAU 1316COUNTY-CITY BUILDING PHONE 574/235-9251 227 W. JEFFERSON BOULEVARD 6 ,¢ FAX 574/ 235-9171 SOUTH BEND. INDIANA 46601-1830 CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARDOF PUBLIC WORKS September 10, 2019 Jeff Ritschard Acorn Landscaping LLC 3680 W. Sample Street South Bend, IN 46619 RE: Quotation Award — 2019 Tree Planting — Project No. 119-013 Dear Mr. Ritschard: The Board of Public Works, at its meeting held on September 10, 2019, awarded the above referenced quotation to Douglas Landscape, Inc., in the amount of $12,320. We thank you for bidding and hope you will bid with us again in the future. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, 6Yr Linda M. Martin, Clerk GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK LAURA L. O'SULLIVAN THERESE J. DORAU 'R I 1316 COUNTY —CITY BUILDINGi� '.a.{a, PHONE 574/ 235-9251 227 W. JEFFERSON BOULEVARD PEACT FAX 574/ 235-9171 SO(1TH BEND. INDIANA 46601-1830 a CITY OF • l PETE BUTTIGIEG, MAYOR BOARDi WORKS September 10, 2019 Kevin Kenney K&R Tree Service LLC 1724 S. Grant Street South Bend, IN 46613 RE: Quotation Award — 2019 Tree Planting — Project No. 119-013 Dear Mr. Kenney: The Board of Public Works, at its meeting held on September 10, 2019, awarded the above referenced quotation to Douglas Landscape, Inc., in the amount of $12,320. We thank you for bidding and hope you will bid with us again in the future. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, Linda M. Martin, Clerk GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK LAURA L. O'SULLIVAN THERESE J. DORAU