HomeMy WebLinkAboutAward Proposal - Print Shop Services - Carothers Printing Company1316 COUNTY -CITY BUILDING
PHONE $74/ 235-92$1
227 W. JEFFERSON BOULEVARD I
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'' FAX $74/ 235-9171
501 ITH BEND_ INDIANA 4660I -1830
186
CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR
BOARD OF PUBLIC WORKS
August 27, 2019
Lynda Dixon-Podemski
Carothers Printing Company
2118 S. Franklin Street
South Bend, IN 46613
RE: Proposal Award — Print Shop Services
Dear Ms. Dixon-Podemski:
The Board of Public Works at its meeting held on August 27, 2019, awarded the above
referenced proposal to you based on the recommendation of the review committee as the
highest scoring proposal and authorized the review team to negotiate a contract with your
company. If contract terms are not reached, the award will go to the next highest scoring
vendor.
A representative from the Purchasing Department will be in contact with you regarding this
award.
If you have any further questions regarding this matter, please call this office at (574) 235-
9251.
Sincerely,
Linda M. Martin, Clerk
GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK LAURA L. O'SULLIVAN THERESE J. DORAU
ILA II 1ILgE► T
ARMOVED
3oard of Pubue werkg
TO: CITY OF SOUTH BEND BOARD OF PUBLIC WORKS
FROM: Michael Schmidt
DATE: August 22, 2019
RE: Request for Proposal — Print Shop Services
On or about June 11, 2019, the City of South Bend ("City") received approval of the City's
Board of Public Works (`BPW") to advertise a Request for Proposal for Print Shop Services.
The City received three responses to this advertisement.
A team consisting of Matt Frazier (VPA) Toni Laisure (Central Services), Michael Schmidt
(Purchasing) and Ben Dougherty (Admin/Finance) reviewed each of the proposals. The scoring
matrix is below for your convenience.
Alpha
Bowman
Carothers
Overall Responses to RFP/Service Guidelines/Turnaround
20
Times
Points
20
20
20
35
Overall Cost of Services
Points
20
10
30
20
Proxiinity to South Bend, Indiana
Points
20
5
20
5
Delivery Time
Points
4.75
3.75
4
5
Site Inspection/Visit
Points
5
0
5
5
Customer Support Plan
Points
5
1.25
3.5
5
Response to Sample Project
Points
5
4.5
3.25
Total
79.75
44.5
85.75
Upon initial review and scoring, it was clear that a site visit would only be necessary at two of
the respondents - Carothers Printing Company and Alpha Graphics. Scores were independently
submitted by the scoring committee and then averaged in order to have one score per category.
BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Date August 20, 2019
Name Michael Schmidt Department Citywide
BPW Date Au ust 27, 2019 Phone Extension 9977
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Required Prior to Submittal ;to Boardm
Legal Attorney Name Clara McDaniels
Controller review is required for all Contracts $5,000.00 or more
Controller and greater than one year in length per the City Purchasing
Policy
Purchasing
Check the p
Agreement
Professional Services
Bid Opening
❑ Quote Opening
E] Chg Order No.
Ease./Encroach.
ZOther:
Company or Vendor Name
New Vendor
MBE/WBE Contractor
Project Name
Project Number
Funding Source
Account No.
Amount
Terms of Contract
Purpose/Description
Michael Schmidt
�ropriate Item Type - Re
Contract
Amendment
F1 Bid Award
0 Quote Award
0 C/O & PCA No..
❑ Traffic Control
for All Submis
Proposal
❑ Req. to Advertise
r-1 PCA
Resolution
Claim
Addendum
❑ Title Sheet
Required w Information
Carothers Printing Company
❑ Yes ❑ If Yes, Approved by Purchasing
F-1 No
WBECompleted E-Verify Form Attached El
RFQ - Print Shop Services
Request permission to negotiate and finalize a contract with
highest scoring proposal from RFQ
For Chanoe Orders OnlWo ,: "
Amount of ❑ Increase $mwmw�mw w - _.......
❑ Decrease $ . - mm. _�_..-. .........
Previous Amount
Current Percent of Change
New Amount
Total Percent of Change:
Time Extension:
Copy
Original
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❑
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1316 COUNTY -CITY BUILDING fir;
PHONE 574/ 235-9251
227 W. JEFFERSON BOULEVARD t
FAX 574/ 235-9171
SOT TH BEND. TNDIANA 46601-1 R30 4!'•..
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ITI��
CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR
BOARD OF PUBLIC WORKS
August 27, 2019
Megan O'Shaughnessy
Bowman Displays Digital Imaging, Inc.
648 Progress Avenue
Munster, IN 46321
RE: Proposal Award — Print Shop Services
Dear Ms. O'Shaughnessy:
The Board of Public Works at its meeting held on August 27, 2019, awarded the above
referenced proposal to Carothers Printing Company based on the recommendation of the
review committee as the highest scoring proposal and authorized the review team to negotiate
a contract with Carothers Printing Company. If contract terms are not reached, the award will
go to the next highest scoring vendor.
Thank you for bidding. We hope you bid with us again in the future.
If you have any further questions regarding this matter, please call this office at (574) 235-
9251.
Sincerely,
Linda M. Martin, Clerk
GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK LAURA L. O'SULLIVAN THERESE J. DORAU
1316 COUNTY -CITY BUILDING yf
t PHONE 574/ 235-9251
227 W. JEFFERSON BOULEVARD��,
�
�" FAX 574/ 235-9171
SOUTH BEND.INDIANA46601-1830
rQ,
CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR
BOARD OF PUBLIC WORKS
August 27, 2019
Erik Shultz
Alphagraphics
201 N. Main Street
South Bend, IN 46601
RE: Proposal Award — Print Shop Services
Dear Ms. Dixon-Podemski:
The Board of Public Works at its meeting held on August 27, 2019, awarded the above
referenced proposal to Carothers Printing Company based on the recommendation of the
review committee as the highest scoring proposal and authorized the review team to negotiate
a contract with Carothers Printing Company. If contract terms are not reached, the award will
go to the next highest scoring vendor.
Thank you for bidding. We hope you bid with us again in the future.
If you have any further questions regarding this matter, please call this office at (574) 235-
9251.
Sincerely,
Linda M. Martin, Clerk
GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK LAURA L. O'SULLIVAN THERESE J. DORAU