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Home My WebLink AboutAmendment No 3 to PSA - Arcadis US Inc - Services for WWTP Secondary Treatment ImprovementsP�4 zi 1316 COUNTY -CITY BUILDING" PHONE 574/ 235-9251 227 W. JEFFERSON BOULEVARD FAX 574/235-9171 SOT ITH BEND. 1NDIANA 4660I -I R30 �*``•" � �-/` CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARD OF PUBLIC WORKS August 27, 2019 Amy Smitley Arcadis U.S., Inc. 150 West Market St., Suite 728 Indianapolis, IN 46204 RE: Amendment No. 3 to Professional Services Agreement Dear Ms. Smitley: The Board of Public Works, at its meeting held on August 27, 2019, approved the above referenced amendment for additional construction administration services for the Wastewater Treatment Plant Secondary Treatment Improvements in the amount not to exceed $36,100, for a new total of $914,590. Enclosed please find a copy of the agreement for your records. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, Linda M. Martin, Clerk Enclosure GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK LAURA L. O'SULLIVAN THERESE J. DORAU STANDARD AGREEMENT FOR PROFESSIONAL SERVICES Between City of South Bend and ARCADIS U.S., Inc. Page I of 3 Number: 03 029034.0000 AMENDMENT No. 3 An Agreement was executed on September 22, 2015 between the City of South Bend, Indiana [Client], having its principal place of business at 1316 County -City Building, South Bend, Indiana 46601, and Arcadis U.S., Inc. [Arcadis], having its principal place of business at 630 Plaza Drive, Highlands Ranch, Colorado 80129 and having an office at 150 West Market Street, Suite 728, Indianapolis, Indiana 46204. Under the Agreement, Arcadis provides certain professional engineering services related to the construction administration services for the Secondary Treatment Improvements project at the South Bend wastewater treatment plant. Client and ARCADIS now desire to amend the Agreement to include the amended Services as described below. In consideration of the mutual promises in the Agreement, Client and Arcadis agree to amend the Agreement as the following: Schedule A-1, Scope of Amended Services. 2. Schedule B-1, Compensation for Amended Services. Other Provisions. Except as amended herein, all other provisions, terms and conditions in the Agreement shall remain in full force and effect. Execution Authority. This Amendment to the Agreement is a valid and authorized undertaking of Client and Arcadis. The representatives of Client and Arcadis who have signed below have been authorized to do so. IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment to the Agreement as of this date: .__a. , 2019. CITY OF SOUTH BEND Arcadis U.S., Inc. 1$ • e By. G 2,0 Title: Vice Pi-esi nt. South Bend Secondary Improvements CA Amendment No. 3 STANDARD AGREEMENT FOR PROFESSIONAL SERVICES Page 2 of 3 Between City of South Bend and ARCADIS U.S., Inc. Proiect Number: 03029034.0000 AMENDMENT No. 3 Schedule A-1 Scope of Amended Services and Related Matters ENGINEERING SERVICES BY ARCADIS General Administration: Arcadis provided general administration services related to clarifications and interpretations (5 additional RFIs), change orders (44 additional change requests resulting in 6 approved change orders), and other matters to fully close the project. Arcadis provided services through the Contractor's extended schedule as further described below. This also includes reconciling Arcadis' subconsultants for their time and materials spent, which was less than anticipated for CMID and more than anticipated for Donohue (assumed low range of their anticipated budget at a key design stage), with an overall net increase which cut into Arcadis' budget for services provided through the entire project, especially as it related to services associated with changes and the claim as part of the project. Meetings and Site Visits: Arcadis attended meetings and observed the progress of Contractor's executed work during same visits, which extended beyond the anticipated Substantial Completion date of March 8, 2018 as noted in the previous Amendment No. 2. The Contractor's work was substantially complete in November 2018 with additional close-out items occurring through December 2018. This was approximately 10 months of additional schedule. Record Drawings: Arcadis and its subconsultants provided additional services to incorporate the numerous substitutions that were accepted during construction for cost savings into the record drawings. South Bend Secondary Improvements CA Amendment No. 3 STANDARD AGREEMENT FOR PROFESSIONAL SERVICES Page 3 of 3 Between City of South Bend and ARCADIS U.S., Inc. Project Number: 03029034.0000 _...._ _�._._.� _....._ ... _. _... ..._ �._.... AMENDMENT No. 3 Schedule B-1 Amended Pricing Schedule The estimated budget for services under this Amendment No. 3 is indicated below and as estimated in the attached table. The overall limit of compensation under this Agreement is as follows: Original Agreement $790,130 Amendment No. 1 $3 7,620 Amendment No. 2 $50,740 Amendment No. 3 � 36 100 Overall Limit of Compensation $914,590 South Bend Secondary Improvements CA Amendment No. 3 v a C"! O, rn o 0 QM N Cd ( H fA fA ,,,,,, , ,, H O O C O O O O O m U V G O II( (O Cl) 04 Of0 v 44, c....... 69 iA K9 EA ER N O. N " '. U) Z W IL 61) O O O N O v r Z H 0 '; ' m N t < U J U w 0" EA � � N d ..... ..... .....14 Q N ao M IM Z� t O od O 0 ca m w 2 p o col mUO U � co 0 C f#U lssv) ncq 0 0 V� J ixeg Alloq � ~ O > � fA Z W C GrY Q� !a Q N N N_ O 0 Q Z Q r Q (JG8ur6u) v� 'n 2 W Q w H Cco Z ` F: C ti N N N 1N U) N 00 U)` � J �JN6u3 PQIOJ,d) fp co 3 a �w <.i U. 0 a - n..... CV T N CN M co 3 " 0 6eu � 10af J ) Cd o r > Em I c U) w 0 E cn D V 0 0 = w w wr �'...... O Aft... a�a U. to Z (D 000 0 — ma U) c N, a c _ E a c 3 Ua Q � N m 0 U) c' a o c 8 cl) 0 2 w Q H -: nj cvi BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date August 19, 2019� .......... . ............... Department Name Jacob M. Klosinski Ern ginceringl_Ltififies ..... ...... BPW Date Apgust27, 2019 Phone Extension Ext. 9496 ................--- le uired Prior to Submittal to Board BPW Attorney Attorney Name 'Clara cDaniels Dept. Attorney E] Attorney Name ........ . . ...................... . - . . ........................ Purchasing Michael Schmidt Check the Appropriate Item Type — [:] Professional Services Agreement _DContract EJ Open Market Contract Z Amendment/Addendum R Bid Opening F-1 Bid Award E] Quote Opening [:] Quote Award R Proposal Opening F-1 CIO & PCA No. F-1 Chg. Order, No. F-1 Traffic Control [:] Other: Reauired Information All Submissions Proposal Special Purchase, QPA E] Req. to Advertise Reject Bids/Quotes PCA Resolution Ej Ease./Encroach ........................ 0 Title Sheel Company or Vendor Name Arcadis U.S., Inc. (Indianq,oIis, IN) --O—vesmi _ .............. Yes, Approved by Purchasing New Vendor Z No El MBEIWBE Contractor Completed E-Verify Form Attached MBE ❑ Nos Project Name WWTP Secondary Treatment Improvements Project Number 114-053 Funding Source .......... . . . ....... Utilities — Sewage Works Operations, Contractual Services — Other .......... ...... — Account No. . . ......................... ....... 641-0630-793-63-35 Amount ..... ............................. $36,100.00; Total increase $878,490 to $914,590 (Final) Terms of Contract . . . . ...... ....... .. .. . Lump Sum (Not to Exceed) Purpose/Description The Division of En incerin2 and Division' of Utilities .�estthq-Board of Public Works royal of Amendirient No. 3 to a Professional Services Agreement with Arcadis U.S. Inc. for additional construction administrati( services for the ,subject Pro ect which resulted from extension of the pigi—ed schedule due to change orders and changes to Record Drawings, For Change Orders Only Amount of increase ............. .......... F] Decrease Previous Amount $ ................ . ........................ . .. ....... ................ ... ... .. . ......... Increase % Current Percent of Change: Decrease %) New Amount ............ - ................. ....... . .......................... ................. Increase % Total Percent of Change: ............. . . .................................. Decrease %) Time Extension Amount: New CompletDate: ................ ion ...... .... . . .......... - — ------------------------- ..... . ............ INTER -OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF UTILITIES TO: Members of the Board of Public Works Eric Horvath, Director of Public Works Clara McDaniels, Board of Public Works Attorney Linda Martin, Clerk of Board of Public Works FROM; Al Greek, Director of Utilities Jacob M. Klosinski, Assistant City Engineer SUBJECT: Agenda Request Form — Amendment to Professional Services Agreement 114-053 Wastewater Treatment Plant Secondary Treatment Improvements DATE: August 19, 2019 U.Rwwwl uwrv'�um�ue wuav!rvhww... �reA MOmNM�m.�dttrtiWllfanti'N�0.fW0A,M�MtlI1W'M'M':WtMeW!uIWIWWiWMWUWWf�4�'D@M9IIOWINVP�WWWJ�N@IpgWryrypry��J,!W,ylmyq'G11�Itl�4ryVgNypW,q,Pi $gWpWW�p,°y �„�,µ�,v�,ry��@,�,9pyppW�NN I. �m d01W010 mV.mm1'P.nN00�:�u'MlwtqA➢VHWAMMVIN�MiWM'im0'smI0111Nf fiM'oWOMGYX�N00h�dWk�,�W,WU�U�%WVIdSdgfUW,rouA',PW:WhCWMY The Division of Engineering and Division of Utilities are requesting the Board of Public Works' approval of Amendment No. 3 to a Professional Services Agreement with Arcadis U.S., Inc. for additional construction administration services provided during Project No. 114-053 Wastewater Treatment Plant Secondary Treatment Improvements. The design team provided additional construction administration services from March 2018 — November 2018. The additional time spent on the project was a result of time extensions due to change orders, additional construction observation during start-up and commissioning, re -inspections of punch list items and redrafting Record Drawings for additions and changes to the project layout that resulted in cost benefits to the construction costs. Please refer to Professional Service Agreement and Amendment No. 3 for a description of the work and fees. Summary of Construction Administration Costs Original Agreement $790,130 Amendment No. 1 $ 37,620 Amendment No. 2 $ 50,740 Amendment No. 3 (current) 36 10 Overall Limit of Compensation $914,590 (FINAL) The funding source for the project is Utilities, Sewage Works Operations, Contractual Services - Other Account (641-0630-793-63-35). If there are any questions regarding the subject project, please contact Al Greek (Ext. 4210) at the Division of Utilities or Jacob M. Klosinski (Ext. 9496) at the Division of Engineering.