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Home My WebLink AboutRM 02-04-604 Feb uary 1960 11 :00 .M. The Absent: REDEVELOPMENT COMMISSION Regular Meeting Redevelopment Department Office 129 West Colfax Avenue eting was called to order by Mr. Fred J. Helmen, President. ssioners present and answering to roll call: Mr. Fred J. Helmen, President Mr. Clyde E. Williams, Sr., Vice President Mr. James G. Louis, Secretary Mr.. Virgil A. Place Mr. Frank G. Koczan The President declared a quorum present. Also resent: Mr. Fred K. Baer, Attorney Mr. Henry Sucher, Executive Director Mr. James Neidigh, Assistant Director I. PIPIROTAIL. ORr Rd1[1ff1U1rZ5 inutes of the meeting of January 7, 1960 were approved as read and the !lowing business was discussed: II. AHaHa1R(tDTAIL, 01F BRIL.IL S (1440.02) 90% of Acquisition Appraisal, fees (Bon Durant & Muessel) $6,300.00 (1410.19) Sundry - Services and Supplies 119.27 $6,419.27 363 Other Office Supplies 3.60 334 Other Garage & Motor Supplies 19.75 221 Electric Service 12.76 55 Subscription & Membership Dues 3820 74.31 $6,493.58 Upo motion made, seconded, and unanimously approved, the claims for ayment were signed by a majority of Commission members. III. IR OlL.i YlIGN A U TMIDIRIIZIIN(G RrI DRILI -Ey BOND CC® IEIRA GZ AND DESiIICGbWATlI1FAG S;(CERICDWIL.1E 01F HDO IIWIrt0iMSi AND AMOUNTS. (No. 6 ) On motion made by Mr. Williams, seconded by Mr. Helmen and Fidelity unan mously carried, the resolution was passed and is hereby Bond part of the minutes. Frank J. Bruggner, City Controller - $25,000 Clement C. Fiwek, County and City Treasurer - $25, 000 Upon bid and quotation submitted, the Michael J. Barany Agency Surety was awarded the bond coverage for the above at the annual premium rate of $62.50 for each position. IV. flH1R0 Glatt ZS5 IRJE]EDGI$2 Y Submission of the Final Project Report (Part I- Application for Submis- Loa and Grant) of the Sample Street Project Area- Indiana R -7 sion was made by Mr. Henry Sucher to the Regional Office of the Housing and Home Finance Agency in Chicago, Illinois on 2 -1 -60. The Appraisers' letters of qualifications and bids were approved Third verbally by the Urban Renewal Administration. Work on the third Appraisal appraisal for the Sample Street Project Area will commence on February 15, 1960 with Messrs. Kelsey, Pajakowski, Langel and Mor is. On motion duly made and seconded, a resolution to this effe t was unanimously adopted and is hereby a part of the minutes. An a dit of the books of accounts and records was made by Audit Mr. Raymond Kunt^ of the Audit Division, Housing and Home Finwice Agency, and was completed on January 29, 1960. After a discussion and meeting with Messrs. Sucher, Kuntz, Kenelly, Baer, Bruggner, Smith and Asher, the following recommendations were made to enable the Commission to conform to the Federal reau rements . a. Double -entry bookkeeping system, which is a mandatory federal requirement, to be set up and maintained. b. Employ a capable bookkeeper to work under the supervision of the Controller's office and receive an annual compensation of $4040. c. Submit a revised budget to provide for the addition of a bookkeeper. The completed forms and letter supporting the request for the budget revision were presented and signed by Mr. Fred J. Helinen, President. The possibility of resubmitting the Linden School Area as a General Neighborhood Renewal Plan was discussed, resulting in unanimous agreement for resubmission in that form. The Annual Report was presented to the Commissioners. ting adjourned: 12:05 P.M. i ell 'J. He'Jxhen, President J es G. Loui , Secretary Revised Budget G -N -R -P Annual Report just whi wit] cap (No. 7) RESOLUTION WHEREAS, the South Bend Redevelopment Commission, has rmined that the four appraisers selected possess qualifications fying the expectation that they will furnish appraisal reports on h the Commission and the Housing & Home Finance Agency can act confidence, and that they will be able to support their conclusions bly in the event of investigation or court proceedings; and WHEREAS, the appraisers have represented to the satisfaction of the South Bend Redevelopment Commission that they do not have any interest, present or prospective, that could reasonably be construed either to impair their ability to furnish impartial reports, or to raise any question as to their impartiality or fairness; and WHEREAS, the proposed contracts conform to the Housing & Ho e Finance Agency standard form of appraisal contract No. H -639; and WHEREAS, the South Bend Redevelopment Commission, on the bas s of inquiries among other users of professional appraisal services has determined that the compensation to be paid is: se be of des Are (a) fair and proper under all circumstances; (b) at rates that do not exceed what typically would be paid in the locality for equivalent services, based on compensation that has been paid and is being paid by others for similar services; (c) the compensation to be paid is within the limitation of the approved budget on the amount available for such services; and WHEREAS, the proposed contract for the selected appraisers' .ces will fulfill the needs and requirements of the project and will serve the interest of the project with due regard for the objective lding the expense to a minimum; NOW, THEREFORE, the following individuals are hereby .gnated to each appraise 1/4 of the Sample Street Redevelopment a for an overall fee of $1,750 each, with court appearance to be Lpensated at the rate of $100 per full day and $50 for I/Z day or less. J. H. Kelsey Eugene P aj akow ski Alex- Langel William Morris Ea h appraiser shall complete his appraisals within 45 days after re eiving authorization to proceed with his work. In order to make the foregoing determinations, the South Bend Re evelovment Commission has: (1) Made appropriate inquiries among users of appraisal services, particularly other public agencies, to identify the best qualified appraisers for the particular assign - ment and to obtain information as to their competence and qualifications to perform the proposed appraisal services. (2) Made inquiries of the attorney expected to handle con- demnation litigation for the Local Public Agency and of condemnation trial attorneys for other public agencies, to obtain information as to the relative abilities of the appraisers to support their valuations by court testimony.. (3) Made pertinent inquiries among other users of professional appraisal services, particularly other public agencies, to estimate the prevailing rate in the locality for equivalent services, including the obtaining of information with re- spect to the rates of compensation that have been and are being paid to the appraisers, the types of property apprai- sed, the extent and character of the appraisal reports and services furnished, and the caliber of the appraisers em- ployed. (4) Given full consideration to available qualified appraisers, conferred with six of them, and selected four appraisers to perform the equired work. In conferring with apprai- sers, the Local Public Agency has ensured that each such appraiser fully understands the requirements, has ascer- tained their qualifications for the particular assignment, and obtained proposals as to the conditions under which they would undertake the work. (5) Required the selected appraiser to submit a statement conforming to the conflict -of- interest provision in HHFA standard form of contract for the particular type of services to be furnished by the appraiser. (6) Obtained statements, signed by the selected appraisers, setting forth their qualifications, including education, technical training experience (particularly to estimate the value of the properties to be appraised), and the courts in which they have testified as expert witnesses. (7) Negotiated contracts with the selected contractors on the basis of the foregoing investigations and analyses, which contracts, in the opinion of the Local Public Agency, will best serve the interest of the project, with due regard for (but not primary consideration of) the objective of holding the expense to a minimum. w ,C� -k p; (Si nature) President South Bend Redevelopment Commission SEAL (No. 6) RESOLUTION OF THE SOUTH BEND REDEVELOPMENT COMMISSION GOVERNING BODY OF THE CITY OF SOUTH BEND, DEPARTMENT OF RED VELOPMENT AUTHORIZING POSITION FIDELITY SCHEDULE BON COVERING SLUM CLEARANCE AND URBAN RENEWAL PROJECTS. Such bond is intended to provide indemnification to Local Public Agency and 1he United States Government in connection with slum clearance and urbari renewal projects against loss of funds or property caused by fraud or dishonesty of any persons filling any position listed in the Schedule of Positions. Sc edule of Positions and Amounts Check-Signer: Frank J. Bruggner City Controller Co ul tersigner: Clement C. Fiwek County and City Treasurer Amount of Coverage I Premium Per Person Per Annum $25,000 $62.50 $25,000 $62.50