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HomeMy WebLinkAboutRM 08-06-59REDEVELOPMENT COMM`N Regular Meeting 6 August 1 59 11:00 A.M. Redevelopment Comm'n 129 W. Colfax Avenue The Meeting was called to order by Mr. Virgil A. Place, President. Commissioners present and answering to roll call: Virgil A. Place Fred J. Helmen Clyde E. Williams, Sr. James G. Louis Frank G. Koczan Absent: None The President declared a quorum present. Also Pres nt: Ervin Purucker, Chairman, Advisory Committee, Howard Park Neighborhood Improvement Project Mrs. Guy Curtis, Secretary, Board of Redevelopment Trustees Fred Baer, Attorney Henry Sucher, Director Minutes o the Meeting of 2 July were approved as mailed, upon motion made by Mr. Louis, seconded by Mr. Helmen, and unanimously carried. The following business was discussed: (1) REPORT ON HOWARD PARK NEIGHBORHOOD IMPROVEMENT PROJECT Mr. Ery n Purwcker,' Chairriian, Advisory Committee; Howard Park Neighborhood Improvement Project, gave a report on the progress of the neighborhood. A door -to- door inspection of the homes in the area, on a voluntary basis, is meeting with moderate success. Bad weather last winter, and a shortage of inspection personnel, have slowed down the program. Mr. Suche stated in next year's budget we have planned accordingly to overcome the shortc mings of such a project by the addition of the following staff members: (1) Full Time Inspector - to eliminate the shortage of inspection personnel. He will make the initial inspections. When major problems arise, these can be turned over to the individual specialist concerned, such as heating inspector, plumbing inspector, etc. (2) Community Organization Worker (part time basis) - this staff member's duties_ would consist of arousing interest in neighborhood organizations and obtaining the cooperation of the people concerned, with the use of talks, slides, m vies, contests, etc. He would also guide efforts of neighborhood groups into coast uctive channels once they are formed. (2) APPROVAL OF BILLS August ahead (1410. 19) Postage 40.00 Telephone 24.97 Printing (Sample St. Area Photographs) 98.28 Drafting Supplies 36.96 Office Supplies 75, 25 Travel (14110.05 Henry Sucher (Chicago Trip) 8.86 Henry Sucher (Seattle Trip - Conference) 211.47 Vernetfa Nowlin (Mileage for relocation work) 3.20 TOTAL Mr. Helmtn made a motion to approve the above bills and all we *e in favor. - 2 - i��•� .. Mr. Williams seconded it, (3) AC4EPTANCE OF OFFER FOR FEDERAL PLANNING ADVANCE Mr. Sucher reported that the U.R.A. has approved our submission of the Eligibility & Relocation Report., and offered an Advance of Federal Funds to aid us in financing the cost of final surveys and plans for the urban renewal project. The amo t of the Planning Advance is $70,507-87. This is the amount of federal funds th t will be allowed us until the end of the planning stage. Mr. Baer explained the legal conditions of the Contract for the Planning Advance. suppiemi tendered the "Loc of Feder and plan urban re s aid ing RESOLUTION ACCEPTING THE OFFER OF FEDERAL ADVANCE WHEREAS, under Title I of the Housing Act of 1949, as amended and anted, the United States of America (herein called the "Government ") has to the City of South Bend, Department of Redevelopment) herein called al Public Agency ") an offer, hereinafter mentioned, to make an Advance al funds to the Local Public Agency to aid in financing certain surveys s for an urban renewal project, designated Project No. Ind. R -7 in the newal area described therein; and WHEREAS the Local Public Agency has given due consideration to BE IT RESOLVED BY South Bend Redevelopment Commission, Govern - of City of South Bend, Department of Redevelopment, as follows: Section 1. The offer of the Government to the Local Public Agency, dated 21 July, 1959, designated "Contract for Planning Advance ", Contract No. Ind. R -7 (A), consisting of Parts I and II, under and subject to the provisions, terms and conditions of which the Government would make an Advance of Federal funds to the Local Public Agency to aid in financing the cost of certain surveys and plans fo an urban renewal project, designated Project No. Ind. R -7, situated in the C'ty of South Bend, Indiana, is hereby in all respects accepted. Section 2. The Local Public Agency agrees to abide by all of the provisio s, terms and conditions of said offer. Section 3. The President of the South Bend Redevelopment Commission, Governing Body of the Local Public Agency is hereby authorized and directed forth - with to send to the Housing and Home Finance Agency two certified copies of the proceedings of the Local Public Agency in connection with the adoption of this Resoluti n, together with two certified copies of this Resolution, and such further docume is or proofs in connection with the acceptance of said offer as may be request d by the Government. 3 is here] docume request Advance acts rei Section 4. The President of the South Bend Redevelopment Commission r authorized to file requisitions, together with necessary supporting ts, with the Government, from time to time as Advance funds are required, ig payments to be made to the Local Public Agency on account of the provided for in said offer, and to do and perform all other things and aired to be done or performed in order to obtain such payments. Section 5. This Resolution shall take effect immediately. Mr. L uis introduced a resolution to accept the Offer of the United States to make aa Advance of Federal Funds to aid in financing the cost of surveys & plans for the urban renewal project No. Ind. R -7. Mr. Koczan seconded the resolution. It was imanimously passed, and the necessary forms were executed. Mr. Sucher suggested in planning our second project the City should pay planning and administrative costs and work with the 3 /4 Grant Allocation Formiula; the advantages to this would be as follows: (1) It would enable us to go ahead with the planning of the 2nd project immediately, regardless of the survey and planning approval date of this project. (2) It would save time. (3) Our existing City Budget would be adequate for this. (4) SELECTION OF ACQUISITION APPRAISERS One problem in connection with the appraisals in the Sample St. Area is the required legal description of each piece of property, along with the correct present owner. We cannot supply the necessary data by using the Assessor's record3 because they are not quite up to date. The Title Company seems to be our only way to secure adequate legal descriptions. An approximate $ 2 charge would be involved for each unit, for which our federal budget would have to be revised for this additional amount. Further instructions from U. R. A. will be sought on this problem. There are 700 appraisals to be done (350 units, each requiring 2 appraisals) . Six firms are being considered for this work, each of whom have already submitted its bid for varying portions of the work. Mr, H lmen stated he thought there would be more uniformity and less confusion if 4 ap raisers handled the job, with each doing one appraisal for one -half of the area. -4- (4) SELEC Mr. Koczar it was unan: ,TION OF ACQUISITION APPRAISERS introduced the following resolution. Mr. Helmen seconded it, and .mously carried. RESOLUTION WHE.REAS, the South Bend Redevelopment Commission, has determined that the four appraisers selected possess qualifications justifying the expectation that they will furnish appraisal reports on which the Commission and the Housing & Home Finance Agency can act with confidence, and that they will be able to support their conclusion capably in the event of investigation or court proceedings; AND WHEREAS, the appraisers have represented to the satisfaction of the South Bend Redevelopment Commission that they do not have any interest, present or prospec ive, that could reasonably be construed either to impair their ability to furnish impartial reports, or to raise any question as to their impartiality or fairne s s; AN �`IHEREAS, the proposed contracts conform to the Housing & Home Finance Ag ncy standard form of appraisal contract #H -639; of inquiries that the coi (a) (b) (c) AN] will fulfill of the prof( WHEREAS, the South Bend Redevelopment Commission, on the basis among other users of professional appraisal services has determined pensation to be paid is: fair and proper under all circumstances; at rates that do not exceed what typically would be paid in the locality for equivalent services, based on com- pensation that has been paid and is being paid by others for similar services; the compensation to be paid is within the limitation of the approved budget on the amount available for such services. ) WHEREAS, the proposed contract for the selected appraisers' services :he needs and requirements of the project and will best serve the interest ;ct with due regard for the objective of holding the expense to a minimum; NOW THEREFORE, the following individuals are hereby designated to eacA appraise 1 2 of the Sample Street Redevelopment Area for an overall fee of $37i-510 each,.. with court appearance to be compensated at the rate of $100" per -full 'day and $50 for 1/2 day or less. A. C. BonDurant > /i Richard Muessel, Jr. Peter Gillis. , Arthur G._ Voigt /'/5-o Each apprteed ser shall complete his appraisals within ,60 days after receiving authoriza- tion to pro with his work. 4' In o der to make the foregoing determinations, the South Bend Redevelopment Commissio has: ( la (3) (4) Uade appropriate inquiries among users of. appraisal services, parm, titularly other public agencies, to identify the best qualified appraisers for the particular assignment and to obtain information as to their competence and qualifications to perform the proposed appraisal services. Made inquiries of the attorney expected to handle condemnation liti- gation for, the Local Public Agency and of condemnation trial attorneys for other, public. agencies, to obtain information as to the relative abilities of the appraisers to support their valuations by court testimony, Made pertinent in among other users of professional appraisal services, particularly other public agencies, to estimate the- prevailing rate in the locality for equivalent services, including the obtaining of information with respect to the rates of compensation that have been and are being paid to the appraisers, the types of property appraised, the extent and character ,of the appraisal reports and services furnished, and the caliber of the appraisers employed. Given: full consideration. to available qualified appraiser's, -conferred with six of them, and selected four appraisers to perform the required work. In conferring with appraisers, the Local Public Agency, has ensured that each such appraiser fully understands the requirements, has ascertained their qualifications for the particular assignment, and obtained proposals as to the conditions under which they would undertake the work. . (5) (6) (7) Required the selected appraiser to submit a statement conforming to the conflict -of- interest provision in the HHFA standard form of contract for the particular type of services to be furnished by the appraiser. Obtained statements, signed by the selected appraisers, setting forth their qualifications, including education, technical training experience (particularly to estimate the value of the properties to be appraised), and the courts in which they have testified as expert witnesses. Negotiated contracts with the selected contractors on the basis of the foregoing investigations and analyses, which contracts, in the opinion of the Local Public Agency, will best serve the interest of the project, with due regard for (but not primary consideration of) the objective of holding the expense to a minimum. -her commented those that were not included in the work of the 1st and raisals could probably be used on the 3rd appraisal next spring. After a brief discussion it was decided that the following firms would be asked to handle the 1st and 2nd sets of appraisals, upon motion made by Mr. Koczan, second d by Mr. Helmen and unanimously carried: Richard Muessel, Jr. Arti,ui- G: Vpigt Peter Gillis - and - A. C. BonDurant rovided these firms agree on a $3, 500 overall fee for appraising 1/2 of the pr tect area, and to complete appraisal work within the time limit. As soo* as the title work is cleared the appraisal work will begin. Mr. Su her will contact the chosen appraisers for the lst and 2nd set of appraisals, and forward to the Chicago Office the proposed Contracts. Also, according to Mr. Place's request, he will notify those not selected at this stage that they will be considered for the 3rd set of appraisals to be done next spring. (5) N(NE OF THE COMMISSION MEMBERS ARE PROPERTY O NERS IN THE PROJECT AREA For record purposes, the Commission Attorney asked the individual members of theC mmission and the staff if they owned any properties in the Sample Street Redevelopment Area. All rep�ied negatively. (6) �DOPTION OF CITY'S PERSONNEL POLICIES FOR OMMISSION STAFF Mr. Bar remarked he would check with the City's records to see if such a set of pers nnel rules were ever drawn up. If so, they will be presented at the next m eting . (7) �OMMITTEES ISCUSSION OF PROPOSED MEMBERSHIP LIST OF There as further discussion of the membership of the various committees, but definit action was postponed until the next meeting. - 5 - (8), PAO0AESS REPORT Sampl Street Project Mr. Sucher stated that the Master Plan is progressing satisfactorily, and should meet initial federal requirements by the end of 1959. ect The proposal of the Znd project - the "Downtown Project" went before the Council about a month ago, but it was decided not to ask for approval then, but rather to delay action until the outcome of both the Building Authority and the Housing Bill "'have bpen decided. (9) �ONTRACT - MARKETABILITY STUDY & REUSE APPRAISAL Mr. Sucher related that our Contract for the Marketability Study and Reuse Appra,J,sal has been approved by the Chicago Office, and wblre .now ready to forward it to the Real Estate Research Corporation, the firm contracted for this work. Copies of the Contract wer a then executed by the Commission President and Secret ry, respectively. Mr. S Cher will forward these copies to the Real Estate Research Corporation for the'`r signature, along with a letter authorizing them to proceed with the study, (10) PRINTING OF HOUSING CODES Verhe, Laic, Building Commissioner, has asked the Redevelopment . Department to assume 50% ($200) of the cost of printing the Housing Codes. His reason'ng for this request was as follows: (1) The Codes relate to the functioning of both departments. (2) The allocated funds in the Printing Account of the Department cannot meet this printing cost. Mr, 'V�T'lliams made a motion to approve the expenditure of $200 toward the print- ing co t of the Housing Code. Mr. Louis seconded it, and it was unanimously Carrie . MEET Vir fG ADJOURNED: 12:35 P.M, P ace, President yde E. Williams, Secretary