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Home My WebLink About09102019 Board of Public Works MeetingCITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING September 10, 2019 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK THERESE J. DORAU LAURA L. O’SULLIVAN Page 1 1. REVIEW OF MINUTES A. Agenda Review, Regular Meeting, and Claims Review Meeting of August 22, August 27, and September 3, 2019 2. OPENING OF BIDS A. Vested Interest Building Roof Repair – Project No. 119-049 1. Funding: RWDA TIF (324.1050.460.42.02) B. Kizer Mansion Window Repair – Project No. 119-024 1. Funding: WWDA TIF (422.1050.460.42.02) C. One (1) or More, 2019 or Newer, 4x4 Crew Cab Concrete Truck – Spec T 1. Funding: Sewer Department (750.0621.792.43.02) 3. OPENING OF QUOTATIONS A. 510 S. Main Street Building Improvements – Project No. 119-084 1. Award Subject to Funding 2. Funding: EDIT/Grants & Subsidies Fund (408.1001.460.39.30;433.1050.460.39.30) B. Morris Theater Handrails – Project No. 119-074 1. Funding: VPA Morris (226.0419.672.36.01) C. 315 & 319 W. Jefferson Electrical Repairs – Project No. 119-064Q 1. Funding: RWDA TIF (324.1050.460.42.02) 4. AWARD BIDS AND APPROVE CONTRACTS A. Sale of City-Owned Property – 1007 Oak Street 1. Bidder: Donna Adkins 2. Amount: $1,375 3. Approve Purchase Agreement 5. REJECT BIDS A. Drewry’s Brewery Cleanup – Project No. 119-031A 1. Reason: Bids exceed Project Budget B. One (1) or More, 2019 or Newer Truck Mounted Street Sweeper – Spec P 1. Reason: All Bids found Non-Responsive to Bid Specifications 6. AWARD QUOTATIONS AND APPROVE CONTRACTS A. 2019 Tree Planting – Project No. 119-013 1. Company: Douglas Landscape, Inc. 2. Amount: $12,320 3. Funding: MVH (202.0619.431.31.06) B. Cleveland Well Field Refurbishments-Well Cleaning – Project No. 118-021C CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING September 10, 2019 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK THERESE J. DORAU LAURA L. O’SULLIVAN Page 2 1. Company: Peerless Midwest, Inc. 2. Amount: $49,000 3. Funding: RWDA TIF (324.1050.460.42.02) C. Jackson Road Sanitary Sewer Extension – Project No. 119-072 1. Company: HRP Construction, Inc. 2. Amount: $115,820 3. Funding: Sewer Contractual (641.0621.792.63.65) 7. REJECT QUOTATIONS A. East Bank Trail Storm Repairs – Project No. 118-306 1. Reason: Exceeds Quote Limit and Project Budget B. Palais Royale Interior Painting – Project No. 119-055 1. Reason: Quote exceeds Project Budget 8. CHANGE ORDERS A. Gemini at Washington-Colfax Apartment Improvements – Project No. 118-080A 1. Company: Dudeck Roofing and Sheet Metal 2. Change Order No.: 1 3. Increase Amount: $4,475 4. Percent of Increase: 3.47% 5. Revised Contract Amount: $133,295 6. Funding: WWDA TIF (422.1050.460.42.03) B. Venues, Parks, and Arts Restroom Remodeling – Project No. 118-043R 1. Company: Michiana Contracting, Inc. 2. Change Order No.: 2 3. Increase Amount: Nineteen (19) Days 4. Revised Contract Completion Date: September 18, 2019 5. Funding: Parks Bond I (471.1138.452.42.01) C. Western Avenue Streetscape, Phase III – Project No. 118-076 1. Company: Indiana Earth, Inc. 2. Change Order No.: 1 3. Increase Amount: $41,431; Additional Four (4) Days 4. Percent of Increase: 1.57% 5. Revised Contract Amount: $2,675,816.35 6. Revised Contract Completion Date: November 8, 2019 7. Funding: RWDA TIF/Storm Water Fund (324.1050.460.42.03;667.0621.792.42.04) D. North Station Well No. 1 Replacement – Project No. 117-031R 1. Company: Peerless Midwest, Inc. 2. Change Order No.: 2 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING September 10, 2019 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK THERESE J. DORAU LAURA L. O’SULLIVAN Page 3 3. Increase Amount: $1,345 4. Percent of Increase: 0.25% 5. Total Percent of Change: 2.03% 6. Revised Contract Amount: $543,570.72 7. Funding: Water Works (622.0640.661.46.02) E. Liberty Tower Improvements, Division C – Project No. 118-086R 1. Company: Environmental Glass, Inc. 2. Change Order No.: 2 3. Increase Amount: $2,219.78; Additional Fourteen (14) Days 4. Percent of Increase: 0.74% 5. Total Percent of Change: (0.66%) 6. Revised Contract Amount: $301,992.46 7. Revised Contract Completion Date: September 13, 2019 8. Funding: RWDA TIF (324.1050.460.42.02) F. Liberty Tower Improvements, Division C – Project No. 118-086R 1. Company: Environmental Glass, Inc. 2. Change Order No.: 3 3. Increase Amount: $3,813.31 4. Percent of Increase: 1.26% 5. Total Percent of Change: 0.59% 6. Revised Contract Amount: $305,805.77 7. Funding: RWDA TIF (324.1050.460.42.02) G. Lafayette Building Exterior Renovation, Division A – Project No. 117-100R 1. Company: Precision Wall Systems, Inc. 2. Change Order No.: 2 3. Increase Amount: $20,229; Additional Sixty-Six (66) Days 4. Percent of Increase: 9.30% 5. Total Percent of Change: 11.18% 6. Revised Contract Amount: $237,812 7. Revised Contract Completion Date: September 30, 2019 8. Funding: RWDA TIF (324.1050.460.42.02) 9. PROJECT COMPLETION AFFIDAVITS A. Code Enforcement Door Installation 1. Company: Brown & Brown General Contractors, Inc. 2. Final Contract Amount: $3,148 3. Funding: Code Enforcement (600.1201.415.39.89;404.0617.431.36.01) B. Lincoln Way West and Charles Martin Sr. Dr. Improvements – Project No. 117- 072A 1. Company: Selge Construction Co., Inc. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING September 10, 2019 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK THERESE J. DORAU LAURA L. O’SULLIVAN Page 4 2. Final Contract Amount: $1,197,648.10 3. Funding: RWDA TIF (324.1050.460.42.03) C. Charles Black Center Renovations – Project No. 116-073 1. Company: Gibson-Lewis, LLC 2. Final Contract Amount: $3,973,460 3. Funding: Park Bond (751.1101.452.39.89) D. Berlin Place No. 2 – Electrical, Mechanical, and Plumbing – Project No. 117-048 1. Company: CBS Services, LLC 2. Final Contract Amount: $3,818,000 3. Funding: RWDA TIF (324.1050.460.31.02) 10. REQUEST TO ADVERTISE A. Request for Bids: 1. Muessel Grove Public Restroom – Project No. 118-099R a) Funding: VPA Capital (416.0404.453.36.01) 2. Sale of City-Owned Property – 407 Cottage Grove 3. Century Center Elevator Renovations – Project No. 118-104D a) Title Sheet b) Funding: Hotel/Motel Tax (7304.42010.000.0099) 11. RESOLUTIONS A. No. 32-2019 – A Resolution of the South Bend Board of Public Works on Disposal of Unfit and/or Obsolete Property 1. Description: Retired Firefighter Helmet and Boots – Mark Catanzarite B. No. 33-2019 – A Resolution of the South Bend Board of Public Works on Disposal of Unfit and/or Obsolete Property 1. Description: Retired Firefighter Helmet and Boots – Mark Tice 12. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Software Subscription Quote – Asset Panda, LLC 1. Description: Three (3) Year Subscription to Asset Management Software including Setup and Training 2. Amount: $12,175.20; Total for Three (3) Years 3. Funding: IT Operations (279.0672.415.36.04) B. Professional Services Agreement – Jones Petrie Rafinski Corporation 1. Description: Prepare Master Plan for Redevelopment of Morris Theater Exterior Plaza and Jon Hunt Memorial Plaza 2. Amount: $10,150 3. Funding: VPA Morris (226.0419.672.36.01) C. Emergency Quote – Pelley Excavating CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING September 10, 2019 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK THERESE J. DORAU LAURA L. O’SULLIVAN Page 5 1. Description: Emergency Demolition of 1824 S. Franklin Street for Unsafe Structure from Fire Damage 2. Amount: $165,338 3. Funding: Vacant & Abandoned/Professional Services (to be reimbursed from CDBG) (404.1201.415.39.89/600.1201.415.31.06) D. Professional Services Agreement – Purdue MEP Center 1. Description: Skills for Success Manufacturing Training to help soon to be Released Inmates gain Valuable Skills for an Organization 2. Amount: $21,500 3. Funding: EDIT (404.1001.460.39.30) E. License Agreement – Fraternal Order of Police Lodge No. 36 1. Description: Use of FOP Property at 23527 SR 23 and Firing Range by South Bend Police Department Officers for Training Purposes 2. Amount: $114,000; Total for Four (4) Years 3. Funding: Land (101.0801.421.31.03) F. Professional Services Agreement – Baker Tilly Municipal Advisors, LLC 1. Description: Financial Advisory Services for Long Term Control Plan 2. Amount: NTE $60,000 3. Funding: Wastewater (641.0630.793.31.01) G. Amendment No. 1 to Professional Services Agreement – Danch, Harner and Associates, Inc. 1. Description: Overlook Court Design and Construction Documents for Small Drainage Design and Repair Project 2. Amount: $19,080 3. Funding: Storm Sewer Fund (667.0621.792.42.04) H. Consulting Agreement – EnFocus, Inc. 1. Description: Payroll Support Services during transition to Kronos HR Payroll Software 2. Amount: Hourly NTE $12,800 3. Funding: Other Professional Services (101.0401.415.31.06) I. Amendment No. 2 to Professional Services Agreement – McCormick Engineering, LLC 1. Description: Additional Tasks related to Analysis of Stormwater Issues within City 2. Amount: $59,450; New Total $99,450 3. Funding: Sewer Contractual (641.0621.792.63.35) J. Omnia QPA Purchase Agreement – Office Interiors, Inc. 1. Description: New Howard Park Facilities’ Furniture 2. Amount: $144,305.79 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING September 10, 2019 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK THERESE J. DORAU LAURA L. O’SULLIVAN Page 6 3. Funding: Cumulative Capital/Regional Cities (406.1101.452.42.01;407.1101.452.42.01;201.1101.452.42.01) K. Professional Services Agreement – Fr. Austin Collins, C.S.C 1. Description: Public Art Pilot for Loan of Sculptures for Two (2) Roundabouts 2. Amount: $5,000 3. Funding: Community Investment (404.1001.460.42.03) L. Open Market Quote Award – J.W. Werntz & Son, Inc. 1. Description: Repair of Mall Door at Century Center 2. Amount: $57,640 3. Funding: Hotel/Motel Tax Fund (7304.42010.000.0099) M. Sewer Reimbursement Agreement – Mr. Dave Frame 1. Description: Reimbursement for Portion of Sewer Extension to 1411 E. Jackson Rd. 2. Amount: $27,900; Paid to City 3. Funding: Sewer Contractual (641.0621.792.63.35) N. Variance or Special Exemption Use Petition – Area Board of Zoning Appeals 1. Description: Authorization for Application to use Portion of former Salvation Army Building as a Weather Amnesty Site 2. Amount: $300 3. Funding: EDIT (4087.1001.460.39.30) 13. LICENSES AND PERMITS A. Street Closures for Special Events 1. Event: Farmer’s Market Classic Car Show 2. Date/Times: September 21, 2019; 8:00 a.m. to 3:00 p.m. 3. Location: Eddy St. from Beyer St. to Dead-End 14. STREET/ALLEY VACATIONS A. Applicant: Danch, Harner, & Assoc. 1. Location: 1st East/West Alley West of St. Peter St. to the North/South Alley, North of Howard St. 2. Purpose: Development of New Homes 3. Favorable Recommendations Subject to Replat of Property 15. TRAFFIC CONTROL DEVICES A. New Installation – Residential Handicapped Accessible Parking Space Sign 1. Locations: a) 511 S. Grant St. b) 621 E. Irvington Ave. c) 1648 W. Indiana Ave. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING September 10, 2019 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK THERESE J. DORAU LAURA L. O’SULLIVAN Page 7 2. All criteria have been met B. New Installation – Residential Handicapped Accessible Parking Space Sign 1. Location: 217 E. Pokagon St. 2. All criteria have not been met C. New Installation – Neighborhood 25mph Speed Limit Sign 1. Location: Near Northwest Neighborhood East of SR 933, between Marion and Bartlett Streets 2. All criteria have been met 16. CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE A. 25642 Scent Trail – Water/Sewer B. 53194 Bracken Fern Dr. – Water C. 51680 Audubon Woods Dr. – Water D. 51535 Audubon Woods Dr. – Water E. 53686 Terre Verde Hills Ct. – Water/Sewer F. 51550 Prescott Ave. – Water 17. RATIFY BONDS A. Contractor Bonds 1. Renaissance Maintenance, Inc., Released Effective August 20, 2019 18. CLAIMS 19. PRIVILEGE OF THE FLOOR 20. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.