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HomeMy WebLinkAbout08272019 Board of Public Works MeetingCITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING August 27, 2019 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK THERESE J. DORAU LAURA L. O’SULLIVAN Page 1 1. REVIEW OF MINUTES A. Agenda Review, Regular Meeting, and Claims Review Meeting of August 8, August 13, and August 20, 2019 2. OPENING OF BIDS A. Century Center North Restroom Renovation – Project No. 118-104C 1. Funding: Hotel/Motel Tax (7304.42010.000.0099) 3. OPENING OF QUOTATIONS A. City of South Bend Wayfinding Signage Program, Phase I – Project No. 119- 052R 1. Award 2. Funding: WWDA TIF/REDA TIF/RWDA TIF/Professional Services (324.1050.460.42.03;429.1050.460.42.03;422.1050.460.42.03;217.0602.367.3 1.06) B. East Bank Trail Bank Stabilization – Project No. 118-306 1. Funding: Liability Insurance Fund (226.0419.672.42.03) C. 2019 Tree Planting – Project No. 119-013 1. Funding: MVH (202.0619.431.31.06) D. Palais Royale Interior Painting – Project No. 119-055 1. Funding: Historic Preservation (450.0405.453.36.01) E. Cleveland Well Field Refurbishments Well Cleaning – Project No. 118-021C 1. Funding: RWDA TIF (324.1050.460.42.02) 4. OPENING OF PROPOSALS A. Guaranteed Energy Savings Contract: South Bend Fire Department Solar PV 1. Funding: Fire Capital/Building Improvements (750.0901.422.42.02) 5. AWARD BIDS AND APPROVE CONTRACTS A. One (1) or More, 2019 or Newer, Truck Mounted Street Sweeper – Spec P 1. Company: Jack Doheny Companies; Sole Responsive, Responsible Bidder 2. Amount: $279,898; Unit Prices less Trade-In 3. Funding: Street Department Capital Lease (612.1201.415.38.01/02) B. Twenty-Nine (29) More or Less, Brand New Leaf Boxes – Spec R 1. Company: Hoosier Equipment LLC 2. Amount: $189,595 for Twenty-Eight (28) 3. Funding: Street Department Capital Lease (202.0607.431.38.01/.02) C. 315 & 319 W. Jefferson Exterior Renovations – Project No. 119-064 1. Company: a) Slatile Roofing and Sheet Metal Co., Inc.; Division A - $55,812 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING August 27, 2019 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK THERESE J. DORAU LAURA L. O’SULLIVAN Page 2 b) Ziolkowski Construction, Inc.; Division B - $39,574 c) Walsh & Kelly, Inc.; Division C - $45,989; Base Bid plus Alternate 1 2. Reject Bids for Division D 3. Funding: RWDA TIF (324.1050.460.42.02) D. Commerce Center Architectural Precast Concrete Panels – Project No. 119-030R 1. Company: High Concrete Group, LLC 2. Amount: TBD 3. Funding: REDA TIF (429.1050.460.42.02) 6. AWARD QUOTATIONS AND APPROVE CONTRACTS A. Kernan Park Drive Gate 1. Company: Custom Fence Company 2. Amount: $2,604.09 3. Funding: Parks Maintenance (201.1101.452.39.89 ) 7. AWARD PROPOSAL A. Print Shop Services 1. Company: Carothers Printing Company 2. Amount: Highest Scoring Vendor 3. Funding: All City Departments 8. REJECT QUOTATIONS A. Notre Dame Triangle Alley Paving – Project No. 119-057 1. Reason: Exceeds Budget 2. Funding: LRSA/Repairs & Maintenance (251.0608.431.23.02) B. Century Center Parking Lot Entry Gateway Improvements – Project No. 118-035 1. Reason: Exceeds Budget and Quote Threshold 2. Funding: Hotel/Motel Tax Fund (7304.42010.000.0099) 9. CHANGE ORDERS A. Howard Park Redevelopment and St. Louis Blvd. Improvements – Project No. 117-047B 1. Company: Larson-Danielson Construction Company, Inc. 2. Change Order No.: 8 3. Increase Amount: $156,046.59 4. Percent of Increase: 0.1% 5. Total Percent of Change: (0.31%) 6. Revised Contract Amount: $18,217,400.58 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING August 27, 2019 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK THERESE J. DORAU LAURA L. O’SULLIVAN Page 3 7. Funding: Park Bond/RETIF/Regional Cities & Cumulative Capital (452.1101.452.02.03;429.1050.460.42.02;201.1111.452.42.01;407.1101.452.4 2.01) B. Century Center Upgrades and Renovations – Project No. 118-104AR 1. Company: R. Yoder Construction, Inc. 2. Change Order No.: 2 3. Increase Amount: $6,605 4. Percent of Increase: 6.8% 5. Total Percent of Change: 16.4% 6. Revised Contract Amount: $104,180 7. Funding: Hotel/Motel Tax Fund (7304.42010.000.0099) C. Century Center Site Signs – Project No. 118-035B 1. Company: Burkhart Sign Systems 2. Change Order No.: 1 3. Increase Amount: $2,600 4. Percent of Increase: 1.74% 5. Revised Contract Amount: $152,030 6. Funding: Hotel/Motel Tax Fund (7304.42010.000.0099) 10. CHANGE ORDERS AND PROJECT COMPLETION AFFIDAVITS A. Small Drainage Design and Repair, Division A – Project No. 118-063 1. Company: G.E. Marshall, Inc. 2. Change Order No.: 1 (Final) 3. Decrease Amount: ($18,521.47) 4. Percent of Decrease: (13.66%) 5. Final Contract Amount: $117,106.53 6. Funding: Utility Expense/Contractual Service Fund/SSDA TIF (430.1050.460.42.01) B. 2019 City Cemetery Paths 1. Company: Acorn Landscaping LLC 2. Change Order No.: 1 (Final) 3. Increase Amount: $3,170 4. Percent of Increase: 6.8% 5. Final Contract Amount: $50,000 6. Funding: COIT (408.1001.460.42.01) 11. PROJECT COMPLETION AFFIDAVITS A. Century Center Lower Level Restroom Remodel – Project No. 118-082A 1. Company: Brown & Brown General Contractors, Inc. 2. Final Contract Amount: $252,070.61 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING August 27, 2019 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK THERESE J. DORAU LAURA L. O’SULLIVAN Page 4 3. Funding: Liability Insurance (226.0419.672.43.02) B. Erskine Clubhouse Renovation – Project No. 116-108 1. Company: Ziolkowski Construction, Inc. 2. Final Contract Amount: $1,101,342 3. Funding: SSDA TIF (430.1050.460.42.02; 405.1101.452.42.02) C. Small Drainage Design and Repair, Division C – Project No. 118-063 1. Company: Walsh & Kelly, Inc. 2. Final Contract Amount: $72,200 3. Funding: Utility Expense/Contractual Service Fund (251.0608.431.42.96) D. Bendix Theater Lift at Century Center – Project No. 118-036C 1. Company: Brown & Brown General Contractors, Inc. 2. Final Contract Amount: $82,679.58 3. Funding: Hotel/Motel Tax (7304.42010.000.0099) E. St. Joseph Street Improvements – Project No. 118-008 1. Company: Walsh & Kelly, Inc. 2. Final Contract Amount: $449,436.52 3. Funding: SSDA TIF (430.1050.460.42.02) F. Civic Alleyway Repaving – Project No. 118-110 1. Company: Walsh & Kelly, Inc. 2. Final Contract Amount: $54,047.51 3. Funding: Complete Streets Transportation (404.1001.460.42.30) G. Gemini at Washington-Colfax Apartments Masonry and Stair Repair – Project No. 118-080B 1. Company: Paul’s Welding, Inc. 2. Final Contract Amount: $186,439 3. Funding: WWDA TIF (422.1050.460.42.02) H. Three Twenty at the Cascade-Site Utilities, Division B – Project No. 118-074D 1. Company: Ritschard Bros., Inc. 2. Final Contract Amount: $53,487 3. Funding: REDA TIF (429.1050.460.42.02) I. Lafayette Building Drain Replacement – Project No. 119-042 1. Company: Niezgodski Plumbing, Inc. 2. Final Contract Amount: $57,872.60 3. Funding: RWDA TIF (324.1050.460.42.02) J. Three Twenty at the Cascade Exterior Insulation and Finish System – Project No. 118-074B-R 1. Company: Skyline Plastering, Inc. 2. Final Contract Amount: $561,500 3. Funding: REDA TIF (429.1050.460.42.02) K. JMS Building Parking Lot Improvements – Project No. 118-003R CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING August 27, 2019 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK THERESE J. DORAU LAURA L. O’SULLIVAN Page 5 1. Company: Milestone Fence LLC 2. Final Contract Amount: $85,831 3. Funding: RWDA TIF (324.1050.460.42.02) 12. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. Request for Bids - Century Center Parking Lot Entry Gateway Improvements – Project No. 118-035R 1. Title Sheet 2. Funding: Hotel/Motel Tax Fund (7304.42010.000.0099) B. Request for Bids - Edison Filtration Plant Roof Replacement – Project No. 119- 014 1. Funding: Building Improvements (622.0640.415.42.02) C. Request for Bids - Main St. and Wayne St. Garage Improvements – Project No. 119-066 1. Title Sheet 2. Funding: RWDA TIF (324.1050.460.42.02) D. Request for Bids - Fire Station Nos. 3 and 6 Renovations – Project No. 118-047 1. Title Sheet 2. Funding: Fire Capital Improvements/Building Improvement (287.0902.422.42.02) E. Request for Bids - Main & Colfax Parking Structure Paint Repairs – Project No. 119-078 1. Funding: Parking Garage Fund/RWDA TIF (401.0401.415.36.01/324.1050.460.42.02) 13. RESOLUTIONS A. No. 29-2019 – A Resolution of the City of South Bend, Indiana Board of Public Works for the Disposal of Surplus Property 1. Description: Retirement Gift of SBPD Firearm to Officer Anthony Bontrager B. No. 30-2019 – A Resolution of the City of South Bend, Indiana Board of Public Works for the Disposal of Surplus Property 1. Description: Retirement Gift of SBPD Firearm to Officer Stephanie Fox C. No. 31-2019 – A Resolution of the South Bend Indiana Board of Public Works on Disposal of Unfit and/or Obsolete Property 1. Description: Community Investment Hewlett Packard Plotter 14. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Right of Way Dedication 1. Description: Dedication of City-Owned Land on Portage Avenue at Boland Drive Roundabout for Street Right-of-Way and Excess Land to be Sold CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING August 27, 2019 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK THERESE J. DORAU LAURA L. O’SULLIVAN Page 6 B. Professional Services Agreement – Abonmarche Consultants, Inc. 1. Description: Mayflower and Adams Roads Traffic Impact Study 2. Amount: $28,400 3. Funding: RWDA TIF (324.1050.460.31.02) C. Contract – YWCA North Central Indiana, Inc. 1. Description: Subsidize Cost of Operating Homeless Shelter and Provide Rental Assistance for Permanent Housing 2. Amount: $58,069 3. Funding: ESG (212.1001.460.39.30) D. Contract – Youth Service Bureau of St. Joseph County, Inc. 1. Description: Subsidize Cost of Operating Homeless Shelter and Provide Rental Assistance for Permanent Housing 2. Amount: $74,184 3. Funding: ESG (212.1001.460.39.30) E. Professional Services Agreement – Jones Petrie Rafinski 1. Description: Create Specifications for Paint Repair at Four Winds Field 2. Amount: $6,800 3. Funding: Non-Reverting Cove Fund (401.1101.452.36.01) F. Professional Services Agreement – Simply Organized, LLC 1. Description: Communication Training for VPA Facilities and Grounds Staff 2. Amount: $9,647.10 3. Funding: Parks Maintenance (201.1101.452.39.89) G. Amendment No. 3 to Professional Services Agreement – Arcadis U.S., Inc. 1. Description: Additional Construction Administration Services for WWTP Secondary Treatment Improvements 2. Amount: NTE $36,100; New Total $914,590 3. Funding: Utilities/Sewage Works Operations/Contractual Services/Other (641.0630.793.63.35) H. Contribution-In-Aid-Of-Construction Agreement – Indiana Michigan Power Company 1. Description: Installation and Relocation of Power Poles as Part of WWTP Electrical Improvements Work 2. Amount: $3,743.39 3. Funding: Utilities/Sewage Works Operations/Contractual Services/Other (641.0630.793.63.35) I. Professional Services Agreement – American Structurepoint, Inc. 1. Description: Engineering, Bidding and Specification Services for Poppy Road/US 20 Lift Station Force Main Repair Project 2. Amount: $41,200 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING August 27, 2019 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK THERESE J. DORAU LAURA L. O’SULLIVAN Page 7 3. Funding: Utilities/Sewage Works Operations/Contractual Services/Other (641.0630.793.63.35) J. Professional Services Agreement – St. Mary’s Women’s Entrepreneurship Initiative 1. Description: Spark Women’s Business Accelerator Neighborhood Pilot 2. Amount: $30,000 3. Funding: Redevelopment General/Pokagon (433.1050.460.39.30) K. Professional Services Agreement – Incremental Development Alliance 1. Description: Small Real Estate Capacity Building and Technical Assistance 2. Amount: NTE $20,000 3. Funding: Redevelopment General/Pokagon (433.1050.460.39.30) L. Lateral Proposal – St. Joe Valley Metronet, Inc. 1. Description: Technical Resource Center Metronet Buildout 2. Amount: $9,200 3. Funding: IT Professional Services (279.0672.415.31.06) M. Professional Services Agreement – BOLT Limited, Inc. 1. Description: Scanning, Indexing, and Pick-Up/Delivery to County-City Building for all DCI Records excluding Historic Preservation 2. Amount: $12,796.25 3. Funding: DCI Admin/Other Professional Service (211.1001.460.31.06) N. Lateral Proposal – St. Joe Valley Metronet, Inc. 1. Description: Management of Fiber Pulling and Splicing for Building Out Free Wireless Network 2. Amount: $11,814 3. Funding: IT Professional Services (279.0672.415.31.06) O. Agreement – Network Solutions Incorporated 1. Description: Equipment and Installation for Extension of Wireless Network on Lincolnway West 2. Amount: $17,957.70 3. Funding: IT Operating (279.0672.415.21.05) P. Participation Agreement – Central Indiana Corporation Partnership, Inc. dba Ascend Indiana 1. Description: Free Participation in Recruiting Pilot for Sourcing Recent Undergraduates from Indiana Colleges and Universities Q. Professional Services Agreement – M/E Design Services 1. Description: Design Services for HVAC Issues at Olive Street and Pinhook Park Buildings 2. Amount: $10,800 3. Funding: Utilities/Water Operations (620.0640.658.31.02) CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING August 27, 2019 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK THERESE J. DORAU LAURA L. O’SULLIVAN Page 8 15. LICENSES AND PERMITS A. Street Closures for Special Events 1. Event: Notre Dame Pep Rally a) Date/Times: September 27, 2019; 8:00 a.m. to 8:00 p.m. b) Location: Eddy St. from Napoleon to Angela Blvd. 2. Event: St. Joseph County Crop Walk a) Date/Times: September 28, 2019 b) Location: On Route as Submitted 3. Event: NNN Art’s Cafe a) Date/Times: September 29, 2019; 8:00 a.m. to 7:00 p.m. b) Location: California from Portage Ave. to Sherman St. 4. Event: Over the Edge a) Date/Times: October 4, 2019; 10:00 a.m. to 9:00 p.m. b) Location: Jefferson Blvd. from Michigan St. to Parking Garage 5. Event: Notre Dame Pep Rally a) Date/Times: October 4, 2019; 8:00 a.m. to 8:00 p.m. b) Location: Eddy St. from Napoleon St. to Angela Blvd. 6. Event: Cinco 5 - DTSB a) Date/Times: September 6, 2019; 12:00 p.m. to 1:00 a.m. b) Location: North Half of Woodward Ct. near Colfax Entrance 7. Event: Block Party a) Date/Times: September 14, 2019; 12:00 p.m. to 8:00 p.m. b) Location: Grace from Arnold to Webster 8. Event: Block Party a) Date/Times: September 2, 2019; 2:00 p.m. to 8:00 p.m. b) Location: Coquillard St. from Rockne Dr. to Cherry Tree Ln. 9. Event: The Wall That Heals a) Date/Times: September 17, 2019; 12:00 p.m. to 2:00 p.m. b) Location: No Street Closure – Escorted by Police; Capital Ave. to LWE, West through Mishawaka to Sample St. Ramp, West on Sample St. to Grant Rd. to Cemetery 16. STREET/ALLEY VACATIONS A. Applicant: The History Museum/Jon Cook 1. Location: ½ Alley 128-134 Laurel Street 2. Purpose: Relocate Navarre Cabin to Area 3. Favorable Recommendations 17. TRAFFIC CONTROL DEVICES CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING August 27, 2019 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK THERESE J. DORAU LAURA L. O’SULLIVAN Page 9 A. New Installation – 2 Hour Parking – Electric Vehicles Only with Arrow and EV Sign Assembly 1. Location: Two (2) Eastern-Most Parking Spaces at SW Corner of Intersection of Jefferson Blvd. and St. Louis Blvd. 2. All criteria has been met B. Revision – Revise No Turn on Red Time to End at 5:00 p.m. (from 4:00 p.m.) 1. Location: Twyckenham Dr. and Mishawaka Ave. 2. All criteria has been met C. Revision and Additions – 1 Hour Parking to Judicial Officer - Permit Only 1. Locations: 100 Block of S. Lafayette Blvd., East Side; 200 Block of W. Jefferson Blvd., North Side; 100 Block of S. Main St., West Side 2. All criteria has been met 18. CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE A. 18333 Forest Glade Drive – Water/Sewer 19. RATIFY BONDS A. Excavation Bonds 1. Refael C. Mejia dba M&M Construction, Approved effective August 16, 2019 2. RB Trucking & Towing LLC, Approved effective August 14, 2019 B. Occupancy Bonds 1. RB Trucking & Towing LLC, Approved effective August 14, 2019 2. Fire Bins LLC, Approved effective August 21, 2019 20. CLAIMS 21. PRIVILEGE OF THE FLOOR 22. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.