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HomeMy WebLinkAboutAward Bid - 315 & 319 W Jefferson Exterior Renovations Project No 119-064 - Various1316 COUNTY -CITY BUILDING �j � tv,i PHONE 574/ 235-9251 227 W. JEFFERSON BOULEVARD �, � � ' FAX 574/ 235-9171 SOI ITH BFND_ INDIANA 46601-1 930 r z� � � CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARD OF PUBLIC WORKS August 27, 2019 Gerald Longerot Slatile Roofing and Sheet Metal Co., Inc. 1703 S. Ironwood Drive South Bend, IN 46613 RE: Award Bid — 315 & 319 W. Jefferson Exterior Renovations — Project No. 119-064 Dear Mr. Longerot: The Board of Public Works, at its meeting held on August 27, 2019, awarded the above referenced project to the following: a) Slatile Roofing and Sheet Metal Co., Inc.; Division A - $55,812 b) Ziolkowski Construction, Inc.; Division B - $39,574 c) Walsh & Kelly, Inc.; Division C - $45,989; Base Bid plus Alternate 1 Your award will be listed in bold print. Division D was rejected. Enclosed please find a signed Bid/Proposal form. Please forward the following documents in one submittal by September 10 2+019 to my attention for Board of Public Works approval: 1) One (1) original of the Public Works Contract (enclosed) 2) Labor & Material Payment Bond 3) Performance Bond (125% of Bid Amount) 4) Certificate of Insurance naming the City of South Bend as an additional insured 5) Item #4 for all subcontractors you use If you have any further questions regarding this matter, please call this office at (574) 235-9251. Sincerely, Linda M. Martin, Clerk Enclosures GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK LAURA L. O'SULLIVAN THERESE J. DORAU 1316 COUNTY -CITY BUILDING PHONE 574/ 235-9251 227 w.JEFFERSON BOULEVARD i -� FAX 574/235-9171 SOUTH BEND. INDIANA 46601-1 93041 CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARD OF PUBLIC WORKS August 27, 2019 Bill Favors Ziolkowski Construction, Inc. 4050 Ralph Jones Drive South Bend, IN 46628 RE: Award Bid — 315 & 319 W. Jefferson Exterior Renovations — Project No. 119-064 Dear Mr. Favors: The Board of Public Works, at its meeting held on August 27, 2019, awarded the above referenced project to the following: a) Slatile Roofing and Sheet Metal Co., Inc.; Division A - $55,812 b) Ziolkowski Construction, Inc.; Division B - $39,574 c) Walsh & Kelly, Inc.; Division C - $45,989; Base Bid plus Alternate 1 Your award will be listed in bold print. Division D was rejected. Enclosed please find a signed Bid/Proposal form. Please forward the following documents in one submittal by September 10 2019 to my attention for Board of Public Works approval: 1) One (1) original of the Public Works Contract (enclosed) 2) Labor & Material Payment Bond 3) Performance Bond (125% of Bid Amount) 4) Certificate of Insurance naming the City of South Bend as an additional insured 5) Item #4 for all subcontractors you use If you have any further questions regarding this matter, please call this office at (574) 235-9251, Sincerely, Linda M. Martin, Clerk Enclosures GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK LAURA L. O'SULLIVAN THERESE J. DORAU 1316 COUNTY -CITY BUILDING PHONE 574/ 235-9251 227 W. JEFFERSON BOULEVARD '` PFA w i, FAX 574/ 235-9171 SOUTH BEND_ INDIANA 46601-1830 ,t ac CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARD OF PUBLIC WORKS August 27, 2019 Dustin Hilary Walsh & Kelly, Inc. 24358 SR 23 South Bend, IN 46614 RE: Award Bid — 315 & 319 W. Jefferson Exterior Renovations — Project No. 119-064 Dear Mr. Hilary: The Board of Public Works, at its meeting held on August 27, 2019, awarded the above referenced project to the following: a) Slatile Roofing and Sheet Metal Co., Inc.; Division A - $55,812 b) Ziolkowski Construction, Inc.; Division B - $39,574 c) Walsh & Kelly, Inc.; Division C - $45,989; Base Bid plus Alternate 1 Your award will be listed in bold print. Division D was rejected. Enclosed please find a signed Bid/Proposal form. Please forward the following documents in one submittal by September 10 201.9 to my attention for Board of Public Works approval: 1) One (1) original of the Public Works Contract (enclosed) 2) Labor & Material Payment Bond 3) Performance Bond (125% of Bid Amount) 4) Certificate of Insurance naming the City of South Bend as an additional insured 5) Item #4 for all subcontractors you use If you have any further questions regarding this matter, please call this office at (574) 235-9251, Sincerely, Linda M. Martin, Clerk Enclosures GARY A. G1LOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK LAURA L. O'SULLIVAN THERESE J. DORAU 1316 COUNTY -CITY BUILDING 1 PHONE $74/ 23$-92$1 227 W. JEFFERSON BOULEVARD P Enure FAX 574/ 235-9171 Srn ]TH BEND. IND IAN A 46601-1 830 ne � ,II"i5 CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR August 27, 2019 Steve Fields C&S Masonry Restoration LLC 3725 N Foundation Court, Suite F South Bend, IN 46628 RE: Bid Award — 315 & 319 W. Jefferson Exterior Renovations — Project No. 119-064 Dear Mr. Fields: The Board of Public Works, at its meeting held on August 27, 2019, awarded the above referenced project to the following: a) Slatile Roofing and Sheet Metal Co., Inc.; Division A - $55,812 b) Ziolkowski Construction, Inc.; Division B - $39,574 c) Walsh & Kelly, Inc.; Division C - $45,989; Base Bid plus Alternate 1 Division D was rejected. Enclosed please find your bid bond. Thank you for bidding, and we hope you bid with us in the future. If you have any further questions regarding this matter, please call this office at (574) 235-9251. Siracercly, Linea M. Martin, Clerk Enclosure GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK LAURA L. O'SULLIVAN THERESE J. DORAU l 1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD I" CF SOl1THBEND- INDIANA46601-1830 e; CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARD OF PUBLIC WORKS August 27, 2019 Larry Cripe Herrman & Goetz, Inc. 225 S. Lafayette Blvd. South Bend, IN 46601 PHONE 574/235-9251 FAX 574/235-9171 RE: Bid Award — 315 & 319 W. Jefferson Exterior Renovations — Project No. 119-064 Dear Mr. Cripe: The Board of Public Works, at its meeting held on August 27, 2019, awarded the above referenced project to the following: a) Slatile Roofing and Sheet Metal Co., Inc.; Division A - $55,812 b) Ziolkowski Construction, Inc.; Division B - $39,574 c) Walsh & Kelly, Inc.; Division C - $45,989; Base Bid plus Alternate 1 Division D was rejected. Enclosed please find your bid bond. Thank you for bidding, and we hope you bid with us in the future. If you have any further questions regarding this matter, please call this office at (574) 235-9251. Sincerely, Linda M. Martin, Clerk Enclosure GARY A. G1LOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK LAURA L. O'SULLIVAN THERESE J. DORAU °I if u 1316 COUNTY —CITY BUILDING ( t PHONE 574/ 235-9251 227 W. JEFFERSON BOULEVARD �• PKA(, i FAX 574/ 235-9171 SOUTH BEND_ INDIANA 46601-1830 r rc z� 186 CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARD OF PUBLIC WORKS August 27, 2019 Michael Frahm Midland Engineering Company, Inc. 52369 State Road 933 North South Bend, IN 46637 RE: Bid Award — 315 & 319 W. Jefferson Exterior Renovations — Project No. 119-064 Dear Mr. Frahn: The Board of Public Works, at its meeting held on August 27, 2019, awarded the above referenced project to the following: a) Slatile Roofing and Sheet Metal Co., Inc.; Division A - $55,812 b) Ziolkowski Construction, Inc.; Division B - $39,574 c) Walsh & Kelly, Inc.; Division C - $45,989; Base Bid plus Alternate 1 Division D was rejected. Enclosed please find your bid bond. Thank you for bidding, and we hope you bid with us in the future. If you have any further questions regarding this matter, please call this office at (574) 235-9251. Sincerely, Linda M. Martin, Clef` Enclosure GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK LAURA L. O'SULLIVAN THERESE J. DORAU 1316 COUNTY -CITY BUILDING CJt '. PHONE 574/ 235-9251 227 W. JEFFERSON BOULEVARD�� YJ , = FAX 574/ 235-9171 SOUTH BEND. INDIANA 4660 -1 R30 CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARD OF PUBLIC WORKS August 27, 2019 Jennifer Martell Martell Electric LLC 4601 Cleveland Road South Bend, IN 46628 RE: Bid Award — 315 & 319 W. Jefferson Exterior Renovations — Project No. 119-064 Dear Ms. Martell: The Board of Public Works, at its meeting held on August 27, 2019, awarded the above referenced project to the following: a) Slatile Roofing and Sheet Metal Co., Inc.; Division A - $55,812 b) Ziolkowski Construction, Inc.; Division B - $39,574 c) Walsh & Kelly, Inc.; Division C - $45,989; Base Bid plus Alternate 1 Division D was rejected. Enclosed please find your bid bond. Thank you for bidding, and we hope you bid with us in the future. If you have any further questions regarding this matter, please call this office at (574) 235-9251. Sincerely, Linda M. Martin, Clerk Enclosure GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK LAURA L. O'SULLIVAN THERESE J. DORAU 1316 COUNTY —CITY BUILDING e z PHONE 574/ 235-9251 227 W.JEFFERSON BOULEVARD 'EACX FAx 574/235-9171 SOUTH BRND_ TNDIANA 46601-1 R3O CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARD OF PUBLIC WORKS August 27, 2019 Ruben Alvarado Rieth-Riley Construction Co., Inc. 25200 State Road 23 South Bend, IN 46614 RE: Bid Award — 315 & 319 W. Jefferson Exterior Renovations — Project No. 119-064 Dear Mr. Alvarado: The Board of Public Works, at its meeting held on August 27, 2019, awarded the above referenced project to the following: a) Slatile Roofing and Sheet Metal Co., Inc.; Division A - $55,812 b) Ziolkowski Construction, Inc.; Division B - $39,574 c) Walsh & Kelly, Inc.; Division C - $45,989; Base Bid plus Alternate 1 Division D was rejected. Enclosed please find your bid bond. Thank you for bidding, and we hope you bid with us in the future. If you have any further questions regarding this matter, please call this office at (574) 235-9251. Sincerely, n pp6�� " 'llllll Linda M. Martin, Clerk Enclosure GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK LAURA L. O'SULL[VAN THERESE J. DORAU BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Datem08/20/2019 ..........................................................................................._ Department Public Name Zach Hurst Works BPW Date 08/27/2019 Phone Extension 3057 mn555555mmmmm WW.UmmmOWmmmWml EMI eimlmmmmmmlmlmlllllliiin mWWWmmmmmVmmmmmmmtlN �.. _ .... ...... _ _..--------- . '... ei' mPnor to Submittal to Board BPW Attorney [] Attorney Name mm Dept. Attorney Attorney Name Purchasing Check the A � > r ato Item w l pe -- ,l c� r All Submissions Professional Services Agreement Contract ❑ Proposal ❑ Open Market Contract ❑ Amendment/Addendum Special Purchase, QPA ❑ Bid Opening ® Bid Award E ],' Req. to Advertise ❑ Title Sheet Quote Opening F� Quote Award E] Reject Bids/Quotes �] Proposal Opening C/O & PCA No. ❑ PCA Chg. Order, No. ❑ Traffic Control ❑ Resolution GOther ❑ Ease./Encroach 'Required Information Company or Vendor Name Slatile Roofing and Sheet Metal Co., Inc. E] YesF] If Yes, Approved by Purchasing New Vendor No MBE/WBE Contractor WBE Completed E-Verify Form Attached Nos Project Name 315 & 319 W. Jefferson Exterior Renovations — Division A Project Number ..... � , —..........._........._................................... w.... _......._.. 119-064, Div. A Funding Source RWDA TIF Account No. ._..._._.__..........._.........................._�wm�_____ 324-1050-460-42.02 Amount $55,812.00 Terms of Contract ,,,,,,,,,,,. .. ......... ......... ......�............ ._. Lump Sum Purpose/Description Award roofs ca,g bid — Division. A. ._._ .. w :. w _... W ..... _..... . For haN e OrdersmOnl .. . Amount of �] Increase $ Decrease ($ ) Previous Amount $ Increase % .._ ......... Current Percent of Change: Decreased %) New Amount $ ..._. �...._......._.._........�.�.� .� .�....�_� .._ _ o. Increase /o Total Percent of Change: Decrease ( %) Time Extension Amount: New Completion Date: ............................................................�.�.�.....w. ..................� INTER -OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING TO: Linda M. Martin, Clerk Board of Public Works FROM: Zach Hurst, Project Engineer SUBJECT: Award Bid -Project No. 119-064, Division A 315/319 W. Jefferson Exterior Renovations — Barrel Roof Repairs DATE: August 20, 2019 On August 13, 2019, the Board of Public Works opened and read bids for the above project. I have reviewed them and found them correct and complete. A summary of the bids is below: 81atwla Roofing and Shaat M�+�4ali.. ..� ....._ .............. _. ............�ww fVI'iIland Err ineerrn Co., Inc. Company, Inc. Base Bid $55,812.00 $79,600.00 I recommend award of a contract for the Barrel Roof Repairs for 315/319 W. Jefferson Exterior Renovations to the lowest responsive / responsible bidder, Slatile Roofing and Sheet Metal Co., Inc. in the amount of $55,812.00. Funds have been appropriated from River West DA TIF (324- 1050-460-42.02). Please call with your questions (3057). CITY OF SOUTH BEND, INDIANA CONTRACTOR'S BID FOR PUBLIC WORK Project Name 315 & 319 W. Jefferson Exterior Renovations Project No. 119-064 For Bids Due Tuesday, August 13�' y g , 9:30 a.m. (E.D.T.) PART I (Must be completed for all bids. Please type or print) Date: 8/12/19 �. Bidder (Firm): � �_..� u_L J�• Address: 1703 S. Ironwood Dr.. City/State2ip: South Bend/IN/46613 Telephone Number: �574 Agent of Bidder (if Applicable): Pursuant to notices given, the undersigned offers to furnish labor and/or material necessary to complete the public works project of: the City of South Bend, Indiana, in accordance with plans and specifications prepared by: and dated for the sum of (enter the Total Bid as shown on the Proposal) Division A: Overlay barrel roof on 315 W. Jefferson (not the roof on 319 W. Jefferson). Fifty five thousand eight hundreds twelve dollars (Enter sum of Total Base Bid plus Alternates shown on Proposal) Division B: Exterior masonry repair and coating. Sixty three thousand dollars (Enter sum of Total Base Bid plus Alternates shown on Proposal) Division C: Parking lot repair and replacement. NOT BIDDING (Enter sum of Total Base Bid plus Alternates shown on Proposal) Division D: Electrical work. NOWT BIDDING (Enter sum of Total Base Bid plus Alternates shown on Proposal) Alternate 1: Curb and Sidewalk Replacement NOT BIDDING (Enter sum of Total Base Bid plus Alternates shown on Proposal) Version 402019 Contractor's Bid for Public Works - 2 ($ 55,812.00 (Numerical) ($ 63,000.00 ) (Numerical) ($ NOT BIDDING ) (Numerical) $ NOT BIDDING (Numerical) $ NOT BIDDING (Numerical) The undersigned further agrees to furnish a bond or certified check with this bid for an amount specified in the notice of the letting. If alternative bids apply, the undersigned submits a proposal for each in accordance with the notice. Any addendums attached will be specifically referenced at the applicable page. If additional units of material included in thFilowri ontract are needed, the cost of units must be the same as that shown in the original contract if acceptethe City of South Bend. If the l"'is to be awarded on a unit basis, the itemization of the units shall be onei seoaratp a iarh ACCEPTANCE The above bid is accepted this 7 day of *" `0•- 20 Subject to the following conditions: — BO RD OF PUBLIC 1fVii0 I LAI ft Gar A t, P eswdent Genevieve E. Miller, Member ��� Eliza eth A. Maradik, Member Ti r s Uoi u M ember Laura L. O'Sullivan, Member Attest: Linda M. Martin, � Clerk' PART II (For projects of $100,000 or more — IC 36-1-12-4) These statements to be submitted under oath by each bidder with and as part of his/her/its bid. Attach additional pages for each section as needed. SECTION I EXPERIENCE QUESTIONNAIRE 1. Attach information regarding projects your organization has completed for the period of one (1) year prior to the date of the current bid. 2. Attach a listing of public works projects currently in process of construction by your organization. 3. Attach information regarding any failure to complete any work awarded to you and the location thereof. 4. Attach references from private firms for which you have performed work. SECTION II PLAN AND EQUIPMENT QUESTIONNAIRE 1. Attach an explanation of your plan or layout for performing proposed work. (Examples could include a narrative of when you could begin work, complete the project, number of workers, etc. and any other information which you believe would enable the City of South Bend to consider your bid.) Version 4/2/2019 Contractor's Bid for Public Works - 3 BOARD OF PUBLIC WORKS CITY OF SOUTH BEND INDIANA PUBLIC WORKS CONTRACT THIS AGREEMENT, made and entered into this 27th day of August, 2019, by and between, Slatile Roofing and Sheet Metal Co., Inc., 1703 S. Ironwood, South Bend, IN 46613, HEREINAFTER called the "Contractor", and the Board of Public Works herein called the "Board". WITNESSETH: That the Contractor covenants and agrees to make the following improvement, as fully set out in the Notice to Bidders, Standard Specification, Special Provisions, Plans, and Bid Proposal, all of which are set forth as a part of this Contract, for: PROJECT NO.: 119-064 DESCRIPTION: 315 & 319 W. JEFFERSON EXTERIOR RENOVATIONS COMPLETION DATE: SEE SPECIFICATIONS AMOUNT: $55,812; DIVISION A FUNDING: RWDA TIF The total bid for this improvement were those prices as received and accepted by the Board on August 13, 2019. The Contractor further agrees to notify the Engineer when this improvement is completed. This notification shall be in the form of a Completion Affidavit, signed by the Contractor. Upon final acceptance of the improvement by the Engineer, the Contractors final estimate will be presented to the Board for final Payment with one (1) copy of the Completion Affidavit and one (1) copy of a Waiver of Lien. BOARD OF PUBLIC WORKS SLATILE ROOFING AND SHEET METAL CO., INC. Gary A. Gilot, President E4izabct Maradik, Member Printed Name Genevieve E. Miller I,ara L. O'Sullivan Member Signature 21 y "I aerese J. eau, betest: Linda M. Martin, Clerk CERTIFICATION (To be completed if Contractor is a Corporation) I, certify that I am Secretary of the Corporation named as Contractor herein; that _._..... __..... _..... _ who signed this Agreement on behalf of the Contractor was then_ w of said Corporation; that said agreement was duly signed for and in behalf of said Corporation by authority of its governing body, and is within the scope of its corporate powers. Secretary Corporate Seal BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 08/20/2019 Department Public Name Zach Hurst Works BPW Date 08/27/2019 Phone Extension 3057 N m: .: �... .. wwwwwww www -Required Prior to Submittal to Board BPW Attorney Attorney Name Dept. Attorney F-j Attorney Name Purchasing " Professional Services Agreement H Contract Open Market Contract ❑ Amendment/Addendum Bid Opening ® Bid Award F-] Quote Opening F-1 Quote Award ❑ Proposal Opening ❑ C/O & PCA No. [❑ Chg. Order, No. ❑ Traffic Control ❑' Other: Required Informatic Company or Vendor Name Ziolkowski Construction, Inc. New Vendor MBE/WBE Contractor Project Name Project Number Funding Source Account No. Amount Terms of Contract Purpose/Description L_] Proposal El Special Purchase, QPA Req. to Advertise E] Reject Bids/Quotes PCA F-1 Resolution F-1 Ease./Encroach ❑ Title Sheet U Yes U If Yes, Approved by Purchasing ® No ❑ MBE Completed E-Verify Form Attached ❑ Yes ❑ WBE ❑ No 315 & 319 W. Jefferson Exterior Renovations — Division B 119-064, Div. B RWDA TIF 324-1050-460-42.02 ......_........_._....._....._........._..................................................................................�...._...... www_........... ....w...... $39,574.00 Lumn Sum Award masonry repair bid — Division B. For Change Orders Only Amount of ❑ Increase $ w www ❑ Decrease ($ ) PreviousAmount $ � .,.,.,.,.,....................................................................._ Current Percent of Change: New Amount Total Percent of Change: Time Extension Amount: New Completion Date: 0 Increase Decrease ( /o Increase % Decrease (.w..,.. .... % INTER -OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING TO: Linda M. Martin, Clerk Board of Public Works FROM: Zach Hurst, Project Engineer SUBJECT: Award Bid -Project No. 119-064, Division B 315/319 W. Jefferson Exterior Renovations — Masonry Repair DATE: August 20, 2019 i00p Iupppililil0100NNwllfl�u'u10101U�IIIIIpIIlppplpUUIUINIIpI000UIIIIppUIIUlYIl010101011............. ...I01N00 MOINOIOIWIOWONUUnNI01�Wll00MOM0�MpNOWIWI�!GWWMMIIMIWIDIIII�D�D�YIWWUIIIYIIII�INIIIIMON��OxNG �WWI0101 Iu ItiIIIIIIIIIIIUIrvXMM M H :.ti lu m IIIIIMIXM.mIu�Nlllllu� On August 13, 2019, the Board of Public Works opened and read bids for the above project. I have reviewed them and found them correct and complete. A summary of the bids is below: Base Bid Ziolkowski Construction, Inc. $39,574.00 C&S Masonry Restoration LLC $45,500.00 Slatile Roofing and Sheet Metal Co. Inc. $63,000.00 Grinding ... as nee. ded ... $6 40 per sft. $9.00 per sft. ......�.....�����������...��........ $14.00 per sft. .__....�. Tuckpointing as -needed .........__,_(.......ne )..� $9.60 per sft. �.�....._ $9.00 per sft. ..... $9.00 per sft. ............ ................ ............ Brick Replacement a e ded ......_._�5�-............_�...�.)..�..�w�w�wwW� 46.00 per sft. 48.00 per sft. �..... �.�...._..._... 210.00 per sft. I recommend award of a contract for the Masonry Repair for 315/319 W. Jefferson Exterior Renovations to the lowest responsive / responsible bidder, Ziolkowski Construction Inc. in the amount of $39,574.00. Funds have been appropriated from River West DA TIF (324-1050-460- 42.02). Please call with your questions (3057), CITY OF SOUTH BEND, INDIANA CONTRACTOR'S BID FOR PUBLIC WORK Project Name 315 & 319 W. Jefferson Exterior Renovations Project No. 119-064 For Bids Due Tuesday, August IV, 9:30 a.m. (E.D.T.) ................. PART I (Must be completed for all bids. Please type or print) Date: August 13, 2019 Bidder (Firm): Ziolkowski Construction, Inc.. Address: 4050 Ralph Jones Drive City/State/Zip: South Bend IN 45528 Telephone Number: 574 ) 287-1811 Agent of Bidder (if Applicable): n/a Pursuant to notices given, the undersigned offers to furnish labor and/or material necessary to complete the public works project of: 315 & 319 W. Jefferson Exterior Renovations the City of South Bend, Indiana, in accordance with plans and specifications prepared by: Cressy Commercial Real Estate and dated June 26 2018 for the sum of (enter the Total Bid as shown on the Proposal) Division B: Thirty Nine Thousand Five Hundred Sevpnty. Four 39,574.00 Division A: Barrel roof on 315 W. Jefferson (not the roof on 319 W. Jefferson). No Bid (Enter sum of Total Base Bid plus Alternates shown on Proposal) Division B: Exterior masonry repair and coating. Thirty Nine Thousand Five Hundred Seventy Four ... .. (Enter sum of Total Base Bid plus Alternates shown on Proposal) Division C: Parking lot repair and replacement. No Bid (Enter sum of Total Base Bid plus Alternates shown on Proposal) Division D: Electrical work. No Bid ................. ........ (Enter sum of Total Base Bid plus Alternates shown on Proposal) Alternate 1: Curb and Sidewalk Replacement No Bid (Enter sum of Alternate 1 shown on Proposal) No Bid._ (Numerical) 39,574.00 (Numerical) ($ No Bid _ ........__ (Numerical) No :...Bid ) (Numerical) No Bid (Numerical) Version 4/2/2019 Contractor's Bid for Public Works - 2 The undersigned further agrees to furnish a bond or certified check with this bid for an amount specified in the notice of the letting. If alternative bids apply, the undersigned submits a proposal for each in accordance with the notice. Any addendums attached will be specifically referenced at the applicable page. If additional units of material included in the contract are needed, the cost of units must be the same as that shown in the original contract if accepted by the City of South Bend. If the bid is to be awarded on a unit basis, the itemization of the units shall be shown on a separate attachment. By (Signature) Bill Favors President (Printed Name of Person Signing) ACCEPTANCE p (27.... ........ day of , ,, ... ., _ _ 20 _.� Ll_..-.. The above bid is accepted this Subject to the following conditions: BQ D OF PUBLWWR Gary A. ilo „ President Genevieve E. Miller, Member .,m I aup e er EVIzaEe h A. aradik, Member ` M ` — .,. Ilk - Laura L. O'Sullivan, Member ( ttest: Linda M. Martin, lerk PART II (For projects of $100,000 or more — IC 36-1-12-4) These statements to be submitted under oath by each bidder with and as part of his/her/its bid. Attach additional pages for each section as needed. See Attached SECTION I EXPERIENCE QUESTIONNAIRE 1. Attach information regarding projects your organization has completed for the period of one (1) year prior to the date of the current bid. 2. Attach a listing of public works projects currently in process of construction by your organization. 3. Attach information regarding any failure to complete any work awarded to you and the location thereof. 4. Attach references from private firms for which you have performed work. SECTION II PLAN AND EQUIPMENT QUESTIONNAIRE Attach an explanation of your plan or layout for performing proposed work. (Examples could include a narrative of when you could begin work, complete the project, number of workers, etc. and any other information which you believe would enable the City of South Bend to consider your bid.) As directed by the Arch itect/Construction Manager Version 4/2/2019 Contractor's Bid for Public Works - 3 BOARD OF PUBLIC WORKS CITY OF SOUTH BEND INDIANA PUBLIC WORKS CONTRACT THIS AGREEMENT, made and entered into this 27th day of August, 2019, by and between, Ziolkowski Construction, Inc., 4050 Ralph Jones Drive, South Bend, IN 46614, HEREINAFTER called the "Contractor", and the Board of Public Works herein called the "Board". WITNESSETH: That the Contractor covenants and agrees to make the following improvement, as fully set out in the Notice to Bidders, Standard Specification, Special Provisions, Plans, and Bid Proposal, all of which are set forth as a part of this Contract, for: PROJECT NO.: 119-064 DESCRIPTION: 315 & 319 W. JEFFERSON EXTERIOR RENOVATIONS COMPLETION DATE: SEE SPECIFICATIONS AMOUNT: $39,574; DIVISION B FUNDING: RWDA TIF The total bid for this improvement were those prices as received and accepted by the Board on August 13, 2019 The Contractor further agrees to notify the Engineer when this improvement is completed. This notification shall be in the form of a Completion Affidavit, signed by the Contractor. Upon final acceptance of the improvement by the Engineer, the Contractors final estimate will be presented to the Board for final Payment with one (1) copy of the Completion Affidavit and one (1) copy of a Waiver of Lien. BOARD OF PUBLIC WORKS ZIOLKOWSKI CONSTRUCTION, INC. Gary A. pilot, President Elizabeth A. Maradik, Member Printed Name Genevieve E. Miller, Laura Member L. O'Sullivan, Signature Tle ese ', rail, Me ber attest. Linda M. Martin, Clerk CERTIFICATION (To be completed if Contractor is a Corporation) I, , certify that I am Secretary of the Corporation named as Contractor herein; that -_ who signed this Agreement on behalf of the Contractor was then of said Corporation; that said agreement was duly signed for and in behalf of said Corporation by authority of its governing body, and is within the scope of its corporate powers. Secretary Corporate Seal BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 08/20/2019 Department Public Name Zach Hurst Works BPW Date 08/27/2019 Phone Extension 3057 INNNNPoNNN NMNINWNW'NWNOM iNN.NNM'O.YNPoNNNIINNI I BPW Attorney Attorney Name Dept. Attorney Attorney Name .............. Purchasing ......� Check the A��'o riat Item �j mm_.I���yt/r�� or All Submissions ....... .... Professional Services Agreement Contract Proposal ❑] Open Market Contract ❑ Amendment/Addendum Special Purchase, QPA Bid Opening ® Bid Award Req. to Advertise ❑ Title Sheet El Quote Opening ❑ Quote Award Reject Bids/Quotes ❑ Proposal Opening [:] C/O & PCA No. ❑ PCA [❑ Chg. Order, No. El Traffic Control ❑ Resolution �] Other: E] Ease./Encroach p e �ii eci Information Company or Vendor Name Walsh & Kelp, Inc New Vendor ❑ mwm�m _w..........�_..._�__�� YesE] If Yes, Approved by Purchasing No MBE/WBE Contractor WBE Completed E-Verify Form Attached ❑ Nos Project Name 315 & 319 W. Jefferson Exterior Renovations — Division C Project Number 119-064, Div. C Funding Source RWDA TIF Account No. 324-1050-460-42.02 Amount $45,989.00 Terms of Contract Lump Sum — base bid plus Alternate No. 1 Purpose/Description a_r a�i�&g eepAtK RF Mj2T!u, ALTERNATE No. 1 _ Division C For Change Orders Only Amount ofEl Increase $ A $.. -------- .......)---------------------------------------- .._....... .. .......................... ........................... F] Decrease..... �. ____ Previous Amount $ Increase Current Percent of Change: Decrease New Amount $ % Increase % Total Percent of Change: Decrease ( %) Time Extension Amount: New Completion Date: INTER -OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING TO: Linda M. Martin, Clerk Board of Public Works FROM: Zach Hurst, Project Engineer SUBJECT: Award Bid - Project No. 119-064, Division C 315/319 W. Jefferson Exterior Renovations — Parking Lot Repairs DATE: August 20, 2019 nnirr ooiouuu iw r..�nn anuuwu u�wwioioimuoiu�oi�oumuuuuuuuw�uouwuWuuudwuuWW�uww�wuo wrom nuuummmm�i000000ummi v ioi uuumudiu�iummdmwuuuuumuw On August 13, 2019, the Board of Public Works opened and read bids for the above project. I have reviewed them and found them correct and complete. A summary of the bids is below: ...._.......... ................w —-------- -.. Base Bid ........................... Walsh 8 Kell � . nc. $41,219.00 Rieth Riley Construction Co., Inc. $56,000.00 ......................... _.. 1.5" Mill -and -Fill Unit $19.85 per sft. $60. 00 per sft ._Pricem Alternate No. 1 $4,770.00 $12,000.00 Curb and Sidewalk I recommend award of a contract for the Parking Lot Repairs BASE BID plus Alternate No. 1 for 315/319 W. Jefferson Exterior Renovations to the lowest responsive / responsible bidder, Walsh & Kelly, Inc. in the amount of $45,989.00. Funds have been appropriated from River West DA TIF (324-1050-460-42.02). Please call with your questions (3057). CITY OF SOUTH BEND, INDIANA CONTRACTOR'S BID FOR PUBLIC WORK Project Name 315 & 319 W. Jefferson Exterior Renovations Project No. 119-064 For Bids Due Tuesday, August 13th, 9:30 a.m. (E.D.T.) PART (Must be completed for all bids. Please type or print) Date: 8/13/19 Bidder (Firm): Walsh & Kelly,Inc. Address: 24358 SR 23 City/State/Zip: South Bend, IN 46614 Telephone Number: ( 574 ) 288-4811 Agent of Bidder (if Applicable): Pursuant to notices given, the undersigned offers to furnish labor and/or material necessary to complete the public works project of: City of South Bend Indiana - 315 & 319 W. Jefferson Exterior Renovations the City of South Bend, Indiana, in accordance with plans and specifications prepared by: City of South Bend, Indiana - Board of Public Works and dated 6/26/18 for the sum of (enter the Total Bid as shown on the Proposal) Forty one thousand two hundred nineteen dollars and zero cents 41 219.00 Division A: Barrel roof on 315 W. Jefferson (not the roof on 319 W. Jefferson), No Bid (Enter sum of Total Base Bid plus Alternates shown on Proposal) Division B: Exterior masonry repair and coating. No Bid (Enter sum of Total Base Bid plus Alternates shown on Proposal) Division C: Parking lot repair and replacement. Forty one thousand two hundred nineteen dollars and zero cents (Enter sum of Total Base Bid plus Alternates shown on Proposal) Division D: Electrical work. No Bid (Enter sum of Total Base Bid plus Alternates shown on Proposal) Alternate 1: Curb and Sidewalk Replacement Four thousand seven hundred seventy dollars and zero cents (Enter sum of Alternate 1 shown on Proposal) Version 4/2/2019 Contractor's Bid for Public Works - 2 ( K. (Numerical) $ ko (Numerical 41,219.00 (Numerical) $ t40 '�� (Numerical) $ $4,770.00 (Numerical) BID/PROPOSAL CITY OF SOUTH BEND Project Name: 315 & 319 W. Jefferson Exterior Renovations Project Number: 119-064 For Bids Due: Tuesday, August 13th, 9:30 a.m. (E.D.T.) Contractor Name: Walsh & Kelly. Inc. BASE BID: Division A: Barrel Roof on 315 W. Jefferson (not the roof on 319 W. Jefferson). Item Description No. Quantity Unit Unit Price Total Amount 1 Barrel Roof Repairs 1 LSUM I No Bid No Bid BASE BID TOTAL No Bid w, BASE BID: Division B: Exterior Masonry Repair and Coating. Item Description No. Quantity Unit Unit Price Total Amount 1 Masonry Repair and Coating 1 LSUM No Bid Nq Did 2 Grinding 1 SFT No Bid N/A 3 Tuckpointing 1 SFT No Bid N/A 4 Brick Replacement 1 SFT No Bid N/A BASE BID TOTAL No Bid BASE BID: Division C: Parking lot repair and replacement.. Item No. Description Quantity Unit Unit Price Total Amount 1 Parking Lot Repairs 1 LSUM $41 219.00 $41,219.00 2 1.5" Mill -and -Fill Unit Price $19.85 N/A BASE BID TOTAL 41 219.00 BASE BID: Division D: Electrical work. Item No. Description Quantity Unit Unit Price Total Amount 1 Electrical Work 1 LSUM No Bid No Bid BASE BID TOTAL No Bid ALTERNATE ITEM: Curb and Sidewalk Replacement Item No. Description Quantity Unit Unit Price Total Amount 1 Curb and Sidewalk Replacement 1 LSUM 1 $4,770.00 $4,770.00 ALTERNATE TOTAL $4,77Q.00 Version 4/2/2019 Contractor's Bid for Public Works - 8 BOARD OF PUBLIC WORKS CITY OF SOUTH BEND INDIANA PUBLIC WORKS CONTRACT THIS AGREEMENT, made and entered into this 27th day of August, 2019, by and between, Walsh & Kelly, Inc., 24358 SR 23, South Bend, IN 46614, HEREINAFTER called the "Contractor", and the Board of Public Works herein called the "Board". WITNESSETH: That the Contractor covenants and agrees to make the following improvement, as fully set out in the Notice to Bidders, Standard Specification, Special Provisions, Plans, and Bid Proposal, all of which are set forth as a part of this Contract, for: PROJECT NO.: 119-064 DESCRIPTION: 315 & 319 W. JEFFERSON EXTERIOR RENOVATIONS COMPLETION DATE: SEE SPECIFICATIONS_ AMOUNT: $45,989; DIVISION C, BASE BID PLUS ALTERNATE 1 FUNDING: WASTEWATER CAPITAL IMPROVEMENTS AND POKAGON BAND/POKAGON GAMING AUTHORITY The total bid for this improvement were those prices as received and accepted by the Board on August 13, 2019. The Contractor further agrees to notify the Engineer when this improvement is completed. This notification shall be in the form of a Completion Affidavit, signed by the Contractor. Upon final acceptance of the improvement by the Engineer, the Contractors final estimate will be presented to the Board for final Payment with one (1) copy of the Completion Affidavit and one (1) copy of a Waiver of Lien. BOARD OF PUBLIC WORKS WALSH & KELLY, INC. .9 Gary A. G�' cat, President Eclabeil A. MaraWk, Member Printed Name Genevieve E. Miller, LaUra L. O'Sullivan, Member Signature Member ere , T se J. arau, Member W test: Linda Ma tia , Clerk CERTIFICATION (To be completed if Contractor is a Corporation) I, , certify that I am Secretary of the Corporation named as Contractor herein; that who signed this Agreement on behalf of the Contractor was then of said Corporation; that said agreement was duly signed for and in behalf of said Corporation by authority of its governing body, and is within the scope of its corporate powers. Secretary _ Corporate Seal INTER-OFFIICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING TO: Linda M. Martin, Clerk Board of Public Works FROM: Zach Hurst, Project Engineer SUBJECT: Reject Bids- Project No. 119-064, Division D 315/319 W. Jefferson Exterior Renovations — Electrical Repairs DATE: August 20, 2019 i ui NWI01 MOIWNM uU�uw.u�Ou�MIu... im'uv��i�i'imuuluuuwuWumiluwuulWmb�MIiMIiM001�UimIN�0UWM0001W00 WM On August 13, 2019, the Board of Public Works opened and read bids for the above project. I have reviewed them and found them correct and complete. A summary of the bids is below: Martell Electric LLC Hlerrman & Goetz, Inc. Base Bid.......... $82,500.00 ...... ....$82,555.0___............�.� 0 The total cumulative awards across Divisions A, B and C is $141,375.00. The total TIF allotment for this project is $200,000.00, which leaves $58,625.00 in available funds. As such, the project cannot be awarded due to lack of funding. I recommend rejecting all bids for Division D — Electrical Repairs. The project will be re-scoped and quoted. Please call with your questions (3057). eI fleard of BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 08/20/2019 Department Public Name Zach Hurst........�����..........������..���..����������........ Works BPW Date 08/27/2019 Phone Extension 3057 mmm nnlmmm w Required Prior to Submittal toBoard BPW Attorney Attorney Name Dept. Attorney Attorney Name _�......._........................._..._._......_._ ww Purchasing .. _.. Check the � pr ri to Item ;,Iymm ���to ❑ Professional Services Agreement ❑ Contract ]I Open Market Contract ❑ Amendment/Addendum Bid Opening ❑ Bid Award [] Quote Opening ❑] Quote Award Proposal Opening F] C/O & PCA No.. [� Chg. Order, No. Traffic Control ❑ Other: Company or Vendor Name New Vendor MBE/WBE Contractor Project Name Project Number Funding Source Account No. Amount Terms of Contract Purpose/Description d Information LJ Proposal [] Special Purchase, QPA F I Req. to Advertise ® Reject Bids/Quotes PCA Resolution �] Ease./Encroach ❑ Title Sheet ❑ Yes ❑ If Yes, Approved by µPurchasing.._.._ ❑ No ❑ WBE Completed E-Verify Form Attached Nos 315 & 319 W. Jefferson Exterior Renovations — Division D ...... ............................._.....�.... —.,� �_._..�........�.�.�.�.�.�......�.�.�.�.�.....................-........- 119-064, Div. D RWDA TIF .......... 324-1050-460- .................. ................... 42.02 Reject all bids for electrical repairs for bud etar reasons — Division D. For Change Order .._. Increase Amount of Decrease $ Previous Amount $ Current Percent of Change: New Amount Total Percent of Change: Time Extension Amount: New Completion Date: Increase % Decrease ( % Increase % Decrease.(..._ .............%