HomeMy WebLinkAboutAward Quotation - 510 S Main St Bldg Improvements Project No 119-084 - HC3 dba St Clair DevelopmentAl
1316 COUNTY —CITY BUILDING
- a PHONE 574/ 235-9251
227 W. 7EFFERSON BOULEVARD�'`
FAX 574/ 235-9I71
SOI JTH BEND. INDIANA 46601-1 830
i
1865
CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR
BOARDU LIC WORKS
September 10, 2019
Debra St. Clair
HC3, LLC dba St. Clair Development
PO Box 6114
South Bend, IN 46660
RE: Quotation Award — 510 S. Main Street Building Improvements — Project No. 119-084
Dear Ms. St. Clair:
The Board of Public Works at its meeting held on September 10, 2019, awarded the above
referenced quotation to you in the amount of $149,485 for the Base Quote plus Alternate No.
2.
Please forward the following documents i 4 2019to my
attention for Board of Public Works approval:
1) One (1) original of the Contract (enclosed); and
2) Certificate of Insurance naming the City of South Bend as an additional insured.
If you have any further questions regarding this matter, please call this office at (574) 235-
9251.
Sincerely,
Linda M. Martin, Clerk
Enclosure
GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK LAURA L. O'SULLIVAN THERESE J. DORAU
INTER -OFFICE MEMORANDUM
, , DEPARTMENT OF PUBLIC WORKS
" DIVISION OF ENGINEERING
TO: Linda M. Martin, Clerk
Board of Public Works
FROM: Pam Meyer, Community Investment
Alicia Czarnecki, Project Engineer
SUBJECT: Award Project No. 119-084
510 S Main Street Building Improvements
DATE: September 10, 2019
On Se tember 10 2019 the Board of Public Works opened and read quotes for the above
project.
The quotes ranked as follows:
3. Brownr& Brown General Contractors, Inc. J $ 192,373,00 $ 44,191.00 � ^$ 76,861.00
The Department of Community Investment and the Division of Engineering has reviewed all of
the quotes and recommends award of a contract for 510 S Main Street Building Improvements
Base Quote and Alternate 2 to the lowest responsive / responsible bidder, St. Clair
Development. in the amount of $149,485.00 .
Sufficient funds have been has appropriated from EDIT '408.1001.460.39.30 and Grants &
Subsidies Fund 433 Redevelopment General 431105OA60.39.30 .
Please call with your questions.
Enc. Quote Tabulation
Page 1 of 1
QUOTE TABULATION
510 S Main Street Building Improvements
Project No: 119-084
For Quotas Due: September 10, 2019
Item No,
Description
Quantity
Unit
Furnish all labor, services, materials, insurance and equipment for the 510 S.
1
Main Street Building Improvements as described in Scope of Work - Project
1
EA
Descri tion and Plan Sheets At, A2, A3, A4, Mt, Et.
Total
Alternate #1
Item No.
Description
Quantity
Unit
1
Furnish all labor, services, materials, insurance and equipment for Restroom
AIL 1.
1
EA
Total
Alternate #2
Rem No.
Description
Quantity
Unit
1
Furnish all labor, services, materials, insurance and equipment for Restroom
Alt. 2. 1
1
EA
Total
St. Clair Development
R. Yoder Construction, Inc.
Brown & Brown General
Contractors, Inc.
Unit Price Item Total
Unit Price Item Total
Unit Price Item Total
$119,440.00
$ 119,440.00
$137,675.00
$ 137,675.00
$192,373.00
$ 192,373.00
$ 119,440.00
$ 137,675.00
$ 192,373.00
Rem Total
Unit Price Item Totai
Unit Price Item Total
M
22,106.00
$ 39,650.00
$ 39,650.00
$ 44,191.00
11 $ 44,191.00
22,106.00I
$ 38,850.00
$ 44,191.00
Unit Price Rem Total
Unit Price Item Total
MM
$ 50,85000
$ 50850.00
$ 76,861.00
$ 50,850.00
$ 76,861.00
Non -Collusion Affadavit Yes Yes I Yes
I hereby certify that the above truly and accurately represents quotes received for this project on September 10, 2019.
rJ4VAlicia Czarnecki, Project Engineer
Page 1 of 1
BOARD OF PUBLIC WORKS
CITY OF SOUTH BEND INDIANA
PUBLIC WORKS CONTRACT
THIS AGREEMENT, made and entered into this 1 Oth Day of September, 2019, by and between,
HC3 LLC dba St Clair Development, PO Box 6114, South Bend, IN 46660, HEREINAFTER
called the Contractor, and the Board of Public Works herein called the "Board".
WITNESSETH: That the Contractor covenants and agrees to make the following improvement,
as fully set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans,
and Bid Proposals, all of which are set forth as a part of this Contract, for:
PROJECT NO. 119-084
DESCRIPTION: 510 S. MAIN STREET BUILDINGS IMPROVEMENTS
COMPLETION DATE: SEE SPECIFICATIONS
AMOUNT: $149,485; BASE QUOTE PLUS ALTERNATE NO. 2
FUNDING: EDIT/GRANTS & SUBSIDIES
The unit prices for this improvement were those prices as received and accepted by the Board on
the loth Day of September, 2019.
The Contractor further agrees to notify the Engineer when this improvement is completed. This
notification shall be in the form of a Completion Affidavit, signed by the Contractor. Upon final
acceptance of the improvement by the Engineer, the Contractors final estimate will be presented
to the Board for final Payment with one (1) copy of the Completion Affidavit and one (1) copy of
a Waiver of Lien.
BOARD OF PUBLIC WORKS
Gary A. Gilot, President
Genevieve E. Miller,
HC3, LLC DBA ST CLAIR
DEVELOPMENT
A. Maraik Member Printed Name
L. O' Sullivan; Signature
Member Member
" m m rt, ember Attest:
Clerk
Linda M. Martin,
CERTIFICATION (To be completed if Contractor is a Corporation)
I, _,_____ __,,,,,,,,,, ro certify that I am Secretary of the Corporation named as
Contractor herein; that who signed this Agreement on behalf of the Contractor
was then �of said Corporation; that said agreement was duly signed for and in
behalf of said Corporation by authority of its governing body, and is within the scope of its
corporate powers.
Secretary
Corporate
Seal
•
PROJECT NAME: 510 S Main Street Building Improvements
�
PROJECT NO. 119-084 ....... .....
QUOTES DUE September 10t �m 2019 at 9:30am local time
(Must be completed for all quotes, Please type or print)
r
Date:
Address: �,..
City/State/Zip: �,'� �;r Telephcrne Number:..� � .......���......
(-s��) ���Y=��gB
Agent of Bidder (if Applicable):
. .._......
Pursuant to notices given, the undersigned ned offers furnish labor and/or material necessary to complete the .__.
public works project of; ��,
. the City of South Bend Indiana, yin �accordan
ce
with plans and specifications prepared by:
The City of South Bend Department of Public Works
__.......�_
and
dated for the sum of (enter the Total Quote as shown on the Proposal)
�Total �
-MhB ter Suof uea plus Alternate Noo non umerical)
Proposal)
If alternative quotes apply, the undersigned submits a proposal for each in accordance with the notice. Any
addendums attached will be specifically referenced at the applicable page.
If additional units of material included in the contract are needed, the cost of units must be the same as that shown
in the original contract if accepted by the City of South Bend. If the quote is to be awarded on a unit basis, the
itemization of the units shall be shown on a separate attachment.
BY-
i nat are)
Printed Name'.._
( .._ .
ra Persarra Signing)
ACCEPTANCE
Ll-,?S
Version 4/2/2019 Page - 7 Public Works Quote
When the prospective Contractor is unable to certify to any of the statements below, it shall attach an explanation to this Affidavit.
CONTRACTOR'S NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT,
CERTIFICATION REGARDING INVESTMENT WITH IRAN, EMPLOYMENT ELIGIBILITY
VERIFICATION, NON-DISCRIMINATION COMMITMENT AND CERTIFICATION OF USE
OF UNITED STATES STEEL PRODUCTS OR FOUNDRY PRODUCTS
(Must be completed for all quotes and bids. Please type or print)
SS: 17 jV 0T
The undersigned Contractor, being duly sworn upon his/her/its oath, affirms under the penalties of perjury that:
1. Contractor has not, nor has any other member, representative, or agent of the firm,
company, corporation or partnership represented by him, entered into any combination, collusion
or agreement with any person relative to the price to be bid by anyone at such letting nor to prevent
any person from bidding nor to induce anyone to refrain from bidding, 'and that this bid is made
without reference to any other bid and without any agreement, understanding or combination with
any other person in reference to such bidding. Contractor further says that no person or persons,
firms, or corporation has, have or will receive directly or indirectly, any rebate, fee, gift,
commission or thing of value on account of such sale; and
2. Contractor certifies by submission of this proposal that neither contractor nor any of its
principals are presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily excluded from participation in this transaction by any Federal department or agency;
and
3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in investment
activities in Iran.
a. For purposes of this Certification, "Iran" means the government of Iran and any agency or
instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5, as amended from
time -to -time.
b. As provided by Ind. Code § 5-22-16.5-8, as amended from time -to -time, a Contractor is
engaged in investment activities in Iran if either:
i. Contractor, its successor or its affiliate, provides goods or services of twenty million
dollars ($20,000,000) or more in value in the energy sector of Iran; or
ii. Contractor, its successor or its affiliate, is a financial institution that extends twenty
million dollars ($20,000,000) or more in credit to another person for forty-five (45)
days or more, if that person will (i) use the credit to provides goods and services in
the energy sector in Iran; and (ii) at the time the financial institution extends credit, is
a person identified on list published by the Indiana Department of Administration.
4. Contractor does not knowingly employ or contract with an unauthorized alien, nor retain
any employee or contract with a person that the Contractor subsequently learns is an unauthorized
alien. Contractor agrees that he/she/it shall enroll in and verify the work eligibility status of all of
Version 4/2/2019 Page - 8 Public Works Quote
Contractor's newly hired employees through the E-Verify Program as defined by I.C. 22-5-1.7-3.
Contractor's documentation of enrollment and participation in the E-Verify Program is included
and attached as part of this bid/quote; and
5. Contractor shall require his/her/its subcontractors performing work under this public
contract to certify that the subcontractors do not knowingly employ or contract with an
unauthorized alien, nor retain any employee or contract with a person that the subcontractor
subsequently learns is an unauthorized alien, and that the subcontractor has enrolled in and is
participating in the E-Verify Program. The Contractor agrees to maintain this certification
throughout the term of the contract with the City of South Bend, and understands that the City
may terminate the contract for default if the Contractor fails to cure a breach of this provision no
later than thirty (30) days after being notified by the City.
6. Persons, partnerships, corporations, associations, or joint venturers awarded a contract by
the City of South Bend through its agencies, boards, or commissions shall not discriminate against
any employee or applicant for employment in the performance of a City contract with respect to
hire, tenure, terms, conditions, or privileges of employment, or any matter directly or indirectly
related to employment because of race, sex, religion, color, national origin, ancestry, age, gender
expression, gender identity, sexual orientation or disability that does not affect that person's ability
r.:
to perform the work. i
In awarding contracts for the pUlc.l`rase of work„ labor, services,, supplies, or
any combination of the Foregoing including, but not limited to, public works contracts awarded
under public bidding laws or other contracts in which public bids are not required by law, the City,
its agencies, boards, or commissions may consider the Contractor's good faith efforts to obtain
participation by those Contractors certified by the State of Indiana as a Minority Business
("MBE") or as a Women's Business Enterprise ("WBE") as a factor in determining the lowest,
responsible, responsive bidder.
In no event shall persons or entities seeking the award of a City contract be required to award a
subcontract to an MBE/WBE; however, it may not unlawfully discriminate against said
WBE/MBE. A finding of a discriminatory practice by the City's MBE/WBE Utilization Board
shall prohibit that person or entity from being awarded a City contract for a period of one (1) year
from the date of such determination, and such determination may also be grounds for terminating
the contact for which the discriminatory practice or noncompliance pertains.
7. The undersigned contractor agrees that the following nondiscrimination commitment shall
be made a part of any contract which it may henceforth enter into with the City of South Bend,
Indiana or any of its agencies, boards or commissions.
Contractor agrees not to discriminate against or intimidate any employee or applicant for
employment in the performance of this contract with privileges of employment, or any matter
directly or indirectly related to employment, because of race, religion, color, sex, gender
expression, gender identity, sexual orientation, handicap, national origin or ancestry. Breach of
this provision may be regarded as material breach of contract.
I, the undersigned bidder or agent as contractor on a public works project, understand my statutory
obligations to the use of steel products or foundry products made in the United States (I.C. 5-16-
8-1). I hereby certify that I and all subcontractors employed by me for this project will use steel
products or foundry products made in the United States on this project if awarded. I understand I
Version 4/2/2019 Page - 9 Public Works Quote
have an affirmative duty to notify the City in my bid that my proposal does not include the use of
steel products or foundry products made in the United States. I understand it is my sole obligation
and responsibility to provide a justification to the City, subject to review and approval, why the
cost of United States made steel or foundry products is unreasonable. Prior to award and upon
submission of bid which does not use steel products or foundry products made in the United States,
the City, through its director of public works, shall make a determination if the price of United
States made steel or foundry is unreasonable. I understand that violations hereunder may result in
forfeiture of contractual payments.
I hereby affirm under the penalties of perjury that the facts and information contained in the foregoing bid for public
works are true and correct.
Dated this _q,_-L day a:1 20
...................__.. I /
NOTARY PUBLIC • STATE OF INDIANA
SEAL
ANNETTE FARTHING
COMMISSION NUMBER 715909
MY COMMISSION EXPIRES JUNF 17, 2026
Subscribed and sworn to before me this gfik
My Commission Expires ZI_NX, -20Q b
County of Residence
A/C
Contractor/Bidder (F"irnt)
Signature of ContractodBid(ler or Its Agent
Printed Name and Title
- lay of 2
20 /q
Notary Public
h
Version 4/2/2019 Page - 10 Public Works Quote
QUOTE/PROPOSAL
CITY OF SOUTH BEND` �
PROJECT NAME 510 S Main Street Building Improvements
PROJECT NO. 119-08
QUOTES DUE September 101h, 2019 at 9:30am local time
Base Bid
No. Descriptions Quantity Unit Unit Price Total Amount
Furnish all labor, services,
materials, insurance and
equipment for the 510 S. Main
1 Street Building Improvements as 1 EA
described in Scope of Work
Project Description and Plan
A2, A3, A4, M1, E1.
Sheets Al . _ _ ...�............... .. _._.__.._-
Total Amount of Quote ad
Alternate No. 1 D
Item
No. Description Quar
Furnish all labor, services,
materials, insurance and
1 equipment for Restroom Alt. 1. 1
Unit Unit Price Total Amount
EA $
Total Amount of Alternate 1 $ o
I: ,
Alternate No. 2 (ADD)
Item
No. Description ........ Quantity Unit Unit Price Total Amount
Furnish all labor, services, �..
1 materials, insurance and 1 EA $ uh
equipment for Restroom Alt. 2.
Total Amount of Alternate 2 $_., off,
Firm:
Address: /l
City/State/Zip:, r i Z"f Telephone Number: v5-7....
Fax Number:_
BY
(Signature)
(Printed Name of Person Signing)
Version 4/2/2019 Page - 11 Public Works Quote
PART 1- GENERAL
1.01 RELATED DOCUMENTS
A. Drawings and general provisions of the contract, including General Conditions and Special
Provisions and other Division-1 Specification Sections, apply to this Section.
1.02 PROJECT SUMMARY
A. The Project includes the furnishing of all equipment, material, insurance, and labor for
remodel improvements to 510 S Main Street (former Salvation Army building)
Including but not limited to life -safety upgrades, roof repairs and general'
cleaning/restoration of existing floor, wail and ceiling finishes; Two Alternates are
included for the addition of one of two new Restrooms, all located within South Bend,
Indiana.
The Project will have a completion date of October 25, 2019.
B. The "Work" of this Contract is defined in the Contract Documents to include, but not
necessarily to be limited to, the Weather Amnesty — 2019, 510 S. Main Street Building
Improvements as indicated on the Plans and as outlined in these Specifications.
C. The Contractor's coordination of the Project shall include all portions of the Work indicated
by the Contract Documents including coordination of the work of subcontractors.
D. The Contractor shall carry out this Project under the Codes and Rules of the State of Indiana
and any applicable local ordinances.
1.03 FIELD MEASUREMENTS
A. Before ordering any materials or commencing with any work, Contractor shall field verify all
existing conditions, take measurements, and shall be responsible for the correctness of
same.
1.04 CONTRACTOR USE OF PREMISES
A. During the construction period, the Contractor shall have use of the site for construction
operations to the extent possible..
1.05 CONSTRUCTION DOCUMENTS
A. The Plans and Specifications are intended to provide the general requirements of the
Project, based on the best information at the time of design. The Contractor shall be
responsible to provide all additional layout, dimensions, coordination, survey work, labor and
materials necessary to provide a complete and operating system.
END OF SECTION 01010
WEATHER AMNESTY — 2019 SUMMARY OF WORK 01010 - 1
510 S. MAIN STREET BUILDING IMPROVEMENTS
-'C
1316 COUNTY -CITY BUILDING f
PHONE 574/ 235-9251
227 W. 1EFFERSON BOULEVARD
'"` °
; F Fax 574/ 235-9171
SOUTH BEND. INDIANA 46601-1 930
I# 6 ..
CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR
BOARD OF PUBLIC WORKS
September 10, 2019
Jason Yoder
R. Yoder Construction, Inc
27453 CR 150, PO Box 69
Nappanee, IN 46550
RE: Quotation Award — 510 S. Main Street Building Improvements — Project No. 119-084
Dear Mr. Yoder:
The Board of Public Works, at its meeting held on September 10, 2019, awarded the above
referenced quotation to HC3, LLC dba St. Clair Development in the amount of $149,485 for
the Base Quote plus Alternate No. 2.
We thank you for bidding and hope you will bid with us again in the future.
If you have any further questions regarding this matter, please call this office at (574) 235-
9251.
Sincerely,
Linda M. Martin, Clerk
GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK LAURA L. O'SULLIVAN THERESE J. DORAU
1316 COUNTY -CITY BUILDING Cif �
�R PHONE 574/ 235-9251
227 W. JEFFERSON BOULEVARD I a na#"
-` FAX 574/ 235-9171
SOUTH BEND. INDIANA 46601-1830 r •.,
+;y
CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR
BOARD OF PUBLIC WORKS
September 10, 2019
Eric Brown
Brown & Brown General Contractors Inc
124 S. Elkhart St., PO Box 487
Wakarusa, IN 46573
RE: Quotation Award — 510 S. Main Street Building Improvements — Project No. 119-084
Dear Mr. Brown:
The Board of Public Works, at its meeting held on September 10, 2019, awarded the above
referenced quotation to HC3, LLC dba St. Clair Development in the amount of $149,485 for
the Base Quote plus Alternate No. 2.
We thank you for bidding and hope you will bid with us again in the future.
If you have any further questions regarding this matter, please call this office at (574) 235-
9251.
Sincerely,
Linda M. Martin, Clerk
GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK LAURA L. O'SULLIVAN THERESE J. DORAU