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Home My WebLink About6B(2)n Community & Economic Development 1200 County- ity Building, 227 West Jefferson, South Bend, Indiana 46601 -1830 Phone 574/235 -9371 Fox 574/235- 9021 To: Redevelopment Commission From: Ann Kolata a 7L- Subject Proposal from Hull & Associates, Inc. Date: August 23, 2012 Attached is a proposal from Hull & Associates, Inc. for General Environmental Consulting Services. Hull has provided us with these services for a number of years on an "as needed" basis. The proposal I s for a "not -to- exceed" amount of $45,000 and this is estimated to cover the remainder of 2012 and 2013. Staff recommends approval of the proposal. Please contact me at 235 -9374 or akolataksouthbendin.gov if you have any questions. August12, 2012 aces, Inc. Ms. An Kolata, Senior Redevelopment Specialist South end Development Commission 227 W st Jefferson Blvd, 12th floor South Bend, Indiana 46601 RE: Froposal for General Environmental Consulting Services Budget Extension in Support of edevelopment Efforts for Areas A, B and C, and Other Properties (as needed), South Bend, ndiana; SB1069.200.0001. Dear W. Kolata: Hull & Associates, Inc. (Hull) is pleased to present the City of South Bend (Client) the following proposal for continued professional engineering services for the above referenced projects. The purpos of this letter is to establish the Scope of Work, fee and schedule for the project. The Scope of Work is based on Hull's experience providing similar services to the Client during previous years and through ongoing discussions with the Client. Specifically, Hull will continue to assist the Client with continued interpretation of new data and findings; communications with the Client, Client's counsel for insurance recovery and litigation support regulatory agencies and prospective developers; and attendance at meetings that are not currently addressed by existing contracts with Client. Hull will also assist Client with environmental support for other City of South Bend properties (besides Areas A, B and C) on an as-needed basis. COMPENSATION Estimat the ab expend develor the pro. ranges based Table 1 the tote discuss thirty fiv ADDITI Addition as an a costs, h been ap J not -to- exceed costs during the remainder of calendar year 2012 and through 2013 for ,e Scope of Work are $45,000 and are based on previous general consulting Tres and expectations of work for the stated time period. The fees have been d based on our estimate of hours for each labor category expected to be involved in ct. The rates used to calculate compensation for each labor category are within the resented in Table 1. Actual rates and hours expended for each category may vary i project personnel used. Additionally, personnel in labor categories not included in iay be used. The Client will be billed for actual labor hours and other project costs with project cost not to exceed that shown above, unless additional work is required as J below. The project will be billed on a four -week basis with payment due to Hull within days after receipt of an invoice. ►►ff4UYL61ZI 1 it work beyond the Scope of Work defined herein shall not be performed until such time iendment to this proposal, including the scope of the additional work and associated is been prepared in writing to address the additional work and said amendment has proved by the Client in writing. 4770 Duke Drive, Suite 300, Mason, Ohio 45040 513.459.9677 fax 513.459.9869 www.hullinc.com Ms. Ar n Kolata Augus 2, 2012 S131069.200.0001 Page 2. STANDARD OF CARE AND LIMITATIONS Hulls all perform its services using that degree of care and skill ordinarily exercised under similar conditions by reputable members of its profession practicing in the same or similar locality at the time of service. No other warranty, expressed or implied, is made or intended by our proposal or by our oral or written reports. The work will not attempt to evaluate past or present compliance with federal, state, or local environmental or land use laws or regulations. Conclusions presented by Hull regarding the Site to be investigated shall be consistent with the Scope of Work, level of effort specified, and investigative techniques employed. Reports, opinior s, letters and other documents will not evaluate the presence or absence of any compound or parameter not specifically analyzed and reported. The presence of radiation, radon, lead, electromagnetic fields, and indoor air pollution will not be investigated, unless specifically stated in the scope of work. Hull makes no guarantees regarding the completeness or accuracy of any information obtained from public or private files or information provided by subcor tractors. Again, thank you for the opportunity to prepare this proposal. Hull will begin providing project services immediately upon the City's written authorization. All work will be conducted pursuant to Hull Contract # CNTRCT.300.2259. Please call me at (513) 460 -8632 if you have any questic ns. Sincerely, �"'tP W. Lance Turley Douglas G. Stuart, CHMM Senior (Project Manager W LT /DGS /kf cc: lHull File Copy TABLE HULL & AOSOCIATES, INC. AUGUST 2012 MASON, QHIO S61069.200.0001 associates, inc. 2012 BILLING RATE SCHEDULE TABLE 1 NOTES Scientist Senior Scientist $130 Project Scientist Princi Management I Staff $180 Senior Project Manager $150 Project Vanager $125 Government Relatior & Community s Engineer $110 Senior Engineer Technician 2 $130 Project n ineer $110 Engine r 2 $ 95 Engine r 1 $ 80 Senior Designer $ 90 Desi n r 1 $ 75 Senior Hydrogeologist Hydrogeologist $130 Project dro eolo ist $110 H dro olo ist 2 $ 90 H dro olo ist 1 $ 75 NOTES Scientist Senior Scientist $130 Project Scientist $110 Scientist 2 $ 90 Scientist 1 $ 75 Support GIS Manager $100 GIS Specialist $ 70 CAD Operator $ 70 Senior Technician $ 70 Technician 2 $ 60 Technician 1 $ 50 Project Manager Assistant $ 50 Clerical $ 40 1. ourly billing rates for personnel apply to actual time spent in meetings concerning the project, reparing for such meetings, project coordination time, design activities, field and office nvestigations, and travel time when job - related. 2. f personal vehicles are utilized, travel mileage is billed at the federal mileage reimbursement rate. f company -owned vehicles are utilized, rental rates of $75 /day, $300 /week, or $1,000 /month are sed in lieu of travel mileage. If rental vehicles are utilized, the actual cost of the rental and asoline will be billed directly with no mark -up. 3. �it transportation fees are billed directly with no mark -up. Travel time is typically billed only for hat time actually spent flying to /from the project location and does not include layovers, delays, 4. project reimbursable expenses such as reproduction by vendors, overnight shipping, meals, and lodging associated with travel or extended field activities, etc. are billed directly with no mark -up. 5. field equipment rented from outside vendors is billed directly with no mark -up. Field equipment wned by Hull, including individual equipment items or groupings of equipment such as sampling its, are billed at competitive market - equivalent rates for daily or weekly rental. 6. ubcontractors' fees are billed to the Client at a rate equal to the subcontractor fee multiplied by �.l to recover Hull's contractual liability risk and associated operational expense. HULL & ASSOCIATES, INC. MASON, OHIO 1 OF 1 AUGUST 2012 S131069.200.0001