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Home My WebLink AboutAward Bid - 29 More or Less Brand New Leaf Boxes Spec R - Hoosier Equipment LLC/ A 1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD PEACE SOUTH BRND_ INDIANA 46601-1 930 CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARD OF PUBLIC WORKS August 27, 2019 D.J. Frost Hoosier Equipment LLC 11465 Redwood Rd. Plymouth, IN 46563 PHONE 574/235-9251 FAX 574/235-9171 RE: Award Bid — Twenty -Nine (29) More or Less, Brand New Leaf Boxes — Spec R Dear Mr. Frost: The Board of Public Works, at its meeting held on August 27, 2019, awarded the above referenced bid to you in the amount of $189,595 for twenty-eight (28) boxes. A representative from the Central Services will contact you regarding the bid award. Please call this office with any questions regarding this matter at (574) 235-9251. Sincerely, L 6da M. Martin, Clerk GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK LAURA L. O'SULLIVAN THERESE J. DORAU 120ON County -City Building 227 W. Jefferson Blvd. South Bend, Indiana 46601-1830 Phone574/235-9216 TTY 574/235-5567 Fax 574/235-9928 CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR EPARTMENT OF ADMINISTRATION AND .FINANCE August 19, 2019 Board of Public Works 1308 County -City Building South Bend, IN 46601 Dear Board Members, The Central Services Division requests your permission to award twenty-eight (28) or more Brand New Leaf Boxes to the most responsive and responsible bidder, Hoosier Equipment, LLC. 21 boxes 13' long x 72" high and 78" wide 7 boxes 9' long x 72" high and 78" wide The cost of the leaf boxes is $189,595.00 and will be funded with proceeds from the 2017 Street Department Capital Lease 7501-0607-431.43.02. Listed below is the bid received for your review. *Denotes Most Responsive Bidder *Hoosier Equipment. LLC. — SDec R Description t Unit Price Total 13' 1 o Ig x 72" 1 ligji and 78" Wide _ 21 .........__ $6,851.00mm $143,871.00 9' Lon x 72" Hlgh and 78 ' Wide 7 $6,532.00 $45,724.00 Purchase Price _.. $189,595.00 Best E ul meat o Inc. — Spec R "..�_ ........._'�............� ty Des�rlpti n , Unit Price Total m_� ..��. �........... � ......_.... Wide 21 $8,650.00 8,6 13�....1 un � � x 72" 111 and 78"� $1150.00 _ ..._ —�_... �. 9' C,1 x 72" 11 and 78" Wide1O 7 _ $7,954.00 _ $55,678.00 Purchase Price $237,328.00 W.A. Jones Truck Bodies & I:+:gt_i m..Descri tion.�_...........................�..........w._.. 13' Long x 72" High and 78" Wide 9' Long x 72" High and 78" Wide Purchase Price — Svec R t.... _ .................Unit Price —.__— Total............. 21 $10,982.00 $230,622.00 7 $9,787.00 $68,509.00 $299,131.00 If you have any questions or concerns regarding this matter please don't hesitate to call. Sirlc rel J °ffilUdak, Director Central Services Division JDH/wss µ° BID/PROPOSAL to CITY OF SOUTH BEND BID NAME Spec R - Twenty -Nine (29) Brand New Leaf Boxes FOR BIDS DUE July 23, 2019; 9:30ITITa.m. Alternate# Qty. Description Cost Total 1 13 More Thirteen (13) more or less 13" long $ I 5). $ op _....................... ...........__............. or Less 72" hiRh and 78" wide _.........._............................................... ....._.._. �, V 2 6 More Six (6) more or less 9' long 72" high $ (o1 53,�. O0 $ or Less and 78" wide vd 3 i 19 i�. — Estimated number of days for delivery from award 30 WOrkin9 days date............................ � ��_ .......... Bidder (Firm): f Wit_ . �"' Z-2- C ...................... Address: V65 0 " City/State/Zip; Tlumo" � ��Os ��... ................... ...................... Telephone Number: LIM BOARD OF PUBLIC WORKS Gary A. Gilot, President Genevieve E. Miller, Member Laura L. O'Sullivan, Member Fax Number: ZIA' ..................... ...... _ (Signature) (Printed Name) ' S' (Title) 7 �Q I,, uli . . ...... . . .... Elizabeth A. l'' aradikW, Membermm mmmmmm IT mm.................m 1'1ier ese J. D rau, MetAer v' ........ . ................ At est: Linda M. Martin, Clerk (To be completed only by Contractors/Bidders claiming to be a "local Indiana business"pursuant to I.C. 36-1-12-22) INDIANA LOCAL BUSINESS PREFERENCE CLAIM A "local Indiana business" refers to any of the following: (1) A business whose principal place of business is located in an affected county. (2) A business that pays a majority of its payroll (in dollar volume) to residents of affected counties. (3) A business that employs residents of affected counties as a majority of its employees. (4) A business that makes significant capital investments in the affected counties as defined in rules adopted by the political subdivision. (S) A business that has a substantial positive economic impact on the affected counties as defined by criteria in rules adopted by the political subdivision. An "affected county" refers to St. Joseph County, Indiana, or the following counties located adjacent to St. Joseph County: Elkhart County, Marshall County, Starke County and LaPorte County There are the following price preferences for supplies purchased from a local Indiana business: • S% for a purchase expected by the purchasing agency to be less than $50, 000 • 3% for a purchase expected by the purchasing agency to beat least $50, 000 but less than $100, 000. 1 % for a purchase expected by the purchasing agency to beat least $ ] 00, 000. Date: Pursuant to I.C. 5-222 5-20.9, , Lt 7 _, �L claims a local Indiana business located within the City of South Bend St. Joseph County, ��" (Project # � .. __) ty reference for Pro ect _� n�l��tza � aXes The location of the principal place of business is i a y/S(g3 E] St. Joseph County, Indiana The following county located adjacent to St. Joseph County, Indiana: Y n a - The majority of the business's payroll for the 12 months prior to the date of this Bid is to residents of St. Joseph County, Indiana or the adjacent county noted above. The majority of the business's employees for the 12 months prior to the date of this Bid are residents of St. Joseph County, Indiana, or the adjacent county noted above. If the business is deemed to be the apparent lowest, responsible, responsive bidder, then it shall provide supporting documentation for the 12 month period prior to the date of the Bid of (i) the total payroll amount paid to all employees of the business, and (ii) the total payroll amount paid to employees who are residents of St. Joseph County and the adjacent county noted above. WHEN SUPPL YING SUPPORTING PAYROLL RECORDS, BIDDER SHALL REDACTALL SOCL4L SECURITY NUMBERS. Dated this 117day of , 20 Contra Bidder (Firm) Signature o ontractor/idderor Its Agent /-/ Printed Name and Title J C BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date Name Auaust 19. 2019 Jeff Hudak Department Central Services BPW Date A,RguLst.27, 2019 Phone Extension 574-235-9316 uvia...l� I! � I! Pm wwwwwwwVhJ � "I", �11 7a : 0 41 ..................... Rye„cfuired Prior to Submittal to Board Legal Attorney Name Clara McDaniels Controller review is required for all Contracts $5,000.00 or more Controller and greater than one year in length per the City Purchasing Policy Purchasing Michael Schmidt . . . ......... Check the._4propLiq "eterp y _T_pe - - ---- Regu�qq for All Submissions . . . ...... ... .......... F-1 Agreement ❑ Contract 0 Proposal El Addendum In Professional Services Amendment El Bid Opening Bid Award ❑ Req. to Advertise E] Title Sheet F-1 Quote Opening F-1 Quote Award [:] Chg Order No. F-1 C/O & PCA No, PCA F] Ease./Encroach. F-1 Traffic Control El Resolution El Other: F-1 Claim Required Information Company or Vendor Name New Vendor El Yes F1 If Yes, Approved by Purchasing E] No MBE/WBE Contractor n MBE Completed E-Verify Form Attached El Yes n WBE EJ No Project Name .29) More or Less Brand New Leaf Boxes -§Pe�qB-=T P�Y.NLnE, L( Project Number Funding Source Street De artment - Capital Lease & Interest Account No. 202-0607-431.38.01 & 202-0607-431.38.02 Amount Terms of Contract Purpose/Description Opening Bid Date: Amount of El incea se se $ ..................... Deea Previous Amount Current Percent of Change: % New Amount $ Total Percent of Change: % Time Extension: Dispersal After Approval Copy Original F-1 Jeff Hudak .. ..... . ...... z F1 Terri Swift............................................................ . ..... ..... z F-1 Sean Ward 1316 COUNTY -CITY BUILDING ( PHONE 574/ 235-9251 227 W. JEFFERSON BOULEVARD FAX 574/ 235-9171 „` SOI ITH B F.ND_ INDI ANA 46601-1830 +101865 w� w CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARD OF PUBLIC WORKS August 27, 2019 Maria Dahlmann Best Equipment Co., Inc. 5550 Poindexter Drive Indianapolis, IN 46235 RE: Award Bid — Twenty -Nine (29) More or Less, Brand New Leaf Boxes — Spec R Dear Ms. Dahlmann: The Board of Public Works, at its meeting held on August 27, 2019, awarded the above referenced bid to Hoosier Equipment LLC, in the amount of $189,595 for twenty-eight (28) boxes. Enclosed please find your bid bond. Thank you for bidding and we hope you bid with us in the future. If you have any questions regarding this matter, please call this office at (574) 235-9251. Sincerely, Linda M. Martin, Clerk Enclosure GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK LAURA L. O'SULLIVAN THERESE J. DORAU 1316 COUNTY —CITY BUILDINGaf� �C PHONE 574/ 235-9251 227 W. JEFFERSON BOULEVARD FAX 574/ 235-9171 SO[ ITH BEND. INDIANA 46601-1 Ran J, 40 ar x CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARD OF PUBLIC WORKS August 27, 2019 Denny McIntyre W.A. Jones Truck Bodies and Equipment 1171 S. Williams Street Columbia City, IN 46725 RE: Award Bid — Twenty -Nine (29) More or Less, Brand New Leaf Boxes — Spec R Dear Mr. McIntyre: The Board of Public Works, at its meeting held on August 27, 2019, awarded the above referenced bid to Hoosier Equipment LLC, in the amount of $189,595 for twenty-eight (28) boxes. Enclosed please find your bid bond. Thank you for bidding and we hope you bid with us in the future. If you have any questions regarding this matter, please call this office at (574) 235-9251. Sincerely, Linda M. Martin, Clerk Enclosure GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK LAURA L. O'SULLIVAN THERESE J. DORAU