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Home My WebLink AboutTask Order No 7 - Stantec Consulting Services Inc - New LTCP Renegotiation1316 COUNTY -CITY BUILDING 227 W.JEFFERSON BOULEVARD SOI ITH BEND. INDIANA 46601-1 930 Joe Johnson Stantec Consulting Services, Inc. 350 N Orleans Street, Suite 1301 Chicago, IL 60654 RE: Task Order No. 7 Dear Mr. Johnson: ocT11 9 � PEA4"A',1: i 3 1865 August 13, 2019 PHONE 574/235-9251 FAx 574/235-9171 The Board of Public Works, at its meeting held on August 13, 2019, approved the above referenced agreement regarding the renegotiation of the new Long -Term Control Plan in the amount not to exceed $200,000. Enclosed please find a copy of the agreement for your records. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, Linda M. Martin, Clerk Enclosure GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK LAURA L. O'SULLIVAN THERESE J. DORAU Attachment A TASK ORDER 7 2019 CSO LTCP NEGOTIATIONS SUPPORT This Task Odder is made this 3 day of ��_, 2019 by and between the City of South Bend, Indiana, by and through its Board of Public ors ("CLIENT") and Stantec Consulting Services Inc. ("CONSULTANT") pursuant to the terms and conditions set forth in the Master Services Agreement executed between the parties on the 1 Ith day of April, 2017, ("Agreement") and extended by change order on the 12th day of March, 2019, which incorporated this Task Order by reference. 1. The CLIENT Project Number for this Task Order is _. The CLIENT Contract Number and Job Number shall be referenced in each invoice submitted by CONSULTANT to CLIENT under this Task Order. CLIENT seeks consultant team support for ongoing analyses, communications, and meetings related to the pursuit of modifications to the City's current Combined Sewer Overflow (CSO) Long-term Control Plan (LTCP). 2. The Services performed by CONSULTANT under this Task Order will be performed on an "on - call" basis in response to direction from the CLIENT or regulatory request. CONSULTANT will review the requirements associated with requests for additional analysis or information and advise the CLIENT if a request is considered outside of the scope of this agreement, or if the effort required would exceed the budget established for services under this Task Order. The specific types of services that may be requested by CLIENT under this Task Order are described below: Task 7.1: Meetings with Regulatory Agencies — CONSULTANT will coordinate with CLIENT to plan, schedule, prepare for, participate in, and document meetings with regulatory agencies. It is assumed that meetings will be held in South Bend, Chicago or Indianapolis. Services under this task may include, but are not limited to: - Coordination of schedules, distribution of invitations for meetings, Preparation/distribution of agendas for meetings - Coordination of meeting preparation calls between CONSULTANT team members, CLIENT legal team, and/or CLIENT staff - Preparation of presentation slides or other documents for use in meetings Participation in meetings in person or via conference call Preparation and distribution of written meeting notes. Task 7.2: Collection System Hydraulic Modeling and Analysis — In response to direction from CLIENT, CONSULTANT shall perform services related to the continued refinement, calibration, and/or application of the City's collection system model as required to respond to CLIENT or Regulatory Agency requests. Modeling services may include modification of the collection system model to reflect revised simulation conditions or improvement configuration, performance of model simulations, documentation of model results, and senior level quality reviews of model analyses. Results from model simulations will be documented in technical memoranda that include detailed references to the date and name of the model input files used as the basis for each analysis. Task 7.3: Water Quality Modeling and Analysis — In response to direction from CLIENT, CONSULTANT shall provide services related to the performance and documentation of additional water quality model simulations and analysis as required to respond to CLIENT or Regulatory Agency requests Modeling services may include modification of the St. Joseph River water quality model to reflect revised simulation conditions or CSO overflow conditions, performance of model simulations, documentation of model results, and senior level quality reviews of model analyses. Results from model simulations will be documented in technical memoranda that include detailed references to the date and name of the model input files used as the basis for each analysis. Task 7.4: SAGE Plan Concept Design - CONSULTANT will perform conceptual design analyses as required to revise and improve the projected performance of the SAGE Plan to meet the City's objectives. Specific analyses will be performed based on discussions with CLIENT and/or Regulatory Agency requests. Analyses may be required to address issues such as those listed below: • Development of design details for modification of existing regulators and/or dry weather flow (throttle) pipes, revising the size and configuration of the regulators, preliminary design of weir lengths and elevations, gate locations, and installation of gate controls with level sensors to reduce CSO frequency, duration, or volume. • Development of conceptual design details including adjusted storage volumes, site and interceptor modification layouts, hydraulic profiles, and sewer configurations for the proposed storage facilities at the South Bend WWTP, Memorial Park, and near the intersection of Randolph and Sampson Streets. • Modification or enhancement of the existing CSONet Smart Sewers system to improve the control of flows within the local collection system and reduce CSO overflow volume. • Development of revised cost estimates or implementation schedules. Conceptual design analyses performed will be documented in technical design memoranda that include conceptual drawings, a summary of key design criteria/parameters, an opinion of probable construction cost (AACE Class 4), and a summary of major constructability or implementation challenges. Task 7.5: Financial Capability Assessment (FCA) Updates — If requested by CLIENT, CONSULTANT will provide services required to respond to regulatory agency comments pertaining to the City's Financial Capability Assessment. Task 7.6: LTCP Team Strategy Meetings - CONSULTANT team members will participate in periodic strategy calls or meetings with the CLIENT and the Legal team to assist in development of a negotiation strategy and identify discussion topics for regulatory meetings as discussed in Task 7.1. If directed by CLIENT, CONSULTANT will prepare written meeting notes to document discussions during these meetings. Task 7.7: Advisory Committee Meetings — If directed by the CLIENT, CONSULTANT will coordinate with CLIENT to plan, schedule, prepare for, participate in, and document a meeting with the CLIENT's CSO LTCP Advisory Committee. It is assumed that meetings with the Advisory Committee will be held in South Bend at a location arranged by the CLIENT. CONSULTANT will support CLIENT in efforts to coordinate Advisory Committee meetings, but all direct communication with the Advisory Committee will be through the CLIENT. Services under this task may include, but are not limited to: - Coordination of schedule Preparation of agenda for meetings - Coordination of meeting preparation calls between CONSULTANT team members, CLIENT legal team, and/or CLIENT staff Preparation of presentation slides for use in meeting Participation in meeting in person Preparation and distribution of written meeting notes. Project Management: CONSULTANT will manage and monitor the delivery of services under this Task Order and communicate progress with the CLIENT on a regular basis. CONSULTANT will track project progress using earned value management tools and provide summaries of progress and expenditures by task to the CLIENT with each invoice. 3. The Project Schedule is as follows: Services under this Task Order 7 will begin upon receipt of authorization to proceed from the CLIENT and will continue as needed to prepare for and respond to the Regulatory meetings and discussions through December 31, 2019. 4. The Compensation to be paid to CONSULTANT for the performance of the Services under this Task Order is set forth in Appendix I (Compensation), attached hereto and incorporated herein by reference. [Signature Page follows] ST8 TEC CONSULTING SERVICES, INC. T. JodJohns(Yh, V Printed Name and Title Date�..� � �i. � � �.�..............................�.�.�............�.�.�.....�................. 350 N. Orleans Street Suite 1301 Street Address P.O. Box Chicago, Illinois _ _ _ 60654 City, Stale Zip 312.831.3000 312.831.3999 Telephone Fax Engineer License or Firm's Certificate number: 062.0,45393State of: Illinois Consultant Designated Representative Name: Joe Johnson Address: 350 N. Orleans Street, Suite 1301 Chicago, Illinois, 60654 CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC" 'i'ORKS _ .......................... Therese J. rau, Member Genevieve E. Miller, Member ATTEST: Linda M. Martin, Clerk Date:. n v .__ f�.,....._..,._................... .._............�. City (Client) Designated Representative: Name: Kieran Fahey Title: Director, Long-term Control Plan Appendix I (Compensation) TASK ORDER 7 COMPENSATION COMPENSATION 1.1 CLIENT shall pay the CONSULTANT on an hourly basis for services performed in response to direction from the CLIENT on an "on -call" basis. Compensation shall be in accordance with the fee schedules attached for CONSULTANT and SUBCONSULTANT staff. Reimbursable direct expenses (materials, travel, lodging, communications, etc.) will be billed and paid for at 110% of cost. An administrative charge of 10% will be billed and paid on SUBCONSULTANT costs. CONSULTANT's total compensation for services requested in this Task Order shall not exceed $200,000 without prior written approval from the CLIENT. 1.2 CONSULTANT shall monitor actual and projected expenditures under this Task Order and provide to the CLIENT an updated summary of services provided (itemized by CONSULTANT and SUBCONSULTANT), billings to date, and budget remaining with each monthly invoice. CONSULTANT shall not perform services that would result in billings above the not -to -exceed compensation amount of $200,000 without prior written approval from the CLIENT. 1.3 Electronic payment may be made to the following address: BANK NAME: Bank of America ACCOUNT #: ACCOUNT NAME: ROUTING/TRANSFER # FOR ACH: ROUTING/TRANSFER # FOR WIRES: 1.4 Mail / Lock Box Stantec Consulting Services Inc. 13890 Collections Center Drive Chicago, IL 60693 Attn: Accounts Payable 100 North Tryon Street Charlotte, NC 28202 3752096026 Stantec Consulting Services, Inc. 111000012 026009593 STANTEC BILLING RATES - 2019 SOUTH BEND CSO LTCP SUPPORT Billing Level/Stonfec Staff Level 6 Morrison, Maxwell Level 7 Kelly, Deborah An1n Real~ Pray ect Rule fEhil $ 110 Project Acountant Project Accountant $ 116 Level $ 121 Level $ 131 Harden, Ethan Financial Analyst Level10 $ 137 Thomas, Anita GIS Specialist Level11 $ 147 Madara, Melissa Professional Civil Engineer Level12 $ 166 Chelupati, Krishna Senior Civil Engineer Flynn, Patrick Senior Civil Engineer Stepina, Nicholas Senior Civil Engineer Level13 $ 185 Elsenbroek, Kisch Lead Civil Engineer Level14 $ 201 Conway, Shannon Principal Hydraulic Modeler Level15 $ 211 Chan, Carl Networks Discipline Lead Conway, Shannon Principal Hydraulic Modeler Gallagher, Daniel Principal Civil Engineer Level16 $ 225 Johnson, Joe Principal Project Manager Levell7 $ 257 Malesky, Carol Principal Financial Consultant Schillaci, Joe Area Manager Levell8 $ 300 Searles, Sean Sr. Principal Consultant Goldwater, David Client Service Manager Et IN STROOTOREPOIT ... OV:. rM Utility Infrastructure Category Rates CATEGORY RATE Principal $300.00 Senior Engineer $230.00 Project Manager $215.00 Project Engineer $165.00 Staff Engineer $110.00 Senior Technician/Designer $135.00 Sr. Environmental Specialist $190.00 Environmental Specialist $125.00 Staff Scientist $85.00 Senior Architect/Planner $175.00 Project Arch itect/Plan nor $140.00 Staff Architect/Planner $110.00 Registered Land Surveyor $165.00 Survey Crew Chief $120.00 Survey Crew Mem $75.00 Resident Proj. Rep. $135.00 Construction Inspector $100.00 Senior IT Consultant $135.00 IT Consultant $100.00 Landscape Arch. $80.00 Interns/Co-ops $70.00 Admin/Clerical $100.00 EMNET BILLING RATES - 2019 SOUTH BEND CSO LTCP SUPPORT Billina Rater Billing Level Stanto Staff' Project Role hr Luis Montestruque 55 Tim Ruggaber 28 Patrick Henthorn 205 Ulmnd�ch 9�A� Water Scientists Environment I Engineers Labor Billing Rates Cate2ory Principal/Sr. Scientist Principal / Officer/Sr. Scientist Senior Engineer/Scientist Senior Project Engineer/Scientist II Senior Project Engineer/Scientist I Project Engineer/Scientist III Project Engineer/Scientist II Project Engineer/Scientist I Engineer/Scientist Environmental Specialist Field Supervisor Clerical/Ast. Project Mgr. 501 Avis Drive Ann Arbor, MI 48108 734.332.1200 www.limno.com Effective January 1, 2019 Rate $/hr.*,** 240 04111 195 175 165 150 130 120 100 100 115 72 *Hourly billable rates do not include direct billable costs such as supplies, equipment and computer user fees, rental costs, facsimile, reproduction, special postage, laboratory charges, subcontractors, subconsultants, and 10% administrative fee on direct costs. **Specific litigation technical support services, including depositions and testimony, are billed at 150% of the above labor rates. BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date Name 7/30/2019 Kieran Fa Department Public Works BPW Date 8/13/2019 Phone Extension 5993 Reauired Prior to Submittal to Board Legal ® Attorney Name Clara McDaniels Controller ❑ Controller review is required for all Contracts $5,000.00 or more anc greater than one year in length per the City Purchasing Policy Purchasing Check the', E] Agreement ® Professional Services ❑ Bid Opening ❑ Quote Opening ❑ Change Order No. E] Ease/Encroach, F Other: LJ Contract ❑ Resolution El Bid Award [l Quote Award ❑ C/O & PCA No. ❑ Traffic Control Company or Vendor Name: Stantec Consulting Services for All Sul ➢ Proposal ❑ Req. to Advertise ❑ PCA Addendum ❑ Title Sheet New Vendor ❑ Yes ® No ❑ If Yes, Approved by Purchasing MBE/WBE Contractor ❑ MBE F-1 WBE MBE/WBE Contractor Requested ❑ No E] Yes Name of Company Project Name LTCP reneptiation Project Number 117-056.7 Funding Source Wastewater Professional Servicn ineerin L.�TCP) � ... __ _mm.__�.___ ....................�- __ _______ AccountNo. 641-0630-793-3201 .... Amount.......�....2.00.'.00.0.............................................................._..........._.................�........................................�...................................�................. ................... Terms of Contract..__.............Notmto exceed the mabove.....amount......................................................................................................................................._ Purpose/Description Fo.............r rene otiation of new LTCP ❑ Required Contractor's Certification Form Attached (Non - Collusion, Non -Discrimination. Non -Debarment, E-Verifv. Iran, etc.) Amount of ❑ Increase ❑ Decrease $