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Home My WebLink About2019-07 Departmental Financial ReportPeriod Ending: Issued By: City of South Bend Monthly Departmental Financial Report Page(s)Contents 2 Fund Guide 3 Narrative 4 - 7 Summaries 8 - 22 General Fund Departments 23 - 58 Special Revenue Funds 59 - 64 City Debt Service Funds 65 - 79 City Capital Funds 80 - 103 Enterprise Funds 104 - 111 Internal Service Funds 112 - 115 Trust Funds 116 - 121 Tax Increment Financing Funds 122 - 126 Redevelopment Commission Funds 127 - 132 Redevelopment Debt Service Funds Distribution Mayor Pete Buttigieg Chief of Staff Laura O'Sullivan Deputy Chief of Staff Genevieve Miller Common Council Department Heads Fiscal Officers July 31, 2019 Controller Page # General Fund Page # Enterprise Funds 8 101 General Fund 80 287 Emergency Medical Services Capital 81 288 Emergency Medical Services Operating General Fund Departments 82 600 Consolidated Building Fund 9 101-0101 Mayor 83 601 Parking Garages 10 101-0201 City Clerk 84 610 Solid Waste Operations 11 101-0301 Common Council 85 611 Solid Waste Capital 12 101-0302 WNIT Contract 86 620 Water Works Operations 13 101-0401 Administration & Finance 87 622 Water Works Capital 14 101-0404 Morris Performing Arts Center 88 624 Water Works Customer Deposit 15 101-0405 Palais Royale Ballroom 89 625 Water Works Sinking 16 101-0501 Legal Department 90 626 Water Works Bond Reserve 17 101-0602 Engineering 91 629 Water Works Reserve Operations & Maintenance 18 101-0616 Office of Sustainability 92 640 Sewer Repair Insurance 19 101-0628 AmeriCorps Grant Program 93 641 Sewage Works Operations 20 101-0801 Police Department 94 642 Sewage Works Capital 21 101-0901 Fire Department 95 643 Sewage Works Reserve Operations & Maint. 22 101-1008 Human Rights 96 649 Sewage Sinking 97 653 Sewage Debt Service Reserve Special Revenue Funds 98 659 Sewer Bond 2011 23 102 Rainy Day 99 661 Sewer Bond 2012 24 201 Parks & Recreation 100 667 Storm Sewer Fund 25 202 Motor Vehicle Highway 101 670 Century Center 26 203 Recreation Nonreverting 102 671 Century Center Capital 27 209 Studebaker-Oliver Revitalizing Grants 103 672 Century Center Energy Conservation Debt Svc 28 210 Economic Development State Grants 29 211 Department of Community Investment (DCI)Internal Service Funds 30 212 Dept of Community Investment Grants 104 222 Central Services 31 216 Police State Seizures 105 224 Central Services Capital 32 217 Gift, Donation, Bequest 106 226 Liability Insurance 33 218 Police Curfew Violations 107 278 Take Home Vehicle Police 34 219 Unsafe Building 108 279 IT / Innovation / 311 Call Center 35 220 Law Enforcement Continuing Education 109 711 Self-Funded Employee Benefits 36 221 Landlord Registration 110 713 Unemployment Compensation 37 227 Loss Recovery 111 714 Parental Leave 38 249 Public Safety LOIT 39 251 Local Roads & Streets Trust Funds 40 257 LOIT Special Distribution 112 701 Firefighters Pension 41 258 Human Rights Federal Grant 113 702 Police Pension 42 265 Local Road & Bridge Grant 114 730 City Cemetery 43 266 MVH Restricted Fund 115 731 Bowman Cemetery 44 273 Morris PAC / Palais Royale Marketing 45 274 Morris PAC Self-Promotion Tax Increment Financing Funds 46 280 Police Block Grants 116 324 TIF - River West Development Area (Airport) 47 281 Economic Develop Commission-Revenue Bonds 117 422 TIF - West Washington 48 289 HAZMAT 118 429 TIF - River East Development Area (NE Dev) 49 291 Indiana River Rescue 119 430 TIF - Southside Development #1 50 292 Police Grants 120 435 TIF - Douglas Road 51 294 Regional Police Academy 121 436 TIF - River East Residential (NE Res) 52 295 COPS MORE Grant 53 299 Police Federal Drug Enforcement Redevelopment Commission Funds 54 404 County Option Income Tax 122 425 Redevelopment Retail Area (Leighton Plaza) 55 408 Economic Development Income Tax 123 433 Redevelopment General 56 410 Urban Development Action Grant 124 439 Certified Technology Park 57 655 Project Releaf 125 454 Airport Urban Enterprise Zone 58 705 Police K-9 Unit 126 754 Industrial Revolving Fund City Debt Service Funds Redevelopment Debt Service Funds 59 312 2017 Parks Bond Debt Service 127 315 Redevelopment Bond - Airport Taxable 60 313 Football Hall of Fame Debt Service 128 317 Coveleski Debt Service Reserve 61 377 Professional Sports Development 129 328 Redevelopment Bond - Palais Royale 62 755 South Bend Building Corp 130 351 2018 TIF Park Bond Debt Service Reserve 63 757 2015 Parks Bond Debt Service 131 752 South Bend Redevelopment Authority 64 760 Eddy Street Commons Debt Service 132 756 Smart Streets Debt Service City Capital Funds 65 401 Coveleski Stadium Capital 66 405 Park Nonreverting Capital 67 406 Cumulative Capital Development 68 407 Cumulative Capital Improvement 69 412 Major Moves Construction 70 416 Morris Performing Arts Center Capital 71 450 Palais Royale Historic Preservation 72 451 2018 Fire Station #9 Capital 73 452 2018 TIF Park Bond Capital 74 471 2017 Parks Bond Capital 75 677 Football Hall of Fame Capital 76 750 Equipment/Vehicle Leasing 77 751 2015 Parks Bond Capital 78 753 Smart Streets Bond Capital 79 759 Eddy Street Commons Capital 2 July 2019 Monthly Departmental Financial Report The City of South Bend developed the attached Monthly Departmental Financial Report to provide current year financial information for each City fund, as well as individual departments within the General Fund, in a condensed format. Information is provided for revenue, expenditures, encumbrances, cash balances, and staffing levels. Also included in this report are text boxes that provide an explanation of revenues, expenditures, staffing, and spending on major capital projects. The staff of the Department of Administration & Finance publishes this consolidated report no later than 30 days after the end of the reporting period. The Monthly Departmental Financial Report supplements—but does not replace—other financial reports the City prepares such as the Monthly Cash Report, Monthly Financial Report, the Department of Local Government Finance’s Annual Financial Report (AFR), or the Comprehensive Annual Financial Report (CAFR). Summary Trends & Observations As of July 31, 2019, total revenue for the year was $205,853,715, 58% of estimated revenue. As of July 31, 2018, total revenue received was $212,934,117. Property taxes are received in June and December each year and are budgeted at $78 million for 2019. Local income tax (LOIT, COIT and EDIT) receipts are budgeted to be $32,412,051 in 2019, to be received in monthly installments of $2.7 million. As of July 31, 2019, total expenditures were $219,338,282 and outstanding encumbrances were $70,178,163, a total of $289,516,445 which represents 61% of the amended expenditure budget. Encumbrances are either holdovers from previous years or obligations for the remainder of the year. If encumbrances were excluded, expenditures were 46% of the amended expenditure budget at the end of the period. Total expenditures, excluding encumbrances, were $187,414,597 as of July 31, 2018. We hope that you find this Monthly Departmental Financial Report useful in better understanding the finances of the City of South Bend. If you have any questions regarding this report, please contact the Department of Administration & Finance by calling 311. 3 City of South Bend Monthly Department Financial Report REVENUE SUMMARY July 31, 2019 Values Fund Type Dept Name Current Amended Budget Current Month Actual Current YTD Actual Prior YTD Actual Budget Balance Percent of Budget City Funds General Fund 65,047,755 1,734,366 35,957,344 33,702,301 29,090,411 55% Special Revenue 102 Rainy Day 168,000 21,929 144,175 95,589 23,825 86% 201 Parks & Recreation 19,516,971 459,112 10,728,102 8,053,439 8,788,869 55% 202 Motor Vehicle Highway 7,521,079 307,312 4,140,526 6,350,789 3,380,553 55% 203 Recreation Nonreverting - - - 711,611 - 0% 209 Studebaker-Oliver Revitalizing Grants 125,000 1,799 12,240 148,294 112,760 10% 210 Economic Development State Grants 746,968 18,237 55,970 42,080 690,998 7% 211 Department of Community Investment (DCI)3,065,225 13,534 1,290,421 1,215,937 1,774,804 42% 212 Dept of Community Investment Grants 9,157,304 3,645 910,301 1,356,201 8,247,003 10% 216 Police State Seizures 34,400 4,116 8,036 9,342 26,364 23% 217 Gift, Donation, Bequest 599,393 175,738 571,824 53,479 27,569 95% 218 Police Curfew Violations 500 28 206 194 294 41% 219 Unsafe Building 956,891 26,913 486,023 411,942 470,868 51% 220 Law Enforcement Continuing Education 320,618 27,920 187,551 141,342 133,067 58% 221 Landlord Registration 4,180 1,278 2,846 362 1,334 68% 227 Loss Recovery 11,400 1,237 8,455 6,982 2,945 74% 249 Public Safety LOIT 8,594,555 720,155 5,670,997 5,316,715 2,923,558 66% 251 Local Roads & Streets 4,620,689 182,860 2,530,586 1,806,120 2,090,103 55% 257 LOIT Special Distribution 319,953 922 99,834 748,593 220,119 31% 258 Human Rights Federal Grant 172,400 971 84,015 71,358 88,385 49% 265 Local Road & Bridge Grant 1,206,000 690 4,552 3,975 1,201,448 0% 266 MVH Restricted Fund 3,149,515 275,985 1,910,947 - 1,238,568 61% 273 Morris PAC / Palais Royale Marketing 16,200 149 11,810 6,689 4,390 73% 274 Morris PAC Self-Promotion 127,100 311 49,515 66,442 77,585 39% 280 Police Block Grants 70 8 55 36 15 79% 281 Economic Develop Commission-Revenue Bonds - - - 259 - 0% 289 HAZMAT 10,420 58 9,687 254 733 93% 291 Indiana River Rescue 128,445 9,648 112,137 77,282 16,308 87% 294 Regional Police Academy 23,800 237 19,146 21,836 4,654 80% 295 COPS MORE Grant 97,350 850 12,062 48,055 85,288 12% 299 Police Federal Drug Enforcement 53,600 280 2,082 7,557 51,518 4% 404 County Option Income Tax 13,379,883 1,070,760 8,991,606 8,318,855 4,388,277 67% 408 Economic Development Income Tax 12,608,541 1,004,109 8,404,318 8,481,616 4,204,223 67% 410 Urban Development Action Grant 46,240 11,355 34,226 22,929 12,014 74% 655 Project Releaf 454,489 47,724 278,655 268,329 175,834 61% 705 Police K-9 Unit 2,060 5 32 27 2,028 2% Special Revenue Total 87,239,239 4,389,872 46,772,938 43,864,514 40,466,301 54% City Debt Service 312 2017 Parks Bond Debt Service 1,139,404 - 665,415 404,643 473,989 58% 313 Football Hall of Fame Debt Service 27 - 27 248,685 - 99% 350 2018 Fire Station #9 Debt Service 321,707 - 151,416 - 170,291 47% 755 South Bend Building Corp 2,645,750 1,135 1,330,203 1,327,692 1,315,547 50% 757 2015 Parks Bond Debt Service 381,931 31,971 223,772 220,547 158,159 59% 760 Eddy Street Commons Debt Service 1,304,625 881 654,523 631,174 650,102 50% City Debt Service Total 5,793,444 33,987 3,025,355 2,832,741 2,768,088 52% Capital Project 377 Professional Sports Development 546,719 - 532,504 7,468 14,215 97% 401 Coveleski Stadium Capital 44,350 19 548 507 43,802 1% 405 Park Nonreverting Capital - - - 4,377 - 0% 406 Cumulative Capital Development 477,844 726 270,533 263,175 207,311 57% 407 Cumulative Capital Improvement 239,796 1,038 117,766 139,623 122,030 49% 412 Major Moves Construction 559,307 77,968 375,884 580,876 183,423 67% 416 Morris Performing Arts Center Capital 145,000 849 53,227 70,477 91,773 37% 450 Palais Royale Historic Preservation 21,200 1,761 9,414 11,757 11,786 44% 451 2018 Fire Station #9 Capital 50,000 3,063 33,903 5,023,799 16,097 68% 452 2018 TIF Park Bond Capital 200,000 16,103 124,462 11,007,782 75,538 62% 453 2018 Zoo Bond Capital 36,000 2,217 17,792 - 18,208 49% 471 2017 Parks Bond Capital 255,000 23,351 164,441 71,699 90,559 64% 677 Football Hall of Fame Capital 2,312 - 2,311 4,071 1 100% 750 Equipment/Vehicle Leasing 2,051,625 1,474,230 1,486,086 6,221,219 565,539 72% 751 2015 Parks Bond Capital 1,000 97 665 2,652 335 66% 753 Smart Streets Bond Capital 500 18 103 936 397 21% 759 Eddy Street Commons Capital 2,000 7 38 57 1,962 2% Capital Project Total 4,632,653 1,601,447 3,189,676 23,410,472 1,442,976 69% Enterprise 287 Emergency Medical Services Capital 1,193,195 5,522 324,230 1,685,123 868,965 27% 288 Emergency Medical Services Operating 6,241,320 410,515 3,763,569 3,419,862 2,477,751 60% 600 Consolidated Building Fund 4,824,097 213,945 2,421,287 1,655,355 2,402,810 50% 601 Parking Garages 1,318,482 101,434 590,489 782,462 727,993 45% 610 Solid Waste Operations 5,527,485 579,729 3,286,199 3,181,849 2,241,286 59% 611 Solid Waste Capital 1,135,416 680 831,960 582,370 303,456 73% 620 Water Works Operations 20,936,939 2,223,574 11,126,831 8,942,330 9,810,108 53% 622 Water Works Capital 3,376,000 283,030 1,963,766 217,630 1,412,234 58% 624 Water Works Customer Deposit 22,000 3,099 20,557 14,078 1,443 93% 625 Water Works Sinking 2,029,541 170,056 1,189,593 1,164,211 839,948 59% 626 Water Works Bond Reserve 22,000 2,963 19,549 13,159 2,451 89% 629 Water Works Reserve Operations & Maintenance 266,552 6,010 264,444 76,782 2,108 99% 640 Sewer Repair Insurance 675,363 71,111 421,526 391,145 253,837 62% 641 Sewage Works Operations 38,311,617 3,948,445 23,746,786 22,673,190 14,564,831 62% 642 Sewage Works Capital 5,405,000 39,303 5,224,615 3,877,100 180,385 97% 643 Sewage Works Reserve Operations & Maint.270,717 11,521 227,280 287,097 43,438 84% 649 Sewage Sinking 7,816,676 13,132 7,820,577 6,145,946 (3,901) 100% 653 Sewage Debt Service Reserve 42,000 8,136 47,185 27,234 (5,185) 112% 659 Sewer Bond 2011 - - - 1 - 0% 661 Sewer Bond 2012 - - - 3,229 - 0% 667 Storm Sewer Fund 600,000 92,651 99,373 - 500,627 17% 670 Century Center 4,554,382 1,073,192 3,222,417 2,098,835 1,331,965 71% 671 Century Center Capital 189,475 178,737 185,138 500 4,337 98% 672 Century Center Energy Conservation Debt Svc 431,387 430 289,773 276,534 141,614 67% 4 City of South Bend Monthly Department Financial Report REVENUE SUMMARY July 31, 2019 Values Fund Type Dept Name Current Amended Budget Current Month Actual Current YTD Actual Prior YTD Actual Budget Balance Percent of Budget Enterprise Total 105,189,644 9,437,215 67,087,143 57,516,020 38,102,501 64% Internal Service 222 Central Services 12,969,460 1,249,667 7,890,788 4,900,963 5,078,672 61% 224 Central Services Capital 377,100 287 2,040 1,473 375,060 1% 226 Liability Insurance 4,911,901 374,535 3,292,515 1,261,686 1,619,386 67% 278 Take Home Vehicle Police 17,700 2,056 13,466 8,842 4,234 76% 279 IT / Innovation / 311 Call Center 8,155,355 675,014 4,807,737 4,097,130 3,347,618 59% 711 Self-Funded Employee Benefits 13,368,654 1,216,077 8,062,558 10,777,064 5,306,096 60% 713 Unemployment Compensation 3,400 388 2,732 2,050 668 80% 714 Parental Leave 174,496 12,234 92,408 96,546 82,088 53% Internal Service Total 39,978,066 3,530,257 24,164,244 21,145,753 15,813,822 60% Trust & Agency 701 Firefighters Pension 5,219,138 - 2,237,141 2,246,908 2,981,997 43% 702 Police Pension 6,370,200 149 3,065,069 3,118,613 3,305,131 48% 730 City Cemetery 620 61 399 265 221 64% 731 Bowman Cemetery 8,000 955 6,279 - 1,721 78% Trust & Agency Total 11,597,958 1,165 5,308,888 5,365,786 6,289,070 46% City Funds Total 319,478,759 20,728,309 185,505,589 187,837,588 133,973,169 58% Redevelopment Commission Controlled Funds Tax Increment Financing 324 TIF - River West Development Area (Airport)18,040,241 61,685 11,295,445 15,607,031 6,744,796 63% 422 TIF - West Washington 354,425 3,398 167,846 194,104 186,579 47% 429 TIF - River East Development Area (NE Dev)3,035,805 18,656 1,780,338 1,592,161 1,255,467 59% 430 TIF - Southside Development #1 2,421,283 17,771 1,525,358 1,330,691 895,925 63% 435 TIF - Douglas Road 3,724 410 2,794 1,753 930 75% 436 TIF - River East Residential (NE Res)4,603,923 3,170 2,818,959 2,621,588 1,784,964 61% Tax Increment Financing Total 28,459,401 105,090 17,590,740 21,347,328 10,868,661 62% Redevelopment 425 Revelopment Retail Area (Leighton Plaza)293 (86) 206 40,437 87 70% 433 Redevelopment General 1,085,356 7,227 63,443 28,195 1,021,913 6% 439 Certified Technology Park 8,487 1,285 8,577 5,702 (90) 101% 454 Airport Urban Enterprise Zone 6,000 825 5,423 3,596 577 90% 754 Industrial Revolving Fund 227,680 21,507 156,376 105,464 71,304 69% Redevelopment Total 1,327,816 30,758 234,025 183,393 1,093,791 18% Debt Service 315 Redevelopment Bond - Airport Taxable 19,000 2,160 14,266 9,638 4,734 75% 317 Coveleski Debt Service Reserve 3,086 - 1,076 4,810 2,011 35% 328 Redevelopment Bond - Palais Royale 40,000 3,610 23,851 16,113 16,149 60% 351 2018 TIF Park Bond Debt Service 20,000 2,082 13,688 993,495 6,312 68% 752 South Bend Redevelopment Authority 2,874,500 108 1,436,273 1,683,318 1,438,227 50% 756 Smart Streets Debt Service 1,719,500 441 860,208 858,434 859,292 50% Debt Service Total 4,676,086 8,401 2,349,361 3,565,808 2,326,725 50% Redevelopment Commission Controlled Funds Total 34,463,303 144,249 20,174,126 25,096,529 14,289,177 59% Grand Total 353,942,062 20,872,558 205,679,715 212,934,117 148,262,346 58% 5 City of South Bend Monthly Department Financial Report EXPENDITURE SUMMARY July 31, 2019 Values Fund Type Department Name Current Amended Budget Current Month Actual Current YTD Actual Prior YTD Actual Current Encumbrances Budget Balance Percent of Budget* City Funds General Fund 101-0101 Mayor's Office 894,679 70,149 522,463 508,807 112 372,104 58% 101-0201 City Clerk 546,269 36,493 285,953 301,571 20,248 240,068 56% 101-0301 Common Council 643,595 40,420 294,108 328,303 125,022 224,465 65% 101-0302 WNIT Contract 43,000 - 43,000 43,000 - - 100% 101-0401 Administration & Finance 2,572,551 214,137 1,392,830 1,391,947 25,790 1,153,931 55% 101-0404 Morris Performing Arts Center 1,344,127 82,590 610,974 545,480 51,900 681,253 49% 101-0405 Palais Royale 481,432 27,616 228,260 220,822 20,151 233,021 52% 101-0501 Legal Department 1,279,018 104,663 669,443 609,841 389 609,186 52% 101-0602 Engineering 3,220,121 228,105 1,656,630 853,524 140,698 1,422,794 56% 101-0616 Office of Sustainability 278,815 9,940 107,947 - 25,000 145,868 48% 101-0628 AmeriCorps Grant Program 713,239 44,673 176,192 - 26,139 510,908 28% 101-0801 Police Department 31,434,904 2,472,090 17,521,374 16,974,920 158,411 13,755,119 56% 101-0901 Fire Department 21,801,520 1,607,231 12,182,423 12,399,151 265,201 9,353,896 57% 101-1008 Human Rights 385,706 27,141 147,557 232,050 17,139 221,010 43% General Fund Total 65,638,976 4,965,247 35,839,154 34,409,415 876,200 28,923,622 56% Special Revenue 201 Parks & Recreation 22,434,102 3,993,600 13,475,549 7,749,915 2,811,243 6,147,310 73% 202 Motor Vehicle Highway 12,169,611 937,721 6,801,648 5,399,848 1,072,330 4,295,633 65% 203 Recreation Nonreverting - - - 590,046 - - 0% 209 Studebaker-Oliver Revitalizing Grants 1,011,251 31,058 129,731 51,093 135,126 746,395 26% 210 Economic Development State Grants 1,055,868 4,882 295,296 91,667 65,253 695,319 34% 211 Department of Community Investment (DCI)3,152,666 217,074 1,550,174 1,663,233 68,190 1,534,303 51% 212 Dept of Community Investment Grants 7,944,915 42,463 945,134 1,936,549 2,149,105 4,850,676 39% 216 Police State Seizures 32,000 - - - - 32,000 0% 217 Gift, Donation, Bequest 114,126 196,020 94,372 10,278 320,479 (300,724) 364% 218 Police Curfew Violations 1,000 - - - - 1,000 0% 219 Unsafe Building 1,043,437 53,399 340,240 344,317 78,863 624,334 40% 220 Law Enforcement Continuing Education 517,546 49,210 254,414 147,262 12,486 250,646 52% 221 Landlord Registration 500 - - 5 - 500 0% 227 Loss Recovery 272,506 - 37,311 154,559 11,406 223,790 18% 249 Public Safety LOIT 8,566,555 680,078 4,074,153 4,578,329 - 4,492,402 48% 251 Local Roads & Streets 7,094,710 225,768 933,433 909,205 1,092,973 5,068,305 29% 257 LOIT Special Distribution 901,263 51,443 476,408 572,661 383,864 40,991 95% 258 Human Rights Federal Grant 234,988 16,544 184,420 83,678 9,782 40,786 83% 265 Local Road & Bridge Grant 1,283,291 - 798 974,377 82,493 1,200,000 6% 266 MVH Restricted Fund 3,148,615 331,445 617,940 - 236,977 2,293,698 27% 273 Morris PAC / Palais Royale Marketing 30,000 - 1,434 2,858 3,815 24,751 17% 274 Morris PAC Self-Promotion 75,000 - -- - 75,000 0% 281 Economic Develop Commission-Revenue Bonds - - - 28,126 - - 0% 289 HAZMAT 10,472 - 529 1,860 - 9,943 5% 291 Indiana River Rescue 135,265 4,096 25,307 20,537 2,772 107,186 21% 292 Police Grants - - - - - - 0% 294 Regional Police Academy 22,500 853 4,131 9,981 - 18,369 18% 295 COPS MORE Grant 133,554 - 58,074 63,948 24,787 50,692 62% 299 Police Federal Drug Enforcement 51,000 - 43,499 - - 7,501 85% 404 County Option Income Tax 17,008,428 1,015,829 7,772,462 5,833,011 2,526,619 6,709,347 61% 408 Economic Development Income Tax 14,703,202 311,982 5,414,406 5,406,030 3,822,742 5,466,054 63% 410 Urban Development Action Grant 60,000 15,000 45,000 99,017 - 15,000 75% 655 Project Releaf 674,962 3,936 311,016 321,428 - 363,946 46% 705 Police K-9 Unit 2,020 - - - - 2,020 0% Special Revenue Total 103,885,353 8,182,399 43,886,877 37,043,817 14,911,305 45,087,172 57% City Debt Service 312 2017 Parks Bond Debt Service 1,181,143 597,758 1,181,140 593,304 - 3 100% 313 Football Hall of Fame Debt Service 97,077 - 97,077 631,315 - 0 100% 350 2018 Fire Station #9 Debt Service 321,707 170,291 321,706 - - 1 100% 755 South Bend Building Corp 2,634,750 - 1,435,119 1,434,131 - 1,199,631 54% 757 2015 Parks Bond Debt Service 383,732 - 192,191 190,341 - 191,541 50% 760 Eddy Street Commons Debt Service 1,299,125 - 649,375 628,472 - 649,750 50% City Debt Service Total 5,917,534 768,048 3,876,607 3,477,563 - 2,040,927 66% Capital Project 377 Professional Sports Development 533,304 - 532,504 814,870 - 800 100% 401 Coveleski Stadium Capital 104,622 - 64,622 - - 40,000 62% 405 Park Nonreverting Capital - - - 70,569 - - 0% 406 Cumulative Capital Development 818,121 110,683 356,051 429,068 394,106 67,964 92% 407 Cumulative Capital Improvement 28,000 - - 249,500 - 28,000 0% 412 Major Moves Construction 2,641,236 462,695 766,266 592,755 718,467 1,156,502 56% 416 Morris Performing Arts Center Capital 225,462 11,850 33,205 88,059 16,483 175,774 22% 450 Palais Royale Historic Preservation 111,967 7,242 38,779 - - 73,188 35% 451 2018 Fire Station #9 Capital 3,232,757 491,780 2,545,881 248,254 686,877 (0) 100% 452 2018 TIF Park Bond Capital 10,426,145 370,571 3,134,487 213,995 2,597,877 4,693,781 55% 453 2018 Zoo Bond Capital 3,300,000 493,455 1,981,445 - - 1,318,555 60% 471 2017 Parks Bond Capital 6,707,066 620,213 2,490,137 427,755 1,167,046 3,049,883 55% 677 Football Hall of Fame Capital 3,514 - - 25,383 - 3,514 0% 750 Equipment/Vehicle Leasing 3,032,750 - 1,840,355 3,300,202 1,387,466 (195,070) 106% 751 2015 Parks Bond Capital 474,187 174,475 270,806 1,582,917 210,966 (7,585) 102% 753 Smart Streets Bond Capital 70,000 - - 970,862 - 70,000 0% 759 Eddy Street Commons Capital 7,650,241 317,460 1,836,821 2,282,639 - 5,813,421 24% Capital Project Total 39,359,372 3,060,423 15,891,358 11,296,829 7,179,288 16,288,727 59% 6 City of South Bend Monthly Department Financial Report EXPENDITURE SUMMARY July 31, 2019 Values Fund Type Department Name Current Amended Budget Current Month Actual Current YTD Actual Prior YTD Actual Current Encumbrances Budget Balance Percent of Budget* Enterprise 287 Emergency Medical Services Capital 4,462,275 231,202 1,930,507 1,798,183 1,035,839 1,495,929 66% 288 Emergency Medical Services Operating 6,430,669 472,789 3,575,964 3,287,799 67,061 2,787,644 57% 600 Consolidated Building Fund 4,968,302 378,531 2,544,847 2,381,626 168,423 2,255,031 55% 601 Parking Garages 1,906,584 165,897 874,596 736,948 56,159 975,829 49% 610 Solid Waste Operations 5,529,983 472,487 3,393,422 3,276,585 247,873 1,888,687 66% 611 Solid Waste Capital 1,132,616 185,120 666,118 621,064 295,627 170,871 85% 620 Water Works Operations 22,812,916 1,797,582 11,832,250 9,295,582 1,680,155 9,300,511 59% 622 Water Works Capital 3,981,291 98,014 313,305 415,833 1,127,925 2,540,060 36% 624 Water Works Customer Deposit 22,000 3,099 20,141 11,736 - 1,859 92% 625 Water Works Sinking 3,740,710 2,056 1,992,901 289,469 1,750,922 (3,113) 100% 626 Water Works Bond Reserve 22,000 - 9,582 - - 12,418 44% 629 Water Works Reserve Operations & Maintenance 41,000 6,010 38,154 20,496 - 2,846 93% 640 Sewer Repair Insurance 663,186 57,822 325,085 341,195 138,033 200,068 70% 641 Sewage Works Operations 46,142,937 2,307,544 28,131,417 24,564,782 5,731,395 12,280,125 73% 642 Sewage Works Capital 15,023,292 381,816 2,575,402 1,079,881 8,221,949 4,225,941 72% 643 Sewage Works Reserve Operations & Maint.84,000 11,521 74,070 40,913 - 9,930 88% 649 Sewage Sinking 7,781,226 - 923,098 1,003,151 6,851,977 6,151 100% 659 Sewer Bond 2011 - - - 146 - - 0% 661 Sewer Bond 2012 - - - 645,350 - - 0% 667 Storm Sewer Fund 600,000 7,275 44,227 - 92,379 463,395 23% 670 Century Center 4,687,357 562,108 2,626,535 2,366,134 32,938 2,027,884 57% 671 Century Center Capital 83,000 - - 10,016 - 83,000 0% 672 Century Center Energy Conservation Debt Svc 416,424 - 207,561 95,748 207,863 1,000 100% Enterprise Total 130,531,768 7,140,873 62,099,184 52,282,638 27,706,517 40,726,067 69% Internal Service 222 Central Services 9,564,937 1,210,925 7,588,458 4,905,698 1,644,432 332,048 97% 224 Central Services Capital 402,671 5,575 37,516 82,521 29,718 335,437 17% 226 Liability Insurance 4,357,655 844,259 2,616,091 2,676,030 216,097 1,525,467 65% 278 Take Home Vehicle Police 50,000 1,816 2,785 - - 47,215 6% 279 IT / Innovation / 311 Call Center 9,278,131 988,548 5,072,818 3,243,112 1,489,228 2,716,085 71% 711 Self-Funded Employee Benefits 16,622,986 1,364,450 10,512,421 8,915,786 553,377 5,557,188 67% 713 Unemployment Compensation 70,000 1,653 27,281 19,886 - 42,719 39% 714 Parental Leave 155,694 24,428 124,952 59,626 - 30,742 80% Internal Service Total 40,502,074 4,441,655 25,982,322 19,902,660 3,932,852 10,586,900 74% Trust & Agency 701 Firefighters Pension 5,112,457 388,765 2,608,616 2,792,803 - 2,503,841 51% 702 Police Pension 6,355,902 497,849 3,858,654 3,656,122 - 2,497,248 61% 730 City Cemetery - - - - - - 0% Trust & Agency Total 11,468,359 886,614 6,467,270 6,448,925 - 5,001,089 56% City Funds Total 397,303,436 29,445,260 194,042,771 164,861,847 54,606,162 148,654,503 63% Redevelopment Commission Controlled Funds Tax Increment Financing 324 TIF - River West Development Area (Airport)43,484,951 4,353,934 12,945,976 16,058,156 11,225,255 19,313,720 56% 422 TIF - West Washington 1,695,130 42,620 356,124 184,329 504,735 834,271 51% 429 TIF - River East Development Area (NE Dev)12,201,982 580,200 3,255,842 619,134 2,647,883 6,298,257 48% 430 TIF - Southside Development #1 10,352,728 25,845 1,565,556 214,800 452,891 8,334,281 19% 435 TIF - Douglas Road 208,000 3,425 12,175 - 96,625 99,200 52% 436 TIF - River East Residential (NE Res)4,275,000 1,885,750 4,015,667 2,356,300 - 259,333 94% Tax Increment Financing Total 72,217,791 6,891,774 22,151,339 19,432,719 14,927,390 35,139,061 51% Redevelopment 425 Revelopment Retail Area (Leighton Plaza)- 772 8,592 36,901 - (8,592) 0% 433 Redevelopment General 1,074,000 7,571 7,571 1,894 100,000 966,429 10% 439 Certified Technology Park 625,000 - 55,389 - 544,611 25,000 96% 454 Airport Urban Enterprise Zone 50,000 - -- -50,000 0% 754 Industrial Revolving Fund 157,000 8,836 61,635 47,157 - 95,365 39% Redevelopment Total 1,906,000 17,179 133,187 85,952 644,611 1,128,202 41% Debt Service 315 Redevelopment Bond - Airport Taxable 14,000 2,160 13,979 8,034 - 21 100% 317 Coveleski Debt Service Reserve 527,518 - 527,517 - - 1 100% 328 Redevelopment Bond - Palais Royale 20,000 3,610 23,370 13,431 - (3,370) 117% 351 2018 TIF Park Bond Debt Service - - - - - - 0% 752 South Bend Redevelopment Authority 2,861,269 - 1,590,684 2,158,080 - 1,270,585 56% 756 Smart Streets Debt Service 1,711,369 - 855,434 854,534 - 855,935 50% Debt Service Total 5,134,156 5,770 3,010,985 3,034,079 - 2,123,172 59% Redevelopment Commission Controlled Funds Total 79,257,947 6,914,723 25,295,511 22,552,750 15,572,001 38,390,435 52% Grand Total 476,561,383 36,359,983 219,338,282 187,414,597 70,178,163 187,044,938 61% * Includes year to date expenditures and encumbrances 7 Fund Name Fund Number 101 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 41,142,970 - 23,030,303 22,404,587 - 18,112,667 56% Intergov./ Shared Revenues 4,176,140 96,994 2,150,960 2,025,204 - 2,025,180 52% Intergov./ Grants 293,744 - 76,822 - - 216,922 26% Licenses & Permits 249,050 34,962 204,390 184,215 - 44,660 82% Charges for Services 1,391,674 40,750 647,694 878,116 - 743,980 47% Fines, Forfeitures, and Fees 16,030 2,001 15,494 10,350 - 536 97% Interest Earnings 600,000 53,318 392,856 218,963 - 207,144 65% Donations 1,365,000 357,500 357,500 330,000 - 1,007,500 26% Other Income 1,892,109 (1,252) 1,030,752 790,061 - 861,357 54% Payment in Lieu of Taxes (PILOT)- - - - - - 0% Interfund Allocation Reimb 7,460,048 621,677 4,351,663 3,166,856 - 3,108,385 58% Transfers In 6,460,990 528,416 3,698,910 3,693,949 - 2,762,080 57% Total Revenue 65,047,755 1,734,366 35,957,344 33,702,301 - 29,090,411 55% Expenditures by Dept 101-0101 Mayor's Office 894,679 70,149 522,463 508,807 112 372,104 58% 101-0201 City Clerk 546,269 36,493 285,953 301,571 20,248 240,068 56% 101-0301 Common Council 643,595 40,420 294,108 328,303 125,022 224,465 65% 101-0302 WNIT Contract 43,000 - 43,000 43,000 - - 100% 101-0401 Admin & Finance 2,572,551 214,137 1,392,830 1,391,947 25,790 1,153,931 55% 101-0404 Morris PAC 1,344,127 82,590 610,974 545,480 51,900 681,253 49% 101-0405 Palais Royale 481,432 27,616 228,260 220,822 20,151 233,021 52% 101-0501 Legal Dept 1,279,018 104,663 669,443 609,841 389 609,186 52% 101-0602 Engineering Dept 3,220,121 228,105 1,656,630 853,524 140,698 1,422,793 56% 101-0616 Office of Sustainability 278,815 9,940 107,947 - 25,000 145,868 48% 101-0628 AmeriCorps Program 713,239 44,673 176,192 - 26,139 510,908 28% 101-0801 Police Dept 31,434,904 2,472,090 17,521,374 16,974,920 158,411 13,755,119 56% 101-0901 Fire Dept 21,801,520 1,607,231 12,182,423 12,399,151 265,201 9,353,896 57% 101-1008 Human Rights 385,706 27,141 147,557 232,050 17,139 221,010 43% Total Expenditures by Dept 65,638,976 4,965,247 35,839,154 34,409,415 876,200 28,923,622 56% Expenditures by Type Personnel Salaries & Wages 37,044,554 2,745,832 20,610,506 19,860,147 - 16,434,048 56% Fringe Benefits 12,315,713 831,547 6,425,207 7,667,851 755 5,889,751 52% Total Personnel 49,360,267 3,577,379 27,035,713 27,527,997 755 22,323,799 55% Supplies 2,087,630 213,493 1,050,632 957,498 241,516 795,482 62% Services & Charges Professional Services 1,910,085 40,169 624,040 594,521 400,018 886,027 54% Printing & Advertising 148,844 9,673 82,284 68,419 26,118 40,442 73% Utilities 624,750 82,297 397,925 397,551 12,404 214,421 66% Education & Training 148,914 15,569 51,928 99,541 16,668 80,318 46% Travel 96,814 8,258 51,180 44,231 3,934 41,700 57% Repairs & Maintenance 2,115,090 220,102 1,274,148 864,824 116,604 724,338 66% Other Interfund Allocations 7,627,252 634,512 4,441,559 3,343,277 - 3,185,693 58% Debt Service - Principal 153,129 71,868 147,443 157,123 4,277 1,409 99% Debt Service - Interest & Fees 6,269 2,761 6,172 8,965 73 24 100% Grants & Subsidies 83,000 256 44,230 58,017 - 38,770 53% Other Services & Charges 550,995 45,980 224,990 286,951 53,833 272,172 51% Transfers Out 608,052 - 304,026 500 - 304,026 50% Total Services & Charges 14,073,194 1,131,446 7,649,925 5,923,920 633,929 5,789,340 59% Capital 117,885 42,929 102,885 - - 15,000 87% Total Expenditures 65,638,976 4,965,247 35,839,154 34,409,415 876,200 28,923,621 56% Net (591,221) (3,230,881) 118,190 (707,114) 166,790 Cash Balance 39,501,035 35,602,376 Staffing Budget Actual Staffing Actual Full Time Part-Time /Seasonal/Temporary 101-0101 Mayor's Office 8 8 101-0101 Mayor's Office 4 101-0201 City Clerk 5 5 101-0201 City Clerk 1 101-0301 Common Council 9 9 101-0301 Common Council 3 101-0401 Admin & Finance 25 26 101-0401 Admin & Finance 2 101-0404 Morris PAC 8 7 101-0404 Morris PAC 4 101-0405 Palais Royale 3 3 101-0405 Palais Royale - 101-0501 Legal Dept 10 10 101-0501 Legal Dept 4 101-0602 Engineering Dept 23 22 101-0602 Engineering Dept 7 101-0628 AmeriCorps Grant 2 1 101-0628 AmeriCorps Grant 31 101-0801 Police Dept 243 240 101-0801 Police Dept 24 101-0901 Fire Dept 169 163 101-0901 Fire Dept - 101-1008 Human Rights 3 2 101-1008 Human Rights 2 Total 508 496 Total 82 Fund Purpose: - The General Fund is the primary operating fund for City operations including general government, public safety, certain culture and recreation expenses, and certain debt service obligations. The main source of revenue is property taxes. See subsequent pages for detail of expenditures by department. - The General Fund original budget is a balanced budget. The amended budget expenditures exceed revenues because the amended budget includes the encumbrances rolled forward from 2018 to 2019. City of South Bend, Indiana Monthly Financial Report July 31, 2019 General Fund General Fund City Funds 8 Department Name Fund/Dept No.101-0101 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 894,579 70,149 522,463 508,807 - 372,116 58% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 100 - - - - 100 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 894,679 70,149 522,463 508,807 - 372,216 58% Expenditures Personnel Salaries & Wages 543,029 42,309 327,094 278,355 - 215,935 60% Fringe Benefits 200,065 14,834 109,108 117,092 - 90,957 55% Total Personnel 743,094 57,143 436,202 395,447 - 306,892 59% Supplies 864 52 750 520 112 2 100% Services & Charges Professional Services - - - - - - 0% Printing & Advertising 20,925 2,221 11,827 21,243 - 9,098 57% Utilities - - - - - - 0% Education & Training 1,800 - 105 3,525 - 1,695 6% Travel 3,049 708 3,111 3,445 - (62) 102% Repairs & Maintenance 1,200 - 200 361 - 1,000 17% Other Interfund Allocations 120,197 10,017 70,112 82,859 - 50,085 58% Debt Service - Principal - - - 623 - - 0% Debt Service - Interest & Fees - - - 141 - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 3,550 8 156 644 - 3,394 4% Transfers Out - - - - - - 0% Total Services & Charges 150,721 12,954 85,511 112,840 - 65,210 57% Capital - - - - - - 0% Total Expenditures 894,679 70,149 522,463 508,807 112 372,104 58% Net - - - - Staffing Budget Actual Explanation of Revenue Sources: Full Time 8 8 Part-Time /Seasonal/Temporary N/A 4 Total 8 12 Department Purpose: Explanation of Expenditures and Significant Changes/Variances: Leading the community to become a model city through formulating policy, directing operations, and responding to customer concerns. The Mayor is the elected chief executive officer of the city. In 2019, a full-time staff member was added to help with projects in the Mayor's office as well as city-wide programs. This position is offset by the removal of a part-time position. The decrease in Fringe Benefits is due to a one-time break in the health insurance cost per employee in 2019. In 2020, health insurance cost per employee is budgeted to increase back to the regular rates. In 2019, interfund allocations decreased due to a change in the overall IT allocation which charged less IT overhead to the smaller departments. City of South Bend, Indiana Monthly Financial Report July 31, 2019 Mayor's Office City Funds General Fund This department is funded by property tax revenue collected in the General Fund. Other revenue is from the sale of City of South Bend merchandise such as t-shirts and pins. 9 Department Name Fund/Dept No.101-0201 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 546,269 36,493 285,953 301,571 - 260,316 52% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 546,269 36,493 285,953 301,571 - 260,316 52% Expenditures Personnel Salaries & Wages 273,873 20,699 150,836 143,891 - 123,037 55% Fringe Benefits 97,076 6,911 50,631 58,200 - 46,445 52% Total Personnel 370,949 27,609 201,467 202,091 - 169,482 54% Supplies 12,013 - 7,058 2,692 333 4,622 62% Services & Charges Professional Services 30,263 251 5,589 19,843 9,786 14,888 51% Printing & Advertising 27,986 1,269 15,532 13,543 10,129 2,325 92% Utilities - - - - - - 0% Education & Training 5,855 - 2,855 3,233 - 3,000 49% Travel 6,950 321 473 586 - 6,477 7% Repairs & Maintenance 10,676 - 6,280 5,000 - 4,396 59% Other Interfund Allocations 76,327 6,361 44,522 53,032 - 31,805 58% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 5,250 681 2,178 1,552 - 3,072 41% Transfers Out - - - - - - 0% Total Services & Charges 163,307 8,883 77,428 96,788 19,915 65,963 60% Capital - - - - - - 0% Total Expenditures 546,269 36,493 285,953 301,571 20,248 240,067 56% Net - - - - Staffing Budget Actual Explanation of Revenue Sources: Full Time 5 5 Part-Time /Seasonal/Temporary N/A 1 Total 5 6 Department Purpose: Explanation of Expenditures and Significant Changes/Variances: We ensure the integrity and accuracy of City records, and liaise between the Common Council, City Administration and South Bend residents fostering relationships and common ground. We accomplish our mission by: - Serving as a responsible steward of information and historical artifacts - Empowering the community to engage - Supporting open and transparent government - Striving for the highest degree of excellence in customer service In 2019, interfund allocations decreased due to a change in the overall IT allocation which charged less IT overhead to the smaller departments. The decrease in Fringe Benefits is due to a one-time break in the health insurance cost per employee in 2019. In 2020, health insurance cost per employee is budgeted to increase back to the regular rates. City of South Bend, Indiana Monthly Financial Report July 31, 2019 City Clerk General Fund City Funds This department is funded by property tax revenue collected in the General Fund. 10 Department Name Fund/Dept No.101-0301 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 643,595 40,420 294,108 328,303 - 349,487 46% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 643,595 40,420 294,108 328,303 - 349,487 46% Expenditures Personnel Salaries & Wages 218,200 17,510 113,777 105,688 - 104,423 52% Fringe Benefits 111,880 8,207 57,471 69,984 - 54,409 51% Total Personnel 330,080 25,717 171,248 175,672 - 158,832 52% Supplies 6,465 151 780 6,457 982 4,703 27% Services & Charges Professional Services 222,927 7,068 79,092 85,330 122,704 21,131 91% Printing & Advertising 10,948 574 6,176 4,487 1,336 3,436 69% Utilities - - - - - - 0% Education & Training 1,000 325 425 465 - 575 43% Travel 5,000 1,359 1,699 242 - 3,301 34% Repairs & Maintenance 4,750 - - 17,476 - 4,750 0% Other Interfund Allocations 56,532 4,711 32,977 36,239 - 23,555 58% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 5,893 516 1,711 1,936 - 4,182 29% Transfers Out - - - - - - 0% Total Services & Charges 307,050 14,553 122,080 146,174 124,040 60,930 80% Capital - - - - - - 0% Total Expenditures 643,595 40,420 294,108 328,303 125,022 224,465 65% Net - - - - Staffing Budget Actual Explanation of Revenue Sources: Full Time 9 9 Part-Time /Seasonal/Temporary N/A 3 Total 9 12 Department Purpose: Explanation of Expenditures and Significant Changes/Variances: The fiscal body of the City, which exists to make certain that our City Government is always responsive to the needs of our residents & that the betterment of South Bend is always our highest priority. There are nine elected (9) Council Members. New for 2019, an additional $25,000 is budgeted for professional services for an outside financial advisor. In 2019, interfund allocations decreased due to a change in the overall IT allocation which charged less IT overhead to the smaller departments. The decrease in Fringe Benefits is due to a one-time break in the health insurance cost per employee in 2019. In 2020, health insurance cost per employee is budgeted to increase back to the regular rates. City of South Bend, Indiana Monthly Financial Report July 31, 2019 Common Council General Fund City Funds This department is funded by property tax revenue collected in the General Fund. 11 Department Name Fund/Dept No.101-0302 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 43,000 - 43,000 43,000 - - 100% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 43,000 - 43,000 43,000 - - 100% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies 43,000 - 43,000 43,000 - - 100% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 43,000 - 43,000 43,000 - - 100% Capital - - - - - - 0% Total Expenditures 43,000 - 43,000 43,000 - - 100% Net - - - - Department Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: In 2012 the City, along with the City of Mishawaka and St. Joseph County, entered into an agreement with WNIT Public Television for the establishment and maintenance of a public access channel which is used to broadcast all public Common Council meetings, among other things. The allocation of costs is $43,000 to South Bend, $13,000 to Mishawaka and $29,000 to Saint Joseph County. The current WNIT contract expires February 2, 2020. Expenditures are the same year over year due to the contract. This department is funded by property tax revenue collected in the General Fund. City of South Bend, Indiana Monthly Financial Report July 31, 2019 WNIT Contract General Fund City Funds 12 Department Name Fund/Dept No.101-0401 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 2,552,762 214,137 1,373,042 1,379,146 - 1,179,720 54% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 19,789 - 19,789 12,801 - - 100% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 2,572,551 214,137 1,392,830 1,391,947 - 1,179,720 54% Expenditures Personnel Salaries & Wages 1,642,180 129,847 904,183 871,506 - 737,997 55% Fringe Benefits 570,981 41,231 280,377 332,863 - 290,604 49% Total Personnel 2,213,161 171,077 1,184,560 1,204,369 - 1,028,601 54% Supplies 24,478 943 7,071 7,302 7,039 10,368 58% Services & Charges Professional Services 47,643 7,625 29,813 37,427 16,555 1,275 97% Printing & Advertising 900 - 292 582 - 608 32% Utilities - - - - - - 0% Education & Training 11,110 - 2,364 5,106 - 8,746 21% Travel 8,105 405 5,074 1,781 - 3,031 63% Repairs & Maintenance 9 700 709 1,761 - (700) 7880% Other Interfund Allocations 228,287 19,024 133,167 114,772 - 95,120 58% Debt Service - Principal - - - 2,525 - - 0% Debt Service - Interest & Fees - - - 222 - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 38,858 14,362 29,780 15,601 2,196 6,882 82% Transfers Out - - - 500 - - 0% Total Services & Charges 334,912 42,116 201,199 180,276 18,751 114,962 66% Capital - - - - - - 0% Total Expenditures 2,572,551 214,137 1,392,830 1,391,947 25,790 1,153,931 55% Net - - - - Staffing Budget Actual Explanation of Revenue Sources: Full Time 25 26 Part-Time /Seasonal/Temporary N/A 2 Total 25 28 Department Purpose: Explanation of Expenditures and Significant Changes/Variances: The Department of Administration & Finance provides financial management and administrative services to City operations including finance and accounting services, human resources, diversity & inclusion, risk management, and benefits administration. Salaries & Wages budget increased due to a 2% increase in salaries and one (1) additional full-time staff memeber in the Diversity & Inclusion Department to assist with the implementation of the Disparity Study work. The decrease in Fringe Benefits is due to a one-time break in the health insurance cost per employee in 2019. In 2020, health insurance cost per employee is budgeted to increase back to the regular rates. Allocations increased due to additional IT costs for various software programs and new employee computer expenses. This department is funded by property tax revenue collected in the General Fund. Other Revenue is derived from a rebate. City of South Bend, Indiana Monthly Financial Report July 31, 2019 Administration & Finance General Fund City Funds 13 Department Name Fund/Dept No.101-0404 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 170,627 75,253 58,627 - - 112,000 34% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 1,113,500 7,254 529,558 729,772 - 583,942 48% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 60,000 84 22,788 30,968 - 37,212 38% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 1,344,127 82,590 610,974 760,741 - 733,154 45% Expenditures Personnel Salaries & Wages 553,202 28,779 217,164 210,667 - 336,038 39% Fringe Benefits 213,595 11,730 82,541 109,897 560 130,494 39% Total Personnel 766,797 40,508 299,706 320,564 560 466,532 39% Supplies 23,830 1,119 9,989 11,411 9,379 4,462 81% Services & Charges Professional Services 10,000 - - - - 10,000 0% Printing & Advertising 53,767 4,732 27,342 18,357 12,812 13,613 75% Utilities 125,000 10,601 68,519 62,789 - 56,481 55% Education & Training 4,500 1,198 1,523 810 - 2,977 34% Travel 16,079 - 3,687 1,193 2,434 9,958 38% Repairs & Maintenance 85,348 4,126 54,333 20,165 25,290 5,725 93% Other Interfund Allocations 240,405 20,034 140,235 104,769 - 100,170 58% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 18,401 272 5,641 5,421 1,425 11,335 38% Transfers Out - - - - - - 0% Total Services & Charges 553,500 40,962 301,279 213,504 41,960 210,259 62% Capital - - - - - - 0% Total Expenditures 1,344,127 82,590 610,974 545,480 51,900 681,253 49% Net - - - 215,261 Staffing Budget Actual Full Time 8 7 Part-Time /Seasonal/Temporary N/A 4 Total 8 11 Explanation of Revenue Sources: Department Purpose: Explanation of Expenditures and Significant Changes/Variances: This department accounts for the operating costs of the Morris Performing Arts Center, the premier performing arts center in this region of the country. It provides improved quality of life to the City citizens, serves as an economic catalyst in the City, and fosters historic preservation of landmark City venues. The decrease in Fringe Benefits is due to a one-time break in the health insurance cost per employee in 2019. In 2020, health insurance cost per employee is budgeted to increase back to the regular rates. Maintenance and marketing positions for the Morris (Custodian, Director of Marketing & Promotions, Manager - Facility Operations, Manager - Interactive Marketing, and Manager - Facility Operations) were originally budgeted in the Parks & Recreation Fund (201) for 2018, but were moved back to the Morris during 2018. In 2019, the General Manager-Venues position will be paid out of the Century Center Operations Fund (670) and allocated back to the Morris at 50% (cost of wages & benefits). This expense is part of Other Interfund Allocations. This department is funded by property tax revenue collected in the General Fund and from charges for services including facility rental, concessions, ticket handling fees, and more. There is a ticket surcharge fee of $3.50 per ticket sold: $1.50 deposited into the General Fund (101), $1.00 deposited into Morris/Palais Self-Promotion Fund (274), and $1.00 deposited into Morris PAC Capital Fund (416). City of South Bend, Indiana Monthly Financial Report July 31, 2019 Morris Performing Arts Center General Fund City Funds 14 Department Name Fund/Dept No.101-0405 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 190,710 - 105,811 62,853 - 84,899 55% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 267,322 33,496 112,626 145,117 - 154,696 42% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 23,400 1,544 9,823 12,853 - 13,577 42% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 481,432 35,040 228,260 220,822 - 253,172 47% Expenditures Personnel Salaries & Wages 108,069 6,852 51,390 70,348 - 56,679 48% Fringe Benefits 53,957 3,976 28,238 48,143 - 25,719 52% Total Personnel 162,026 10,828 79,629 118,491 - 82,398 49% Supplies 13,600 1,289 3,302 4,571 4,389 5,909 57% Services & Charges Professional Services - - - - - - 0% Printing & Advertising 22,818 725 18,708 9,491 - 4,110 82% Utilities 86,000 6,291 54,801 51,199 - 31,199 64% Education & Training 500 - - - - 500 0% Travel 2,000 - - - - 2,000 0% Repairs & Maintenance 120,398 4,342 41,970 17,031 15,664 62,764 48% Other Interfund Allocations 48,511 4,042 28,301 17,318 - 20,210 58% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 10,579 99 1,549 2,721 99 8,931 16% Transfers Out - - - - - - 0% Total Services & Charges 290,806 15,499 145,329 97,760 15,763 129,714 55% Capital 15,000 - - - - 15,000 0% Total Expenditures 481,432 27,616 228,260 220,822 20,151 233,021 52% Net - 7,424 - - Staffing Budget Actual Explanation of Revenue Sources: Full Time 3 3 Part-Time /Seasonal/Temporary N/A - Total 3 3 Department Purpose: Explanation of Expenditures and Significant Changes/Variances: This department accounts for the operating expenses of the Palais Royale, a premier banquet/meeting facility. It provides exquisite food and beverage catering service, for both social events and business events, and supports South Bend's downtown economy. The Palais Royale is distinguished by its history and ambiance. A maintenance position for the Palais (Manager - Assistant Facility Operations) was originally budgeted in the Parks & Recreation Fund (201) for 2018, but was moved back to the Palais during 2018. The decrease in Fringe Benefits is due to a one-time break in the health insurance cost per employee in 2019. In 2020, health insurance cost per employee is budgeted to increase back to the regular rates. This department is funded by property tax revenue collected in the General Fund and from charges for services including concessions. City of South Bend, Indiana Monthly Financial Report July 31, 2019 Palais Royale General Fund City Funds 15 Department Name Fund/Dept No.101-0501 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 1,145,856 100,106 593,314 571,713 - 552,542 52% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 78,473 - 44,225 38,128 - 34,248 56% Interfund Allocation Reimb 54,689 4,557 31,904 - - 22,785 58% Transfers In - - - - - - 0% Total Revenue 1,279,018 104,663 669,443 609,841 - 609,575 52% Expenditures Personnel Salaries & Wages 866,473 67,367 453,346 391,534 - 413,127 52% Fringe Benefits 278,276 20,137 142,197 153,089 - 136,079 51% Total Personnel 1,144,749 87,504 595,543 544,623 - 549,206 52% Supplies 3,450 83 652 1,251 389 2,409 30% Services & Charges Professional Services 2,550 - 245 270 - 2,305 10% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training 10,000 6,924 6,974 6,917 - 3,026 70% Travel 3,450 871 1,445 1,293 - 2,005 42% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations 96,719 8,060 56,419 45,584 - 40,300 58% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges 18,100 1,222 8,165 9,903 - 9,935 45% Transfers Out - - - - - - 0% Total Services & Charges 130,819 17,077 73,247 63,967 - 57,571 56% Capital - - - - - - 0% Total Expenditures 1,279,018 104,663 669,443 609,841 389 609,186 52% Net - - - - Staffing Budget Actual Explanation of Revenue Sources: Full Time 10 10 Part-Time /Seasonal/Temporary N/A 4 Total 10 14 Department Purpose: Explanation of Expenditures and Significant Changes/Variances: The Legal Department provides quality legal representation to the City of South Bend’s Mayor, departments, commissions and agencies with a dedicated and professionally-skilled staff, efficiently and cost effectively, in furtherance of the City’s strategic goals, and preserving the legal and ethical integrity of the City. The largest percentage change in the Legal Department's budget from 2018 to 2019 is an increase of over 1,000% for insurance allocations. Also, an administrative change in how Admin and Finance is handling salaries shared by separate funds has resulted in a perceived percentage increase in the Salaries budget, but this is offset by the 77% increase in the Revenues budget. The decrease in Fringe Benefits is due to a one-time break in the health insurance cost per employee in 2019. In 2020, health insurance cost per employee is budgeted to increase back to the regular rates. The increase in subscriptions is due to an annual increase incorporated into some of our standing contracts, for which low market rates were negotiated and are considered very cost-effective. There are no other major changes in the department's budget. This department is funded by property tax revenue collected in the General Fund. This department also collects a reimbursement for legal services to other city departments. City of South Bend, Indiana Monthly Financial Report July 31, 2019 Legal Department General Fund City Funds 16 Department Name Fund/Dept No.101-0602 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 1,451,648 94,542 641,637 752,712 - 810,011 44% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits 132,000 30,150 96,310 78,898 - 35,690 73% Charges for Services 50 - - - - 50 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 236,364 (13,260) 101,988 21,914 - 134,376 43% Interfund Allocation Reimb 1,400,059 116,673 816,694 - - 583,365 58% Transfers In - - - - - - 0% Total Revenue 3,220,121 228,105 1,656,630 853,524 - 1,563,492 51% Expenditures Personnel Salaries & Wages 1,807,736 135,766 978,840 372,361 - 828,896 54% Fringe Benefits 558,778 41,658 309,142 139,362 195 249,441 55% Total Personnel 2,366,514 177,424 1,287,981 511,723 195 1,078,337 54% Supplies 28,952 317 9,385 9,532 1,285 18,282 37% Services & Charges Professional Services 352,919 13,014 100,653 51,640 128,074 124,192 65% Printing & Advertising 7,000 152 2,406 654 1,842 2,752 61% Utilities - - - - - - 0% Education & Training 21,000 - 6,998 22,696 - 14,002 33% Travel 16,400 270 7,855 8,663 1,500 7,045 57% Repairs & Maintenance 23,800 1,329 2,138 17,088 - 21,662 9% Other Interfund Allocations 365,366 30,447 213,131 201,033 - 152,235 58% Debt Service - Principal 14,637 3,067 10,360 16,063 4,277 - 100% Debt Service - Interest & Fees 408 103 335 538 73 - 100% Grants & Subsidies - - - - - - 0% Other Services & Charges 23,125 1,982 15,387 13,893 3,453 4,285 81% Transfers Out - - - - - - 0% Total Services & Charges 824,655 50,364 359,263 332,268 139,218 326,173 60% Capital - - - - - - 0% Total Expenditures 3,220,121 228,105 1,656,630 853,524 140,698 1,422,792 56% Net - - - - Staffing Budget Actual Explanation of Revenue Sources: Full Time 23 22 Part-Time /Seasonal/Temporary N/A 7 Total 23 29 Department Purpose: Explanation of Expenditures and Significant Changes/Variances: The Engineering Department oversees the design and execution of the City's construction projects. Other income includes reimbursement from the River West TIF Fund (324) for the wages and benefits of the Director of Redevelopment Engineering and one (1) Engineer I. In 2019, Engineering will pay for the wages and benefits of all City engineers and will be reimbursed by the other departments as an allocation, therefore increasing both revenue and expenses. Using the 2019 expenditure budget of $3,011,090 less the payroll allocation reimbursement of $1,460,308 this equals the effective operating budget of $1,611,031 for 2019. This represents an 8% decrease for the 2019 budgeted expenditures compared to 2018. Engineering is involved with the following projects during 2019: pavement restoration, intersection upgrades, pedestrian safety, lighting programs, drainage, traffic calming, long term control plan, wastewater treatment plant secondary treatment improvements, parks construction projects, fire station #9 construction, and more. This department is funded by property tax revenue collected in the General Fund and charges for engineering services. City of South Bend, Indiana Monthly Financial Report July 31, 2019 Engineering General Fund City Funds 17 Department Name Fund/Dept No.101-0616 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 278,815 9,940 107,947 - - 170,868 39% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 278,815 9,940 107,947 - - 170,868 39% Expenditures Personnel Salaries & Wages 98,302 6,242 46,739 - - 51,563 48% Fringe Benefits 27,772 2,095 15,246 - - 12,526 55% Total Personnel 126,074 8,337 61,985 - - 64,089 49% Supplies 22,300 - 3,579 - - 18,721 16% Services & Charges Professional Services 85,000 - 30,951 - 25,000 29,049 66% Printing & Advertising 500 - - - - 500 0% Utilities - - - - - - 0% Education & Training 1,800 - 18 - - 1,782 1% Travel 4,974 - - - - 4,974 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations 32,367 1,603 11,219 - - 21,148 35% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 5,800 - 196 - - 5,604 3% Transfers Out - - - - - - 0% Total Services & Charges 130,441 1,603 42,384 - 25,000 63,057 52% Capital - - - - - - 0% Total Expenditures 278,815 9,940 107,947 - 25,000 145,867 48% Net - - - - Staffing Budget Actual Explanation of Revenue Sources: Full Time 1 1 Part-Time /Seasonal/Temporary N/A - Total 1 1 Department Purpose: Explanation of Expenditures and Significant Changes/Variances: This department is funded by property tax revenue collected in the General Fund. The Office of Sustainability also receives revenue from grants and energy rebates. The Office of Sustainability designs and implements projects and programs that bring environmental, social, and economic value to city government and the public. The Office of Sustainability is a division of Public Works. Goals: - Create a culture of sustainability as “business as usual” across all municipal operations - Incorporate sustainability into awareness, culture, and common practice of South Bend businesses and residents - Prepare for impacts of climate change in the community - Reduce the community’s greenhouse gas emissions This division was previously accounted for in the Central Services Fund (222) prior to 2019. City of South Bend, Indiana Monthly Financial Report July 31, 2019 Office of Sustainability General Fund City Funds 18 Department Name Fund/Dept No.101-0628 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 444,109 44,673 99,370 - - 344,739 22% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants 149,130 - 76,822 - - 72,308 52% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 120,000 - - - - 120,000 0% Total Revenue 713,239 44,673 176,192 - - 537,047 25% Expenditures Personnel Salaries & Wages 315,000 30,814 128,729 - - 186,271 41% Fringe Benefits 40,066 3,657 24,567 - - 15,499 61% Total Personnel 355,066 34,471 153,297 - - 201,770 43% Supplies 128,757 6,815 13,028 - 4,269 111,460 13% Services & Charges Professional Services 204,868 2,029 4,427 - 17,870 182,571 11% Printing & Advertising 1,000 - - - - 1,000 0% Utilities - - - - - - 0% Education & Training 9,800 - 304 - 4,000 5,496 44% Travel 9,706 1,358 4,057 - - 5,649 42% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 4,042 - 1,078 - - 2,964 27% Transfers Out - - - - - - 0% Total Services & Charges 229,416 3,387 9,867 - 21,870 197,680 14% Capital - - - - - - 0% Total Expenditures 713,239 44,673 176,192 - 26,139 510,910 28% Net - - - - Staffing Budget Actual Explanation of Revenue Sources: Full Time 2 1 Part-Time /Seasonal/Temporary N/A 31 Total 2 32 Department Purpose: Explanation of Expenditures and Significant Changes/Variances: In 2018, the City of South Bend won a $150,000 grant to fund South Bend Home Corps, a new residential efficiency, health, and safety program staffed by 10 full-time AmeriCorps members. This is a division of Public Works and works directly with the Office of Sustainability. Goals: - Empower homeowners to understand bills and manage energy and water use. - Assess homes for energy or water savings and safety or health hazards. - Install basic efficiency and weatherization measures. - Facilitate homeowner in accessing other City or community programs for significant repair or health/safety issues. - Hold public workshops and education events. As part of the program, the City will hire two employees: Program Director and Manager-Operations. Expenses for this grant include: employee wages & benefits, office and computer supplies, living allowances for members. This department is funded by property tax revenue collected in the General Fund and the AmeriCorps grant. City of South Bend, Indiana Monthly Financial Report July 31, 2019 AmeriCorps Grant Program General Fund City Funds 19 Department Name Fund/Dept No.101-0801 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 30,896,254 2,463,448 17,147,923 16,870,920 - 13,748,331 56% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations 7,500 - - - - 7,500 0% Other Income 531,150 8,643 373,452 104,000 - 157,698 70% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 31,434,904 2,472,090 17,521,374 16,974,920 - 13,913,529 56% Expenditures Personnel Salaries & Wages 17,637,092 1,315,511 9,990,181 9,989,081 - 7,646,911 57% Fringe Benefits 5,811,652 398,168 3,082,439 3,649,706 - 2,729,213 53% Total Personnel 23,448,744 1,713,679 13,072,620 13,638,786 - 10,376,124 56% Supplies 1,173,831 121,135 593,869 565,788 101,068 478,894 59% Services & Charges Professional Services 615,090 6,192 285,584 358,734 2,964 326,542 47% Printing & Advertising - - - - - - 0% Utilities 178,750 30,393 104,716 106,996 2,443 71,591 60% Education & Training - 350 350 4,785 - (350) 0% Travel 601 933 1,334 1,433 - (733) 222% Repairs & Maintenance 1,047,841 104,218 558,555 165,003 18,763 470,523 55% Other Interfund Allocations 4,333,272 361,106 2,527,742 1,773,471 - 1,805,530 58% Debt Service - Principal 138,492 68,801 137,083 137,912 - 1,409 99% Debt Service - Interest & Fees 5,861 2,659 5,837 8,065 - 24 100% Grants & Subsidies 40,000 256 1,230 15,017 - 38,770 3% Other Services & Charges 349,537 19,440 129,569 198,931 33,173 186,795 47% Transfers Out - - - - - - 0% Total Services & Charges 6,709,444 594,348 3,752,000 2,770,345 57,343 2,900,101 57% Capital 102,885 42,929 102,885 - - - 100% Total Expenditures 31,434,904 2,472,090 17,521,374 16,974,920 158,411 13,755,119 56% Net - - - - Staffing Budget Actual Explanation of Revenue Sources: Full Time 243 240 Part-Time /Seasonal/Temporary N/A 24 Total 243 264 Department Purpose: Explanation of Expenditures and Significant Changes/Variances: MISSION: The South Bend Police Department works to safeguard the lives and property of the people we serve, to reduce the incidence and fear of crime, and to resolve problems among residents. The Department, in partnership with our community, strives to protect the life, property, and the personal liberties of all individuals. We believe that the overall quality of life for all residents will improve through the deterrence of criminal activity and an understanding of the diversity of cultures within this community. We also work to build and sustain community-police relationships to advance a culture of trust and inclusion. VISION: To constantly strive for excellence in the quality of police service to help ensure a safe community for everyone. Overtime hourly rate increase by 25% due to the new rate calculation rules. Services increased mostly due to the interfund allocations for liability insurance and IT increasing. The IT allocation increased due to additional software being used by the Police Department and all software are included in the IT allocation. The liability insurance allocation increased due to liability insurance had been offset in prior years and the full amount of the liability insurance is now reflected in the current budget. Professional Services increased due to additional cell data needs for the body-worn cameras. This department is funded by property tax revenue collected in the General Fund. The department also receives reimbursement for officers working at various events. City of South Bend, Indiana Monthly Financial Report July 31, 2019 Police Department General Fund City Funds 20 Department Name Fund/Dept No.101-0901 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 21,652,809 1,605,493 12,177,885 12,397,403 - 9,474,924 56% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants 144,614 - - - - 144,614 0% Licenses & Permits - - - - - - 0% Charges for Services 3,097 - 2,677 - - 420 86% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 1,000 1,738 1,860 1,749 - (860) 186% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 21,801,520 1,607,231 12,182,423 12,399,151 - 9,619,098 56% Expenditures Personnel Salaries & Wages 12,768,788 934,572 7,180,591 7,309,882 - 5,588,197 56% Fringe Benefits 4,286,107 275,958 2,224,880 2,946,699 - 2,061,227 52% Total Personnel 17,054,895 1,210,530 9,405,471 10,256,580 - 7,649,424 55% Supplies 648,053 81,590 400,239 347,288 112,272 135,542 79% Services & Charges Professional Services 338,825 3,990 87,687 41,278 77,065 174,073 49% Printing & Advertising 3,000 - - 62 - 3,000 0% Utilities 235,000 35,012 169,889 176,567 9,961 55,150 77% Education & Training 79,049 4,973 28,212 50,544 12,668 38,169 52% Travel 20,500 2,033 22,445 24,968 - (1,945) 109% Repairs & Maintenance 811,868 104,001 604,751 614,491 53,235 153,882 81% Other Interfund Allocations 1,979,778 164,982 1,154,868 874,398 - 824,910 58% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 22,500 120 4,835 12,976 - 17,665 21% Transfers Out 608,052 - 304,026 - - 304,026 50% Total Services & Charges 4,098,572 315,110 2,376,713 1,795,283 152,930 1,568,930 62% Capital - - - - - - 0% Total Expenditures 21,801,520 1,607,231 12,182,423 12,399,151 265,201 9,353,896 57% Net - - - - Staffing Budget Actual Explanation of Revenue Sources: Full Time 169 163 Part-Time /Seasonal/Temporary N/A - Total 169 163 Department Purpose: Explanation of Expenditures and Significant Changes/Variances: The South Bend Fire Department exists to provide our community with the highest quality emergency services protecting life and property through education, response, and dynamic outreach. The objective of the South Bend Fire Department is to provide rapid and efficient response to emergency medical incidents, fires, hazardous materials incidents, and complex rescue situations in order to safeguard the life and property of our citizens. 2019 is the second year of a 5-year Collective Bargaining Agreement - the negotiated 2% increase in wages from 2018 to 2019 is reflected. The South Bend Fire Department conducts Recruit Academies when its staffing becomes insufficient, generally after the 6th opening. The academy is approximately 21 weeks long - therefore, they department budgets 6 Civilian Recruit positions for 21 weeks. In 2019, the department is reclassifying a Financial Specialist Position from a Financial Specialist II to a Financial Specialist III to allow for increased responsibilities in this position. In 2018, the department began a pilot program to use a Community Paramedic position to interact with repeat users of the EMS system to assess their needs prior to them calling 911 and taking a trip to the emergency room. Early signs of success have encouraged us to create capacity to expand this program in 2019. This department is funded by property tax revenue collected in the General Fund. City of South Bend, Indiana Monthly Financial Report July 31, 2019 Fire Department General Fund City Funds 21 Department Name Fund/Dept No.101-1008 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 346,093 27,141 107,944 210,315 - 238,149 31% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues 30,000 - 30,000 - - - 100% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 9,613 - 9,613 21,734 - - 100% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 385,706 27,141 147,557 232,050 - 238,149 38% Expenditures Personnel Salaries & Wages 212,610 9,563 67,636 116,835 - 144,974 32% Fringe Benefits 65,508 2,988 18,369 42,816 - 47,139 28% Total Personnel 278,118 12,551 86,005 159,650 - 192,113 31% Supplies 1,037 - 928 685 - 109 90% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training 2,500 1,800 1,800 1,461 - 700 72% Travel - - - 628 - - 0% Repairs & Maintenance 9,200 1,388 5,213 6,448 3,652 335 96% Other Interfund Allocations 49,491 4,125 28,866 39,802 - 20,625 58% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 45,360 7,278 24,745 23,375 13,487 7,128 84% Transfers Out - - - - - - 0% Total Services & Charges 106,551 14,590 60,623 71,714 17,139 28,788 73% Capital - - - - - - 0% Total Expenditures 385,706 27,141 147,557 232,050 17,139 221,010 43% Net - - - - Staffing Budget Actual Explanation of Revenue Sources: Full Time 3 2 Part-Time /Seasonal/Temporary N/A 2 Total 3 4 Department Purpose: Explanation of Expenditures and Significant Changes/Variances: The purpose of the South Bend Human Rights Commission is to study and act upon problems which involve relationships between members of different ethnic groups, sexes, sexual orientation or gender identity, nationalities, the disabled, and families with children. The South Bend Human Rights Commission's duties lie in enforcing employment, fair housing, public accommodations, and education. Their goal is to ensure equal employment opportunity for all individuals, and to provide legal recourse in the areas of discrimination. The Human Rights Commission provides keys to unlock the doors of discrimination. In 2019, a part-time Administrative Assistant II will be added to the General Fund (101) to help with intake due to the increased caseload. The Human Rights Commission budgeted for a second Administrative Assistant in 2019, but will only fill the position if St. Joseph County agrees to reimburse the City. The Employment Manager position will be moved from the General Fund (101) to the Human Rights Federal Grant Fund (258). This position handles all EEOC issues. The decrease in Fringe Benefits is due to a one-time break in the health insurance cost per employee in 2019. In 2020, health insurance cost per employee is budgeted to increase back to the regular rates. The decrease in other services and charges of 14% is due to new rental lease agreement, which eliminates cost of property taxes for the portion of square footage (2,975) being used by the South Bend Human Rights Commission. This department is funded by property tax revenue collected in the General Fund and ocassionally receives grants. HUD and EEOC grants are received in the Human Rights Federal Grant Fund (258). City of South Bend, Indiana Monthly Financial Report July 31, 2019 Human Rights General Fund City Funds 22 Fund Name Fund Number 102 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 168,000 21,929 144,175 95,589 - 23,825 86% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 168,000 21,929 144,175 95,589 - 23,825 86% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital - - - - - - 0% Total Expenditures - - - - - - 0% Net 168,000 21,929 144,175 95,589 23,825 Cash Balance 10,606,280 10,373,853 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund is used to accumulate cash reserves for unforeseen purposes. This fund is used for mid-year or year-end advances to other funds that have cash shortages and the advances must be paid back within six months. The establishment of a Rainy Day Fund is looked upon favorably by bond rating agencies and is one of the factors resulting in South Bend's good AA bond rating with Standard & Poor's. No expenditures are budgeted at this time. City of South Bend, Indiana Monthly Financial Report July 31, 2019 Rainy Day Special Revenue Funds City Funds This fund receives revenue from interest earned on the fund's cash balance. Interest rates are expected to rise over the next few years, increasing interest earnings revenue. Every so often, this fund receives certain "catch up" distributions of County Option Income Tax (COIT) and Economic Development Income Tax (EDIT) monies from the State of Indiana that are required to be deposited into this fund. During 2016, a total of 25% of the special local income tax distribution approved by the Indiana General Assembly, or $1,405,850, was deposited into the Rainy Day Fund as allowed under the statute. 23 Fund Name Fund Number 201 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 9,680,317 - 5,418,668 5,271,460 - 4,261,649 56% Intergov./ Shared Revenues 720,180 - 432,043 410,872 - 288,137 60% Intergov./ Grants 3,050,000 - 1,396,325 458,708 - 1,653,675 46% Charges for Services 3,585,861 424,470 1,564,688 1,053,015 - 2,021,173 44% Interest Earnings 116,000 10,384 83,699 38,612 - 32,301 72% Donations 1,626,000 - 1,448,400 1,500 - 177,600 89% Other Income 330,793 24,257 176,461 175,472 - 154,332 53% Interfund Allocation Reimb - - - - - - 0% Transfers In 407,820 - 207,820 643,800 - 200,000 51% Total Revenue 19,516,971 459,112 10,728,102 8,053,439 - 8,788,867 55% Expenditures by Division Administration 1,749,190 137,392 1,019,754 764,391 4,849 724,587 59% Maintenance 7,151,465 622,096 3,577,128 3,500,234 606,985 2,967,352 59% Golf Courses 1,543,088 196,712 888,164 860,264 282,847 372,077 76% Recreation 3,185,579 351,972 1,659,080 1,095,538 204,052 1,322,447 58% Potawatomi Zoo 700,000 350,000 700,000 385,964 - - 100% Potawatomi Greenhouse 46,527 597 39,001 34,612 - 7,526 84% Graffiti Removal 4 29 176 55,721 4 (176) 4505% Marketing & Events 1,224,594 106,183 546,422 502,150 58,831 619,341 49% Regional Cities Grant 3,608,655 1,699,051 2,820,823 551,041 653,676 134,156 96% Pokagon Band-Howard Pk Imprv 2,225,000 529,568 2,225,000 - - - 100% Leighton Foundation Grant 1,000,000 - - - 1,000,000 - 100% Total Expenditures by Division 22,434,102 3,993,600 13,475,549 7,749,915 2,811,243 6,147,310 73% Expenditures Personnel Salaries & Wages 6,202,847 621,223 3,350,884 3,129,274 - 2,851,963 54% Fringe Benefits 2,009,461 157,571 1,045,888 1,344,926 903 962,670 52% Total Personnel 8,212,308 778,795 4,396,772 4,474,199 903 3,814,633 54% Supplies 1,476,696 128,676 704,944 600,800 356,586 415,166 72% Services & Charges Professional Services 933,159 70,205 304,204 394,111 477,996 150,959 84% Printing & Advertising 149,777 27,924 88,043 33,563 34,059 27,675 82% Utilities 596,400 64,174 381,452 344,368 - 214,948 64% Education & Training 44,899 1,338 9,372 3,286 5,333 30,194 33% Travel 29,825 - 8,434 3,352 3,764 17,627 41% Repairs & Maintenance 646,657 72,523 298,935 270,140 219,132 128,590 80% Other Interfund Allocations 1,672,261 139,358 975,471 620,949 - 696,790 58% Debt Service - Principal 440,472 25,739 291,348 192,295 223,016 (73,892) 117% Debt Service - Interest & Fees 46,529 731 31,934 9,590 14,190 405 99% Grants & Subsidies 715,000 350,000 715,000 365,000 - - 100% Other Services & Charges 1,128,314 111,390 437,009 214,438 149,305 542,000 52% Transfers Out - - - - - - 0% Total Services & Charges 6,403,293 863,382 3,541,203 2,451,093 1,126,794 1,735,296 73% Capital 6,341,805 2,222,748 4,832,629 223,823 1,326,960 182,216 97% Total Expenditures 22,434,102 3,993,600 13,475,549 7,749,915 2,811,243 6,147,311 73% Net (2,917,131) (3,534,488) (2,747,447) 303,524 2,641,556 Cash Balance 5,576,592 6,505,768 Staffing Budget Actual Full Time 94 91 Part-Time /Seasonal/Temporary N/A 271 Total 94 362 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: VPA's capital needs, other than the Regional Cities grant, are being addressed through bonds. Please see Funds 452, 471, and 751 for details. This fund accounts for the operation of the Parks & Recreation side of South Bend Venues, Parks & Arts (VPA). The purpose is to provide quality spaces, places, and experiences within the City. There are several divisions within the department: Administration, Maintenance, Golf, Recreation, and Marketing. Starting in 2019, the Recreation Nonreverting Fund (203) and the Park Nonreverting Capital Fund (405) will be discontinued and the activity formerly appearing in them will be represented in the Parks & Recreation Fund (201). This will allow for better reporting and more efficient use of funds. City of South Bend, Indiana Monthly Financial Report July 31, 2019 Parks & Recreation Special Revenue Funds City Funds This fund's main sources of revenue is property taxes. It also receives a portion of auto excise and motor vehicle taxes. Some revenue is derived from charged for services such as pavilion rental, golf course fees, concessions, and fees for camps, leagues, fitness center, special events, and other activities. Starting in 2019, this fund will receive an annual donation of $450k from the Pokagon Band. It will be received through 2023. Interfund transfers from the EDIT Fund 408 help subsidize the Parks operations. This fund also receives revenue from interest earned on the fund's cash balance. NOTE: The cash balance includes $60,300 that is restricted to expenditures in Voorde Park. 24 Fund Name Fund Number 202 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Intergov./ Shared Revenues 3,149,516 275,985 1,910,947 4,301,279 - 1,238,569 61% Licenses & Permits 3,000 525 2,050 - - 950 68% Charges for Services 228,245 6,890 142,608 66,183 - 85,637 62% Interest Earnings 140,000 12,187 100,141 67,730 - 39,859 72% Other Income 10,102 214 10,315 21,722 - (213) 102% Interfund Allocation Reimb 138,150 11,512 80,590 - - 57,560 58% Transfers In 3,852,066 - 1,893,875 1,893,875 - 1,958,191 49% Total Revenue 7,521,079 307,312 4,140,526 6,350,789 - 3,380,553 55% Expenditures by Division Streets/Traffic & Lighting 10,498,035 722,024 6,246,447 5,003,202 571,873 3,679,715 65% Curb & Sidewalk Program 1,671,576 215,697 555,200 396,645 500,457 615,919 63% Total Expenditures by Division 12,169,611 937,721 6,801,648 5,399,848 1,072,330 4,295,634 65% Expenditures Personnel Salaries & Wages 2,116,646 215,314 1,670,279 1,647,639 - 446,367 79% Fringe Benefits 865,198 84,989 652,824 796,078 - 212,374 75% Total Personnel 2,981,844 300,303 2,323,103 2,443,717 - 658,741 78% Supplies 2,317,927 105,046 790,847 970,364 283,111 1,243,969 46% Services & Charges Professional Services 802,793 113,850 187,655 64,571 487,559 127,579 84% Printing & Advertising 1,000 71 212 87 458 330 67% Utilities 51,752 5,435 32,558 29,883 3,436 15,758 70% Education & Training 10,000 - 9,540 3,950 0 460 95% Travel 10,000 1,258 2,844 1,716 - 7,156 28% Repairs & Maintenance 780,505 63,621 647,545 704,917 54,943 78,017 90% Other Interfund Allocations 1,628,279 135,690 949,829 594,265 - 678,450 58% Debt Service - Principal 857,551 192,810 551,193 516,648 166,521 139,837 84% Debt Service - Interest & Fees 68,076 9,476 31,757 21,564 11,855 24,464 64% Other Services & Charges 159,884 10,162 24,564 32,169 131 135,189 15% Transfers Out 2,500,000 - 1,250,000 - - 1,250,000 50% Total Services & Charges 6,869,840 532,372 3,687,697 1,969,769 724,903 2,457,240 64% Capital - - - 15,998 64,316 (64,316) 0% Total Expenditures 12,169,611 937,721 6,801,648 5,399,848 1,072,330 4,295,634 65% Net (4,648,532) (630,409) (2,661,122) 950,941 (915,081) Cash Balance 5,366,221 8,078,754 Staffing Budget Actual Fund Purpose: Full Time 59 54 Part-Time /Seasonal/Temporary N/A 14 Total 59 68 Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Streets - Historically, Streets has used approximately $450,000 from the Local Road & Street Fund 251 (LR&S) to pay for asphalt and related paving materials. In 2018, Streets earmarked $600,000 of its street maintenance budget for contracted paving work. In 2019, it was decided to budget an additional $550,000 in the MVH Fund (202) for paving materials and to use LR&S Fund (251) dollars to fund contracted paving. Curb & Sidewalk Program - Three (3) Concrete Finishers were added to the 2019 budget. These new crew members will provide additional manpower to enable the department to complete approximately 20% more curb and sidewalk rehabilitation. Also, the addition of these employees will allow Streets to revive their Crack Sealing program, which will add to the City's pavement preservation efforts. They will also assist with leaf collection and snow contro City of South Bend, Indiana Monthly Financial Report July 31, 2019 Motor Vehicle Highway Special Revenue Funds City Funds Historically, this fund has received its revenues through gasoline taxes, but since 2008 has also received wheel tax revenues. Currently, it receives transfers from COIT to support the curb and sidewalk program, from EDIT to support street department operations and from Project ReLeaf to support leaf collection efforts in the City. This fund also receives revenue from interest earned on the fund's cash balance. This fund accounts for the operations of the following divisions of the Public Works Department: Streets, Traffic & Lighting, and Curb & Sidewalk. STREETS: The Office of Streets repairs and maintains 2,200 lane miles of road surface in the city limits. Maintenance on streets ranges from paving and patching in the summer to plowing snow in the winter. In addition to maintenance, Streets maintains around 398 miles of alley surface. Also operating under the Street Departmen is Unit 211, a 24/7 response vehicle that works with the South Bend Police Department and the South Bend Fire Department for emergencies. TRAFFIC & LIGHTING: The Office of Traffic & Lighting maintains traffic signs, signals and city-owned street lights, and is responsible for approximately 160 signalized intersections and 3,000 street lights. Not only does this office provide traffic control in construction areas for the Offices of Streets and Sewers, but Traffic & Lighting also works with the South Bend Police Department to provide traffic control for special events in the city, setting up traffic control for an average of 100 different events in a year. 25 Fund Name Fund Number 203 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - 699,265 - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - 7,972 - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - 4,374 - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue - - - 711,611 - - 0% Expenditures by Division Recreation - - - 492,283 - - 0% Marketing & Events - - - 97,763 - - 0% Total Expenditures by Division - - - 590,046 - - 0% Expenditures Personnel Salaries & Wages - - - 187,057 - - 0% Fringe Benefits - - - 15,482 - - 0% Total Personnel - - - 202,538 - - 0% Supplies - - - 70,195 - - 0% Services & Charges Professional Services - - - 56,905 - - 0% Printing & Advertising - - - 38,186 - - 0% Utilities - - - - - - 0% Education & Training - - - 5,445 - - 0% Travel - - - 1,732 - - 0% Repairs & Maintenance - - - 168 - - 0% Other Interfund Allocations - - - 64,253 - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - 149,843 - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - 316,532 - - 0% Capital - - - 781 - - 0% Total Expenditures - - - 590,046 - - 0% Net - - - 121,566 - Cash Balance - 906,969 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund accounted for park programs that were expected to recover most if not all of their costs through fee collections. Starting in 2019, the Recreation Nonreverting Fund (203) will be discontinued and the activity formerly appearing in this fund will be represented in the Parks & Recreation Fund (201). This will allow for better reporting and more efficient use of funds. At the end of 2018, the cash balance in the Recreation Nonreverting Fund was transferred to the Parks & Recreation Fund. The capital budget was used to repair or maintain parks and athletics equipment and facilities. City of South Bend, Indiana Monthly Financial Report July 31, 2019 Recreation Nonreverting Special Revenue Funds City Funds This fund collected revenue from fees for camps, leagues, fitness center, special events, and other activities. 26 Fund Name Fund Number 209 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - 40,054 - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 25,000 1,799 12,240 8,240 - 12,760 49% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 100,000 - - 100,000 - 100,000 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 125,000 1,799 12,240 148,294 - 112,760 10% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 1,011,251 31,058 129,731 51,093 135,126 746,394 26% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 1,011,251 31,058 129,731 51,093 135,126 746,394 26% Capital - - - - - - 0% Total Expenditures 1,011,251 31,058 129,731 51,093 135,126 746,394 26% Net (886,251) (29,260) (117,491) 97,201 (633,634) Cash Balance 838,708 972,264 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Professional services include ground water testing and other ongoing costs related to the study and planning for the various brownfields. This fund is used to account for various EPA grants relating to brownfields. Revenues and expenditures in this fund are grant and project specific and will vary from year to year. EPA's Brownfields Program empowers states, communities, and other stakeholders to work together to prevent, assess, safely clean up, and sustainably reuse brownfields. A brownfield site is real property, the expansion, redevelopment, or reuse of which may be complicated by the presence or potential presence of a hazardous substance, pollutant, or contaminant. Past grant activity includes: - Brownfields assessment grant: Hazardous substances grant funds and petroleum grant funds used to conduct Phase I and II environmental site assessments on a city-wide basis. Sites included a former foundry site that is now a city park, a former railroad site in the Studebaker/Oliver project area, and sites in wellhead protection areas. - Brownfields revolving loan fund grant: Grant used to capitalize a revolving loan fund from which the City of South Bend will provide loans and subgrants to support cleanup activities for sites throughout the city that are contaminated with hazardous substances. Loans will be made based on an environmental prioritization process. - Brownfields cleanup grant: Grant funds used to clean up the former Oliver Plow Works site. The site is part of the Studebaker/Oliver Plow Works Redevelopment Strategy, a phased approach for eventually redeveloping the entire Studebaker and Oliver factories into two light industrial parks. Grant funds also will be used for remediation and post-cleanup reporting, and community involvement activities. City of South Bend, Indiana Monthly Financial Report July 31, 2019 Studebaker-Oliver Revitalizing Grants Special Revenue Funds City Funds It is unclear whether additional grants will be available. Other income is derived from repayment from the River West TIF Fund (324), with the last payment due in 2020. 27 Fund Name Fund Number 210 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants 672,857 - - 2,375 - 672,857 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 2,100 234 1,962 3,700 - 138 93% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 72,011 18,003 54,008 36,005 - 18,003 75% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 746,968 18,237 55,970 42,080 - 690,998 7% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 196,457 4,882 29,291 - 29,291 137,875 30% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 400,000 - - - - 400,000 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 67,582 - 33,538 32,551 34,001 43 100% Debt Service - Interest & Fees 4,429 - 2,467 3,455 1,962 - 100% Grants & Subsidies 65,000 - - - - 65,000 0% Other Services & Charges 92,400 - - 55,662 - 92,400 0% Transfers Out 230,000 - 230,000 - - - 100% Total Services & Charges 1,055,868 4,882 295,296 91,667 65,253 695,318 34% Capital - - - - - - 0% Total Expenditures 1,055,868 4,882 295,296 91,667 65,253 695,318 34% Net (308,900) 13,355 (239,326) (49,587) (4,320) Cash Balance 106,287 360,531 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund was established to track the receipt and subsequent expenditure of grants from the State of Indiana. Past expenditures include demolition of vacant and abandoned houses/lots and equipment for the Ignition Park/ND Turbo project. Expenditures are for debt service payments to the Indiana Development Finance Authority for a loan for the Indiana Brownfields Program. City of South Bend, Indiana Monthly Financial Report July 31, 2019 Economic Development State Grants Special Revenue Funds City Funds This fund receives grant monies and revenue from interest earned on the fund's cash balance. 28 Fund Name Fund Number 211 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants 440,636 - - 160,198 - 440,636 0% Licenses & Permits - - - - - - 0% Charges for Services 259,100 12,723 105,886 111,746 - 153,214 41% Fines, Forfeitures, and Fees 2,000 - - - - 2,000 0% Interest Earnings 10,000 501 6,803 8,692 - 3,197 68% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 2,856 310 2,416 2,291 - 440 85% Interfund Allocation Reimb - - - - - - 0% Transfers In 2,350,633 - 1,175,317 933,010 - 1,175,316 50% Total Revenue 3,065,225 13,534 1,290,421 1,215,937 - 1,774,803 42% Expenditures Personnel Salaries & Wages 1,705,670 114,583 834,543 849,541 - 871,127 49% Fringe Benefits 609,943 40,883 293,521 380,965 - 316,422 48% Total Personnel 2,315,613 155,465 1,128,064 1,230,507 - 1,187,549 49% Supplies 28,460 3,545 12,956 13,177 4,455 11,049 61% Services & Charges Professional Services 266,085 14,729 97,812 161,506 58,583 109,690 59% Printing & Advertising 20,494 826 9,451 8,534 1,672 9,371 54% Utilities - - - - - - 0% Education & Training 12,125 325 4,708 4,149 125 7,292 40% Travel 19,700 2,177 14,754 8,209 17 4,929 75% Repairs & Maintenance 10,063 100 1,282 2,934 827 7,954 21% Other Interfund Allocations 464,363 38,697 270,878 228,123 - 193,485 58% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 15,763 1,210 10,268 6,094 2,510 2,985 81% Transfers Out - - - - - - 0% Total Services & Charges 808,593 58,064 409,154 419,550 63,734 335,706 58% Capital - - - - - - 0% Total Expenditures 3,152,666 217,074 1,550,174 1,663,233 68,190 1,534,304 51% Net (87,441) (203,541) (259,752) (447,296) 240,499 Cash Balance 471,884 665,611 Staffing Budget Actual Full Time 28 25 Part-Time /Seasonal/Temporary N/A - Total 28 25 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the activities of the Department of Community Investment (DCI). Expenditures include DCI employee wages & benefits, contractuals, economic empowerment activities. In 2019, four (4) new positions will be added: Engagement Specialist, Zoning Manager, Zoning Specialist, and an Administrative Assistant. The new staff members will allow the Department of Community Investment to increase its engagement and outreach into neighborhoods and bring the Planning Commission in-house instead of going through St. Joseph County's Area Plan Commission. City of South Bend, Indiana Monthly Financial Report July 31, 2019 Department of Community Investment (DCI) Special Revenue Funds City Funds This fund is mainly funded by transfers from Economic Development Income Tax (EDIT) Fund 408. Transfers are made on a quarterly basis. This fund also receives revenue from federal grants and staff contracts. DCI's mission is to spur investment in a stronger South Bend by doing the following: - Attracting & retaining growing businesses - Connecting residents to economic opportunities - Planning for vibrant neighborhoods 29 Fund Name Fund Number 212 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants 7,744,914 - 432,234 1,264,668 - 7,312,680 6% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees 1,000 - - - - 1,000 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 1,411,390 3,645 478,067 91,533 - 933,323 34% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 9,157,304 3,645 910,301 1,356,201 - 8,247,003 10% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 300,000 - - - 58,220 241,780 19% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies 7,644,915 42,463 945,134 1,936,549 2,090,885 4,608,896 40% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 7,944,915 42,463 945,134 1,936,549 2,149,105 4,850,676 39% Capital - - - - - - 0% Total Expenditures 7,944,915 42,463 945,134 1,936,549 2,149,105 4,850,676 39% Net 1,212,389 (38,818) (34,833) (580,348) 3,396,327 Cash Balance 311,984 (129,406) Fund Purpose: Explanation of Significant Revenue and Expenditure Changes/Variances: This fund accounts for various grants including: Community Development Block Grant - CDBG funds can be used for a variety of community development opportunities such as providing affordable housing, a suitable living environment, and economic opportunities for individuals and families with incomes below 80 percent of the area median income. CDBG funds can also be used for the elimination of slum and blight. Emergency Solutions Grant - The ESG Program provides homeless persons with basic shelter and essential supportive services. It can assist with operational costs of the shelter facility, and for the administration of the grant. Neighborhood Stabilization Project - Congress created the Neighborhood Stabilization Program to help cities, counties and states deal with community problems that are the result of the mortgage foreclosure crisis in the nation. NSP grantees develop their own programs and funding priorities. However, NSP grantees must use at least 25 percent of the funds appropriated for the purchase and redevelopment of abandoned or foreclosed homes or residential properties that will be used to house individuals or families whose incomes do not exceed 50 percent of the area median income. In addition, all activities funded by NSP must benefit low- and moderate- income persons whose income does not exceed 120 percent of area median income. Shelter Plus Care Program - The S+C Program provides a variety of permanent housing choices, accompanied by a range of supportive services funded through other sources. S+C assists hard to serve homeless individuals with disabilities and their families. These individuals primarily include those with serious mental illness, chronic problems with alcohol and/or drugs, and HIV/AIDS or related diseases. Revenues and expenditures in this fund are grant and project specific and will vary from year to year. City of South Bend, Indiana Monthly Financial Report July 31, 2019 Dept of Community Investment Grants Special Revenue Funds City Funds 30 Fund Name Fund Number 216 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues 30,000 3,637 4,697 7,389 - 25,303 16% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 4,200 478 3,138 1,854 - 1,062 75% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 200 - 200 100 - - 100% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 34,400 4,116 8,036 9,342 - 26,365 23% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training 20,000 - - - - 20,000 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 12,000 - - - - 12,000 0% Transfers Out - - - - - - 0% Total Services & Charges 32,000 - - - - 32,000 0% Capital - - - - - - 0% Total Expenditures 32,000 - - - - 32,000 0% Net 2,400 4,116 8,036 9,342 (5,635) Cash Balance 235,076 203,509 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for law enforcement expenditures financed by the state or local agencies authorized sale of confiscated property. Expenditures are to be used to support the Police Department's effort to combat drug activity. Expenditures are budgeted for law enforcement training and various Police Department expenses. City of South Bend, Indiana Monthly Financial Report July 31, 2019 Police State Seizures Special Revenue Funds City Funds This fund receives revenue from the state or local agencies authorized sale of confiscated property. This fund's revenue stream is not a steady flow. It is dependent upon the processing and release of funds from the State for seized assets in drug activities. This fund also receives revenue from interest earned on the fund's cash balance. 31 Fund Name Fund Number 217 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Interest Earnings 5,400 991 5,064 1,184 - 336 94% Donations 517,500 174,746 490,267 52,295 - 27,233 95% Other Income - - - - - - 0% Transfers In 76,493 - 76,493 - - - 100% Total Revenue 599,393 175,738 571,824 53,479 - 27,569 95% Expenditures by Project Animal Care & Control 40,000 6,400 27,118 9,928 4,825 8,057 80% Wayfinding Signage Project 38,476 - 38,476 - - - 100% Bowman Creek Project - - - - - - 0% Bike Signage 2,500 - - - - 2,500 0% Bloomberg Mayors Challenge Award - 181,538 18,846 - 315,654 (334,500) 0% Human Rights Scholarship Program 28,150 8,081 9,932 - - 18,218 35% Historic Preservation Commiss.5,000 - - - - 5,000 0% Hesburgh-MLK Memorial - - - 350 - - 0% Total Expenditures by Project 114,126 196,020 94,372 10,278 320,479 (300,725) 364% Expenditures Supplies 5,000 - - - - 5,000 0% Services & Charges Professional Services 72,976 187,939 84,440 7,144 320,479 (331,943) 555% Printing & Advertising 21,650 - 1,850 - - 19,800 9% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 3,000 - - 338 - 3,000 0% Other Interfund Allocations - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 11,500 8,081 8,081 2,795 - 3,419 70% Transfers Out - - - - - - 0% Total Services & Charges 109,126 196,020 94,372 10,278 320,479 (305,724) 380% Capital - - - - - - 0% Total Expenditures 114,126 196,020 94,372 10,278 320,479 (300,724) 364% Net 485,267 (20,283) 477,452 43,201 328,293 Cash Balance 642,625 143,944 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for miscellaneous contributions to the City for specific projects and the expenses related to the projects. Donations to South Bend Animal Care & Control are held in this fund. Revenues and expenditures vary depending on donations received and when projects are sufficiently funded. 2017: The major project in 2017 was the MLK/Hesburgh statue ($200,000) in Leighton Plaza. 2018-2020 expenditures include additional renovations for animal shelter, wayfinding signage, and the Bowman Creek Project. City of South Bend, Indiana Monthly Financial Report July 31, 2019 Gift, Donation, Bequest Special Revenue Funds City Funds Donations received are generally specified for some specific purpose (e.g. animal shelter, bike paths, etc.) and cannot be used for general purposes. This fund also receives revenue from interest earned on the fund's cash balance. In 2017, Animal Care & Control started receiving an annual donation of approximately $22,300 from the Judith Westfall Irrevocable Trust. They anticipate receiving annual contributions thru 2/24/2023. In 2018, the City received a $50,000 donation from Visit South Bend Mishawaka for wayfinding signage. 01/2019 - The City received a donation of $100,000 from the Pokagon Band of the Potawatomi to be spent on the Bowman Creek Project. 04/2019 - The City received the Bloomberg Mayors Challenge award in the amount of $100,000. 06/2019 - The City received $100,000 from the St Joseph County Chamber of Commerce for the wayfinding signage project. 06/2019 - The City received another installment of the Bloomberg Mayors Challenge award in the amount of $174,000. 06/2019 - The City moved the Human Rights Scholarship program cash to this fund to better track the donations and expenditure of those donations. 32 Fund Name Fund Number 218 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees 200 - 25 75 - 175 13% Interest Earnings 300 28 181 119 - 119 60% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 500 28 206 194 - 294 41% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 1,000 - - - - 1,000 0% Transfers Out - - - - - - 0% Total Services & Charges 1,000 - - - - 1,000 0% Capital - - - - - - 0% Total Expenditures 1,000 - - - - 1,000 0% Net (500) 28 206 194 (706) Cash Balance 13,311 13,034 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for monies received from Juvenile Positive Assistance. Juvenile Positive Assistance accounts for monies received from penalties paid for curfew violations. In recent years, this fund has received very little revenue. The Police Department has not been spending this fund's cash balance in order to let the fund build up a better cash reserve. City of South Bend, Indiana Monthly Financial Report July 31, 2019 Police Curfew Violations Special Revenue Funds City Funds This fund receives monies from Juvenile Positive Assistance. This fund also receives revenue from interest earned on the fund's cash balance. 33 Fund Name Fund Number 219 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees 266,200 25,724 136,449 85,894 - 129,751 51% Interest Earnings 8,000 1,188 7,704 1,912 - 296 96% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 1,200 2 1,124 - - 76 94% Interfund Allocation Reimb - - - - - - 0% Transfers In 681,491 - 340,746 324,137 - 340,745 50% Total Revenue 956,891 26,913 486,023 411,942 - 470,868 51% Expenditures Personnel Salaries & Wages 191,978 14,731 105,044 98,057 - 86,934 55% Fringe Benefits 79,869 5,014 37,723 53,248 - 42,146 47% Total Personnel 271,847 19,744 142,767 151,306 - 129,080 53% Supplies 26,450 2,471 14,530 11,630 1,294 10,626 60% Services & Charges Professional Services 73,500 - 22,000 22,500 4,500 47,000 36% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 445,222 23,268 71,258 89,184 56,930 317,034 29% Other Interfund Allocations 34,894 2,908 20,354 33,789 - 14,540 58% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 166,944 5,007 44,750 35,909 16,139 106,055 36% Transfers Out - - - - - - 0% Total Services & Charges 720,560 31,183 158,363 181,382 77,569 484,629 33% Capital 24,580 - 24,580 - - - 100% Total Expenditures 1,043,437 53,399 340,240 344,317 78,863 624,335 40% Net (86,546) (26,486) 145,783 67,625 (153,467) Cash Balance 689,078 451,773 Staffing Budget Actual Full Time 4 4 Part-Time /Seasonal/Temporary N/A - Total 4 4 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: The Unsafe Building Fund was established in 2016 to receive fines and fees related to Indiana's Unsafe Building law. The expenses incurred for board-ups, demolitions, ordinance violation abatements, and other related services are recorded here. The Unsafe Building Fund is an extension of the Department of Code Enforcement and shares the same mission to ensure a safe and clean community by upholding and enforcing the ordinances of the City of South Bend, the Indiana Unsafe Building Law, and the 2000 International Property Maintenance Code. Code Enforcement not only cites neglected properties through its team of inspectors, it also pursues citizens' complaints, partners with volunteer neighborhood associations for neighborhood clean-ups, and works directly through community outreach programs to enrich the City of South Bend's neighborhoods. This fund accounts for the activities of the Neighborhood Enhancement Activity Team (NEAT) Crew, charged with maintaining property standards regarding property cleanliness and upkeep. The City's mowing and graffiti removal programs are also run through this fund. The NEAT Crew is a division of Code Enforcement. Expenses include employee wages & benefits, attorney fees for code hearings (2 hearings/week, 50 weeks/year), city-wide centralized mowing through Venues, Parks & Arts (VPA), city-wide graffiti removal program through VPA, landfill dumping fees, and tire disposal fees. City of South Bend, Indiana Monthly Financial Report July 31, 2019 Unsafe Building Special Revenue Funds City Funds Neighborhood Enforcement Action Team (NEAT) derives its income from fees charged to homeowners and/or businesses for environmental clean-ups. These clean ups consist of illegal dumping of household items, tires, building materials, appliances, and any other form of litter and debris. Additional fines may be assessed for failure to comply upon notification. Revenue in Fines, Forfeitures, and Fees represent miscellaneous collections for delinquent billing through invoices which were deemed uncollectible, and therefore turned over to a collection agency. Also included in this category is revenue collected by the Ordinance Violation Bureau for fines levied against property owners for certain violations tagged by Code Enforcement. In addition, Fund 219 will receive quarterly interfund operating transfers from Fund 408 (EDIT). This fund also receives revenue from interest earned on the fund's cash balance. 34 Fund Name Fund Number 220 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 140,000 19,811 84,324 76,430 - 55,676 60% Fines, Forfeitures, and Fees 116,000 6,405 59,731 46,760 - 56,269 51% Interest Earnings 6,900 838 5,510 5,281 - 1,390 80% Debt Proceeds - - - - - - 0% Donations 2,000 - - - - 2,000 0% Other Income 55,718 867 37,985 12,871 - 17,733 68% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 320,618 27,920 187,551 141,342 - 133,068 58% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies 295,556 43,301 146,225 74,410 12,486 136,845 54% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training 91,990 210 48,847 33,998 - 43,143 53% Travel 60,000 5,631 26,055 24,223 - 33,945 43% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 70,000 69 33,287 14,630 - 36,713 48% Transfers Out - - - - - - 0% Total Services & Charges 221,990 5,909 108,189 72,851 - 113,801 49% Capital - - - - - - 0% Total Expenditures 517,546 49,210 254,414 147,262 12,486 250,646 52% Net (196,928) (21,290) (66,863) (5,920) (117,578) Cash Balance 414,944 566,246 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established to fund the continuing education for the officers of the South Bend Police Department. Expenditures include educational materials and equipment, conference and training registration, and travel costs for conferences/trainings. In recent years, the Police Department has been spending down the cash balance in this fund as they attend various trainings and purchase new equipment. This fund's revenues will not be able to support current spending levels. In the future, the Police Department may look for other budget sources to fund education and training, such as paying for it out of the Police Department's budget in the General Fund (101). City of South Bend, Indiana Monthly Financial Report July 31, 2019 Law Enforcement Continuing Education Special Revenue Funds City Funds This fund is funded by fees from accident reports, gun permits, false alarm and loud noise fines. This fund also receives revenue from interest earned on the fund's cash balance. 35 Fund Name Fund Number 221 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees 4,000 1,255 2,705 310 - 1,295 68% Interest Earnings 180 23 141 52 - 39 79% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 4,180 1,278 2,846 362 - 1,334 68% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 500 - - 5 - 500 0% Transfers Out - - - - - - 0% Total Services & Charges 500 - - 5 - 500 0% Capital - - - - - - 0% Total Expenditures 500 - - 5 - 500 0% Net 3,680 1,278 2,846 357 834 Cash Balance 12,974 10,042 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the revenues and expenditures related to the Landlord Registration ordinance, enacted by the Common Council in 2016. Any revenues from penalties are to be used to subsidize the City's Curb & Sidewalk program, however the Landlord Registration Program elsewhere in the State of Indiana is under State legal review. City of South Bend, Indiana Monthly Financial Report July 31, 2019 Landlord Registration Special Revenue Funds City Funds The proceeds from the registration, $5 registration fee per year, will fund Code Enforcement's costs of the program. There is a penalty of $100 to $500 per landlord for failure to comply with the ordinance. This fund also receives revenue from interest earned on the fund's cash balance. 36 Fund Name Fund Number 227 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 11,400 1,237 8,455 6,982 - 2,945 74% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 11,400 1,237 8,455 6,982 - 2,945 74% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 33,997 - 1,211 11,460 8,997 23,789 30% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 236,100 - 36,100 125,000 - 200,000 15% Transfers Out - - - - - - 0% Total Services & Charges 270,097 - 37,311 136,460 8,997 223,789 17% Capital 2,409 - - 18,099 2,409 - 100% Total Expenditures 272,506 - 37,311 154,559 11,406 223,789 18% Net (261,106) 1,237 (28,856) (147,577) (220,844) Cash Balance 598,296 699,041 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established in 2008 with the recovery of monies from lawsuits brought about by environmental actions on the Studebaker and Oliver industrial sites. The fund continues to receive, intermittently, monies from similar settlements. The fund is used for capital projects and the Vacant and Abandoned Housing initiative. In 2019, this fund will be used to fund legal professional services related to environmental issues and granular activated carbon reconditioning. City of South Bend, Indiana Monthly Financial Report July 31, 2019 Loss Recovery Special Revenue Funds City Funds At this time, the only revenue comes from interest earned on the fund's cash balance. 37 Fund Name Fund Number 249 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes 8,560,555 713,380 5,638,232 5,308,361 - 2,922,323 66% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 34,000 6,776 32,765 8,354 - 1,235 96% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 8,594,555 720,155 5,670,997 5,316,715 - 2,923,558 66% Expenditures by Dept 249-0805 Police PS LOIT 4,454,976 334,754 2,049,786 2,663,851 - 2,405,190 46% 249-0905 Fire PS LOIT 4,111,579 345,324 2,024,367 1,914,478 - 2,087,212 49% Total Expenditures by Dept 8,566,555 680,078 4,074,153 4,578,329 - 4,492,402 48% Expenditures Personnel Salaries & Wages 6,614,606 524,526 3,128,603 3,378,289 - 3,486,003 47% Fringe Benefits 1,951,949 155,552 945,551 1,200,039 - 1,006,398 48% Total Personnel 8,566,555 680,078 4,074,153 4,578,329 - 4,492,401 48% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital - - - - - - 0% Total Expenditures 8,566,555 680,078 4,074,153 4,578,329 - 4,492,401 48% Net 28,000 40,077 1,596,844 738,387 (1,568,843) Cash Balance 3,555,011 1,725,767 Staffing - Full Time Budget Actual Fund Purpose: Sworn Police Officers 45 46 Sworn Firefighters 45 44 Total 90 90 Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund covers the costs of wages and fringe benefits for 45 police officers and 45 firefighters. City of South Bend, Indiana Monthly Financial Report July 31, 2019 Public Safety LOIT Special Revenue Funds City Funds The City has adopted a special income tax of one quarter of one percent (0.25%) to be used solely for the salaries of public safety employees who were formerly paid by property taxes. Public Safety Local Option Income Tax (LOIT) revenue is expected to increase approximately 2% per year. The Public Safety Local Option Income Tax (LOIT) Fund was established in 2010 due to Indiana's property tax "circuit breaker" system that effectively limited property tax receipts. 38 Fund Name Fund Number 251 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues 1,695,689 164,326 1,094,697 1,117,942 - 600,992 65% Intergov./ Grants 320,000 - 86,812 249,606 - 233,188 27% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 75,000 10,488 62,054 35,410 - 12,946 83% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 30,000 8,045 37,024 403,163 - (7,024) 123% Interfund Allocation Reimb - - - - - - 0% Transfers In 2,500,000 - 1,250,000 - - 1,250,000 50% Total Revenue 4,620,689 182,860 2,530,586 1,806,120 - 2,090,102 55% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies 339,675 4,095 62,437 217,249 27,238 250,000 26% Services & Charges Professional Services 878,000 - 122,955 - 75,045 680,000 23% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 923,926 1,454 158,532 404,383 266,255 499,139 46% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 5,000 - 5,000 - - - 100% Transfers Out 600,000 - - - - 600,000 0% Total Services & Charges 2,406,926 1,454 286,487 404,383 341,300 1,779,139 26% Capital 4,348,109 220,218 584,509 287,573 724,435 3,039,165 30% Total Expenditures 7,094,710 225,768 933,433 909,205 1,092,973 5,068,304 29% Net (2,474,021) (42,908) 1,597,154 896,915 (2,978,202) Cash Balance 5,525,568 4,232,460 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund receives gas taxes from the State of Indiana as its primary revenue source. In 2008, wheel tax revenue was moved from this fund to the Motor Vehicle Highway Fund (202). This fund also receives revenue from interest earned on the fund's cash balance. Grants/Intergovernmental revenue is provided by the Indiana Department of Transportation (INDOT) and reimbursed through progress billing for state approved projects. Also for 2019 we show a $2.5M transfer in from the Economic Development Income Tax Fund (EDIT Fund 408) to cover the cost of Bendix Road Project. Supplies • Street Department Supplies - $250,000 Repairs & Maintenance • Street Maintenance - $250,000 • Traffic Signal Maintenance - $400,000 Professional Services • MACOG, Other - $30,000 • Marking Maintenance - $50,000 • Outsourced Street Paving - $600,000 Capital Projects • Traffic Calming Devices - $250,000 • West Side Quiet Zone - $350,000 • Century Center Dam Repair - $200,000 • Olive LPA Project LID - $250,000 • Community Crossings (interfund transfer out to Fund 265) - $600,000 • Bendix LPA Project (funded by interfund transfer from EDIT Fund 408) - $2,500,000 Acronyms: MACOG - Michiana Area Council of Government, LPA - Local Public Agencies, LID - Local Improvement District This fund is used to track expenditures for road projects. City Funds City of South Bend, Indiana Monthly Financial Report July 31, 2019 Local Roads & Streets Special Revenue Funds 39 Fund Name Fund Number 257 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants 215,000 - - 670,000 - 215,000 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 12,500 922 7,381 23,907 - 5,119 59% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 92,453 - 92,453 54,687 - - 100% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 319,953 922 99,834 748,593 - 220,119 31% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 322,319 15,143 126,919 341,516 154,410 40,990 87% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 322,319 15,143 126,919 341,516 154,410 40,990 87% Capital 578,944 36,300 349,489 231,145 229,455 - 100% Total Expenditures 901,263 51,443 476,408 572,661 383,864 40,990 95% Net (581,310) (50,521) (376,574) 175,932 179,129 Cash Balance 382,573 2,457,270 Fund Purpose: Explanation of Revenue Sources: Explanation of Significant Spending on Capital Projects: In 2019, $65,000 is budgeted for a traffic signal study. Expenditures have been adjusted to work within the confines of the available cash balance. Projects include: Ironwood pavement restoration, Olive Street repairs, Bendix Drive, West Side Quit Zone, Boland Trail, Safe Routes to School (SRTS) Monroe/Studebaker. This fund was established in 2016, per the State Board of Accounts (SBOA), to receive a one-time payment of local income taxes from the State for the purpose of infrastructure expenditures. Per the state statute, a minimum of 75% must be spent on infrastructure projects. A total of $4,217,549, representing 75% of the total distribution, was deposited in May 2016, comprised of $4,160,901 distributed to the City and $56,648 distributed to the Redevelopment Authority. The remainder was deposited into the Rainy Day Fund (102). City of South Bend, Indiana Monthly Financial Report July 31, 2019 LOIT Special Distribution Special Revenue Funds City Funds 2019 Grants/Intergovernmental revenue show a decrease of $883K. Incoming grants reimbursements are expected to be lower in future years. This fund receives revenue from interest earned on the fund's cash balance. 40 Fund Name Fund Number 258 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants 145,000 - 77,500 49,150 - 67,500 53% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 7,000 971 6,245 4,474 - 755 89% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 20,400 - 270 17,734 - 20,130 1% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 172,400 971 84,015 71,358 - 88,385 49% Expenditures Personnel Salaries & Wages 108,930 9,231 68,485 30,511 - 40,445 63% Fringe Benefits 41,158 2,764 20,084 14,942 - 21,074 49% Total Personnel 150,088 11,994 88,570 45,454 - 61,519 59% Supplies 2,000 291 557 798 1,243 200 90% Services & Charges Professional Services 28,683 1,667 13,358 16,796 8,325 7,000 76% Printing & Advertising 22,000 - - 9,999 - 22,000 0% Utilities - - - - - - 0% Education & Training 3,500 134 482 15 214 2,804 20% Travel 14,417 2,458 4,708 2,168 - 9,709 33% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 14,300 - 252 8,449 - 14,048 2% Transfers Out - - 76,493 - - (76,493) 0% Total Services & Charges 82,900 4,259 95,293 37,427 8,539 (20,932) 125% Capital - - - - - - 0% Total Expenditures 234,988 16,544 184,420 83,678 9,782 40,787 83% Net (62,588) (15,573) (100,406) (12,320) 47,598 Cash Balance 429,289 559,659 Staffing Budget Actual Full Time 2 2 Part-Time /Seasonal/Temporary N/A - Total 2 2 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund tracks the portion of the Human Rights Department that is funded by the federal government. The Human Rights Department's mission is to educate and promote fair housing as well as ensure that all citizens receive equal employment opportunity. In 2019, the Employment Manager position was moved from the General Fund (101) to the Human Rights Federal Grant Fund (258). This position handles all EEOC issues. City of South Bend, Indiana Monthly Financial Report July 31, 2019 Human Rights Federal Grant Special Revenue Funds City Funds This fund is funded by federal grants, including grants from the Department of Housing & Urban Development (HUD) and the Equal Employment Opportunity Commission (EEOC). 41 Fund Name Fund Number 265 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants 600,000 - - - - 600,000 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 6,000 690 4,552 3,975 - 1,448 76% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 600,000 - - - - 600,000 0% Total Revenue 1,206,000 690 4,552 3,975 - 1,201,448 0% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 1,283,291 - 798 974,377 82,493 1,200,000 6% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 1,283,291 - 798 974,377 82,493 1,200,000 6% Capital - - - - - - 0% Total Expenditures 1,283,291 - 798 974,377 82,493 1,200,000 6% Net (77,291) 690 3,754 (970,402) 1,448 Cash Balance 333,840 22,541 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established in December 2016 to account for the receipt of the Community Crossings state grant and matching revenue and for the payment of expenditures on eligible projects, per the Indiana State Board of Accounts (SBOA). Community Crossings is a partnership between the Indiana Department of Transportation (INDOT) and Hoosier communities, both urban and rural, to invest in infrastructure projects that catalyze economic development, create jobs, and strengthen local transportation networks. Expenditures are calculated on grant proceeds, plus the City's matching portion. 2019 expenditures are for City-wide paving projects. City of South Bend, Indiana Monthly Financial Report July 31, 2019 Local Road & Bridge Grant Special Revenue Funds City Funds In February 2017, the City received the $1 million Community Crossings state grant from INDOT. $1 million was transferred from LOIT 2016 Special Distribution Fund (257) to match the grant revenue. Community Crossings Matching Grant is based on available pooled resources by the State of Indiana and the number of municipalities requesting the grant money. The actual grant dollars received in 2018 were $670,000; therefore 2019 budgeted revenues were based on a conservative estimate. This fund also receives revenue from interest earned on the fund's cash balance. 42 Fund Name Fund Number 266 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Intergov./ Shared Revenues 3,149,515 275,985 1,910,947 - - 1,238,568 61% Charges for Services - - - - - - 0% Interest Earnings - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 3,149,515 275,985 1,910,947 - - 1,238,568 61% Expenditures by Division Streets/Traffic & Lighting 3,148,615 331,445 617,940 - 236,977 2,293,698 27% Curb & Sidewalk Program - - - - - - 0% Total Expenditures by Division 3,148,615 331,445 617,940 - 236,977 2,293,698 27% Expenditures Personnel Salaries & Wages 1,109,500 - - - - 1,109,500 0% Fringe Benefits 401,225 - - - - 401,225 0% Total Personnel 1,510,725 - - - - 1,510,725 0% Supplies 1,195,690 320,623 556,966 - 236,977 401,747 66% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 442,200 10,822 60,974 - - 381,226 14% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 442,200 10,822 60,974 - - 381,226 14% Capital - - - - - - 0% Total Expenditures 3,148,615 331,445 617,940 - 236,977 2,293,698 27% Net 900 (55,460) 1,293,007 - (1,055,130) Cash Balance 1,293,007 - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: The MVH Restricted Fund was established in 2019 due to a directive from the State Board of Accounts: Starting on January 1, 2019, the political subdivision must post at the time of receipt of the distribution from the State Motor Vehicle Highway Account fifty percent (50%) of the distribution to MVH Restricted. The political subdivision, by ordinance or resolution, may elect to allocate more than fifty percent (50%) of the distributions to MVH Restricted. During the same fiscal year, the political subdivision may transfer, by ordinance or resolution, the amount allocated in excess of the 50% requirement from MVH Restricted to MVH. In no event can any transfers from MVH Restricted to MVH reduce the fiscal year distributions from the State Motor Vehicle Highway Account below the 50% requirement for MVH Restricted. Any amounts allocated in excess of the required 50% of distributions which remain in MVH Restricted at the end of the fiscal year must remain in MVH Restricted until expended for construction, reconstruction, or preservation. This fund receives 50% of the City's gas tax and wheel tax distribution from the State of Indiana. This fund also receives revenue from interest earned on the fund's cash balance. Qualified Expenditures: Effective July 1, 2018, Indiana Code 8-14-1-4(b) and Indiana Code 8-14-1-5(c) requires at least 50% of the MVH distributions to be used for construction, reconstruction and preservation of the unit’s highways . Maintenance expenditures do not count toward the 50% requirement. City of South Bend, Indiana Monthly Financial Report July 31, 2019 MVH Restricted Fund Special Revenue Funds City Funds 43 Fund Name Fund Number 273 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 15,000 8 10,959 6,172 - 4,041 73% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 1,200 141 850 517 - 350 71% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 16,200 149 11,810 6,689 - 4,391 73% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising 30,000 - 1,434 2,858 3,815 24,751 17% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 30,000 - 1,434 2,858 3,815 24,751 17% Capital - - - - - - 0% Total Expenditures 30,000 - 1,434 2,858 3,815 24,751 17% Net (13,800) 149 10,376 3,831 (20,360) Cash Balance 67,845 58,986 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: The Morris Performing Arts Center and Palais Royale Marketing Fund was established as a separate, non-reverting fund to receive monies from solicitation of funds for commercial promotion sponsorships such as commercial ads on ticket envelopes and Morris Marquee sponsorships; and to accept donations to The Morris Performing Arts Center and Palais Royale. All sums so collected and deposited in this fund are to be used for the sole purpose of assisting with continued promotions of and within both the Morris Performing Arts Center and Palais Royale. Expenditures are for advertisements and promotional services. The City is able to not only advertise on the local area digital billboards, but also secure sponsorships to help fund the advertising displayed on them. City of South Bend, Indiana Monthly Financial Report July 31, 2019 Morris PAC / Palais Royale Marketing Special Revenue Funds City Funds Revenue for this fund is collected through donations and sponsorships and used to assist with continued promotions of and within the Morris Complex. This fund also receives revenue from interest earned on the fund's cash balance. 44 Fund Name Fund Number 274 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 125,000 - 47,845 66,241 - 77,155 38% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 2,100 311 1,670 201 - 430 80% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 127,100 311 49,515 66,442 - 77,585 39% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 15,000 - - - - 15,000 0% Printing & Advertising 60,000 - - - - 60,000 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 75,000 - - - - 75,000 0% Capital - - - - - - 0% Total Expenditures 75,000 - - - - 75,000 0% Net 52,100 311 49,515 66,442 2,585 Cash Balance 151,233 66,442 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was created to account for Self Promoter Events. Earnings on self-promoted events will be retained in this fund. Expenditures are for marketing and advertising for the Morris Performing Arts Center. City of South Bend, Indiana Monthly Financial Report July 31, 2019 Morris PAC Self-Promotion Special Revenue Funds City Funds This fund receives revenue from a ticket surcharge. There is a ticket surcharge fee of $3.50 per ticket sold: $1.50 deposited into the General Fund (101), $1.00 deposited into Morris/Palais Self-Promotion Fund (274), and $1.00 deposited into Morris PAC Capital Fund (416). This fund also receives revenue from interest earned on the fund's cash balance. 45 Fund Name Fund Number 280 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 70 8 55 36 - 15 79% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 70 8 55 36 - 15 79% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital - - - - - - 0% Total Expenditures - - - - - - 0% Net 70 8 55 36 15 Cash Balance 4,046 3,958 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund has been used to account for certain Police grants. Justice Assistance Grant 2009-SB-B9-1280 was essentially completed in 2014. There are no open grants at this time. City of South Bend, Indiana Monthly Financial Report July 31, 2019 Police Block Grants Special Revenue Funds City Funds Currently, this fund only receives revenue from interest earned on the fund's cash balance. 46 Fund Name Fund Number 281 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - 259 - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue - - - 259 - - 0% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - 28,126 - - 0% Total Services & Charges - - - 28,126 - - 0% Capital - - - - - - 0% Total Expenditures - - - 28,126 - - 0% Net - - - (27,867) - Cash Balance - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund was used for the expenses of Economic Development Revenue Bonds. These bonds have been paid off. The remaining cash balance was transferred to the Redevelopment General Fund 433 in 2018. City of South Bend, Indiana Monthly Financial Report July 31, 2019 Economic Develop Commission-Revenue Bonds Special Revenue Funds City Funds 47 Fund Name Fund Number 289 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 10,000 - 9,350 - - 650 94% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 420 58 337 254 - 83 80% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 10,420 58 9,687 254 - 733 93% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies 10,472 - 529 1,860 - 9,943 5% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital - - - - - - 0% Total Expenditures 10,472 - 529 1,860 - 9,943 5% Net (52) 58 9,158 (1,607) (9,210) Cash Balance 28,238 25,857 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund is used to account for the cost of the Hazardous Materials Response team. By ordinance the South Bend Fire Department charges businesses for Hazardous Materials Response. This typically happens once or twice a year. There are no employees associated with this fund, responses are made by firefighters of the South Bend Fire Department. In recent years, this fund has been used to purchase supplies for the HAZMAT response team. No major capital expenditures are planned through this fund. Major purchases are funded through the Fire Department and EMS Capital and the minimal fees collected in this fund are used to replace equipment and gear used in responses. City of South Bend, Indiana Monthly Financial Report July 31, 2019 HAZMAT Special Revenue Funds City Funds Funding is entirely dependent on the number of billable Hazardous Material responses in any given calendar year. This fund also receives revenue from interest earned on the fund's cash balance. 48 Fund Name Fund Number 291 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 100,000 9,100 84,060 76,020 - 15,940 84% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 3,500 548 3,132 1,262 - 368 89% Debt Proceeds - - - - - - 0% Donations 24,945 - 24,945 - - - 100% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 128,445 9,648 112,137 77,282 - 16,308 87% Expenditures Personnel Salaries & Wages 13,000 - 462 1,731 - 12,538 4% Fringe Benefits 2,500 - - - - 2,500 0% Total Personnel 15,500 - 462 1,731 - 15,038 3% Supplies 43,745 12 4,639 8,440 2,772 36,334 17% Services & Charges Professional Services - - - - - - 0% Printing & Advertising 1,000 - 890 - - 110 89% Utilities - - - - - - 0% Education & Training 9,000 3,847 10,855 2,054 - (1,855) 121% Travel 14,500 237 942 6,619 - 13,558 6% Repairs & Maintenance 51,520 - 7,520 1,093 - 44,000 15% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - 600 - - 0% Transfers Out - - - - - - 0% Total Services & Charges 76,020 4,084 20,206 10,366 - 55,813 27% Capital - - - - - - 0% Total Expenditures 135,265 4,096 25,307 20,537 2,772 107,185 21% Net (6,820) 5,552 86,830 56,745 (90,877) Cash Balance 268,426 180,414 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund is used to account for the revenue from tuition fees for students attending the Indiana River Rescue School (IRRS) and the expenditures of that revenue. There are typically 2-4 schools a year, each a week in duration. The IRRS is administered by the South Bend Fire Department under the direction of the Special Operations Bureau. The majority of instructors are comprised of South Bend Firefighters and Conservation Officers from the IDNR. The 5 day school includes extensive field training on the St. Joseph River and it's unique "L" shaped dam, and the East Race Waterway. The East Race Waterway is a 2000' run which winds through the heart of the city. It has been the site of many U.S. Olympic trials and World Class kayak events. It allows for realistic but controlled training in river rescue, what is now formally known as the premier training ground for "Swiftwater rescue." Class lectures will provide a background in theory and concepts that enables students to go directly to the water. Students become familiar with such equipment as inflatable boats, outboards, rescue ropes, rope rescue systems & necessary personal gear. Many of our teaching sites have actual accident histories. Expenditures are for the maintenance and repair of rescue equipment and the wages for the instructors. No major expenditures are planned. City of South Bend, Indiana Monthly Financial Report July 31, 2019 Indiana River Rescue Special Revenue Funds City Funds This fund collects tuition fees for students attending the Indiana River Rescue School. Funding relies on the number of Indiana River Rescue School (IRRS) courses offered in any given year. In recent years, demand from the fire departments of Chicago and New York has increased the need for additional dedicated classes. In those years, revenue can increase dramatically. This fund also receives revenue from interest earned on the fund's cash balance. 49 Fund Name Fund Number 292 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue - - - - - - 0% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital - - - - - - 0% Total Expenditures - - - - - - 0% Net - - - - - Cash Balance 26,716 48,451 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund was established to track the revenue and expenditures related to specific Federal Grants. Federal Grant revenue and expenditures are now tracked in Fund 295. In 2017 and 2018, this fund was used to pay for a portion of the costs of updating the standard operating procedure (SOP) manual for the Police Department. There are no planned expenditures at this time for 2019. City of South Bend, Indiana Monthly Financial Report July 31, 2019 Police Grants Special Revenue Funds City Funds There isn't a source of revenue at this time. 50 Fund Name Fund Number 294 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 20,000 - 17,475 20,967 - 2,525 87% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 1,800 237 1,496 869 - 304 83% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 2,000 - 175 - - 1,825 9% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 23,800 237 19,146 21,836 - 4,654 80% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies 1,500 - - 190 - 1,500 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training 10,000 - 157 6,150 - 9,843 2% Travel 1,500 - - - - 1,500 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 9,500 853 3,973 3,641 - 5,527 42% Transfers Out - - - - - - 0% Total Services & Charges 21,000 853 4,131 9,791 - 16,870 20% Capital - - - - - - 0% Total Expenditures 22,500 853 4,131 9,981 - 18,370 18% Net 1,300 (616) 15,015 11,855 (13,716) Cash Balance 113,668 99,194 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund was established to fund the cost of course material and instructors at the South Bend Police Academy. There are no major expenditures planned for this fund. City of South Bend, Indiana Monthly Financial Report July 31, 2019 Regional Police Academy Special Revenue Funds City Funds The enforcement courses are offered to other police departments who pay a fee to attend the training. This fund also receives revenue from interest earned on the fund's cash balance. 51 Fund Name Fund Number 295 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants 53,750 - - 25,422 - 53,750 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees 10,000 527 5,659 7,394 - 4,341 57% Interest Earnings 3,800 322 2,404 1,226 - 1,396 63% Debt Proceeds - - - - - - 0% Donations 5,300 - 2,050 - - 3,250 39% Other Income 24,500 - 1,949 14,012 - 22,551 8% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 97,350 850 12,062 48,055 - 85,288 12% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies 88,554 - 34,449 19,215 24,067 30,038 66% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training 300 - 300 - - - 100% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 44,700 - 23,326 44,733 720 20,654 54% Transfers Out - - - - - - 0% Total Services & Charges 45,000 - 23,626 44,733 720 20,654 54% Capital - - - - - - 0% Total Expenditures 133,554 - 58,074 63,948 24,787 50,692 62% Net (36,204) 850 (46,012) (15,892) 34,596 Cash Balance 156,460 119,264 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established to track Federal Grants received for specific purposes outlined in each grant. The cash balance results from funds received from the grants along with impound towing fees. This fund is used to pay for a youth boxing program. The South Bend Police Athletic League (PAL) relaunched in 2006 with the founding of the South Bend Police Boxing Club. This free program matches cops and youth ages 10-18 in a sports mentoring environment. The objective of the Boxing Club is to encourage young people to value peaceful and positive ways to resolve differences and frustrations. It’s a way for youth to "put down" violence and death—and "put on" the boxing gloves for a better life. In 2018, this fund was used to pay for some of the cost of new video surveillance systems in the police cars. City of South Bend, Indiana Monthly Financial Report July 31, 2019 COPS MORE Grant Special Revenue Funds City Funds The Community-Oriented Policing Services (COPS) Office of the Department of Justice offers grants through the Making Officer Redeployment Effective (MORE) program. This fund also receives revenue from interest earned on the fund's cash balance. 52 Fund Name Fund Number 299 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues 50,000 - - 6,201 - 50,000 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 3,600 280 2,082 1,356 - 1,518 58% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 53,600 280 2,082 7,557 - 51,518 4% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies 6,000 - - - - 6,000 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital 45,000 - 43,499 - - 1,501 97% Total Expenditures 51,000 - 43,499 - - 7,501 85% Net 2,600 280 (41,417) 7,557 44,017 Cash Balance 112,503 138,286 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund was established to receive the Police Department share of money acquired in drug enforcement activity. Expenditures are to be used to fund drug enforcement and training. Budgeted expenditures are for replacement of police cars and for supplies related to drug enforcement and training. City of South Bend, Indiana Monthly Financial Report July 31, 2019 Police Federal Drug Enforcement Special Revenue Funds City Funds This fund receives the Police Department's share of money acquired in drug enforcement activity. This fund also receives revenue from interest earned on the fund's cash balance. 53 Fund Name Fund Number 404 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Local Income Taxes 12,148,294 1,012,358 7,818,058 7,795,445 - 4,330,236 64% Intergov./ Grants 12,500 - 12,500 - - - 100% Interest Earnings 230,000 27,942 171,500 84,770 - 58,500 75% Other Income 62,012 28,260 60,272 114,470 - 1,740 97% Transfers In 927,077 - 927,077 324,171 - - 100% Total Revenue 13,379,883 1,068,560 8,989,406 8,318,855 - 4,390,476 67% Expenditures by Activity Goodwill Strategic Outreach 130,000 - 65,000 130,000 65,000 - 100% Election Costs 120,000 - 187,026 - - (67,026) 156% Debt Service & Other 577,188 7,900 262,188 843,332 215,000 100,000 83% South Bend Art Museum 65,000 - 65,000 65,000 - - 100% Studebaker Museum 279,622 23,302 163,114 184,672 - 116,508 58% Light Up South Bend 338,101 29,226 178,100 9,287 89,488 70,513 79% Street Paving 1,938,323 - 968,875 12,755 573 968,875 50% Utilities & Services 2,436,601 447,512 1,716,899 1,680,524 20,470 699,232 71% Curb & Sidewalk 1,500,000 - 750,000 750,000 - 750,000 50% Information Technology 3,052,662 152,230 678,011 2,874 563,151 1,811,500 41% Police Department 1,643,740 219,262 728,630 799,733 890,109 25,001 98% Fire Department & EMS 926,579 - 463,290 105,403 - 463,289 50% Community Investment 2,402,354 76,720 674,315 368,849 600,039 1,128,000 53% Parks Administration 400,000 - 200,000 643,800 - 200,000 50% Corridor Ambassadors 351,050 59,677 406,336 236,783 - (55,286) 116% Vacant & Abandoned 847,208 - 265,677 - 82,791 498,740 41% Total Expenditures by Activity 17,008,428 1,015,829 7,772,462 5,833,011 2,526,619 6,709,346 61% Expenditures by Type Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies 278,101 - 140,713 452,692 88,579 48,809 82% Services & Charges Professional Services 3,707,354 186,926 927,809 106,604 779,909 1,999,636 46% Printing & Advertising - - - - - - 0% Utilities 1,570,000 142,559 1,007,788 992,375 - 562,212 64% Repairs & Maintenance 631,354 302,498 663,417 929,918 13,833 (45,896) 107% Other Interfund Allocations 8,631 719 5,036 4,011 - 3,595 58% Debt Service - Principal 1,603,620 214,726 714,373 702,626 889,247 - 100% Debt Service - Interest & Fees 44,282 6,967 31,268 42,555 13,013 1 100% Grants & Subsidies 1,952,816 36,826 742,389 593,252 277,276 933,151 52% Other Services & Charges 1,779,078 62,132 1,021,125 604,005 171,001 586,952 67% Transfers Out 4,764,329 - 2,382,165 1,393,800 - 2,382,164 50% Total Services & Charges 16,061,464 953,352 7,495,369 5,369,146 2,144,278 6,421,815 60% Capital 668,863 62,476 136,380 11,173 293,762 238,721 64% Total Expenditures 17,008,428 1,015,829 7,772,462 5,833,011 2,526,619 6,709,345 61% Net (3,628,545) 52,732 1,216,945 2,485,844 (2,318,869) Cash Balance 13,015,340 11,101,874 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the receipt and county option income tax (COIT) and expenditures of those funds. Funds are used for debt service payments for police cars & equipment, certain organizations' grants and operational subsidies, capital expenditures and other uses as deemed by the Mayor and Council. Starting in 2019, the interfund transfer to the Motor Vehicle Highway Fund (202) for street paving will be paid from COIT instead of EDIT Fund (408). The City is replacing its 20+ year-old accounting software system. It is an 18 month long implementation with an anticipated go-live date of April 2020. The cost of the software and implementation will be paid out of COIT. $150,000 is budgeted for a goodwill strategic outreach unit focused on community oriente policing. City of South Bend, Indiana Monthly Financial Report July 31, 2019 County Option Income Tax Special Revenue Funds City Funds This fund receives County Option Income Tax (COIT) revenue. The revenue is determined annually by the Indiana Dept of Local Government Finance (DLGF). Other Income is principal from an interfund loan (debt schedule #82) being repaid by the UDAG Fund (410). This fund also receives revenue from interest earned on the fund's cash balance. 54 Fund Name Fund Number 408 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes 11,632,846 966,436 7,642,474 7,418,423 - 3,990,372 66% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 150,000 - - - - 150,000 0% Fines, Forfeitures, and Fees 354,660 - 354,660 354,660 - - 100% Interest Earnings 285,000 37,274 220,750 125,562 - 64,250 77% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 7,501 400 7,900 582,971 - (399) 105% Transfers In 178,534 - 178,534 - - - 100% Total Revenue 12,608,541 1,004,109 8,404,318 8,481,616 - 4,204,223 67% Expenditures by Activity Debt Service & Other 415,000 - 150,000 1,135,680 50,000 215,000 48% Street Paving 500,000 - - 968,875 461,269 38,731 92% PSAP 2,857,018 - 1,409,006 1,397,249 1,409,006 39,006 99% Community Investment 6,997,310 125,395 1,782,484 594,225 1,881,374 3,333,452 52% Parks & Recreation 400,525 31,237 253,230 - 21,094 126,201 68% Potawatomi Zoo 322,949 155,350 214,487 100,000 - 108,462 66% Code Enforcement 2,364,559 - 1,182,280 799,670 - 1,182,279 50% Animal Care & Control 845,841 - 422,921 410,331 - 422,920 50% Total Expenditures by Activity 14,703,202 311,982 5,414,406 5,406,030 3,822,742 5,466,051 63% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 3,462,808 10,420 1,724,560 1,454,916 1,582,845 155,403 96% Printing & Advertising 5,043 101 154 333 43 4,846 4% Utilities 6,055 583 583 574 2,417 3,055 50% Repairs & Maintenance 723,885 31,537 106,553 100,067 528,864 88,468 88% Debt Service - Principal 149,381 75,000 109,137 17,500 - 40,244 73% Debt Service - Interest & Fees 173,568 80,350 105,350 13,961 - 68,218 61% Grants & Subsidies 3,728,656 5,833 317,856 549,131 1,591,756 1,819,044 51% Other Services & Charges 7,285 - 41 392,542 2,285 4,959 32% Transfers Out 5,781,521 31,237 2,954,275 2,877,008 - 2,827,246 51% Total Services & Charges 14,038,202 235,061 5,318,510 5,406,030 3,708,209 5,011,483 64% Capital 665,000 76,921 95,897 - 114,533 454,570 32% Total Expenditures 14,703,202 311,982 5,414,406 5,406,030 3,822,742 5,466,053 63% Net (2,094,661) 692,128 2,989,912 3,075,586 (1,261,830) Cash Balance 18,120,398 15,826,135 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: The fund is used to pay for debt service on the 2014 PSAP (Public Safety Answering Point-the consolidated county-wide 911 call center) Bonds, the 2015 Parks Bonds, and the 2018 Zoo Bonds. It also pays for various economic development initiatives and interfund transfers to the Department of Community Investment (Fund 211) and the Department of Code Enforcement (Fund 219 and Fund 600-1201) and Animal Care & Control (600-1207). City of South Bend, Indiana Monthly Financial Report July 31, 2019 Economic Development Income Tax Special Revenue Funds City Funds This fund receives Economic Development Income Tax (EDIT) revenue. The City of South Bend receives an allocated share of the 0.4% income tax on wages within St. Joseph County. For the revenue forecast, EDIT revenue is budgeted to increase about 2% per year. Other Income is from the sale of properties held for resale by the Department of Community Investment. This fund also receives revenue from interest earned on the fund's cash balance. In 2019, the remaining cash balance in Hall of Fame Debt Service Fund (313) and the Hall of Fame Capital Fund (677) will be transferred to EDIT for the interfund transfers it made to help pay for the debt service payments for the Hall of Fame bonds. The final payment of the TJX job penalty amount of $354,660 will be received in 2020. The job penalty fines were assessed because the company A.J. Wright violated its development agreement with the city, under which it benefited from a taxpayer-funded incentive package worth more than $10 million. TJX, the parent company of A.J. Wright, has been paying the job penalty fines since 2011. This fund accounts for the receipt and expense of Economic Development Income Tax (EDIT) revenue. The EDIT Fund is a source of bonding capacity for the City and efforts are made to keep significant reserves in order to receive a higher credit rating and lower interest rates. 55 Fund Name Fund Number 410 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 1,000 45 296 4,175 - 704 30% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 45,240 11,310 33,930 18,754 - 11,310 75% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 46,240 11,355 34,226 22,929 - 12,014 74% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 60,000 15,000 45,000 99,017 - 15,000 75% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 60,000 15,000 45,000 99,017 - 15,000 75% Capital - - - - - - 0% Total Expenditures 60,000 15,000 45,000 99,017 - 15,000 75% Net (13,760) (3,645) (10,774) (76,088) (2,986) Cash Balance 18,208 395,123 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was originally established to account for economic development expenditures which are financed by federal grants and loan repayments. Currently, this fund is used for the repayment of an interfund loan from the COIT Fund (404) in connection with a downtown hotel/parking garage project. The final payment is due in 2022 (debt schedule #82). When the final revenue payment is due from BDC, it may be prudent to payoff the debt to COIT and potentially close this fund rather than following current amortization schedule which goes out to 2046. Therefore, in the 2018 a total of $486,081 was paid off using the current balance in cash reserves. Payments in future years will be made as BDC loan collections are received. City of South Bend, Indiana Monthly Financial Report July 31, 2019 Urban Development Action Grant Special Revenue Funds City Funds Revenue comes from Business Development Corporation (BDC) repayment of Fund 410 miscellaneous revenue used to capitalize BDC loan pool. This fund also receives revenue from interest earned on the fund's cash balance. 56 Fund Name Fund Number 655 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 447,139 46,405 270,136 260,516 - 177,003 60% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 7,350 1,319 8,518 7,813 - (1,168) 116% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 454,489 47,724 278,655 268,329 - 175,835 61% Expenditures Personnel Salaries & Wages 72,660 - 2,314 - - 70,346 3% Fringe Benefits 5,559 - 139 - - 5,420 2% Total Personnel 78,219 - 2,453 - - 75,766 3% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - 7,860 - - (7,860) 0% Other Interfund Allocations 40,243 3,354 23,473 18,312 - 16,770 58% Debt Service - Principal - - - 24,107 - - 0% Debt Service - Interest & Fees - - - 384 - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 6,500 582 2,230 3,626 - 4,270 34% Transfers Out 550,000 - 275,000 275,000 - 275,000 50% Total Services & Charges 596,743 3,936 308,563 321,428 - 288,180 52% Capital - - - - - - 0% Total Expenditures 674,962 3,936 311,016 321,428 - 363,946 46% Net (220,473) 43,788 (32,361) (53,099) (188,111) Cash Balance 555,501 773,134 Staffing Budget Actual Full Time -- Part-Time /Seasonal/Temporary N/A - Total -- Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the fall and spring leaf collection program. In 2019, in an effort to attract candidates who will stay for the entire program, the hourly wage has been increased from $10.20 per hour to $13.00 per hour with the possibility of a $3.00 an hour attendance bonus for those employees who work until the last day of the program. The wage increase and possible bonuses add $27,490 to the program expense. Currently, the leaf pickup program does not fund itself and the City has been spending down this fund's cash balance. In 2019, the City will look for ways to better fund this program. City of South Bend, Indiana Monthly Financial Report July 31, 2019 Project ReLeaf Special Revenue Funds City Funds The leaf pickup program is financed by a $0.99 per month charge on residents' utility bills. There are approximately 37,000 customers who pay for this service. This fund also receives revenue from interest earned on the fund's cash balance. 57 Fund Name Fund Number 705 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 60 5 32 27 - 28 54% Debt Proceeds - - - - - - 0% Donations 2,000 - - - - 2,000 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 2,060 5 32 27 - 2,028 2% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 2,020 - - - - 2,020 0% Transfers Out - - - - - - 0% Total Services & Charges 2,020 - - - - 2,020 0% Capital - - - - - - 0% Total Expenditures 2,020 - - - - 2,020 0% Net 40 5 32 27 8 Cash Balance 2,367 2,911 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was set up to receive donations for the Police K-9 unit and track expenditures of those funds. The donations are to be spent on supplies or services directly related to the Police K-9 unit. In recent years, this fund has not been used so the cash balance is growing. City of South Bend, Indiana Monthly Financial Report July 31, 2019 Police K-9 Unit Special Revenue Funds City Funds This funds receives donations for the Police K-9 unit. This fund also receives revenue from interest earned on the fund's cash balance. 58 Fund Name Fund Number 312 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 1,077,000 - 629,029 386,442 - 447,971 58% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues 61,404 - 36,183 18,100 - 25,221 59% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 1,000 - 203 100 - 797 20% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 1,139,404 - 665,415 404,643 - 473,989 58% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 770,000 395,000 770,000 350,000 - - 100% Debt Service - Interest & Fees 411,143 202,758 411,140 243,304 - 3 100% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 1,181,143 597,758 1,181,140 593,304 - 3 100% Capital - - - - - - 0% Total Expenditures 1,181,143 597,758 1,181,140 593,304 - 3 100% Net (41,739) (597,758) (515,725) (188,661) 473,986 Cash Balance (368,082) (188,661) Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund is used to collect a separate property tax levy and is used to pay for the semi-annual payment of debt service principal and interest to the bondholders of the 2017 Park District Bonds, Series A-K (debt schedule #165). The par amount of the 2017 Park District Bonds (Series A-K) was $14,075,000. The bonds were closed on December 20, 2017 and have a net interest rate of 3.056%. The net proceeds after bond issuance costs were $13,715,350. This amount was deposited into Fund 471 (2017 Parks Bond Capital) and will be used towards the approved capital projects. Debt service payments are due on January 15 and July 15. The first debt service payment is due July 15, 2018 and the final payment is due January 15, 2033. Property taxes are assumed to cover the debt service payments through the life of the bond. City of South Bend, Indiana Monthly Financial Report July 31, 2019 2017 Parks Bond Debt Service Capital & Debt Service Funds City Funds This fund receives property tax revenue (distributions received in June and December) from a levy that was previously collected in Fund 313 for the College Football Hall of Fame debt service (final payment February 1, 2018). 59 Fund Name Fund Number 313 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - 234,467 - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - 14,078 - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 27 - 27 141 - - 99% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 27 - 27 248,685 - - 99% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - 620,000 - - 0% Debt Service - Interest & Fees - - - 11,315 - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out 97,077 - 97,077 - - - 100% Total Services & Charges 97,077 - 97,077 631,315 - - 100% Capital - - - - - - 0% Total Expenditures 97,077 - 97,077 631,315 - - 100% Net (97,050) - (97,050) (382,630) - Cash Balance - (358,411) Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund collected a separate property tax levy (distributions received in June and December) and was used to pay debt service on the former College Football Hall of Fame building. The final debt service payment on the Hall of Fame Bonds was February 1, 2018. The property tax levy from this fund will be repurposed and collected in Fund 312. In 2019, the remaining fund balance will be transferred to the EDIT Fund (408) to reimburse EDIT for the interfund transfers it made to help pay for the debt service payments for the Hall of Fame bonds. City of South Bend, Indiana Monthly Financial Report July 31, 2019 Football Hall of Fame Debt Service Capital & Debt Service Funds City Funds This fund received property tax revenue (distributions received in June and December) from a special levy. Because of the timing of revenue and expenditures, this fund typically had a negative cash balance until the property tax distributions were received. During those times, the EDIT Fund (408) would make an interfund transfer to help cover the debt service payments. 60 Fund Name Fund Number 377 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 1,201 - 1,201 37 - - 100% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 18,000 - 3,786 7,431 - 14,214 21% Interfund Allocation Reimb - - - - - - 0% Transfers In 527,518 - 527,517 - - 1 100% Total Revenue 546,719 - 532,504 7,468 - 14,215 97% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 345,000 - 345,000 770,000 - - 100% Debt Service - Interest & Fees 9,770 - 8,970 44,870 - 800 92% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out 178,534 - 178,534 - - - 100% Total Services & Charges 533,304 - 532,504 814,870 - 800 100% Capital - - - - - - 0% Total Expenditures 533,304 - 532,504 814,870 - 800 100% Net 13,415 - - (807,402) 13,415 Cash Balance - (783,696) Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established in 2010 to collect reserve monies as stipulated in the 2010 Coveleski Stadium Recovery Zone Economic Development Bond covenants (debt schedule 81). This fund collects a special tax which is used primarily for debt service and improvements at the Four Winds Field (Coveleski) baseball stadium. South Bend’s Professional Sports Development Area (PSDA) was formed in 1997. The Indiana Department of Revenue collects a portion of state sales and income taxes generated in the PSDA and remits them to St. Joseph County, which issues a check to the city of South Bend. The fund was used to pay debt service on the 2010 Coveleski Stadium Bonds with the final payment due on January 15, 2019 (debt schedule #81). After the 2010 Coveleski Stadium Recovery Zone Economic Development Bonds are paid off, the cash balance in the Coveleski Stadium Debt Service Reserve Fund (317) will be transferred into this fund during 2019. Any cash reserves in the fund after the debt is paid off can be used for capital projects within the PSDA district. City of South Bend, Indiana Monthly Financial Report July 31, 2019 Professional Sports Development Capital & Debt Service Funds City Funds Effective January 1, 2013, this fund no longer collects hotel/motel tax allocations from St. Joseph County for payment to the Hall of Fame, but still receives funding from the State for PSDA on a monthly basis. The PSDA area includes Four Winds field, Century Center, MPAC and Studebaker National Museum. 61 Fund Name Fund Number 755 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 10,000 1,135 7,953 3,942 - 2,047 80% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 2,635,750 - 1,322,250 1,323,750 - 1,313,500 50% Total Revenue 2,645,750 1,135 1,330,203 1,327,692 - 1,315,547 50% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 2,175,000 - 1,195,000 1,155,000 - 980,000 55% Debt Service - Interest & Fees 459,750 - 240,119 279,131 - 219,631 52% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 2,634,750 - 1,435,119 1,434,131 - 1,199,631 54% Capital - - - - - - 0% Total Expenditures 2,634,750 - 1,435,119 1,434,131 - 1,199,631 54% Net 11,000 1,135 (104,916) (106,439) 115,916 Cash Balance 686,110 665,147 Fund Purpose: Accounting Methodology: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the South Bend Building Corporation. The South Bend Building Corporation is a separate legal entity, but is reported as a fund in the City's Comprehensive Annual Financial Report (CAFR). The fund accounts for the debt service payments for Building Corporation bonds. Current debt includes: - 2010 Public Works Service Center Refunding Bonds, Refunding 2001 - final payment 2/1/21, (debt schedule #36) - 2012 Fire Station/Police Department Renovations Refunding Bonds, Refunding 2003 - final payment 2/1/23, (debt schedule #39) - 2013 EMS/Fire Station/Tower Bonds - final payment 2/1/33, (debt schedule #116) This fund was established in 2017 to integrate this activity into the City's formal accounting system. The South Bend Building Corporation is reported as a fund in the City's Comprehensive Annual Financial Report (CAFR). Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in the general ledger the following month. November and December activity are both posted in December. City of South Bend, Indiana Monthly Financial Report July 31, 2019 South Bend Building Corp Capital & Debt Service Funds City Funds The South Bend Building Corporation receives debt service payments from the City and passes them through to trustee banks and bondholders. This fund also receives revenue from interest earned on the cash balance at the trustee bank. 62 Fund Name Fund Number 757 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 2,500 359 1,923 1,153 - 577 77% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 379,431 31,612 221,849 219,394 - 157,582 58% Total Revenue 381,931 31,971 223,772 220,547 - 158,159 59% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 220,000 - 110,000 105,000 - 110,000 50% Debt Service - Interest & Fees 163,732 - 82,191 85,341 - 81,541 50% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 383,732 - 192,191 190,341 - 191,541 50% Capital - - - - - - 0% Total Expenditures 383,732 - 192,191 190,341 - 191,541 50% Net (1,801) 31,971 31,582 30,207 (33,382) Cash Balance 592,012 587,975 Fund Purpose: Accounting Methodology: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the receipt of monthly lease rental payments from the City's EDIT Fund 408 and the semi-annual payment of debt service principal and interest to the bondholders of the 2015 Parks Bond. The par amount of the 2015 Parks/EDIT bond was $5,605,000. The debt service reserve will be used towards the last debt service payment. The final payment is due August 1, 2035. The semi-annual debt service payments are set forth in the 20-year debt amortization schedule (#141) with the first payment made on February 1, 2016 and the final payment on August 1, 2035. Capital expenditures of this bond are tracked in the 2015 Parks Bond Capital Fund (751). The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system. Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in the general ledger the following month. November and December activity are both posted in December. City of South Bend, Indiana Monthly Financial Report July 31, 2019 2015 Parks Bond Debt Service Capital & Debt Service Funds City Funds The EDIT Fund (408) transfers money into this fund on a monthly basis, as per the bond ordinance, to cover debt service payments. This fund also receives revenue from interest earned on the cash balance at the trustee bank. 63 Fund Name Fund Number 760 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 6,500 881 5,148 2,701 - 1,352 79% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 1,298,125 - 649,375 628,472 - 648,750 50% Total Revenue 1,304,625 881 654,523 631,174 - 650,102 50% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 50,000 - 25,000 - - 25,000 50% Debt Service - Interest & Fees 1,249,125 - 624,375 628,472 - 624,750 50% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 1,299,125 - 649,375 628,472 - 649,750 50% Capital - - - - - - 0% Total Expenditures 1,299,125 - 649,375 628,472 - 649,750 50% Net 5,500 881 5,148 2,701 352 Cash Balance 3,458,056 2,504,181 Fund Purpose: Accounting Methodology: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the receipt of payments from the City's North East Residential Area TIF Fund (436) and the subsequent semi-annual payment of debt service principal and interest to the bondholders. This fund will hold a minimum of $2.5 million in cash reserves per the 2017 Eddy Street Commons bond covenant. The bonds were closed on August 14, 2017 and the par amount was $25 million. The principal and interest payments are set forth in the 20 year debt amortization schedule (#163) with the first payment made on February 15, 2018 and the final payment on February 15, 2037. The bond was issued for Phase II of the Eddy Street Commons, a mixed-use development area just south of the University of Notre Dame. Capital expenditures related to the project are tracked in the Eddy Street Commons Bond Capital Fund (759). The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system. Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in the general ledger the following month. November and December activity are both posted in December. City of South Bend, Indiana Monthly Financial Report July 31, 2019 Eddy Street Commons Debt Service Capital & Debt Service Funds City Funds A debt service reserve amount of $2.5 million dollars was established at the 2017 Eddy Street Commons Bond debt closing. This amount was deposited into this debt service fund at the time of the closing. In December 2018, an additional $945,000 was added to the debt service reserve. Currently, this fund only receives revenue from interest earned on the cash balance at the trustee bank. 64 Fund Name Fund Number 401 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 43,500 - - - - 43,500 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 850 19 548 507 - 302 64% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 44,350 19 548 507 - 43,802 1% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 71,667 - 31,667 - - 40,000 44% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 71,667 - 31,667 - - 40,000 44% Capital 32,955 - 32,955 - - - 100% Total Expenditures 104,622 - 64,622 - - 40,000 62% Net (60,272) 19 (64,074) 507 3,802 Cash Balance 9,340 55,035 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund is used for minor capital improvements for Four Winds Field at Coveleski Stadium. Due to recent lease agreements, no capital revenues have been collected for this fund, limiting its budget. Planned expenditures are for painting, landscaping, and mechanical upgrades. City of South Bend, Indiana Monthly Financial Report July 31, 2019 Coveleski Stadium Capital Capital & Debt Service Funds City Funds Revenues are in the form of compensation received by the City based on stadium attendance. 65 Fund Name Fund Number 405 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - 3,686 - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - 691 - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue - - - 4,377 - - 0% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - 31,128 - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - 7,940 - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - 7,940 - - 0% Capital - - - 31,500 - - 0% Total Expenditures - - - 70,569 - - 0% Net - - - (66,191) - Cash Balance - 110,514 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This capital fund accounted for revenues collected and expenses for specific purposes or locations. These locations were Potawatomi and Rum Village Picnic Areas, the East Race, Golf Courses, Forestry, and Howard Park Ice Rink. Starting in 2019, the Park Nonreverting Capital Fund (405) will be discontinued and the activity formerly appearing in this fund will be represented in the Parks & Recreation Fund (201). This will allow for better reporting and more efficient use of funds. At the end of 2018, the cash balance in the Park Nonreverting Capital Fund was transferred to the Parks & Recreation Fund. City of South Bend, Indiana Monthly Financial Report July 31, 2019 Park Non-Reverting Capital Capital & Debt Service Funds City Funds This fund received most of its revenue through an interfund transfer from the Parks & Recreation Fund (201) Golf Division (1102). A small amount of revenue was collected from mowing fees for abatement mowing and from picnic area/pavilion rentals. 66 Fund Name Fund Number 406 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 436,330 - 245,374 239,982 - 190,956 56% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues 34,014 - 19,576 18,718 - 14,438 58% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 7,500 726 5,583 4,475 - 1,917 74% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 477,844 726 270,533 263,175 - 207,311 57% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 488,053 105,254 332,367 419,194 121,861 33,825 93% Debt Service - Interest & Fees 44,068 5,429 23,684 9,874 12,823 7,561 83% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 532,121 110,683 356,051 429,068 134,685 41,386 92% Capital 286,000 - - - 259,421 26,579 91% Total Expenditures 818,121 110,683 356,051 429,068 394,106 67,965 92% Net (340,277) (109,957) (85,518) (165,894) 139,346 Cash Balance 443,664 455,163 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund is used to account for expenditures relating to the purchase or lease of capital improvements in the City. Expenditures are for debt service payments on capital leases and the due dates vary per lease. The 2019 budget includes debt service payments for an additional 15 hybrid police vehicles to replace older patrol cars. 2019 debt service principal and interest payments are for the following capital leases: - 2015 Vehicle/Equip Lease 1 - final payment due 7/15/20, (debt schedule #140) - 2016 Vehicle/Equip Lease 1 - final payment due 2/15/21, (debt schedule #149) - 2018 Vehicle/Equip Lease 1 - final payment due 5/25/23, (debt schedule #171) - 2018 Vehicle/Equip Lease 2 - final payment due 7/14/23, (debt schedule #177) 2019 includes a one-time capital expenditure of $286,000 to help fund the My SB Parks & Trails project at Howard Park. City of South Bend, Indiana Monthly Financial Report July 31, 2019 Cumulative Capital Development Capital & Debt Service Funds City Funds This fund receives revenue from a property tax levy. Distributions are received from St. Joseph County in June and December. The Cumulative Capital Development (CCD) property tax is a special tax rate that is reduced by circuit breaker property tax caps and will likely result in less revenue in future years unless the rate is re- established. This fund also receives revenue from interest earned on the fund's cash balance. 67 Fund Name Fund Number 407 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues 207,296 - 111,614 111,715 - 95,682 54% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 7,500 1,038 6,152 2,908 - 1,348 82% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 25,000 - - 25,000 - 25,000 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 239,796 1,038 117,766 139,623 - 122,030 49% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - 245,000 - - 0% Debt Service - Interest & Fees - - - 4,500 - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - 249,500 - - 0% Capital 28,000 - - - - 28,000 0% Total Expenditures 28,000 - - 249,500 - 28,000 0% Net 211,796 1,038 117,766 (109,877) 94,030 Cash Balance 565,492 320,406 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was used to pay debt service on a the 2011 Century Center Bonds, with the final payment on February 1, 2018. Now that the Century Center bond is paid off, this fund will be used to help in financing the My SB Parks and Trails project that is being managed by the Venues, Parks & Arts Department. For 2019, $28,000 has been budgeted for MY SB Parks and trail improvements. City of South Bend, Indiana Monthly Financial Report July 31, 2019 Cumulative Capital Improvement Capital & Debt Service Funds City Funds In 2017, the final payment ($150,000) of hotel/motel tax revenue was received. This fund receives cigarette tax revenues. Other Income is $25,000 from the South Bend School Corporation for rental of property. This fund also receives revenue from interest earned on the fund's cash balance. 68 Fund Name Fund Number 412 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 47,500 5,744 38,366 26,823 - 9,134 81% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 511,807 72,224 337,517 554,053 - 174,290 66% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 559,307 77,968 375,884 580,876 - 183,424 67% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 100,000 - - - 79,372 20,628 79% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 922,187 431,575 591,485 592,755 333,085 (2,383) 100% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 1,022,187 431,575 591,485 592,755 412,457 18,245 98% Capital 1,619,049 31,119 174,781 - 306,011 1,138,257 30% Total Expenditures 2,641,236 462,695 766,266 592,755 718,467 1,156,502 56% Net (2,081,929) (384,727) (390,382) (11,879) (973,078) Cash Balance 2,381,548 2,894,513 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established in 2006 with the City's share of the proceeds for the lease of the Indiana Toll Road (I-80/90). The fund is used to finance capital improvements projects and also makes loans to other funds. In recent years this fund has been used in connection with the City's Smart Streets program. Initial funding in the amount of $12,823,151 was received from the State of Indiana on September 15, 2006, derived from the State lease of the I-80 toll road to a private company. This fund has been used in the past to provide seed money for economic development projects at Douglas Road, Eddy Street Commons, and the Triangle Development near Notre Dame. The amounts advanced for these projects are being repaid by the respective tax increment financing (TIF) funds as per formal amortization schedules. In 2019, Fund 412 will be budgeted solely for the Local Public Agency (LPA) Project Corby-Ironwood-Rockne Intersection Improvement. The budgeted amount reflects the City's 20% match for infrastructure improvements. Since the original funding for Major Moves was realized in 2006 from the lease proceeds of the Indiana Toll Road, there will be less money avaialable; therefore, the overall change in expenditures decreased by 53%. City of South Bend, Indiana Monthly Financial Report July 31, 2019 Major Moves Construction Capital & Debt Service Funds City Funds This fund receives principal and interest income from interfund loans (debt schedules 84 & 85) being repaid by the River East Residential TIF Fund (436). This fund also receives revenue from interest earned on the fund's cash balance. 69 Fund Name Fund Number 416 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 137,500 - 47,845 66,560 - 89,655 35% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 7,500 849 5,382 3,917 - 2,118 72% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 145,000 849 53,227 70,477 - 91,773 37% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies 16,127 8,750 12,061 6,690 2,408 1,658 90% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 129,335 3,100 6,995 53,678 14,075 108,265 16% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 129,335 3,100 6,995 53,678 14,075 108,265 16% Capital 80,000 - 14,149 27,692 - 65,851 18% Total Expenditures 225,462 11,850 33,205 88,059 16,483 175,774 22% Net (80,462) (11,001) 20,022 (17,582) (84,001) Cash Balance 398,928 397,991 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for capital projects at the Morris Performing Arts Center (MPAC). This fund was established for the purpose of renovating, remodeling, or otherwise improving the facilities and / or service to the patrons of the Morris Performing Arts Center. The Morris Performing Arts Center was re-opened in 2000 - Many of the assets throughout the building are coming to an end of their useful life and need replacement. The Theatrical Equipment is outdated and needs to be upgraded to meet the requirements of the performances / acts renting the facility. - Miscellaneous unexpected expenses $10,000 - Handrail addition $12,000 - Precast concrete repairs $100,000 - Lighting equipment upgrade $80,000 City of South Bend, Indiana Monthly Financial Report July 31, 2019 Morris Performing Arts Center Capital Capital & Debt Service Funds City Funds This fund receives revenue from a ticket surcharge. There is a ticket surcharge fee of $3.50 per ticket sold: $1.50 deposited into the General Fund (101), $1.00 deposited into Morris/Palais Self-Promotion Fund (274), and $1.00 deposited into Morris PAC Capital Fund (416). This fund also receives revenue from interest earned on the fund's cash balance. 70 Fund Name Fund Number 450 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 18,500 1,544 7,871 10,698 - 10,629 43% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 2,700 217 1,543 1,059 - 1,157 57% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 21,200 1,761 9,414 11,757 - 11,786 44% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 111,967 7,242 38,779 - - 73,188 35% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 111,967 7,242 38,779 - - 73,188 35% Capital - - - - - - 0% Total Expenditures 111,967 7,242 38,779 - - 73,188 35% Net (90,767) (5,481) (29,366) 11,757 (61,402) Cash Balance 100,004 121,359 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established to track the funding and expenditures for capital projects that preserve the historic character of the multimillion dollar Palais Royale Ballroom. There are no operational related expenditures, such as personnel. Repairs/improvements needed: - Replacement or repair of windows - Replacement of curtains - the curtains are discolored and in poor condition City of South Bend, Indiana Monthly Financial Report July 31, 2019 Palais Royale Historic Preservation Capital & Debt Service Funds City Funds This fund receives a percent of catering and facility rental revenue received from functions held at the Palais (excluding not-for-profits). This fund also receives revenue from interest earned on the fund's cash balance. 71 Fund Name Fund Number 451 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 50,000 3,063 33,903 18,040 - 16,097 68% Debt Proceeds - - - 5,005,758 - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 50,000 3,063 33,903 5,023,799 - 16,097 68% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - 128,325 - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - 10,250 - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - 138,575 - - 0% Capital 3,232,757 491,780 2,545,881 109,679 686,877 (1) 100% Total Expenditures 3,232,757 491,780 2,545,881 248,254 686,877 (1) 100% Net (3,182,757) (488,717) (2,511,978) 4,775,544 16,098 Cash Balance 990,023 4,775,544 Fund Purpose: Explanation of Revenue Sources: Explanation of Significant Spending on Capital Projects: This fund is used to track the expenditures of the proceeds from the General Obligation Bonds, Series 2018. The bonds were issued to fund the replacement of Fire Station #9 and addition of a classroom building on the grounds of the Luther J Taylor Sr. Fire Training Center. Payment of debt service principal and interest to the bondholders will be recorded in Fund 287 (debt schedule #168). Bond issuance costs were recorded in this fund per Ordinance 10576-18 section VII-(a). Fire Station 9 will be replaced with a newly constructed station at the corner of Mishawaka Avenue and 21st Street. The new station will be approximately 10,000 square feet and will house Engine 9, Medic 9, Boat 2, and accommodate up to seven assigned firefighters per day. An additional classroom building will be constructed on the grounds of the Luther J Taylor Sr. Fire Training Center. It will be an approximately 3,000 square foot building and will house a rugged, divisible classroom with the capacity for 100 personnel and additional training props and storage areas. City of South Bend, Indiana Monthly Financial Report July 31, 2019 2018 Fire Station #9 Capital Capital & Debt Service Funds City Funds The par amount of the General Obligation Bonds, Series 2018 was $5,045,000 with a premium of $37,316. The bonds were closed on March 29, 2018 with a net interest rate of 3.065%. The net proceeds after bond issuance costs were $4,864,008. This amount was deposited into this fund to be used towards the approved capital projects. This fund also receives revenue from interest earned on the fund's cash balance. 72 Fund Name Fund Number 452 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 200,000 16,103 124,462 - - 75,538 62% Debt Proceeds - - - 11,007,782 - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 200,000 16,103 124,462 11,007,782 - 75,538 62% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 999,501 124,300 453,474 213,995 258,995 287,032 71% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 999,501 124,300 453,474 213,995 258,995 287,032 71% Capital 9,426,644 246,271 2,681,013 - 2,338,882 4,406,749 53% Total Expenditures 10,426,145 370,571 3,134,487 213,995 2,597,877 4,693,781 55% Net (10,226,145) (354,468) (3,010,025) 10,793,786 (4,618,243) Cash Balance 7,416,433 10,793,786 Fund Purpose: Explanation of Revenue Sources: Explanation of Significant Spending on Capital Projects: This fund is used to track the expenditures of the proceeds from the Redevelopment District Bonds, Series 2018. The bonds were issued for the purpose of funding renovations and upgrades at Pulaski, Leeper, and Seitz Parks and improvements to the mixed use riverfront trail and other infrastructure improvements to park and recreation areas in or serving the River West Development Area. Funding to be used to implement City park plans including improvements to: Howard Park, Lincolnway East Trail, West Bank Trail, Leeper Park, Seitz Park, and Pulaski Park. The par amount of the Redevelopment District Bonds, Series 2018 was $11,995,000 with a premium of $96,103. The bonds were closed on April 25, 2018 with a net interest rate of 2.971%. The net proceeds after bond issuance costs were $11,818,495. $993,495 was deposited into Fund 351 (2018 TIF Park Bond Debt Service) per the bond agreement. The remaining $10,825,000 was deposited into this fund to be used towards the approved capital projects. City of South Bend, Indiana Monthly Financial Report July 31, 2019 2018 TIF Park Bond Capital Redevelopment Funds Redevelopment Commission Controlled Funds 73 Fund Name Fund Number 471 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Charges for Services - - - - - - 0% Interest Earnings 255,000 23,351 164,441 71,699 - 90,559 64% Debt Proceeds - - - - - - 0% Other Income - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 255,000 23,351 164,441 71,699 - 90,559 64% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - 15,000 147,642 6,464 (21,464) 0% Repairs & Maintenance - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - 15,000 147,642 6,464 (21,464) 0% Capital 6,707,066 620,213 2,475,137 280,113 1,160,582 3,071,347 54% Total Expenditures 6,707,066 620,213 2,490,137 427,755 1,167,046 3,049,883 55% Net (6,452,066) (596,862) (2,325,696) (356,056) (2,959,324) Cash Balance 10,646,421 13,532,902 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: These are the various projects: Series A - Howard Park Series G - Seitz Park Riverfront promenade AM General parking and plaza area Storm water habitat area East Race promenade and bridge Series B - St. Louis Street Series H - Pinhook Park St. Louis Street parking and street upgrades (Howard Park)Pavilion upgrade Series C - Colfax-Seitz Reconnect river flow to lagoon Riverfront trail upgrades - Colfax to Seitz Park Playground and site improvements Series D - Howard-Farmers Series I - Other Park Improvements Riverfront trail upgrades - Howard Park to Farmer's Market Park security, lighting, and storage Series E - Miami-Twyckenham Restrooms modernization & ADA compliance Riverfront trail upgrades - Miami to Twyckenham Series J - Pinhook Park Series F - Seitz-Howard Pinhook Park neighborhood connectivity Riverfront trail upgrades - Seitz Park to Howard Park Series K - Future Project Seitz Park parking Future park acquisitions, partnerships, and build-outs This fund accounts for the expenditures of the bond proceeds from the 2017 Parks Bond issued in 2017. The City of South Bend issued a Parks bond in the amount of $14,075,000 for certain improvements in connection with the MY SB Parks and Trails initiative. The bond closing date was December 20, 2017. Net proceeds after bond issuance costs are $13,856,100. The bonds will be repaid over a period of 15 years with the first debt service payment due on July 15, 2018 and the final payment due on January 15, 2033. Bond issuance costs of $192,520 were paid in 2017. Feb 2018 - There were $17,750 in bond issuance costs. City of South Bend, Indiana Monthly Financial Report July 31, 2019 2017 Parks Bond Capital Capital & Debt Service Funds City Funds Net proceeds after bond issuance costs were deposited into this fund in the amount of $13,856,100. This fund also receives revenue from interest earned on the fund's cash balance. 74 Fund Name Fund Number 677 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 2,312 - 2,311 4,071 - 1 100% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 2,312 - 2,311 4,071 - 1 100% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 1,868 - - - - 1,868 0% Printing & Advertising - - - - - - 0% Utilities 1,249 - - 25,008 - 1,249 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 397 - - 376 - 397 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 3,514 - - 25,383 - 3,514 0% Capital - - - - - - 0% Total Expenditures 3,514 - - 25,383 - 3,514 0% Net (1,202) - 2,311 (21,313) (3,513) Cash Balance - 426,302 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established to provide capital repairs and improvements at the former College Football Hall of Fame building. - The College Football Hall of Fame ceased operations in South Bend at the end of 2012 and the building has been vacant since. - After years of trying to lease it or sell it, the City was finally able to strike a deal. The South Bend Redevelopment Commission amended an agreement in July 2018, selling the building for $525,000 to a subsidiary of JSK Development, the group that owns the new downtown Courtyard by Marriott hotel located right next to the building. - 2018 expenditures were for the utilities and maintenance of the building until the time it was sold. - In 2019, the remaining fund balance will be transferred to the EDIT Fund (408) to reimburse EDIT for the interfund transfers it made to help pay for the debt service payments for the Hall of Fame bonds. City of South Bend, Indiana Monthly Financial Report July 31, 2019 Football Hall of Fame Capital Capital & Debt Service Funds City Funds The fund received distributions from the PSDA Tax Fund (377) through 2010. Currently, this fund only receives revenue from interest earned on the fund's cash balance. 75 Fund Name Fund Number 750 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Interest Earnings 17,000 1,245 13,101 4,010 - 3,899 77% Debt Proceeds 2,034,625 1,472,985 1,472,985 6,115,434 - 561,640 72% Other Income - - - - - - 0% Transfers In - - - 101,776 - - 0% Total Revenue 2,051,625 1,474,230 1,486,086 6,221,219 - 565,539 72% Capital Expenditures by Dept Unassigned/Bank Fees - - 30,999 161,154 - (30,999) 0% Streets/Traffic & Lighting 1,413,125 - 317,056 610,956 177,147 918,922 35% Central Services 41,500 - - - - 41,500 0% Solid Waste - - - 309,507 719,498 (719,498) 0% Organic Resources - - - - - - 0% Water Works - - - 219,388 - - 0% Information Technology - - - 83,919 - - 0% Police Department 1,015,320 - 530,396 1,098,714 431,153 53,771 95% Fire Department - - 400,159 581,547 - (400,159) 0% Parks & Recreation 482,805 - 482,805 162,390 - - 100% Code Enforcement 80,000 - 78,940 - 59,668 (58,608) 173% Animal Care & Control - - - 72,627 - - 0% Building Department - - - - - - 0% Total Capital Expenditures by Dept 3,032,750 - 1,840,355 3,300,202 1,387,466 (195,071) 106% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Debt Service - Principal - - 27,927 - - (27,927) 0% Debt Service - Interest & Fees - - 2,822 - - (2,822) 0% Other Services & Charges - - 250 - - (250) 0% Transfers Out - - - 161,154 - - 0% Total Services & Charges - - 30,999 161,154 - (30,999) 0% Capital 3,032,750 - 1,809,356 3,139,048 1,387,466 (164,072) 105% Total Expenditures 3,032,750 - 1,840,355 3,300,202 1,387,466 (195,071) 106% Net (981,125) 1,474,230 (354,269) 2,921,017 760,610 Cash Balance 2,587,771 6,519,641 Fund Purpose: Explanation of Revenue Sources: Accounting Methodology: Explanation of Significant Spending on Capital Projects: City Funds This fund is used to pay for City vehicles and equipment that are financed by a lease. The funds are maintained by trustee financial institutions and expended upon the provision by the City of a proper claim form and invoice. The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system. Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in the general ledger the following month. November and December activity are both posted in December. The City leases certain vehicles and equipment for the police department, public works and other departments and pays them through capital lease proceeds that are accounted for in this fund. Debt service payments are budgeted in individual departments. This fund receives revenue in the form of capital lease proceeds. This fund also receives revenue from interest earned on the cash balance at the trustee bank. City of South Bend, Indiana Monthly Financial Report July 31, 2019 Equipment/Vehicle Leasing Capital & Debt Service Funds 76 Fund Name Fund Number 751 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 1,000 97 665 2,652 - 335 66% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 1,000 97 665 2,652 - 335 66% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies 13,316 - 6,082 - - 7,234 46% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 10,159 2,194 4,582 86,832 - 5,577 45% Transfers Out - - - - - - 0% Total Services & Charges 10,159 2,194 4,582 86,832 - 5,577 45% Capital 450,712 172,281 260,142 1,496,085 210,966 (20,396) 105% Total Expenditures 474,187 174,475 270,806 1,582,917 210,966 (7,585) 102% Net (473,187) (174,378) (270,142) (1,580,266) 7,920 Cash Balance 201,546 1,692,237 Fund Purpose: Accounting Methodology: Explanation of Revenue Sources: Explanation of Significant Spending on Capital Projects: This fund is used to account for the bond proceeds and expenditures of the 2015 Parks/EDIT bond that is accounted for by US Bank in trustee accounts. The City submits pay requests for costs incurred under the bond to US Bank. Major projects included the renovation of the Charles Black Rec Center and the upgrade of the Martin Luther King Recreation Center HVAC system. Minor projects included the Niles Avenue Dog Park, Rum Village Dog Park, Experience Lodge, Fremont Park splash pad, Potawatomi Park splash pad, replacement of various park equipment, and other improvements to parks. The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system. Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in the general ledger the following month. November and December activity are both posted in December. The original bond was issued in 2015 for $5,605,000. Currently, this fund only receives revenue from interest earned on the cash balance at the trustee bank. City of South Bend, Indiana Monthly Financial Report July 31, 2019 2015 Parks Bond Capital Capital & Debt Service Funds City Funds 77 Fund Name Fund Number 753 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 500 18 103 936 - 397 21% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 500 18 103 936 - 397 21% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital 70,000 - - 970,862 - 70,000 0% Total Expenditures 70,000 - - 970,862 - 70,000 0% Net (69,500) 18 103 (969,926) (69,603) Cash Balance 68,946 70,230 Fund Purpose: Accounting Methodology: Explanation of Revenue Sources: Explanation of Significant Spending on Capital Projects: The bond was secured to change 1-way streets to 2-way--primarily Main, Michigan and St. Joseph streets. This project includes elements of complete streets concepts to encourage walkability, bike riding, as well as easier driving throughout downtown and entryway streets. Spending down bond proceeds until exhausted. Expect final project payments to be made in 2018, thus exhausting the funds. Bond principal and interest payments are tracked in the Smart Streets Debt Service Reserve Fund (756). The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system. Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in the general ledger the following month. November and December activity are both posted in December. Initial revenues were bond proceeds from the $25 million Smart Streets Bond issued in 2015. Currently, this fund only receives revenue from interest earned on the cash balance at the trustee bank. This fund accounts for the remaining expenditures of the bond proceeds from the $25 million Smart Streets Bond issued in 2015 (debt schedule #135; expected to pay off January 2037). The bond proceeds are held by a trustee bank. City of South Bend, Indiana Monthly Financial Report July 31, 2019 Smart Streets Bond Capital Capital & Debt Service Funds City Funds 78 Fund Name Fund Number 759 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 2,000 7 38 57 - 1,962 2% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 2,000 7 38 57 - 1,962 2% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital 7,650,241 317,460 1,836,821 2,282,639 - 5,813,420 24% Total Expenditures 7,650,241 317,460 1,836,821 2,282,639 - 5,813,420 24% Net (7,648,241) (317,454) (1,836,782) (2,282,582) (5,811,458) Cash Balance 5,813,462 13,846,732 Fund Purpose: Accounting Methodology: Explanation of Revenue Sources: Explanation of Significant Spending on Capital Projects: This fund accounts for the expenditures of the bond proceeds from the $25 million Eddy Street Commons Bond issued in 2017 (closing date 8/14/17, City debt schedule #163, being repaid by Fund 436). The funds will be spent on Phase II of the Eddy Street Commons mixed use development near the University of Notre Dame. This fund accounts for the cash in 3 trustee bank accounts: Bond Issuance Cost, Hotel Construction Fund, and Mixed-Use Construction Fund. The accounting records are maintained in US Bank trustee accounts. Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in the general ledger the following month. November and December activity are both posted in December. In August 2017, the $25 million in bond proceeds was deposited into the trustee bank. $22.5 million was recorded in Fund 759 and $2.5 million was recorded in Fund 760. The cost of issuance was $396,250, paid out of Fund 759 in 2017. Expenditures for Eddy Street Commons Project, Phase II. Designed with input from the University, City of South Bend and nearby home and business owners, Phase II consists of five main buildings: two graduate-style apartment buildings and a new Robinson Community Learning Center on the east side of Eddy Street and two market- rate apartment buildings on the west side of Eddy Street. City of South Bend, Indiana Monthly Financial Report July 31, 2019 Eddy Street Commons Capital Capital & Debt Service Funds City Funds 79 Fund Name Fund Number 287 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants 75,000 - - - - 75,000 0% Licenses & Permits - - - - - - 0% Charges for Services 500,000 - - 1,616,582 - 500,000 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 70,000 5,522 48,882 43,115 - 21,118 70% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 2,500 - 2,500 - - - 100% Interfund Allocation Reimb - - - - - - 0% Transfers In 545,695 - 272,848 25,425 - 272,847 50% Total Revenue 1,193,195 5,522 324,230 1,685,123 - 868,965 27% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies 18,800 - 18,800 39,950 - - 100% Services & Charges Professional Services 11,636 - - 183,903 11,636 - 100% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - 96,500 - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 436,250 10,801 226,900 154,600 208,010 1,340 100% Debt Service - Interest & Fees 43,725 417 23,553 49,783 20,007 165 100% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out 725,537 201,750 555,916 505,276 - 169,621 77% Total Services & Charges 1,217,148 212,968 806,369 990,062 239,653 171,126 86% Capital 3,226,327 18,234 1,105,338 768,170 796,186 1,324,803 59% Total Expenditures 4,462,275 231,202 1,930,507 1,798,183 1,035,839 1,495,929 66% Net (3,269,080) (225,680) (1,606,277) (113,059) (626,964) Cash Balance 2,520,906 4,194,410 Fund Purpose: Explanation of Revenue Sources: Explanation of Significant Spending on Capital Projects: This fund was established in 2015 to track capital expenditures related to Emergency Medical Services and the Fire Department. Capital purchases include fire apparatuses, ambulances, and major construction projects. Capital spending includes fleet needs, as well as updates and repair & maintenance to facilities. To keep the fleet within a servicable life span, generally the City aims to purchase 2 pumper trucks every 3 years and an aerial apparatus every 5 years. The City also purchases or refurbishes an ambulance each year. The Fire Department's capital needs have also begun to include debt service payments for facilities such as Station 5, the LJT Fire Training Center, and construction of the new Station 9 (paid for out of Fund 451). The fund receives revenues from Medicaid settlements and interfund transfers from COIT Fund (404). This fund also receives revenue from interest earned on the fund's cash balance. City of South Bend, Indiana Monthly Financial Report July 31, 2019 Emergency Medical Services Capital Enterprise Funds City Funds 80 Fund Name Fund Number 288 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits 24,000 880 12,621 13,318 - 11,379 53% Charges for Services 5,169,884 403,971 3,219,587 3,379,080 - 1,950,297 62% Fines, Forfeitures, and Fees 2,500 - 1,275 225 - 1,225 51% Interest Earnings 51,000 5,664 34,727 24,468 - 16,273 68% Debt Proceeds - - - - - - 0% Donations - - - 200 - - 0% Other Income 5,000 - 891 2,572 - 4,109 18% Interfund Allocation Reimb - - - - - - 0% Transfers In 988,936 - 494,468 - - 494,468 50% Total Revenue 6,241,320 410,515 3,763,569 3,419,862 - 2,477,751 60% Expenditures Personnel Salaries & Wages 4,009,648 306,024 2,355,895 2,040,537 - 1,653,753 59% Fringe Benefits 1,196,092 91,739 725,189 759,837 - 470,903 61% Total Personnel 5,205,740 397,763 3,081,083 2,800,375 - 2,124,656 59% Supplies 411,762 42,814 177,541 178,696 53,868 180,353 56% Services & Charges Professional Services 74,610 261 18,120 26,354 1,246 55,244 26% Printing & Advertising - - - - - - 0% Utilities 33,000 923 5,530 5,060 - 27,470 17% Education & Training 17,000 3,305 5,714 5,391 - 11,286 34% Travel - - - - - - 0% Repairs & Maintenance 260,308 - 24,943 31,365 5,640 229,725 12% Other Interfund Allocations 261,156 21,763 152,341 128,597 - 108,815 58% Debt Service - Principal 1,044 - - - 1,044 - 100% Debt Service - Interest & Fees 49 - - - 49 - 101% Grants & Subsidies - - - - - - 0% Other Services & Charges 166,000 5,960 110,691 92,150 5,213 50,096 70% Transfers Out - - - - - - 0% Total Services & Charges 813,167 32,212 317,340 288,917 13,193 482,636 41% Capital - - - 19,811 - - 0% Total Expenditures 6,430,669 472,789 3,575,964 3,287,799 67,061 2,787,645 57% Net (189,349) (62,274) 187,605 132,063 (309,894) Cash Balance 2,199,291 2,018,224 Staffing Budget Actual Full Time 51 55 Part-Time /Seasonal/Temporary N/A 1 Total 51 56 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the expenditures of the Emergency Medical Services (EMS) program. This Fund captures personnel and operating expenses primarily for Emergency Medical Services division and reflects a portion of the cost associated with operating ambulances. Fire Department and EMS capital expenditures are accounted for in the EMS Capital Fund (287). City of South Bend, Indiana Monthly Financial Report July 31, 2019 Emergency Medical Services Operating Enterprise Funds City Funds The revenues in this account are generated through user fees for the South Bend Fire Department EMS division, Training Bureau, and Inspections. The current revenues are not enough to support current expenditures. To cover the difference, this fund will receive interfund transfers in from the General Fund (101) and COIT (404) in 2019, and just the General Fund in 2020 through 2023. 81 Fund Name Fund Number 600 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Licenses & Permits 1,634,560 189,643 952,747 905,070 - 681,813 58% Charges for Services 73,100 4,937 32,174 34,040 - 40,926 44% Fines, Forfeitures, and Fees 471,250 4,773 91,594 193,110 - 379,656 19% Interest Earnings 32,000 3,564 26,336 26,533 - 5,664 82% Other Income 10,974 4,919 11,223 1,825 - (249) 102% Interfund Allocation Reimb 73,304 6,109 42,759 - - 30,545 58% Transfers In 2,528,909 - 1,264,455 494,777 - 1,264,454 50% Total Revenue 4,824,097 213,945 2,421,287 1,655,355 - 2,402,809 50% Expenditures by Dept Code Enforcement 2,304,579 174,827 1,103,726 1,006,860 74,877 1,125,977 51% Animal Care & Control 978,627 71,960 512,118 485,007 66,305 400,203 59% Rental Unit Inspection 180,974 12,333 78,376 12,088 17,170 85,428 53% Building Department 1,504,122 119,412 850,627 877,671 10,072 643,423 57% Total Expenditures by Dept 4,968,302 378,531 2,544,847 2,381,626 168,423 2,255,031 55% Expenditures Personnel Salaries & Wages 2,040,542 152,486 1,137,333 1,025,409 - 903,209 56% Fringe Benefits 775,006 59,911 427,195 482,468 - 347,811 55% Total Personnel 2,815,548 212,397 1,564,527 1,507,877 - 1,251,020 56% Supplies 153,049 5,553 55,320 72,477 25,414 72,315 53% Services & Charges Professional Services 53,180 15,784 44,754 69,227 8,297 129 100% Printing & Advertising 31,269 1,952 7,911 5,596 4,741 18,617 40% Utilities 26,700 6,164 20,446 15,621 1,233 5,021 81% Education & Training 23,300 - 4,900 6,727 82 18,318 21% Travel 8,900 19 1,252 3,757 - 7,648 14% Repairs & Maintenance 114,500 4,296 49,806 48,599 2,571 62,123 46% Other Interfund Allocations 936,177 78,017 546,092 464,961 - 390,085 58% Debt Service - Principal 145,598 41,038 100,098 86,995 18,582 26,918 82% Debt Service - Interest & Fees 11,708 2,370 6,950 8,236 1,606 3,152 73% Other Services & Charges 444,430 10,942 63,320 91,552 75,674 305,436 31% Transfers Out 158,943 - 79,472 - - 79,471 50% Total Services & Charges 1,954,705 160,581 925,000 801,272 112,786 916,918 53% Capital 45,000 - - - 30,224 14,776 67% Total Expenditures 4,968,302 378,531 2,544,847 2,381,626 168,423 2,255,029 55% Net (144,205) (164,587) (123,560) (726,271) 147,780 Cash Balance 1,972,246 2,410,842 Fund Purpose: Staffing Budget Actual Budget Actual Full Time 28 26 13 15 Part-Time /Seasonal/Temporary N/A 6 N/A - Total 28 32 13 15 Explanation of Revenue Sources:Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Expenditures and Significant Changes/Variances: City of South Bend, Indiana Monthly Financial Report July 31, 2019 Consolidated Building Fund Enterprise Funds City Funds This fund accounts for two departments: Code Enforcement and the Building Department. 600-1201 - Neighborhood Code Enforcement upholds and enforces the ordinances of the City of South Bend, the Indiana Unsafe Building Law, and the 2000 International Property Maintenance Code. 600-1207 - Animal Care & Control runs the animal shelter and enforces animal welfare laws regarding animal cruelty and neglect per City, State, and Federal regulations. 600-1208 - The Rental Unit Inspection division, to be established in 2018, will be conducting property inspections and issuing a license for all rental properties in the City. 600-1306 - The Building Department regulates the “built environment” through enforcement of current building codes and zoning ordinances. The Building Department's purpose is to promote safe occupancy for all residents of the jurisdiction, serving all properties within the City of South Bend and all properties with a 5 digit address within St. Joseph County Code Enforcement- The Interfund Allocation expense increased from 2018 to 2019 as the IT Department continued to evaluate its allocation to each department based on the services provided to each department. Animal Care & Control- $45,000 capital budget for one full-size cargo van. While some revenues are derived from fees for processing abandoned vehicles and animal control activities, the vast majority comes from a transfer from the EDIT Fund 408. The $2.1 million transfer helps fund Code Enforcement and Animal Control activities which, unlike the Building Dept, are not enterprises by nature. Other Income is mostly collections for ordinance violations. The Building Department receives revenue from contractor registrations and licenses, reviewing and enforcing design review standards, and all permits issued for construction, demolition, occupancy and signage within the City of South Bend and St. Joseph County. The majority of the Bldg Dept's expenses are for personnel costs. Personnel costs decreased in 2019 because 2 positions are being moved from the Bldg Dept to the DCI Fund (211) to establish City's own Planning Commission rather than relying on Area Plan Commission. Other expenses include vehicle capital lease payments, fuel and repairs, building rent and cleaning/maintenance, and supplies. Total Staffing Building Department (600-1306) Full Time Part-Time /Seasonal/Temporary Code Enforcement (600-1201 & 1208) / Animal Control (600-1207) 82 Fund Name Fund Number 601 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 1,221,730 96,121 526,840 723,315 - 694,890 43% Fines, Forfeitures, and Fees 55,700 3,089 31,516 45,699 - 24,184 57% Interest Earnings 24,368 2,223 16,049 12,058 - 8,319 66% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 16,684 - 16,084 1,390 - 600 96% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 1,318,482 101,434 590,489 782,462 - 727,993 45% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 713,983 140,506 691,227 564,150 113 22,643 97% Printing & Advertising - - - - - - 0% Utilities 77,605 7,966 63,422 59,372 - 14,183 82% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 799,519 12,032 84,516 24,226 56,046 658,957 18% Other Interfund Allocations 49,026 4,087 28,591 23,884 - 20,435 58% Debt Service - Principal - - - 41,833 - - 0% Debt Service - Interest & Fees - - - 18,892 - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 6,451 1,306 6,839 4,592 - (388) 106% Transfers Out - - - - - - 0% Total Services & Charges 1,646,584 165,897 874,596 736,948 56,159 715,830 57% Capital 260,000 - - - - 260,000 0% Total Expenditures 1,906,584 165,897 874,596 736,948 56,159 975,830 49% Net (588,102) (64,464) (284,107) 45,514 (247,837) Cash Balance 1,050,588 1,268,937 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund accounts for the revenues and expenditures from the various parking garages owned by the City of South Bend. There are currently 1,484 stalls. Parking garage operations are under outside contract with Downtown South Bend, Inc. Occupancy levels continue to increase with downtown density. The vast majority of the Services expenditures are for the annual Block By Block contract, for maintaining the garages and assisting patrons. There are many capital improvement needs. The City plans on addressing those incrementally, budgeting for capital improvements across several years. This fund receives revenue from the collection of daily and monthly parking fees at several downtown parking garages. Effective January 2017, the Common Council approved an increase in parking garage rates and parking enforcement fines. It was the first increase in 13 years. In addition to revenues for parking fees, $265K in revenue is a reimbursement from DTSB to the City to reimburse for the City's expenditures to a third party for the Downtown Ambassador program. City of South Bend, Indiana Monthly Financial Report July 31, 2019 Parking Garages Enterprise Funds City Funds 83 Fund Name Fund Number 610 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Charges for Services 5,402,522 578,903 3,267,293 3,126,760 - 2,135,229 60% Interest Earnings 11,500 826 6,643 5,887 - 4,857 58% Other Income 113,463 - 12,263 49,201 - 101,200 11% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 5,527,485 579,729 3,286,199 3,181,849 - 2,241,286 59% Expenditures Personnel Salaries & Wages 1,110,697 89,069 590,899 625,279 - 519,798 53% Fringe Benefits 467,437 33,710 243,400 301,737 - 224,037 52% Total Personnel 1,578,134 122,779 834,299 927,017 - 743,835 53% Supplies 377,388 12,393 134,770 180,470 96,886 145,732 61% Services & Charges Professional Services - - - - - - 0% Printing & Advertising 250 - - - - 250 0% Utilities - - - - - - 0% Education & Training 5,900 - 975 3,276 - 4,925 17% Travel 9,900 - 1,137 2,556 - 8,763 11% Repairs & Maintenance 665,431 110,801 446,663 587,885 23,321 195,447 71% Other Interfund Allocations 998,406 83,201 582,401 496,475 - 416,005 58% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Other Services & Charges 761,958 143,313 564,112 496,757 127,666 70,180 91% Transfers Out 1,132,616 - 829,065 582,150 - 303,551 73% Total Services & Charges 3,574,461 337,315 2,424,353 2,169,099 150,987 999,121 72% Capital - - - - - - 0% Total Expenditures 5,529,983 472,487 3,393,422 3,276,585 247,873 1,888,688 66% Net (2,498) 107,242 (107,223) (94,736) 352,598 Cash Balance 315,921 488,466 Staffing Budget Actual Full Time 24 23 Part-Time /Seasonal/Temporary N/A - Total 24 23 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund accounts for the operations of the Solid Waste Division, a division of the Public Works Department. Solid Waste provides exceptional waste management services for the residents of South Bend. They collect an average of 29,200 tons of trash annually through weekly service. Additional services available to residents include trash extra bulky collection, weekly yard waste collection, yard waste extra bulky collection, and Christmas tree collection. Personnel: salaries and benefits for administrative staff and drivers, Supplies: CNG fuel and yard waste totes, Services: landfill fees Repairs & Maintenance expenses have increased due to the long drive to the landfill and the poor road conditions within the landfill. The City is reviewing its options and might switch to a tipping site that is closer, even though it is more expensive. The increase in tipping fees would be offset with savings from reduced trip time for driver and reduced maintenance cost for the trucks. Funds are transferred out to the Solid Waste Capital Fund (611) for the payment of debt service obligations as needed. Solid Waste capital expenditures are accounted for in the Solid Waste Capital Fund (611). This fund is funded by charging City residents a monthly fee for pick-up and disposal of trash at area landfills and recycling centers. A rate increase is being considered due to the dwindling cash balance. "Other Revenue" includes revenue expected to be generated by selling older vehicles at the annual city auction. City of South Bend, Indiana Monthly Financial Report July 31, 2019 Solid Waste Operations Enterprise Funds City Funds 84 Fund Name Fund Number 611 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Charges for Services - - - - - - 0% Interest Earnings 2,800 680 2,895 220 - (95) 103% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 1,132,616 - 829,065 582,150 - 303,551 73% Total Revenue 1,135,416 680 831,960 582,370 - 303,456 73% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 1,037,025 176,439 624,922 581,669 276,262 135,841 87% Debt Service - Interest & Fees 95,591 8,681 41,196 39,394 19,365 35,030 63% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 1,132,616 185,120 666,118 621,064 295,627 170,871 85% Capital - - - - - - 0% Total Expenditures 1,132,616 185,120 666,118 621,064 295,627 170,871 85% Net 2,800 (184,440) 165,842 (38,694) 132,585 Cash Balance 210,433 1,240 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund is used for debt service and capital expenditures related to the Solid Waste Division, a division of the Public Works Department. Current debt includes: - 2015 HP Computer Lease #8 - final payment 3/15/19, (debt schedule #136) - 2015 HP Computer Lease #9 - final payment 8/31/19, (debt schedule #138) - 2016 HP Computer Lease #12 - final payment 2/29/20, (debt schedule #150) - 2015 Vehicle/Equip Lease #1 - final payment 7/15/20, (debt schedule #140) - 2015 Vehicle/Equip Lease #2 - final payment 11/15/20, (debt schedule #144) - 2016 Vehicle/Equip Lease #1 - final payment 2/15/21, (debt schedule #149) - 2016 Vehicle/Equip Lease #2 - final payment 7/14/21, (debt schedule #152) - 2017 Vehicle/Equip Lease #1 - final payment 7/14/22, (debt schedule #158) - 2018 Vehicle/Equip Lease #1 - final payment 5/25/23, (debt schedule #171) With few exceptions, all vehicles and equipment are lease-purchased over a five year term. Over the next five years, Solid Waste plans to replace older trucks with Front Load Dedicated units, replacing about two trucks a year. These trucks will be purchased with capital lease proceeds and paid off over a five-year period. This fund receives transfers from the Solid Waste Operations Fund (610). Transfers in from the Solid Waste Operating Fund are done as needed to have funds available for debt service payments, per City debt payment schedules. City of South Bend, Indiana Monthly Financial Report July 31, 2019 Solid Waste Capital Enterprise Funds City Funds 85 Fund Name Fund Number 620 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Charges for Services 18,958,930 2,061,239 9,968,014 8,044,324 - 8,990,916 53% Interest Earnings 60,000 5,751 42,765 25,963 - 17,235 71% Other Income 88,120 845 23,042 23,417 - 65,078 26% Interfund Allocation Reimb 1,734,889 144,574 1,012,019 811,391 - 722,870 58% Transfers In 95,000 11,166 80,991 37,235 - 14,009 85% Total Revenue 20,936,939 2,223,574 11,126,831 8,942,330 - 9,810,108 53% Expenditures Personnel Salaries & Wages 3,578,355 258,698 1,897,028 2,003,836 - 1,681,327 53% Fringe Benefits 1,428,992 101,353 743,518 1,003,517 151 685,323 52% Total Personnel 5,007,347 360,052 2,640,547 3,007,354 151 2,366,650 53% Supplies 1,957,065 97,339 898,973 753,589 260,865 797,227 59% Services & Charges Professional Services 2,898,340 116,640 1,085,564 905,454 880,728 932,048 68% Printing & Advertising 2,250 - 567 347 182 1,501 33% Utilities 785,550 73,072 427,535 427,980 - 358,015 54% Education & Training 36,368 - 9,011 8,177 1,813 25,544 30% Travel 18,750 56 2,189 2,204 - 16,561 12% Repairs & Maintenance 438,019 26,060 189,624 212,360 55,530 192,865 56% Other Interfund Allocations 1,979,352 164,946 1,154,622 781,389 - 824,730 58% Debt Service - Principal 396,983 100,036 297,702 292,539 99,190 91 100% Debt Service - Interest & Fees 23,015 7,242 19,688 30,588 3,326 1 100% Other Services & Charges - - - - - - 0% Payment In Lieu of Taxes 2,066,212 275,505 844,232 644,483 378,370 843,610 59% Transfers Out 7,203,665 576,635 4,261,997 2,229,119 - 2,941,668 59% Total Services & Charges 15,848,504 1,340,191 8,292,731 5,534,639 1,419,138 6,136,634 61% Capital - - - - - - 0% Total Expenditures 22,812,916 1,797,582 11,832,250 9,295,582 1,680,155 9,300,511 59% Net (1,875,977) 425,992 (705,420) (353,252) 509,597 Cash Balance 3,277,841 2,921,719 Staffing Budget Actual Full Time 67 64 Part-Time /Seasonal/Temporary N/A 8 Total 67 72 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund was established to account for all revenue and operational expenses of the water utility. This fund provides the monies for debt service obligations, reserve requirements and revenue funded capital improvements through transfer of monies to other funds within the utility operations. Reduction in personnel expenditures is primarily attributed to the change in the accounting of shared staffing costs. These cost are now included in the Charges & Services Other Interfund Allocations account. Also, there is a one-time break in the health insurance cost per employee in 2019. In 2020, health insurance cost per employee is budgeted to increase back to the regular rates. Supply estimates include repair/replacement project costs that were included in the Critical Projects Plan of the most recent water rate case. The increase in Services & Charges is largely due to the change in Other Interfund Allocations (48%), Other Services & Charges (36%) which is mostly attributed to new Customer Billing Software and implementation costs as well as Transfers Out. The Transfers Out budget is providing monies for debt service obligations ($2,015,041), capital expenditures ($3,241,000) and an extra monies ($225k) for complying with the operating & maintenance cash reserve requirement held in Water Works Reserve Operations & Maintenance Fund (629). Water Works capital expenditures are accounted for in the Water Works Capital Fund (622). Effective March 7, 2018, new water service rates and charges were approved by the utility regulatory commission. New tariff schedule includes two phased in increases twelve months apart. A slight increase in the water leak program charge was also approved. Additional sources consist of reimbursements, sale of fixed assets, interest earnings from cash investment and other miscellaneous type revenues. City of South Bend, Indiana Monthly Financial Report July 31, 2019 Water Works Operations Enterprise Funds City Funds 86 Fund Name Fund Number 622 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 100,000 6,033 35,957 190,333 - 64,043 36% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 35,000 6,915 37,228 19,245 - (2,228) 106% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 3,241,000 270,083 1,890,581 8,053 - 1,350,419 58% Total Revenue 3,376,000 283,030 1,963,766 217,630 - 1,412,234 58% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 179,404 11,100 11,104 8,267 168,300 - 100% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 179,404 11,100 11,104 8,267 168,300 - 100% Capital 3,801,887 86,914 302,201 407,566 959,626 2,540,060 33% Total Expenditures 3,981,291 98,014 313,305 415,833 1,127,925 2,540,060 36% Net (605,291) 185,016 1,650,461 (198,202) (1,127,826) Cash Balance 3,553,745 1,948,484 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund is used for acquiring, constructing, and improving water utility capital assets. Water utility capital assets include wells, reservoirs, transmission and distribution mains, water meters, pumping equipment, treatment equipment, transportation equipment, and other general plant items. Charges For Services is a system development fee. This is a one-time capital contribution charged to customers making a new connection to the water system. This fund receives interfund transfers from the Water Works Operations Fund (620). Significant Capital Spending in 2019: - Edison Road Well Field/Filtration Plant Upgrades $630,000 - North Station Well # 1 Replacement $525,000 - Pinhook Filtration Plant Upgrades $1,231,000 This fund receives interfund transfers from the Water Works Operations Fund (620). City of South Bend, Indiana Monthly Financial Report July 31, 2019 Water Works Capital Enterprise Funds City Funds 87 Fund Name Fund Number 624 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 22,000 3,099 20,557 14,078 - 1,443 93% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 22,000 3,099 20,557 14,078 - 1,443 93% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out 22,000 3,099 20,141 11,736 - 1,859 92% Total Services & Charges 22,000 3,099 20,141 11,736 - 1,859 92% Capital - - - - - - 0% Total Expenditures 22,000 3,099 20,141 11,736 - 1,859 92% Net - - 416 2,342 (416) Cash Balance 1,500,067 1,515,616 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Security deposits are collected from utility customers and are retained in this restricted fund. Upon termination of service, refunds are credit applied to the customers final bill. Revenue and expenditures are dependent on the frequency of new customers and terminations of service. Interest earned on this fund's cash balance is transferred to the Water Works Operations Fund (620). City of South Bend, Indiana Monthly Financial Report July 31, 2019 Water Works Customer Deposit Enterprise Funds City Funds This fund receives revenue in the form of security deposits collected from utility customers. This fund also receives revenue from interest earned on the fund's cash balance. 88 Fund Name Fund Number 625 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 14,500 2,056 13,593 5,046 - 907 94% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 2,015,041 168,000 1,176,000 1,159,165 - 839,041 58% Total Revenue 2,029,541 170,056 1,189,593 1,164,211 - 839,948 59% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 2,918,962 - 1,431,617 - 1,487,345 - 100% Debt Service - Interest & Fees 811,748 - 548,169 284,467 263,577 2 100% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out 10,000 2,056 13,115 5,002 - (3,115) 131% Total Services & Charges 3,740,710 2,056 1,992,901 289,469 1,750,922 (3,113) 100% Capital - - - - - - 0% Total Expenditures 3,740,710 2,056 1,992,901 289,469 1,750,922 (3,113) 100% Net (1,711,169) 168,000 (803,308) 874,742 843,061 Cash Balance 926,492 902,804 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: The purpose of this fund is to disburse principal and interest payments on obligated debt to paying agent trustees. Biannual installments are disbursed at the end of June and December. June's payment includes 50% of the annual interest and December's payment comprises the rest of the interest and all of the principal. Current debt includes: - 2012 Water Works Refunding Bonds, Refund 2002 - scheduled to retire on 1/1/23 with final payment being made in December 2022, (debt schedule #25) - 2009 Water Works Improvements, State Revolving Fund - scheduled to retire on 1/1/30 with final payment being made in December 2029, (debt schedule #68) - 2009 Water Works Improvements, Series B - scheduled to retire on 1/1/30 with final payment being made in December 2029, (debt schedule #69) - 2012 Water Works Revenue Bond - scheduled to retire on 1/1/33 with final payment being made in December 2032, (debt schedule #99) - 2016 Water Works Refunding Bonds, Refund 2000 & 2006 - scheduled to retire on 1/1/27 with final payment being made in December 2026, (debt schedule #156) Any interest earned on this fund's cash balance is transferred to the Water Works Operations Fund (620). City of South Bend, Indiana Monthly Financial Report July 31, 2019 Water Works Sinking (Debt Service) Enterprise Funds City Funds This fund receives interfund transfers from the Water Works Operations Fund (620) as needed to cover debt service payments. This fund also receives revenue from interest earned on the fund's cash balance. 89 Fund Name Fund Number 626 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 22,000 2,963 19,549 13,159 - 2,451 89% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 22,000 2,963 19,549 13,159 - 2,451 89% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out 22,000 - 9,582 - - 12,418 44% Total Services & Charges 22,000 - 9,582 - - 12,418 44% Capital - - - - - - 0% Total Expenditures 22,000 - 9,582 - - 12,418 44% Net - 2,963 9,968 13,159 (9,967) Cash Balance 1,435,895 1,437,666 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: The purpose of this fund is to ensure compliance with certain debt service bond covenants. Required balance is determined by debt service financing arrangements at the time of issuance. A portion of the cash balance is held in a separate account at Bank of NY Mellon Trust. The account was fully funded for existing debt in 2013. A reconciliation of this account is done on a monthly basis. Excess interest earned on this fund's cash balance is transferred to the Water Works Operation Fund (620). This fund receives revenue from interest earned on the fund's cash balance. City of South Bend, Indiana Monthly Financial Report July 31, 2019 Water Works Bond Reserve Enterprise Funds City Funds 90 Fund Name Fund Number 629 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 41,000 6,010 38,892 24,533 - 2,108 95% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 225,552 - 225,552 52,249 - - 100% Total Revenue 266,552 6,010 264,444 76,782 - 2,108 99% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out 41,000 6,010 38,154 20,496 - 2,846 93% Total Services & Charges 41,000 6,010 38,154 20,496 - 2,846 93% Capital - - - - - - 0% Total Expenditures 41,000 6,010 38,154 20,496 - 2,846 93% Net 225,552 - 226,290 56,286 (738) Cash Balance 2,895,721 2,670,169 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: The purpose of this fund is to hold cash reserves equivalent to two months of Water Works' budgeted operating expenses. This serves as fiscal protection against the risk of revenue shortfalls, emergencies, and other economic risks that may impact the Water Utility's ability to meet financial commitments. Once this fund's cash balance meets the reserve requirement, any excess interest earned is transferred to the Water Works Operations Fund (620). The debt service reserve amount is used towards the last debt service payment. This fund receives revenue from interest earned on the fund's cash balance. If the fund's cash falls below the reserve requirement, the Water Works Operations Fund (620) will transfer funds to increase the cash reserves. City of South Bend, Indiana Monthly Financial Report July 31, 2019 Water Works Reserve Operations & Maintenance Enterprise Funds City Funds 91 Fund Name Fund Number 640 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 637,863 66,756 393,113 373,584 - 244,750 62% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 37,500 4,355 28,413 17,561 - 9,087 76% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 675,363 71,111 421,526 391,145 - 253,837 62% Expenditures Personnel Salaries & Wages 113,545 9,177 66,980 86,620 - 46,565 59% Fringe Benefits 44,636 3,601 26,250 41,112 - 18,386 59% Total Personnel 158,181 12,778 93,230 127,732 - 64,951 59% Supplies 71,355 4,122 12,369 26,887 36,296 22,690 68% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 351,655 34,069 173,375 172,062 101,736 76,544 78% Other Interfund Allocations 75,495 6,292 44,035 10,423 - 31,460 58% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 6,500 561 2,077 4,091 - 4,423 32% Transfers Out - - - - - - 0% Total Services & Charges 433,650 40,922 219,487 186,576 101,736 112,427 74% Capital - - - - - - 0% Total Expenditures 663,186 57,822 325,085 341,195 138,033 200,068 70% Net 12,177 13,290 96,440 49,950 53,769 Cash Balance 2,110,220 1,920,454 Staffing Budget Actual Full Time 2 2 Part-Time /Seasonal/Temporary N/A - Total 2 2 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: The Sewer Insurance program is funded by a monthly charge on City residents' sewer bills. The City is responsible for the main sewer line; from the main line to the house is the homeowner's responsibility. This program helps residents who have an issue with their lateral that cannot be resolved by a simple clean-out by a plumber, i.e., collapsed line, complete root infiltration, etc. that requires excavation work - a "dig". The program is set up so that the homeowner pays a maximum $500.00 deductible toward the cost of the repair and the City pays the rest. In 2019, the budget was increased for supplies and contracted repairs. This increase is in response to the number of new customers who are hooking into the City of South Bend sewer system; with new customers comes more opportunity for needed repairs. Also, an aging infrastructure costs more to maintain/repair. This fund collects a monthly charge on City residents' sewer bills. This fund also receives revenue from interest earned on the fund's cash balance. City of South Bend, Indiana Monthly Financial Report July 31, 2019 Sewer Repair Insurance Enterprise Funds City Funds 92 Fund Name Fund Number 641 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Charges for Services 37,258,510 3,870,407 23,078,074 22,204,582 - 14,180,436 62% Interest Earnings 290,000 21,953 204,553 126,722 - 85,447 71% Other Income 57,644 9,441 44,240 39,818 - 13,404 77% Interfund Allocation Reimb 421,463 35,123 245,848 - - 175,615 58% Transfers In 284,000 11,521 174,070 302,067 - 109,930 61% Total Revenue 38,311,617 3,948,445 23,746,786 22,673,190 - 14,564,831 62% Expenditures by Division Sewers 9,390,013 485,697 3,131,737 4,013,569 2,577,493 3,680,783 61% Concrete Crew 516,390 46,340 266,854 228,876 27,720 221,816 57% Wastewater 34,550,924 1,523,728 23,634,491 19,340,915 2,959,547 7,956,887 77% Organic Resources 1,683,610 245,114 1,091,348 980,653 166,635 425,627 75% Clay Sewage 2,000 6,665 6,986 769 - (4,986) 349% Total Expenditures by Division 46,142,937 2,307,544 28,131,417 24,564,782 5,731,395 12,280,125 73% Expenditures Personnel Salaries & Wages 5,074,749 357,828 2,666,922 2,981,796 - 2,407,827 53% Fringe Benefits 1,917,683 134,482 989,326 1,349,558 - 928,357 52% Total Personnel 6,992,432 492,310 3,656,248 4,331,353 - 3,336,184 52% Supplies 2,534,365 163,403 972,574 1,014,393 465,184 1,096,607 57% Services & Charges Professional Services 2,351,055 71,179 626,676 708,579 1,136,621 587,758 75% Printing & Advertising 3,950 46 297 506 583 3,070 22% Utilities 1,201,160 106,677 738,402 648,847 9,748 453,010 62% Education & Training 35,200 2,850 16,055 8,215 (0) 19,145 46% Travel 44,500 1,965 5,122 9,160 445 38,933 13% Repairs & Maintenance 2,596,465 164,838 1,208,982 698,811 593,443 794,040 69% Other Interfund Allocations 5,730,856 477,574 3,342,986 2,228,621 - 2,387,870 58% Debt Service - Principal 566,921 160,678 441,514 477,926 122,512 2,895 99% Debt Service - Interest & Fees 25,997 8,482 22,578 35,652 3,206 213 99% Other Services & Charges - - - - - - 0% Payment In Lieu of Taxes 6,407,764 226,290 1,355,641 2,072,989 3,399,653 1,652,470 74% Transfers Out 17,652,272 431,254 15,744,341 12,329,730 - 1,907,931 89% Total Services & Charges 36,616,140 1,651,831 23,502,595 19,219,036 5,266,211 7,847,335 79% Capital - - - - - - 0% Total Expenditures 46,142,937 2,307,544 28,131,417 24,564,782 5,731,395 12,280,126 73% Net (7,831,320) 1,640,901 (4,384,630) (1,891,593) 2,284,705 Cash Balance 10,399,742 11,469,229 Staffing Budget Actual Full Time 89 90 Part-Time /Seasonal/Temporary N/A 9 Total 89 99 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: City Funds Sewage Works capital expenditures are accounted for in the Sewage Works Capital Fund (642). Transfers Out includes: interfund transfers to the Sewage Works Sinking Fund (649) to fund debt service payments on bonds and interfund transfers to the Sewage Works Capital Fund (642) to fund capital expenditures. This fund accounts for the operations of the following divisions of the Department of Public Works: Wastewater Division, Sewer Division, Organic Resources Division, and Concrete Crew. Wastewater Division: Facilitates the collection, treatment and disposal of wastewater. Responsible for the operation of the treatment facility, which is a conventional activated sludge plant, the interceptor sewer system, the combined sewer overflow (CSO) system and the remote sewage lift stations. Sewer Division: Responsible for sewer maintenance preventative program that cleans and inspects the storm and sanitary sewer system in the City and Clay Township and sewer construction program that repairs sewer mains, catch basins, manholes, and structure raising for the Street Department paving program. Organic Resources Division: Recycles collected yard waste, leaves, and brush for compost and mulch products. City of South Bend, Indiana Monthly Financial Report July 31, 2019 Sewage Works Operations Enterprise Funds The last across-the-board sewer rate increase was effective 1/1/2016 to cover higher operating costs and the EPA-mandated Long Term Control Plan (LTCP) designed to address overflow issues. In late 2016, the Council approved a three step, phased-in sewer rates and charges surcharge on outside-city customers only. The first surcharge of 5% was made effective 10/1/17, increased to 10% on 1/1/18, and planned to increase to 14% on 1/1/19. Interfund Transfer In revenue is incoming interest earning receipts from Sewage Works Reserve O&M Fund 643 and a transfer from Project ReLeaf Fund (655) for purpose of recovering costs associated with leaf collection. This fund also receives revenue from interest earned on the fund's cash balance. 93 Fund Name Fund Number 642 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 250,000 13,397 87,593 589,806 - 162,407 35% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 155,000 25,907 137,022 67,364 - 17,978 88% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 5,000,000 - 5,000,000 3,219,930 - - 100% Total Revenue 5,405,000 39,303 5,224,615 3,877,100 - 180,385 97% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital 15,023,292 381,816 2,575,402 1,079,881 8,221,949 4,225,941 72% Total Expenditures 15,023,292 381,816 2,575,402 1,079,881 8,221,949 4,225,941 72% Net (9,618,292) (342,512) 2,649,213 2,797,219 (4,045,556) Cash Balance 11,768,643 10,144,450 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund is used to purchase capital equipment and fund major renovations/restorations for the following divisions of the Department of Public Works: Wastewater Division, Sewer Division, Organic Resources Division, and Concrete Crew. In 2018, sewer rehabilitation projects were funded in the operating budget in the Sewage Works Operations Fund (641). 2019 projects include: - Wastewater and Organic Resources replacement expenditures in 2019 include a truck, front end loader, lawn mower and a van - Wastewater project capital includes continuation of the WWTP electrical and backup generator work along with exterior building repairs on the administrative building - Natural Gas Compressor is for energy management purposes - Sewer replacement expenditures include a vactor, sweeper, crew truck, easement machine, backhoe , utility truck and a truck w/plow - Sewer project capital includes sewer lining rehabilitation and LTCP expenditures Charges For Services is a system development fee. This is a one-time capital contribution charged to customers making a new connection to the sewer system. This fund receives interfund transfers from the Sewage Works Operations Fund (641) as needed to cover capital expenditures. This fund also receives revenue from interest earned on the fund's cash balance. Prior year Other Income of $400k was a one-time capital contribution from Pokagon Band of the Potawatomi. City of South Bend, Indiana Monthly Financial Report July 31, 2019 Sewage Works Capital Enterprise Funds City Funds 94 Fund Name Fund Number 643 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 119,000 11,521 75,563 48,871 - 43,437 63% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 151,717 - 151,717 238,226 - - 100% Total Revenue 270,717 11,521 227,280 287,097 - 43,437 84% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out 84,000 11,521 74,070 40,913 - 9,930 88% Total Services & Charges 84,000 11,521 74,070 40,913 - 9,930 88% Capital - - - - - - 0% Total Expenditures 84,000 11,521 74,070 40,913 - 9,930 88% Net 186,717 - 153,209 246,184 33,507 Cash Balance 5,550,801 5,399,084 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: The purpose of this fund is to hold cash reserves equivalent to two months of Sewage Works' (Sewers & Wastewater) budgeted operating expenses (Fund 641). This serves as fiscal protection against the risk of revenue shortfalls, emergencies, and other economic risks that may impact the Sewage Works' ability to meet financial commitments. Once this fund's cash balance meets the reserve requirement, any excess interest earned is transferred to the Sewage Works Operations Fund (641). This fund receives revenue from interest earned on the fund's cash balance. If the fund's cash falls below the reserve requirement, the Sewage Works Operations Fund (641) will transfer funds to increase the cash reserves. City of South Bend, Indiana Monthly Financial Report July 31, 2019 Sewage Works Reserve Operations & Maint. Enterprise Funds City Funds 95 Fund Name Fund Number 649 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 36,000 13,132 39,901 24,411 - (3,901) 111% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 7,780,676 - 7,780,676 6,121,535 - - 100% Total Revenue 7,816,676 13,132 7,820,577 6,145,946 - (3,901) 100% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 5,931,732 - - - 5,931,732 - 100% Debt Service - Interest & Fees 1,849,494 - 923,098 1,003,151 920,245 6,151 100% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 7,781,226 - 923,098 1,003,151 6,851,977 6,151 100% Capital - - - - - - 0% Total Expenditures 7,781,226 - 923,098 1,003,151 6,851,977 6,151 100% Net 35,450 13,132 6,897,479 5,142,795 (10,052) Cash Balance 7,863,241 5,999,356 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund is used to pay all debt service obligations for Wastewater and Sewers. Debt has grown significantly in recent years as the City continues work on the EPA-mandated Long-Term Control Plan (LTCP). Debt service payments are due in June and December. This fund is currently repaying for the following bonds: - 2009 Sewage Works Revenue Bonds, State Revolving Fund - final payment 12/1/28, (debt schedule #70) - 2010 Sewage Works Revenue Bonds - final payment 12/1/30, (debt schedule #80) - 2011 Sewage Works Revenue Bonds - final payment 12/1/31, (debt schedule #93) - 2012 Sewage Works Revenue Bonds - final payment 12/1/32, (debt schedule #101) - 2013A Sewage Works Revenue Bonds - final payment 12/1/24, (debt schedule #105) - 2015 Sewage Works Refunding Bonds, Refund 2006 & 2007 - final payment 12/1/25, (debt schedule #145) This fund receives mandatory transfers from Sewage Works Operating Fund (641) each month to satisfy bond covenants and pay for debt service principal and interest on outstanding debt. This fund receives revenue from interest earned on the fund's cash balance. Any interest earned on this fund's cash balance is transferred to the Sewage Works Operations Fund (641). City of South Bend, Indiana Monthly Financial Report July 31, 2019 Sewage Sinking (Debt Service) Enterprise Funds City Funds 96 Fund Name Fund Number 653 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 42,000 8,136 47,185 27,234 - (5,185) 112% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 42,000 8,136 47,185 27,234 - (5,185) 112% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital - - - - - - 0% Total Expenditures - - - - - - 0% Net 42,000 8,136 47,185 27,234 (5,185) Cash Balance 4,251,431 4,165,583 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for required debt service reserves as required by bond documents. This Debt Reserve fund is held in a separate account at Bank of NY Mellon Trust. The account was fully funded for existing debt in 2013. A reconciliation of this account is done on a monthly basis. The debt service reserve amount is used towards the last debt service payment. City of South Bend, Indiana Monthly Financial Report July 31, 2019 Sewage Debt Service Reserve Enterprise Funds City Funds This fund receives revenue from interest earned on the fund's cash balance. 97 Fund Name Fund Number 659 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - 1 - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue - - - 1 - - 0% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - 146 - - 0% Total Services & Charges - - - 146 - - 0% Capital - - - - - - 0% Total Expenditures - - - 146 - - 0% Net - - - (145) - Cash Balance - - Fund Purpose: Explanation of Significant Spending on Capital Projects: This fund accounts for expenditures of the 2011 Sewer Bond proceeds. The remaining funds were transferred to Fund 649 in 2018. This Sewage Works Revenue Bond closed in October of 2011. The significant projects this bond has funded are listed below: Diamond Ave. Trunk Sewer, Phase II $3.7 million East Bank Sewer Separation, Phase II $2.8 million East Bank Sewer Separation, Phase III $2.3 million LaSalle School Area Sewer Separation, $1.7 million East Bank Sewer Separation, Phase III $545,000 Southwood Sewer Separation, $1,438,816 Diamond Ave. Trunk Sewer, Phase III $248,000 St. Joseph River CSO Stabilization $217,831 Secondary Clarifier Upgrade $545,828 Wastewater Treatment Plant Digester Upgrade $5,945,471 City of South Bend, Indiana Monthly Financial Report July 31, 2019 Sewer Bond 2011 Enterprise Funds City Funds 98 Fund Name Fund Number 661 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - 3,229 - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue - - - 3,229 - - 0% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - 17,136 - - 0% Total Services & Charges - - - 17,136 - - 0% Capital - - - 628,214 - - 0% Total Expenditures - - - 645,350 - - 0% Net - - - (642,121) - Cash Balance - - Fund Purpose: Explanation of Significant Spending on Capital Projects: This fund accounts for expenditures of the 2012 Sewer Bond proceeds. Bond proceeds fully spent as of April 2018. Remaining interest earnings were transferred to the Sewage Sinking Fund 649. Since issue through December 2015, projects funded from this Bond include: - East Bank Sewer Separation-Phase 4 - $2.6 million - Diamond Ave. Sewer Separation Phase 3 - $2.6 million - Prairie Avenue Sewer Separation-Phase - $600,445 - Southwood Sewer Separation - $919,608 - Fairfax Sewer - $70,022 - East Bank Sewer Separation-Phase 5 - $2,096,088 - Sewer Sensory Control Network - $193,609 - Wastewater Treatment Plant Grit/Screening Improvements - $186,216 - Secondary Improvements - $3,723,987 - CSO LTCP re-look - $1,714,206 City of South Bend, Indiana Monthly Financial Report July 31, 2019 Sewer Bond 2012 Enterprise Funds City Funds 99 Fund Name Fund Number 667 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 600,000 92,651 99,373 - - 500,627 17% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 600,000 92,651 99,373 - - 500,627 17% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 100,000 7,275 20,550 - 39,450 40,000 60% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 100,000 7,275 20,550 - 39,450 40,000 60% Capital 500,000 - 23,677 - 52,929 423,394 15% Total Expenditures 600,000 7,275 44,227 - 92,379 463,394 23% Net - 85,376 55,146 - 37,233 Cash Balance (8,068) - Fund Purpose: Explanation of Revenue Sources: Explanation of Significant Spending on Capital Projects: On January 14, 2019, the Common Council passed an ordinance to establish a storm water user fee (ordinance 10633-19). This fund was established to track receipt of the storm water fee revenue and expense of that revenue on storm water projects. - The storm sewer system consist of sewers, storm inlets, catch basins, manholes, curbs, gutters, ditches, swales, retention and/or detention ponds or basins, dams, and flood control facilities designed for the collection, control, transport or discharge of stormwater. A stormwater utility fee is a fee that produces revenue dedicated to improving drainage, controlling flooding, improving water quality and implementing regulations. Actual stormwater needs top around $3,000,000 in areas such as Riverbank Stabilization, downspout disconnection plan, drainage projects, South Bend Dam, Flood Mitigation, Western Avenue Phase III Storm Sewer, and the Michigan Street Separation. However the proposed area for the 2019 budget are as follow: Professional services used for design and planning $200K, Drainage Improvements of $350K, South Bend Dam $150K, Flood Mitigation $100K, and Storm Sewer Separations $400K. The storm water fee structure is a flat rate of $2 per month for residential customers and $5 per month for non-residential customers.The fee took effect on June 1, 2019. - This storm water user rate shall apply for a period of at least two years with subsequent transition to a rate based upon the quantity of impervious surface area in a parcel of real estate after study and evaluation by the City' s Department of Public Works and upon Common Council approval. City of South Bend, Indiana Monthly Financial Report July 31, 2019 Storm Sewer Fund Enterprise Funds City Funds 100 Fund Name Fund Number 670 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues 1,275,000 637,500 1,275,000 318,750 - - 100% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 3,207,730 429,423 1,904,078 1,776,951 - 1,303,652 59% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 7 - 6 - - 1 92% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 5,600 765 4,807 3,133 - 793 86% Interfund Allocation Reimb 66,045 5,504 38,525 - - 27,520 58% Transfers In - - - - - - 0% Total Revenue 4,554,382 1,073,192 3,222,417 2,098,835 - 1,331,966 71% Expenditures Personnel Salaries & Wages 1,475,246 103,944 813,511 1,036,065 - 661,735 55% Fringe Benefits 534,662 34,590 261,623 237,393 - 273,039 49% Total Personnel 2,009,908 138,535 1,075,134 1,273,458 - 934,774 53% Supplies 1,171,224 122,756 634,388 505,690 17,837 518,999 56% Services & Charges Professional Services 86,248 4,606 45,540 141,035 2,050 38,658 55% Printing & Advertising - - - 14,273 - - 0% Utilities 309,744 28,795 215,928 179,441 - 93,816 70% Education & Training - - - 729 - - 0% Travel 2,000 - - 19,340 - 2,000 0% Repairs & Maintenance 99,981 9,319 48,974 45,090 10,582 40,425 60% Other Interfund Allocations 162,380 13,531 94,723 - - 67,657 58% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Insurance 54,611 4,609 34,939 52,151 - 19,672 64% Other Services & Charges 523,034 62,482 299,432 134,926 2,469 221,133 58% Transfers Out 268,227 177,475 177,475 - - 90,752 66% Total Services & Charges 1,506,225 300,817 917,012 586,986 15,101 574,113 62% Capital - - - - - - 0% Total Expenditures 4,687,357 562,108 2,626,535 2,366,134 32,938 2,027,886 57% Net (132,975) 511,084 595,882 (267,300) (695,920) Cash Balance 2,017,424 2,107,512 Staffing Budget Actual Full Time 8 8 Part-Time /Seasonal/Temporary N/A 6 Total 8 14 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the operating costs of Century Center, the City's convention center. Century Center food & beverage operations are currently managed by SMG Corporation. This fund receives Hotel/Motel tax and collects revenue for charges for services such as rent, catering, parking etc. In 2018, a new food & beverage management contract was signed with SMG (a company that specializes in venue management) - as a result, a portion of the staff were transferred to the City. Charges for Services is expected to increase over the years as new business is generated by the two new hotels that opened in downtown South Bend in 2018. City of South Bend, Indiana Monthly Financial Report July 31, 2019 Century Center Enterprise Funds City Funds 101 Fund Name Fund Number 671 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 12,000 1,262 7,663 500 - 4,337 64% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 177,475 177,475 177,475 - - - 100% Total Revenue 189,475 178,737 185,138 500 - 4,337 98% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 63,000 - - 4,800 - 63,000 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 63,000 - - 4,800 - 63,000 0% Capital 20,000 - - 5,216 - 20,000 0% Total Expenditures 83,000 - - 10,016 - 83,000 0% Net 106,475 178,737 185,138 (9,516) (78,663) Cash Balance 1,042,501 855,837 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established in 2012 to account for capital expenditures at Century Center. The funds are accounted for in a separate capital bank account. The Century Center's capital needs are being met by an allocation from the Saint Joseph County Hotel/Motel Tax Board. These capital expenditures for the Century Center are paid directly from the County budget and do not pass through the City's accounting system; therefore, these expenditures do not appear in the City's budget. For 2019, the Century Center is requesting $1.26 million for capital expenditures to be paid by the Hotel/Motel Tax Board. This request is subject to St Joseph County appropriation. $20,000 is budgeted from the Century Center's own capital funds to cover any smaller capital needs not covered by the Hotel/Motel Tax Board. In 2013, the fund received a capital contribution of $575,000 from the new facility manager and a $100,000 allocation of Professional Sports Development Area (PSDA) taxes. The remainder of these funds have been appropriated for spending during 2015. $25,000 was appropriated to help pay for the Wall of Fame in conjunction with the South Bend Alumni Association. $50,000 was transferred out to the new fund 672 for bond payments on the Energy Savings Contract. This fund also receives revenue from interest earned on the fund's cash balance. City of South Bend, Indiana Monthly Financial Report July 31, 2019 Century Center Capital Enterprise Funds City Funds 102 Fund Name Fund Number 672 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues 235,000 - 235,000 221,437 - - 100% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 2,400 430 1,664 29 - 736 69% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 103,235 - 53,109 55,068 - 50,126 51% Interfund Allocation Reimb - - - - - - 0% Transfers In 90,752 - - - - 90,752 0% Total Revenue 431,387 430 289,773 276,534 - 141,614 67% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 280,090 - 138,681 24,021 141,409 - 100% Debt Service - Interest & Fees 136,334 - 68,880 71,727 66,454 1,000 99% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 416,424 - 207,561 95,748 207,863 1,000 100% Capital - - - - - - 0% Total Expenditures 416,424 - 207,561 95,748 207,863 1,000 100% Net 14,963 430 82,212 180,786 140,614 Cash Balance 252,788 239,668 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established in 2015 to account for debt service payments of the 2015 Century Center Energy Conservation bonds. The bond proceeds were used to make improvements at the Century Center including a new roof and other energy efficiency projects. The bonds will be paid off over a 15 year period, with the final payment due on May 1, 2031 (debt schedule #139). This fund receives revenue in the following ways: a pledge of hotel/motel tax revenue from Saint Joseph County in the amount of $221,437 per year starting in 2018; an operating transfer from Century Center; and a federally-subsidized interest rebate of approximately 80% of interest paid. City of South Bend, Indiana Monthly Financial Report July 31, 2019 Century Center Energy Conservation Debt Svc Enterprise Funds City Funds 103 Fund Name Fund Number 222 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Licenses & Permits 7,015 70 1,018 1,857 - 5,997 15% Charges for Services 7,320,769 709,352 4,366,654 418,231 - 2,954,115 60% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 9,200 1,546 8,064 5,571 - 1,136 88% Other Income 5,021,750 487,804 3,158,801 4,238,508 - 1,862,949 63% Interfund Allocation Reimb 610,726 50,895 356,251 236,796 - 254,475 58% Transfers In - - - - - - 0% Total Revenue 12,969,460 1,249,667 7,890,788 4,900,963 - 5,078,672 61% Expenditures by Division Equipment Services 3,423,940 583,885 3,996,516 1,544,523 43,460 (616,036) 118% Building Maintenance 233,139 13,029 96,788 122,705 - 136,351 42% Central Purchasing/Stores 308,040 22,645 166,235 142,278 85 141,720 54% Print Shop 189,881 12,918 94,099 83,365 1,778 94,004 50% Radio Shop 301,290 77,537 205,575 161,114 1,345 94,370 69% Energy/Sustainability 17,237 76 5,970 175,630 6,457 4,810 72% Electric & Gas Utilities 4,774,755 491,638 2,952,158 2,676,082 1,591,226 231,372 95% Facilities Management 316,655 9,196 71,116 - 81 245,458 22% Total Expenditures by Division 9,564,937 1,210,925 7,588,458 4,905,698 1,644,432 332,048 97% Expenditures Personnel Salaries & Wages 2,291,115 152,422 1,111,902 1,204,934 - 1,179,213 49% Fringe Benefits 912,335 56,046 421,196 558,870 - 491,139 46% Total Personnel 3,203,450 208,468 1,533,098 1,763,804 - 1,670,352 48% Supplies 138,128 448,650 2,626,951 114,591 29,570 (2,518,393) 1923% Services & Charges Professional Services 203,000 - 165 10,000 2,835 200,000 1% Printing & Advertising 6,341 124 653 3,612 138 5,550 12% Utilities 4,844,475 495,003 2,993,608 2,714,447 1,594,826 256,041 95% Education & Training 20,800 - 3,019 3,893 - 17,781 15% Travel 4,000 - 225 323 - 3,775 6% Repairs & Maintenance 94,047 2,669 37,352 38,475 11,608 45,087 52% Other Interfund Allocations 648,014 54,001 378,009 239,883 - 270,005 58% Debt Service - Principal 14,209 1,839 8,893 8,675 2,263 3,053 79% Debt Service - Interest & Fees 1,070 96 680 1,001 102 288 73% Grants & Subsidies 4,800 - 2,434 5,320 - 2,366 51% Other Services & Charges 7,603 74 3,371 1,674 3,090 1,142 85% Transfers Out 375,000 - - - - 375,000 0% Total Services & Charges 6,223,359 553,806 3,428,408 3,027,302 1,614,862 1,180,088 81% Capital - - - - - - 0% Total Expenditures 9,564,937 1,210,925 7,588,458 4,905,698 1,644,432 332,047 97% Net 3,404,523 38,742 302,330 (4,735) 4,746,625 Cash Balance 1,320,286 1,034,645 Staffing Budget Actual Full Time 42 37 Part-Time /Seasonal/Temporary N/A 4 Total 42 41 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Expenses: Employee wages & benefits, repair parts, tools, uniforms, repair services, Radio Shop calibration of equipment, natural gas and electric for City departments, Print Shop machine leases. In 2019, the Office of Sustainability will move out of the Central Services Fund and into the General Fund (101). Capital expenditures are tracked in the Central Services Capital Fund (224). Transfers Out of the Central Services Operating Fund (222) to the capital fund (224) typically match the budgted capital expenditures. In 2019, Transfers Out increased significantly due to increased capital needs. This fund tracks the operating costs of the Central Services Department. Central Services provides a variety of services to other city departments, along with several local county, state and federal agencies. Central Services consists of 6 divisions: Equipment Services (0605), Building Maintenance (0606), Central Purchasing/Stores (0612), Print Shop (0613), Radio Shop (0614), Facilities Managment (0680). The electric and natural gas costs for the entire City are tracked in a separate sub-division (0617) and allocated back to departments with an 8% admin fee added to help fund the Facilities Management division. The Department of Administration & Finance oversees the Central Services Department. Central Purchasing/Stores and Print Shop are funded by allocation. Facilities Management is funded by an 8% admin fee added added to the electric and natural gas bills when they are allocated back to departments. All other cost centers are funded through internal labor rates. The Equipment Services division receives business licensing revenue from performing inspections of taxi cabs. This revenue has declined dramatically in the past two years due to the popularity of ride sharing services such as Uber and Lyft. This fund also receives revenue from interest earned on the fund's cash balance. City Funds City of South Bend, Indiana Monthly Financial Report July 31, 2019 Central Services Internal Service Funds 104 Fund Name Fund Number 224 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 2,100 287 2,040 1,473 - 60 97% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 375,000 - - - - 375,000 0% Total Revenue 377,100 287 2,040 1,473 - 375,060 1% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies 5,000 - - - 4,718 282 94% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 88,671 5,575 37,516 4,650 25,000 26,155 71% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 7,813 - - - - 7,813 0% Debt Service - Interest & Fees 1,187 - - - - 1,187 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 97,671 5,575 37,516 4,650 25,000 35,155 64% Capital 300,000 - - 77,871 - 300,000 0% Total Expenditures 402,671 5,575 37,516 82,521 29,718 335,437 17% Net (25,571) (5,288) (35,475) (81,048) 39,623 Cash Balance 133,085 113,251 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund accounts for capital expenditures for the Central Services Department. Debt service principal and interest payments are budgeted for a new forklift for the Sample Street garage. In 2019, $300,000 is budgeted for new fleet management software to help the Equipment Services division better manage the City's vehicle assets. City of South Bend, Indiana Monthly Financial Report July 31, 2019 Central Services Capital Internal Service Funds City Funds This fund receives transfers from the Central Services Operating Fund (222). Transfers typically match the budgted capital expenditures. This fund also receives revenue from interest earned on the fund's cash balance. 105 Fund Name Fund Number 226 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Interest Earnings 70,000 9,352 53,444 40,691 - 16,556 76% Other Income 897,304 37,582 932,479 20,096 - (35,175) 104% Interfund Allocation Reimb 3,944,597 327,601 2,306,592 1,200,899 - 1,638,005 58% Transfers In - - - - - - 0% Total Revenue 4,911,901 374,535 3,292,515 1,261,686 - 1,619,386 67% Expenditures by Division Safety & Risk Management 251,682 20,447 142,676 126,483 4,028 104,978 58% Liability Insurance 2,032,932 54,927 441,750 980,106 - 1,591,182 22% Business Insurance 689,500 573,021 655,849 663,914 21,441 12,210 98% Workers' Compensation 1,028,000 129,691 887,272 895,859 18,920 121,808 88% Catastrophic Events 355,541 66,174 488,545 9,668 171,708 (304,712) 186% Total Expenditures by Division 4,357,655 844,259 2,616,091 2,676,030 216,097 1,525,467 65% Expenditures Personnel Salaries & Wages 154,286 11,643 87,891 108,217 - 66,395 57% Fringe Benefits 61,221 4,834 34,995 49,321 - 26,226 57% Total Personnel 215,507 16,477 122,885 157,538 - 92,621 57% Supplies 17,125 62 48,875 3,587 1,523 (33,273) 294% Services & Charges Professional Services 184,929 1,050 101,344 143,605 14,875 68,710 63% Printing & Advertising - - - - - - 0% Education & Training 29,750 5,060 27,031 5,509 1,982 737 98% Travel 6,082 - 1,316 2,114 32 4,734 22% Repairs & Maintenance 26,965 75 13,158 11,063 18,966 (5,159) 119% Other Interfund Allocations 144,621 12,052 84,361 65,289 - 60,260 58% Insurance 1,408,500 699,996 1,424,440 1,282,543 6,566 (22,506) 102% Other Services & Charges 1,992,600 43,388 364,183 979,357 19,411 1,609,006 19% Transfers Out - - - 25,425 - - 0% Total Services & Charges 3,793,447 761,621 2,015,833 2,514,906 61,831 1,715,782 55% Capital 331,576 66,099 428,498 - 152,743 (249,665) 175% Total Expenditures 4,357,655 844,259 2,616,091 2,676,030 216,097 1,525,465 65% Net 554,246 (469,724) 676,423 (1,414,344) 93,921 Cash Balance 4,376,430 3,253,175 Staffing Budget Actual Full Time 3 3 Part-Time /Seasonal/Temporary N/A - Total 3 3 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: The cash reserve goal in this fund is presently $5 million. When this fund has sufficient reserves, allocations to departments may decrease. Workers' Compensation expenses have increased in the past 18 months due to several large, unrelated injuries. The City continues to monitor the workers' compensation related accidents and provides training once an issue has been brought to the attention of the Safety & Risk Department. There is also a considerable amount of proactive training which happens throughout the City in an effort to stop any workplace injuries. Capital was budgeted in 2018 to spend the insurance proceeds from the 2018 flood claims. City Funds This internal service fund handles operations relating to business insurance and claims--property, liability, workers compensation, etc.--and the operations of Safety & Risk Management, a division of Administration & Finance. City of South Bend, Indiana Monthly Financial Report July 31, 2019 Liability Insurance Internal Service Funds Revenues for this fund come from other City funds that pay a share proportionate to their estimated liability expenses. Various methodologies will be used to effectively and fairly assign costs to city funds and departmental operations. In 2019, Safety & Risk costs will be allocated based on departments' budgeted FTE's. Liability and worker's compensation costs will be allocated based on two-year claims history. Business insurance costs will be allocated based on net book value of capital assets at December 31, 2017 per CAFR and capital asset records. 106 Fund Name Fund Number 278 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 14,000 1,576 10,353 6,998 - 3,647 74% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 3,700 480 3,113 1,844 - 587 84% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 17,700 2,056 13,466 8,842 - 4,234 76% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 50,000 1,816 2,785 - - 47,215 6% Transfers Out - - - - - - 0% Total Services & Charges 50,000 1,816 2,785 - - 47,215 6% Capital - - - - - - 0% Total Expenditures 50,000 1,816 2,785 - - 47,215 6% Net (32,300) 240 10,681 8,842 (42,981) Cash Balance 761,176 760,606 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund pays for police vehicle off duty accident claims. Expenditures are driven by the number of off duty accident claims. Claims have been minimal in this fund since it was created. This fund charges police officers for liability insurance and gasoline costs for take home police vehicles. Deductions from officers for gas and insurance are made in accordance with an agreement with the Fraternal Order of Police (FOP). The agreement calls for the suspension of the deduction based on the price of gas and the balance of cash in this fund. The decrease in revenue is the result of suspending the payroll deduction for sworn officers as outlined in the agreement between the Police Department and the FOP. This fund receives revenue from interest earned on the fund's cash balance. City of South Bend, Indiana Monthly Financial Report July 31, 2019 Take Home Vehicle Police Internal Service Funds City Funds 107 Fund Name Fund Number 279 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Interest Earnings 40,000 5,042 31,126 10,169 - 8,874 78% Charges for Services 62,585 - 62,585 - - 0 100% Donations - - - 100,000 - - 0% Other Income 61,439 4,025 52,430 26,739 - 9,009 85% Interfund Allocation Reimb 7,991,331 665,947 4,661,596 3,960,222 - 3,329,735 58% Transfers In - - - - - - 0% Total Revenue 8,155,355 675,014 4,807,737 4,097,130 - 3,347,618 59% Expenditures by Division 311 Call Center 557,310 43,673 311,267 306,001 189 245,854 56% Information Technology 8,720,821 944,875 4,761,551 2,937,111 1,489,040 2,470,230 72% Total Expenditures by Division 9,278,131 988,548 5,072,818 3,243,112 1,489,228 2,716,085 71% Expenditures Personnel Salaries & Wages 1,942,598 143,097 976,640 874,561 - 965,958 50% Fringe Benefits 692,708 47,426 318,943 353,679 - 373,765 46% Total Personnel 2,635,306 190,523 1,295,584 1,228,240 - 1,339,723 49% Supplies 127,341 10,576 96,258 44,675 5,231 25,852 80% Services & Charges Professional Services 1,417,812 505,604 786,799 535,751 304,691 326,322 77% Printing & Advertising 5,150 - 120 298 - 5,030 2% Education & Training 74,900 - 6,900 11,720 195 67,805 9% Travel 46,078 10,031 24,779 12,781 21,803 (504) 101% Repairs & Maintenance 3,497,713 215,193 1,867,272 1,219,730 951,850 678,591 81% Other Interfund Allocations 6,785 565 3,960 3,038 - 2,825 58% Debt Service - Principal 384,403 26,503 207,647 67,539 149,892 26,864 93% Debt Service - Interest & Fees 48,219 3,390 20,999 5,752 13,970 13,250 73% Grants & Subsidies - - - - - - 0% Other Services & Charges 394,324 26,163 162,499 113,589 1,496 230,329 42% Transfers Out 600,000 - 600,000 - - - 100% Total Services & Charges 6,475,384 787,449 3,680,976 1,970,197 1,443,897 1,350,512 79% Capital 40,100 - - - 40,100 - 100% Total Expenditures 9,278,131 988,548 5,072,818 3,243,112 1,489,228 2,716,087 71% Net - - - - 631,531 Cash Balance 2,499,180 2,443,101 Staffing Budget Actual Full Time 30 27 Part-Time /Seasonal/Temporary N/A 1 Total 30 28 Fund Purpose: Explanation of Revenue Sources: Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below: This internal service fund tracks the cost of the Department of Innovation & Technology. The 311 Call Center division was established to handle citizen telephone calls in an efficient and effective manner. It provides citizens with a "one-stop" shop to contact city departments with inquiries and service requests. The Information Technology division provides technical services to the various departments within the City and maintains the City's IT infrastructure. The Dept of Innovation & Technology's goal is to empower an innovative workforce and a thriving community through technology, data, and strategic partnerships. Centralized IT: In 2019, the City continues to centralize IT expenditures from other departments. In the past, these consolidations have led to annual savings of over $300k as we gained visibility into underutilized services and assets. In 2019, an additional $671,000 of departmental costs are being charged to Fund 279 and allocated back to the respective departments. ERP Implementation: In 2019, $600,000 (from prior year reserves) will be transferred to COIT Fund 404 to cover the cost of the new enterprise resource planning (ERP) software implementation. The ERP implementation is estimated to cost about $3 million. Mayoral Initiatives: SBAcademy, the City’s training program, has trained employees in novel techniques that enable process improvements and other innovations that will continue to make government more efficient ($40k). IT is requesting funding to maintain and expand the quality of digital inclusion initiatives ($137k). CityWorks: In 2019, IT will continue to grow the enterprise work order, permits and licensing, and asset management system. In 2018, CityWorks was selected as the enterprise platform because it integrated well with GIS and had substantial adoption from similarly sized cities. Based on departmental demand, IT is requesting funding to onboard the Department of Community Investment (DCI), Parks Maintenance, Forestry, Traffic & Lighting, and the Street Dept City Funds City of South Bend, Indiana Monthly Financial Report July 31, 2019 IT / Innovation / 311 Call Center Internal Service Funds 311 Call Center - 7 full-time employees and 1 part-time employee Innovation & Technology - 23 full-time employees Staffing Budget by Division This fund receives revenue in the form of an interfund allocation. The cost of the 311 Call Center and the Department of Innovation & Technology is allocated between the City departments based on various criteria including number of devices, number of user licenses, departmental specific software renewal, and more. 108 Fund Name Fund Number 711 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 250,000 21,007 156,746 103,688 - 93,254 63% Donations - - - - - - 0% Other Income 13,118,654 1,195,070 7,905,812 10,673,375 - 5,212,842 60% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 13,368,654 1,216,077 8,062,558 10,777,064 - 5,306,096 60% Expenditures by Division Employee Benefits 15,442,986 1,359,086 9,749,500 8,342,880 153,167 5,540,319 64% Employee Wellness Clinic 1,180,000 5,364 762,921 572,906 400,210 16,869 99% Total Expenditures by Division 16,622,986 1,364,450 10,512,421 8,915,786 553,377 5,557,188 67% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies 146,686 279 94,663 60,841 7,967 44,056 70% Services & Charges Professional Services 1,295,217 26,787 824,529 682,591 474,513 (3,825) 100% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance 15,169,600 1,337,374 9,585,314 8,171,364 70,897 5,513,389 64% Other Services & Charges 11,483 9 7,915 990 - 3,568 69% Transfers Out - - - - - - 0% Total Services & Charges 16,476,300 1,364,171 10,417,758 8,854,945 545,410 5,513,132 67% Capital - - - - - - 0% Total Expenditures 16,622,986 1,364,450 10,512,421 8,915,786 553,377 5,557,188 67% Net (3,254,332) (148,374) (2,449,863) 1,861,278 (251,092) Cash Balance 9,525,208 11,782,260 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund handles expenses relating to insurance and claims relating to employees, including medical, dental, life, flex spending, etc. An Employee Wellness Center was opened on January 18, 2016, which was set in place with the understanding that the City should see a drop in claims expenses over time. Upon review of the health insurance fund, it was determined that it was overfunded from prior years due to lower than anticipated costs. Therefore, in 2019, the City is holding premiums to employees without an increase for 2019 and dropping the costs to the individual departments on a one-time basis. Likely due in large part to the near-site health clinic, the medical costs remain relatively flat year-over-year in a climate when the costs of health care are ever rising. Therefore, the City will continue to closely monitor this fund to ensure the premiums charged to employees and departments remains affordable while allowing the City to maintain excellent benefits for employees. City of South Bend, Indiana Monthly Financial Report July 31, 2019 Self-Funded Employee Benefits Internal Service Funds City Funds Revenues for this fund come from individual departments based on the number of employees taking health insurance based on a per employee rate as set by the Controller's office on an annual basis, as well as from employee and public safety retiree health insurance premiums. 109 Fund Name Fund Number 713 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 3,400 388 2,732 2,050 - 668 80% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 3,400 388 2,732 2,050 - 668 80% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits 60,000 1,653 24,881 19,886 - 35,119 41% Total Personnel 60,000 1,653 24,881 19,886 - 35,119 41% Supplies - - - - - - 0% Services & Charges Professional Services 10,000 - 2,400 - - 7,600 24% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 10,000 - 2,400 - - 7,600 24% Capital - - - - - - 0% Total Expenditures 70,000 1,653 27,281 19,886 - 42,719 39% Net (66,600) (1,265) (24,549) (17,836) (42,051) Cash Balance 184,417 207,793 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established in 2011 to account for unemployment claims and outplacement services paid. All unemployment claims and outplacement services are paid through this fund. The personnel expenditures line item is unemployment compensation claims paid out. Claims have been relatively stable. The services line item is for potential outplacement services. Typically, this fund charges an allocation of 0.25% of payroll to most departments to cover the cost of unemployment claims paid. However, beginning in Nov 2016, the charge of 0.25% of payroll costs was suspended indefinitely due to the fund's high cash reserves. The City tracks unemployment compensation claims paid and against the cash reserve balance. The allocation is forecasted to be reinstated in 2020; however, the City will continue to review whether or not the allocation needs to be brought back in 2020. City of South Bend, Indiana Monthly Financial Report July 31, 2019 Unemployment Compensation Internal Service Funds City Funds 110 Fund Name Fund Number 714 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 1,150 73 617 127 - 533 54% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 173,346 12,161 91,791 96,419 - 81,555 53% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 174,496 12,234 92,408 96,546 - 82,088 53% Expenditures Personnel Salaries & Wages 155,694 24,428 124,952 59,626 - 30,742 80% Fringe Benefits - - - - - - 0% Total Personnel 155,694 24,428 124,952 59,626 - 30,742 80% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital - - - - - - 0% Total Expenditures 155,694 24,428 124,952 59,626 - 30,742 80% Net 18,802 (12,194) (32,544) 36,919 51,346 Cash Balance 18,693 36,919 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Beginning in 2018, the City offers a Parental Leave Program to its employees to provide additional paid time off for employees for the birth or adoption of a child. The Parental Leave Program is currently being developed based on the models of other progressive, best-in-class employers. Expenditures are the wages and benefits associated with the additional paid time off for employees for the child or adoption of a child. The program was well-received in 2018 and many employees took advantage of the benefit. The City plans to continue this program. The program is funded by a 0.25% charge against gross departmental wages. This charge may increase or decrease based on the financial needs of the program and the performance of the fund. City of South Bend, Indiana Monthly Financial Report July 31, 2019 Parental Leave Fund Internal Service Funds City Funds 111 Fund Name Fund Number 701 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues 5,212,638 - 2,235,497 2,239,434 - 2,977,141 43% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 6,500 - 1,644 2,060 - 4,856 25% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - 5,414 - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 5,219,138 - 2,237,141 2,246,908 - 2,981,997 43% Expenditures Personnel Salaries & Wages 5,105,307 388,693 2,603,930 2,788,878 - 2,501,377 51% Fringe Benefits - - - - - - 0% Total Personnel 5,105,307 388,693 2,603,930 2,788,878 - 2,501,377 51% Supplies 300 - - 67 - 300 0% Services & Charges Professional Services 5,000 - 4,000 3,202 - 1,000 80% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel 350 - - - - 350 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 1,500 72 686 656 - 814 46% Transfers Out - - - - - - 0% Total Services & Charges 6,850 72 4,686 3,858 - 2,164 68% Capital - - - - - - 0% Total Expenditures 5,112,457 388,765 2,608,616 2,792,803 - 2,503,841 51% Net 106,681 (388,765) (371,475) (545,895) 478,156 Cash Balance (55,709) (81,865) Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the operation of a pension plan for former Fire Department employees and receives reimbursement from the State of Indiana. Retiree health insurance payments are not paid through this fund; this cost is not reimbursed by the state. Retiree health payments are paid through the regular Fire Department budget. For the year 2019, there are no scheduled DROP (deferred retirement option plan) payments. Pension relief payments are received from the state in arrears based on costs incurred in the prior year. Payments are typically received in June and September. This fund can have a negative cash balance when it is waiting to be reimbursed by the State. This fund also receives revenue from interest earned on the fund's cash balance. City of South Bend, Indiana Monthly Financial Report July 31, 2019 Fire Pension Trust Funds City Funds 112 Fund Name Fund Number 702 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues 6,347,700 - 3,057,891 3,113,529 - 3,289,809 48% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 14,500 - 4,806 3,974 - 9,694 33% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 8,000 149 2,372 1,110 - 5,628 30% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 6,370,200 149 3,065,069 3,118,613 - 3,305,131 48% Expenditures Personnel Salaries & Wages 6,343,985 497,753 3,853,913 3,652,032 - 2,490,072 61% Fringe Benefits 3,717 - - 261 - 3,717 0% Total Personnel 6,347,702 497,753 3,853,913 3,652,293 - 2,493,789 61% Supplies 800 - - - - 800 0% Services & Charges Professional Services 5,500 - 4,000 3,200 - 1,500 73% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel 500 - - - - 500 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 1,400 96 741 629 - 659 53% Transfers Out - - - - - - 0% Total Services & Charges 7,400 96 4,741 3,829 - 2,659 64% Capital - - - - - - 0% Total Expenditures 6,355,902 497,849 3,858,654 3,656,122 - 2,497,248 61% Net 14,298 (497,700) (793,585) (537,509) 807,883 Cash Balance 153,999 347,490 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the operation of a pension plan for former Police Department employees and receives reimbursement from the State of Indiana. Pension relief payments are received from the state in arrears based on costs incurred in the prior year. Payments are typically received in June and September. This fund can have a negative cash balance when it is waiting to be reimbursed by the State. This fund also receives revenue from interest earned on the fund's cash balance. Retiree health insurance was paid from this fund through 2016; that cost was not reimbursed by the state and was transferred to the regular Police Department budget. City of South Bend, Indiana Monthly Financial Report July 31, 2019 Police Pension Trust Funds City Funds 113 Fund Name Fund Number 730 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 620 61 399 265 - 221 64% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 620 61 399 265 - 221 64% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital - - - - - - 0% Total Expenditures - - - - - - 0% Net 620 61 399 265 221 Cash Balance 29,378 28,734 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This trust fund is designated for expenses specifically for the City Cemetery. There are no budgeted expenditures at this time. The City Cemetery Master Plan is funded through West Washington TIF Fund (422). See Fund 422 for details. Revenue was originally derived from the sale of cemetery plots and burial expenses. There are few sites available for sale and most plots are occupied, resulting in little burial activity. This fund is managed by the Parks Department. Currently, this fund only receives revenue from interest earned on the fund's cash balance. City of South Bend, Indiana Monthly Financial Report July 31, 2019 City Cemetery Trust Trust Funds City Funds 114 Fund Name Fund Number 731 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 8,000 955 6,279 - - 1,721 78% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 8,000 955 6,279 - - 1,721 78% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital - - - - - - 0% Total Expenditures - - - - - - 0% Net 8,000 955 6,279 - 1,721 Cash Balance 462,150 - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: In 2018, the trust administered by Key Bank for the maintenance of the Bowman Cemetery was terminated. The funds held in the trust were transferred to the City for the City’s ongoing responsibility to care for the Bowman Cemetery in perpetuity according to Indiana law. Fund 731 was established by Ordinance No. 10638-18, dated December 10, 2018 to account for the transferred funds and to budget for the expenses the City will incur in maintaining the Bowman Cemetery. This fund only receives revenue from interest earned on the fund's cash balance. The cash reserve requirement is set at $400,000 with the expectation that interest earned on that balance will be used for expenses. Expenses will be for maintaining the Bowman Cemetery. There are no expenditures budgeted for 2019 since the fund was established after the 2019 budget was passed. City of South Bend, Indiana Monthly Financial Report July 31, 2019 Bowman Cemetery Trust Funds City Funds 115 Fund Name Fund Number 324 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 16,935,449 - 10,643,592 10,603,198 - 6,291,857 63% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues 396,500 - 197,500 196,500 - 199,000 50% Intergov./ Grants 41,207 - 41,206 22,988 - 1 100% Charges for Services - 360 360 1,060 - (360) 0% Interest Earnings 600,000 54,955 354,837 258,466 - 245,163 59% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 33,085 600 20,600 4,503,353 - 12,485 62% Transfers In 34,000 5,770 37,349 21,465 - (3,349) 110% Total Revenue 18,040,241 61,685 11,295,445 15,607,031 - 6,744,797 63% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 3,492,119 163,924 685,015 631,467 1,215,713 1,591,391 54% Printing & Advertising - - - - - - 0% Repairs & Maintenance - - - - - - 0% Debt Service - Principal 4,038,315 1,475,000 3,425,773 1,237,362 842,542 (230,000) 106% Debt Service - Interest & Fees 1,198,775 521,952 1,150,442 493,871 211,808 (163,475) 114% Grants & Subsidies - - - - - - 0% Other Services & Charges 2,832,035 315 1,102,150 1,984,316 910,168 819,717 71% Transfers Out 4,261,018 1,934,111 4,068,098 4,069,475 - 192,920 95% Total Services & Charges 15,822,262 4,095,301 10,431,478 8,416,492 3,180,232 2,210,553 86% Capital 27,662,689 258,634 2,514,499 7,641,664 8,045,023 17,103,167 38% Total Expenditures 43,484,951 4,353,934 12,945,976 16,058,156 11,225,255 19,313,720 56% Net (25,444,710) (4,292,250) (1,650,531) (451,125) (12,568,923) Cash Balance 30,083,124 33,059,186 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund makes payments on the following debt: - 2011 Downtown Central Dev Area TIF - final payment 8/1/24, (debt schedule #5) - 2011 Airport Dev Area TIF - final payment 8/1/24, (debt schedule #6) - 2014 TJX Special Taxing District - final payment 1/1/22, (debt schedule #12) - 2006 Main/Colfax Garage - final payment 9/15/25, (debt schedule #13) - 2001 Public Works Service Center Bonds - final payment 2/1/21, (debt schedule #36) - 2012 Fire Station/Police Dept Renovations - final payment 2/1/23, (debt schedule #39) - 2013 Century Center Special Tax Bonds - final payment 5/1/26, (debt schedule #62) - 2010 Interfund Loan from Fund 209 - final payment 8/9/20, (debt schedule #86) - 2015 Smart Streets Bond - final payment 2/1/37, (debt schedule #135) - 2018 TIF Park Bond - final payment 2/1/33, (debt schedule #169) This fund is used to pay for various capital projects within the TIF district. Various projects and development opportunities include: Western Streetscape-Falcon to Dundee, local match to federal funds for Coal Line Trail project, Technology Resource Center Operations & Programming, Portage-Elwood Streetscape, Sherman- Harrison Infrastructure/Public Space, engineering and design of West Side Main Streets Implementation, Public Works and Parks projects, and various development opportunities which may be presented to the Redevelopment Commission in 2019. Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. Property tax revenue is received in June and December. This fund also receives revenue from interest earned on the fund's cash balance, sale of properties, and other miscellaneous sources. City of South Bend, Indiana Monthly Financial Report July 31, 2019 TIF - River West Development Area (Airport) Tax Increment Financing Funds Redevelopment Commission Controlled Funds This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the River West Development Area and expenses of those funds on eligible development projects for this TIF area. 116 Fund Name Fund Number 422 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 314,425 - 144,025 173,583 - 170,400 46% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Charges for Services - - - - - - 0% Interest Earnings 40,000 3,398 23,821 20,521 - 16,179 60% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 354,425 3,398 167,846 194,104 - 186,579 47% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 479 - - - - 479 0% Printing & Advertising - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 479 - - - - 479 0% Capital 1,694,651 42,620 356,124 184,329 504,735 833,792 51% Total Expenditures 1,695,130 42,620 356,124 184,329 504,735 834,271 51% Net (1,340,705) (39,222) (188,278) 9,775 (647,692) Cash Balance 1,612,691 2,286,199 Fund Purpose: Explanation of Revenue Sources: Explanation of Significant Spending on Capital Projects: Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. Property tax revenue is received in June and December. This fund also receives revenue from interest earned on the fund's cash balance. The City Cemetery Master Plan is funded through this TIF. City Cemetery Master Plan - General Strategy 1. Redefine the Role of the City Cemetery: South Bend has a definite tilt toward recreation in the way that it utilizes its public open space. By focusing on a passive recreation approach and highlighting the artistry of the monuments, this open space will better support the adjacent active recreation spaces while strengthening a unique amenity to the neighborhood. 2. Make City Cemetery an Asset to the Surrounding Neighborhoods: Currently, the City Cemetery is isolated and difficult to find. Better connecting it to not only other nearby historic amenities, but to the surrounding community will increase use and ultimately strengthen the neighborhood. 3. Connect to the West Side Main Streets Plan: South Bend has recently undergone an extensive planning process that took an indepth analysis of two major thoroughfares, Lincoln Way West and Western Avenue, into the city. These corridors are both within a relatively close proximity to the City Cemetery and the proposed direction of the West Side Main Streets Plan should be incorporated into this process. 4. Focus on the People: A community’s physical environment strongly influences the health of its residents. To counter balance disproportionate spending on green space within lower income areas, the City of South Bend is strongly focused on Environmental Justice and creating equitable spaces around the community. By addressing rampant blight in the area around the cemetery and better connecting this open space to active recreation and historically significant elements in the area, a stronger, more vibrant, and healthier community will emerge. 5. Showcase the History: The history of the City Cemetery is undeniable; from the artistic wrought iron gate to the stone monuments to the unique landmarks throughout its 21 acres. It contains elements that have local and national significance, such as the gravesite of Schuyler Colfax, the 17th Vice President of the United States. City of South Bend, Indiana Monthly Financial Report July 31, 2019 TIF - West Washington Tax Increment Financing Funds Redevelopment Commission Controlled Funds This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the West Washington Development Area and expenses of those funds on eligible development projects for this TIF area. 117 Fund Name Fund Number 429 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 2,808,805 - 1,642,174 1,442,090 - 1,166,631 58% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 227,000 18,656 138,164 77,967 - 88,836 61% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - 72,104 - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 3,035,805 18,656 1,780,338 1,592,161 - 1,255,467 59% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 80,802 - 14,299 136,289 55,735 10,768 87% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance 26,000 - 25,256 - - 744 97% Other Services & Charges 790 - 790 7,417 - - 100% Transfers Out - - - - - - 0% Total Services & Charges 107,592 - 40,345 143,706 55,735 11,512 89% Capital 12,094,390 580,200 3,215,497 475,429 2,592,148 6,286,745 48% Total Expenditures 12,201,982 580,200 3,255,842 619,134 2,647,883 6,298,257 48% Net (9,166,177) (561,544) (1,475,504) 973,027 (5,042,790) Cash Balance 9,516,136 9,650,169 Fund Purpose: Explanation of Revenue Sources: Explanation of Significant Spending on Capital Projects: This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the River East Development Area and expenses of those funds on eligible development projects for this TIF area. The boundaries for this TIF district were changed during the 2014 TIF re-alignment. This fund was formerly known as the Northeast TIF. Various projects and development opportunities include: Completion of the City's commitment to the Wharf (Three Twenty Cascades) and JC Lauber (Greater Lowell Holdings) projects, Public Works and Parks projects, and various development opportunities which may be presented to the Redevelopment Commission in 2019. Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. Property tax revenue is received in June and December. This fund also receives revenue from interest earned on the fund's cash balance. City of South Bend, Indiana Monthly Financial Report July 31, 2019 TIF - River East Development Area (NE Dev) Tax Increment Financing Funds Redevelopment Commission Controlled Funds 118 Fund Name Fund Number 430 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 2,229,283 - 1,403,892 1,258,579 - 825,391 63% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 192,000 17,771 121,466 72,112 - 70,534 63% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 2,421,283 17,771 1,525,358 1,330,691 - 895,925 63% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 962,682 55 156,303 149,835 167,483 638,896 34% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 962,682 55 156,303 149,835 167,483 638,896 34% Capital 9,390,046 25,790 1,409,253 64,965 285,409 7,695,384 18% Total Expenditures 10,352,728 25,845 1,565,556 214,800 452,891 8,334,280 19% Net (7,931,445) (8,074) (40,198) 1,115,891 (7,438,355) Cash Balance 9,412,292 8,952,474 Fund Purpose: Explanation of Revenue Sources: Explanation of Significant Spending on Capital Projects: This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the Southside Development Area #1 and expenses of those funds on eligible development projects for this TIF area. Various projects and development opportunities include: South East Master Plan Implementation, Public Works and Parks projects, and various development opportunities which may be presented to the Redevelopment Commission in 2019. Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. Property tax revenue is received in June and December. This fund also receives revenue from interest earned on the fund's cash balance. City of South Bend, Indiana Monthly Financial Report July 31, 2019 TIF - Southside Development #1 Tax Increment Financing Funds Redevelopment Commission Controlled Funds 119 Fund Name Fund Number 435 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 3,724 410 2,794 1,753 - 930 75% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 3,724 410 2,794 1,753 - 930 75% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 208,000 3,425 12,175 - 96,625 99,200 52% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 208,000 3,425 12,175 - 96,625 99,200 52% Capital - - - - - - 0% Total Expenditures 208,000 3,425 12,175 - 96,625 99,200 52% Net (204,276) (3,015) (9,381) 1,753 (98,270) Cash Balance 194,894 202,552 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the Douglas Road Development Area and expenses of those funds on eligible development projects for this TIF area. The Douglas Road TIF was established to develop the road and area near the border between South Bend and Mishawaka. Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. Property tax revenue is received in June and December. This fund also receives revenue from interest earned on the fund's cash balance. In 2017, the inter-fund debt to Major Moves Fund 412 (debt schedule #64) was paid off. The remaining cash will be spent on additional projects or returned to St. Joseph County. Then the fund will be closed. Expect to work with St Joseph County to complete work on northbound right turn lane from State Road 23 onto Douglas Road. City of South Bend, Indiana Monthly Financial Report July 31, 2019 TIF - Douglas Road Tax Increment Financing Funds Redevelopment Commission Controlled Funds 120 Fund Name Fund Number 436 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 4,563,923 - 2,798,589 2,616,136 - 1,765,334 61% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 40,000 3,170 20,370 5,385 - 19,630 51% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - 67 - - 0% Total Revenue 4,603,923 3,170 2,818,959 2,621,588 - 1,784,964 61% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 9,047 - - - - 9,047 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 392,522 - 194,201 376,417 - 198,321 49% Debt Service - Interest & Fees 102,306 - 52,463 116,911 - 49,843 51% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out 3,771,125 1,885,750 3,769,003 1,862,972 - 2,122 100% Total Services & Charges 4,275,000 1,885,750 4,015,667 2,356,300 - 259,333 94% Capital - - - - - - 0% Total Expenditures 4,275,000 1,885,750 4,015,667 2,356,300 - 259,333 94% Net 328,923 (1,882,580) (1,196,708) 265,288 1,525,631 Cash Balance 1,792,486 3,752,531 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the River East Residential Development Area and expenses of those funds on eligible development projects for this TIF area. The boundaries for this TIF district were changed as part of the TIF re-alignment during 2015. The fund was formerly known as the Northeast Residential TIF. Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. Property tax revenue is received in June and December. This fund also receives revenue from interest earned on the fund's cash balance. At the end of 2017, Eddy Street Commons Phase II Bonds were issued to help fund the second phase of the mixed-use development area just south of the University of Notre Dame's campus. Capital expenditures related to the project are tracked in the Eddy Street Commons Capital Fund (759). Transfers Out are interfund transfers to the Eddy Street Commons Debt Service Fund (760) which makes the debt payments. The $9K in other funding will cover mandatory administrative costs related to TIF neutralization calculations. City of South Bend, Indiana Monthly Financial Report July 31, 2019 TIF - River East Residential (NE Res) Tax Increment Financing Funds Redevelopment Commission Controlled Funds 121 Fund Name Fund Number 425 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - 11,372 - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 206 - 206 1,446 - - 100% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 87 (86) - 27,619 - 87 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 293 (86) 206 40,437 - 87 70% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - (321) (321) 1,672 - 321 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - 11,608 - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - 1,093 1,093 15,987 - (1,093) 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - 7,633 - - 0% Transfers Out - - 7,820 - - (7,820) 0% Total Services & Charges - 1,093 8,912 35,229 - (8,913) 0% Capital - - - - - - 0% Total Expenditures - 772 8,592 36,901 - (8,592) 0% Net 293 (858) (8,386) 3,536 8,679 Cash Balance - 180,271 Fund Purpose: Accounting Methodology: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund is used for South Bend downtown retail space property management. The property sold in June 2018. The fund will be closed and the balance transferred to the Parks & Recreation Fund (201) to help pay for the maintenance of Leighton Plaza. Revenue and expenditures are reported one month in arrears. This fund received revenue from the rental of property in downtown South Bend. City of South Bend, Indiana Monthly Financial Report July 31, 2019 Revelopment Retail Area (Leighton Plaza) Tax Increment Financing Funds Redevelopment Commission Controlled Funds 122 Fund Name Fund Number 433 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes 70,356 5,863 54,780 - - 15,576 78% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Interest Earnings 15,000 1,364 8,663 69 - 6,337 58% Donations 1,000,000 - - - - 1,000,000 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - 28,126 - - 0% Total Revenue 1,085,356 7,227 63,443 28,195 - 1,021,913 6% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 4,500 4,684 4,684 1,894 - (184) 104% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies 1,069,500 2,886 2,886 - 100,000 966,614 10% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 1,074,000 7,571 7,571 1,894 100,000 966,430 10% Capital - - - - - - 0% Total Expenditures 1,074,000 7,571 7,571 1,894 100,000 966,430 10% Net 11,356 (344) 55,872 26,301 55,483 Cash Balance 671,497 35,025 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: As outlined in the agreement with the Pokagon Band, the donations will fund initiatives broadly aimed at contributing to the improvement of educational opportunities in the City and to address poverty and unemployment in the City. Prior to 2019, this fund's sole expenditure was for general legal fees for the Redevelopment Commission. Starting in 2019, this fund will also be used for economic empowerment activities determined by the Redevelopment Commission and the Department of Community Investment. - The Redevelopment Commission was established to address conditions associated with blight and the underutilization of land and/or barriers to development. The Commission operates within the city limits. They study areas of the city, identify problem areas and develop a strategic plan for eliminating blight and bringing about new development within those areas. A primary focus is on the expansion of tax base and the creation of new jobs within South Bend. - There are five voting members of the South Bend Redevelopment Commission. Three are appointed by the Mayor; two are appointed by the South Bend Common Council. In addition, one member of the South Bend Community School Corporation Board of School Trustees is appointed by the Mayor as a non-voting adviser to the Commission. Beginning in 2018, the City of South Bend will receive payments from the Pokagon Band of the Potawatomi, a Native American tribe, as "payment in lieu of taxes" for the Four Winds Casino built on tribal land adjacent to the City (this is not technically PILOT for financial reporting purposes). In 2019, this fund will receive the South Bend Redevelopment Commission's portion of the Local Income Tax (LIT) distribution from the State. In 2018, the remaining cash balance in the Economic Development Commission Revenue Bonds Fund 281 was transferred to this fund when the bonds were paid off. This fund also receives revenue from interest earned on the fund's cash balance. City of South Bend, Indiana Monthly Financial Report July 31, 2019 Redevelopment General Redevelopment Funds Redevelopment Commission Controlled Funds 123 Fund Name Fund Number 439 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 8,487 1,285 8,577 5,702 - (90) 101% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 8,487 1,285 8,577 5,702 - (90) 101% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital 625,000 - 55,389 - 544,611 25,000 96% Total Expenditures 625,000 - 55,389 - 544,611 25,000 96% Net (616,513) 1,285 (46,813) 5,702 (25,090) Cash Balance 577,219 618,767 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund is used to account for the collection of a special state tax distribution and the expenses for improvements at Innovation Park and Ignition Park, the city's dual- campus technology park. This fund receives a special state tax distribution. This fund also receives revenue from interest earned on the fund's cash balance. Funding can be used in Ignition Park to continue build-out and expand the infrastructure of that industrial park in the City of South Bend. As we move forward, we expect the majority of these funds will be used for the Technology Resource Center. City of South Bend, Indiana Monthly Financial Report July 31, 2019 Certified Technology Park Redevelopment Funds Redevelopment Commission Controlled Funds 124 Fund Name Fund Number 454 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 6,000 825 5,423 3,596 - 577 90% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 6,000 825 5,423 3,596 - 577 90% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies 50,000 - - - - 50,000 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 50,000 - - - - 50,000 0% Capital - - - - - - 0% Total Expenditures 50,000 - - - - 50,000 0% Net (44,000) 825 5,423 3,596 (49,423) Cash Balance 398,966 390,223 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund was originally established to account for expenditures for improvements in the Zone area, financed by property taxes on qualifying properties in the Zone. In the past, majority of revenue came from personal property taxes paid by AJ Wright. This fund has not received property tax revenue since 2013. Currently, this fund only receives revenue from interest earned on the fund's cash balance. This fund has been used in the past to pay for job training programs. Staff continue to work on developing eligible, viable program. City of South Bend, Indiana Monthly Financial Report July 31, 2019 Airport Urban Enterprise Zone Redevelopment Funds Redevelopment Commission Controlled Funds 125 Fund Name Fund Number 754 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 227,680 21,507 156,376 105,464 - 71,304 69% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 227,680 21,507 156,376 105,464 - 71,304 69% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 135,000 7,962 43,431 42,050 - 91,569 32% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 22,000 874 18,204 5,107 - 3,796 83% Transfers Out - - - - - - 0% Total Services & Charges 157,000 8,836 61,635 47,157 - 95,365 39% Capital - - - - - - 0% Total Expenditures 157,000 8,836 61,635 47,157 - 95,365 39% Net 70,680 12,671 94,741 58,307 (24,061) Cash Balance 1,762,537 2,767,191 Fund Purpose: Accounting Methodology: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: The Industrial Revolving Fund is a loan fund for small businesses. It is governed by a separate Board of Directors which contracts with the City's Community Investment Department for administrative services. The fund is reported in the City's Comprehensive Annual Financial Report (CAFR) and was integrated into the City's formal accounting system during 2017. A City cash reserve target has not been established for the fund, but it operates under federal guidelines with respect the amount of loans and cash balances that must be maintained. Expenses include legal costs, staff contract costs, and professional services necessary to properly oversee operations and review new and outstanding loans. This fund receives revenue from the repayments of small business loans. This fund also receives revenue from interest earned on the cash balance at the trustee bank. The accounting records are maintained in trustee bank accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system. Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in the general ledger the following month. City of South Bend, Indiana Monthly Financial Report July 31, 2019 Industrial Revolving Fund Redevelopment Funds City Funds 126 Fund Name Fund Number 315 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 19,000 2,160 14,266 9,638 - 4,734 75% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 19,000 2,160 14,266 9,638 - 4,734 75% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out 14,000 2,160 13,979 8,034 - 21 100% Total Services & Charges 14,000 2,160 13,979 8,034 - 21 100% Capital - - - - - - 0% Total Expenditures 14,000 2,160 13,979 8,034 - 21 100% Net 5,000 - 288 1,604 4,713 Cash Balance 1,040,462 1,040,462 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This is a debt service fund which exists only to satisfy debt service reserve requirements of the outstanding 2011 Airport Development Area TIF Redevelopment Authority bonds (debt schedule #6) for the airport taxable project. The debt service reserve will be used towards the last debt service payment due August 1, 2024. City of South Bend, Indiana Monthly Financial Report July 31, 2019 Airport 2003 Debt Reserve Debt Service Funds Redevelopment Commission Controlled Funds This fund receives revenue from interest earned on the fund's cash balance. Interest earned on the fund balance is transferred out to River West TIF Fund 324. 127 Fund Name Fund Number 317 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 3,086 - 1,076 4,810 - 2,010 35% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 3,086 - 1,076 4,810 - 2,010 35% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out 527,518 - 527,517 - - 1 100% Total Services & Charges 527,518 - 527,517 - - 1 100% Capital - - - - - - 0% Total Expenditures 527,518 - 527,517 - - 1 100% Net (524,432) - (526,442) 4,810 2,009 Cash Balance - 522,001 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established in 2010 to collect reserve monies as stipulated in the 2010 Coveleski Stadium Recovery Zone Economic Development Bond covenants (debt schedule #81). The final bond debt service payment was January 15, 2019. The remaining cash balance in this fund will be transferred to the Professional Sports Development Area (PSDA) Fund (377) to be used for capital projects within the PSDA district. The fund only receives interest earnings revenue. City of South Bend, Indiana Monthly Financial Report July 31, 2019 Coveleski Debt Service Reserve Debt Service Funds Redevelopment Commission Controlled Funds 128 Fund Name Fund Number 328 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 40,000 3,610 23,851 16,113 - 16,149 60% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 40,000 3,610 23,851 16,113 - 16,149 60% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out 20,000 3,610 23,370 13,431 - (3,370) 117% Total Services & Charges 20,000 3,610 23,370 13,431 - (3,370) 117% Capital - - - - - - 0% Total Expenditures 20,000 3,610 23,370 13,431 - (3,370) 117% Net 20,000 - 481 2,682 19,519 Cash Balance 1,739,495 1,739,495 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This is a debt service fund which exists only to satisfy debt service reserve requirements of the outstanding 2011 South Bend Downtown Central Development Area TIF Redevelopment Authority bonds (debt schedule #5) for the Palais Royale project. The debt service reserve will be used towards the last debt service payment due August 1, 2024. City of South Bend, Indiana Monthly Financial Report July 31, 2019 SBCDA 2003 Debt Reserve Debt Service Funds Redevelopment Commission Controlled Funds This fund receives revenue from interest earned on the fund's cash balance. Interest earned on the fund balance is transferred out to River West TIF Fund 324. 129 Fund Name Fund Number 351 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 20,000 2,082 13,688 - - 6,312 68% Debt Proceeds - - - 993,495 - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 20,000 2,082 13,688 993,495 - 6,312 68% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital - - - - - - 0% Total Expenditures - - - - - - 0% Net 20,000 2,082 13,688 993,495 6,312 Cash Balance 1,006,909 993,495 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Debt service payments are due on February 1 and August 1. The first debt service payment is due August 1, 2018 and the final payment is due February 1, 2033. The debt service reserve will be used towards the last debt service payment. This fund is used to hold the debt service reserve for the Redevelopment District Bonds, Series 2018 (debt schedule #169). The bonds were issued for the purpose of funding renovations and upgrades at Pulaski, Leeper, and Seitz Parks and improvements to the mixed use riverfront trail and other infrastructure improvements to park and recreation areas in or serving the River West Development Area. - The par amount of the Redevelopment District Bonds, Series 2018 was $11,995,000 with a premium of $96,103. The bonds were closed on April 25, 2018 with a net interest rate of 2.971%. The net proceeds after bond issuance costs were $11,818,495. $993,495 was deposited into this fund per the bond agreement. The remaining $10,825,000 was deposited into the 2018 TIF Park Bond Capital Fund 452 and will be used towards the approved capital projects (see Fund 452). - The debt service reserve fund is funded from bond proceeds in an amount equal to maximum annual principal and interest due on the bonds. If moneys in the reserve fund are used to pay principal and interest on the bonds, the balance will be restored from TIF revenues. At the time of issuance, $993,495 was deposited into this fund to be held as a reserve until the bonds are paid off. City of South Bend, Indiana Monthly Financial Report July 31, 2019 2018 TIF Park Bond Debt Service Debt Service Funds Redevelopment Commission Controlled Funds 130 Fund Name Fund Number 752 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 5,000 108 3,895 2,818 - 1,105 78% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 2,869,500 - 1,432,378 1,680,500 - 1,437,122 50% Total Revenue 2,874,500 108 1,436,273 1,683,318 - 1,438,227 50% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Debt Service - Principal 1,725,000 - 1,015,000 1,230,000 - 710,000 59% Debt Service - Interest & Fees 1,136,269 - 575,684 603,859 - 560,585 51% Other Services & Charges - - - - - - 0% Transfers Out - - - 324,220 - - 0% Total Services & Charges 2,861,269 - 1,590,684 2,158,080 - 1,270,585 56% Capital - - - - - - 0% Total Expenditures 2,861,269 - 1,590,684 2,158,080 - 1,270,585 56% Net 13,231 108 (154,411) (474,761) 167,642 Cash Balance 56,081 47,471 Fund Purpose: Accounting Methodology: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: The South Bend Redevelopment Authority Funds records debt service payments received by the City that are passed through to the paying agent bank and the bondholders per bond agreements. The South Bend Redevelopment Authority is a separate legal entity that is recorded in the Comprehensive Annual Financial Report (CAFR). The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system. Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in the general ledger the following month. November and December activity are both posted in December. This fund accounts for the bi-annual debt service principal and interest payments of Redevelopment Authority debt. Current debt includes: - 2013 Century Center Special Tax Bonds Refunding 2008 - debt payments paid for by River West TIF Fund (324), final payment 5/1/26, (debt schedule #62) - 2015 Eddy Street Commons-Lease Rental Revenue Bonds Refunding 2008 - debt payments paid for by River East Residential TIF Fund (436), final payment 2/15/33, (debt schedule #54) 2018 - The 2001/2011 Century Center Refunding Bonds (debt schedule #7) were paid off. The final payment was 2/1/18. The remaining cash balance at the trustee bank ($324,170.83) was deposited into COIT Fund (404). The 2008/2015 Eddy Street Commons Refunding Bonds (debt schedule #54) were paid off early. The final payment was 2/15/18. The remaining cash balance at the trustee bank ($60.85) was deposited into the River East Residential TIF Fund (436). The South Bend Redevelopment Authority receives debt service payments from the City and passes them through to trustee banks and bondholders. This fund also receives revenue from interest earned on the cash balance at the trustee bank. City of South Bend, Indiana Monthly Financial Report July 31, 2019 South Bend Redevelopment Authority Debt Service Funds City Funds 131 Fund Name Fund Number 756 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 4,000 441 2,708 1,934 - 1,292 68% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 1,715,500 - 857,500 856,500 - 858,000 50% Total Revenue 1,719,500 441 860,208 858,434 - 859,292 50% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 970,000 - 480,000 465,000 - 490,000 49% Debt Service - Interest & Fees 741,369 - 375,434 389,534 - 365,935 51% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 1,711,369 - 855,434 854,534 - 855,935 50% Capital - - - - - - 0% Total Expenditures 1,711,369 - 855,434 854,534 - 855,935 50% Net 8,131 441 4,773 3,899 3,357 Cash Balance 1,731,563 1,722,545 Fund Purpose: Accounting Methodology: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: The Smart Streets Debt Service Fund records debt service payments made on the 2015 Smart Streets bond that had a par amount of $25,000,000. The Smarts Streets project converted a number of downtown streets from one-way to two-way traffic and added amenities such as larger sidewalks, bicycle lanes, street trees to increase the attractiveness and economic vitality of the downtown area. The final payment is due February 1, 2037 (debt schedule #135). The debt service reserve amount will be used towards the last debt service payment. Capital expenditures of this bond are tracked in the Smart Streets Bond Capital Fund (753). The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system. Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in the general ledger the following month. November and December activity are both posted in December. City of South Bend, Indiana Monthly Financial Report July 31, 2019 Smart Streets Debt Service Debt Service Funds City Funds The River West TIF Fund (324) transfers money into this fund semi-annualy to cover debt service payments. The trustee bank receives the payments from the City and passes them through to the bondholders. This fund also receives revenue from interest earned on the cash balance at the trustee bank. 132