HomeMy WebLinkAboutOpening of Bids - 315 & 319 W Jefferson Exterior Renovations Project No 119-064 - Martell Electric LLCCITY OF SOUTH BEND, INDIANA
CONTRACTOR'S BID FOR PUBLIC WORK
Project Name 316 & 319 W. Jefferson Exterior Renovations
No, Project ._._._..__�...._._._..._._.............WW
t 119-064
For Bids Due Tuesday,g August 13111, 9:30 a.m. (E.D.T.)
PART I
(Must be completed for all bids. Please type or print)
Date: 8/13/2019 Bidder (Firm):.. Martell Electric, LLC
Address: 4601 Cleveland Rd
City/State/Zip: South Bend IN 46628 Telephone Number: 57 27 -500
Agent of Bidder (if Applicable): N / A
Pursuant to notices given, the undersigned offers to furnish labor and/or material necessary to complete the
public works project of:
315 & 319 W. Jefferson Exterior Renovations: Division D Electrical
the City of South Bend, Indiana, in accordance with plans and specifications prepared by:
Cressy Commerical Real Estate
and dated 8/02/2019 er ADD #1 for the sum of (enter the Total Bid as shown on the Proposal)
Division A: Barrel roof on 315 W. Jefferson (not the roof on 319 W. Jefferson).
(Enter sum of Total Base Bid plus Alternates shown on Proposal)
Division B: Exterior masonry repair and coating.
(Enter sum of Total Base Bid plus Alternates shown on Proposal)
Division C: Parking lot repair and replacement.
(Enter sum of Total Base Bid plus Alternates shown on Proposal)
Division D: Electrical work.
Eighty-two thousand five hundred dollars
................. ..... __..- .......................
(Enter sum of Total Base Bid plus Alternates shown on Proposal)
Alternate 1: Curb and Sidewalk Replacement
(Enter sum of Alternate 1 shown on Proposal)
Version 4/2/2019 Contractor's Bid for Public Works - 2
N/A
(Numerical)
N/A
(Numerical)
N / A )
(Numerical)
82,500
(Numerical)
(Numerical)
The undersigned further agrees to furnish a bond or certified check with this bid for an amount specified in
the notice of the letting. If alternative bids apply, the undersigned submits a proposal for each in accordance
with the notice. Any addendums attached will be specifically referenced at the applicable page.
If additional units of material included in the contract are needed, the cost of units must be the same as that
shown in the original contract if accepted by the City of South Bend. If the bid is to be awarded on a unit
basis, the itemization of the units shall be sho &separa attachm nt,
7
BY
nature]
�enC ufd artell
........ _..._......... .........................
............... ........
(Printed Name of Person sigdng)
The above bid is accepted this
Subject to the following conditions:
BOARD OF PUBLIC WORKS
Gary A. Gilot, President
Elizabeth A. Maradik, Member
Laura L. O'Sullivan, Member
ACCEPTANCE
day of
Genevieve E. Miller, Member
Therese J. Dorau, Member
Attest: Linda M. Martin, Clerk
PART II
(For projects of $100,000 or more — IC 36-1-12-4)
20
These statements to be submitted under oath by each bidder with and as part of his/her/its bid.
Attach additional pages for each section as needed.
SECTION I EXPERIENCE QUESTIONNAIRE
1. Attach information regarding projects your organization has completed for the period of one
(1) year prior to the date of the current bid.
2. Attach a listing of public works projects currently in process of construction by your
organization.
3. Attach information regarding any failure to complete any work awarded to you and the
location thereof.
4. Attach references from private firms for which you have performed work.
SECTION II PLAN AND EQUIPMENT QUESTIONNAIRE
1. Attach an explanation of your plan or layout for performing proposed work. (Examples could
include a narrative of when you could begin work, complete the project, number of workers,
etc. and any other information which you believe would enable the City of South Bend to
consider your bid.)
Version 4/2/2019 Contractor's Bid for Public Works - 3
2. Attach a listing of the names and addresses of all subcontractors (i.e. persons or firms outside
your own firm who have performed part of the work) that you have used on public works
projects during the past five (5) years along with a brief description of the work done by each
subcontractor.
3. If you intend to sublet any portion of the work, attach the name and address of each
subcontractor, equipment to be used by the subcontractor, and whether you will require a
bond. However, if you are unable to currently provide a listing, please understand a listing
must be provided prior to contract approval. Until the completion of the proposed project, you
are under a continuing obligation to immediately notify the City of South Bend in the event that
you subsequently determine that you will use a subcontractor on the proposed project.
4. Attach a listing of equipment you have available to use for the proposed project.
5. Have you entered into contracts or received offers for all materials which substantiate the
prices used in preparing your proposal? If not, attach an explanation for the rationale used
which would corroborate the prices listed.
SECTION III CONTRACTOR'S FINANCIAL STATEMENT
Attachment of bidder's financial statement is mandatory. Any bid submitted without said
financial statement as required by statute shall thereby be rendered invalid. The financial
statement provided hereunder to the City of South Bend awarding the contract must be specific
enough in detail so that said City of South Bend can make a proper determination of the bidder's
capability for completing the project if awarded.
Version 4/2/2019 Contractor's Bid for Public Works - 4
BID/PROPOSAL
CITY OF SOUTH BEND
Project Name: 315 & 319 W. Jefferson Exterior Renovations
Project Number: 119-064
For Bids Due: Tuesday, August 131h, 9:30 a.m. (E.D.T.)
Contractor Name: Martell Electric, LLC
BASE BID: Division A: Barrel Roof on 315 W. Jefferson (not the roof on 319 W. Jefferson).
Item
..
W
No.
Description
Quantity
Unit Unit Price
Total Amount
1
Barrel Roof Repairs
1
LSUM
N/A
BASE BID TOTAL
BASE
BID: Division B: Exterior Masonry Repair and Coating.
Item
No.
Description
Quantity
Unit Unit Price
Total Amount
1
Masonry Repair and Coating
1
LSUM
2
Grinding
1
SFT
�N/A
3
Tuckpointing
1
SFT
N/A
4
Brick Replacement
1
SFT
N/A
BASE BID TOTAL
BASE BID: Division C: Parking lot re air and realacement
Item
No.
Description
Quantity
Unit Unit Price
Total Amount
1
Parking Lot Repairs
1
LSUM
2
...........
1.5" Mill -and -Fill Unit Price
1
SFT
N/A
BASE BID TOTAL
BASE BID: Division D: Electrical work.
Item
No.
Description
Quantity
Unit Unit Price
Total Amount
1
Electrical Work
1
LSUM 82,500
82,500
BASE BID TOTAL
82,500
ALTERNATE ITEM: Curb and Sidewalk Replacement
Item
No.
Description
Quantity
Unit Unit Price
Total Amount
1
Curb and Sidewalk Replacement
1
LSUM
N/A
ALTERNATE TOTAL
Version 4/2/2019 Contractor's Bid for Public Works - 8
BID/PROPOSAL
CITY OF SOUTH BEND
Project Name: 316 & 319 W. Jefferson Exterior Renovations
Project Number: 119-064
For Bids Due: Tuesday,August 13 9:30 a.m. mmmm ....
Contractor Name: Martell Electric. LLC
Bidder (Firm): Martell Electric, LLC
Address: 4601 Cleveland Rd
City/State/Zip: South.wwBend...w,._INmmm46628
... - ...................
Telephone Number: ( 571271-5000
By
(Signatu e)
J iter Martell- President
(Printed Name of Person Signing)
Version 4/2/2019 Contractor's Bid for Public Works - 9
When the prospective Contractor is unable to certify to any of the statements below, it shall attach an explanation to this Affidavit.
CONTRACTOR'S NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT, CERTIFICATION
REGARDING INVESTMENT WITH IRAN, EMPLOYMENT ELIGIBILITY VERIFICATION, NON-
DISCRIMINATION COMMITMENT AND CERTIFICATION OF USE OF UNITED STATES STEEL
PRODUCTS OR FOUNDRY PRODUCTS
(Must be completed for all quotes and bids. Please type or print)
STATE OF IND„IANA )
SS:
ST JOSEPH COUNTY )
The undersigned Contractor, being duly sworn upon his/her/its oath, affirms under the penalties of perjury
that:
1. Contractor has not, nor has any other member, representative, or agent of the firm, company,
corporation or partnership represented by him, entered into any combination, collusion or agreement with
any person relative to the price to be bid by anyone at such letting nor to prevent any person from bidding
nor to induce anyone to refrain from bidding, and that this bid is made without reference to any other bid and
without any agreement, understanding or combination with any other person in reference to such bidding.
Contractor further says that no person or persons, firms, or corporation has, have or will receive directly or
indirectly, any rebate, fee, gift, commission or thing of value on account of such sale; and
2. Contractor certifies by submission of this proposal that neither contractor nor any of its principals
are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from
participation in this transaction by any Federal department or agency; and
3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in
investment activities in Iran.
a. For purposes of this Certification, "Iran" means the government of Iran and any agency
or instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5, as
amended from time -to -time.
b. As provided by Ind. Code § 5-22-16.5-8, as amended from time -to -time, a Contractor
is engaged in investment activities in Iran if either:
i. Contractor, its successor or its affiliate, provides goods or services of twenty
million dollars ($20,000,000) or more in value in the energy sector of Iran;
or
ii. Contractor, its successor or its affiliate, is a financial institution that extends
twenty million dollars ($20,000,000) or more in credit to another person for
forty-five (45) days or more, if that person will (i) use the credit to provides
goods and services in the energy sector in Iran; and (ii) at the time the
financial institution extends credit, is a person identified on list published by
the Indiana Department of Administration.
Version 4/2/2019 Contractor's Bid for Public Works - 5
4. Contractor does not knowingly employ or contract with an unauthorized alien, nor retain any
employee or contract with a person that the Contractor subsequently learns is an unauthorized alien.
Contractor agrees that he/she/it shall enroll in and verify the work eligibility status of all of Contractor's
newly hired employees through the E-Verify Program as defined by I.C. 22-5-1.7-3. Contractor's
documentation of enrollment and participation in the E-Verify Program is included and attached as part of
this bid/quote; and
5. Contractor shall require his/her/its subcontractors performing work under this public contract to
certify that the subcontractors do not knowingly employ or contract with an unauthorized alien, nor retain
any employee or contract with a person that the subcontractor subsequently learns is an unauthorized alien,
and that the subcontractor has enrolled in and is participating in the E-Verify Program. The Contractor agrees
to maintain this certification throughout the term of the contract with the City of South Bend, and understands
that the City may terminate the contract for default if the Contractor fails to cure a breach of this provision
no later than thirty (30) days after being notified by the City.
6. Persons, partnerships, corporations, associations, or joint venturers awarded a contract by the City
of South Bend through its agencies, boards, or commissions shall not discriminate against any employee or
applicant for employment in the performance of a City contract with respect to hire, tenure, terms, conditions,
or privileges of employment, or any matter directly or indirectly related to employment because of race, sex,
religion, color, national origin, ancestry, age, gender expression, gender identity, sexual orientation or
disability that does not affect that person's ability to perform the work.
In awarding contracts for the purchase of work, labor, services, supplies, equipment, materials, or any
combination of the foregoing including, but not limited to, public works contracts awarded under public
bidding laws or other contracts in which public bids are not required by law, the City, its agencies, boards,
or commissions may consider the Contractor's good faith efforts to obtain participation by those Contractors
certified by the State of Indiana as a Minority Business ("MBE") or as a Women's Business Enterprise
("WBE") as a factor in determining the lowest, responsible, responsive bidder.
In no event shall persons or entities seeking the award of a City contract be required to award a subcontract
to an MBE/WBE; however, it may not unlawfully discriminate against said WBE/MBE. A finding of a
discriminatory practice by the City's MBE/WBE Utilization Board shall prohibit that person or entity from
being awarded a City contract for a period of one (1) year from the date of such determination, and such
determination may also be grounds for terminating the contact for which the discriminatory practice or
noncompliance pertains.
7. The undersigned contractor agrees that the following nondiscrimination commitment shall be made
a part of any contract which it may henceforth enter into with the City of South Bend, Indiana or any of its
agencies, boards or commissions.
Contractor agrees not to discriminate against or intimidate any employee or applicant for employment in the
performance of this contract with privileges of employment, or any matter directly or indirectly related to
employment, because of race, religion, color, sex, gender expression, gender identity, sexual orientation,
handicap, national origin or ancestry. Breach of this provision may be regarded as material breach of
contract.
I, the undersigned bidder or agent as contractor on a public works project, understand my statutory
obligations to the use of steel products or foundry products made in the United States (I.C. 5-16-8-1).1 hereby
certify that I and all subcontractors employed by me for this project will use steel products or foundry
products made in the United States on this project if awarded. I understand I have an affirmative duty to
notify the City in my bid that my proposal does not include the use of steel products or foundry products
made in the United States. I understand it is my sole obligation and responsibility to provide a justification
to the City, subject to review and approval, why the cost of United States made steel or foundry products is
unreasonable. Prior to award and upon submission of bid which does not use steel products or foundry
products made in the United States, the City, through its director of public works, shall make a determination
if the price of United States made steel or foundry is unreasonable. I understand that violations hereunder
Version 4/2/2019 Contractor's Bid for Public Works - 6
may result in forfeiture of contractual payments.
I hereby affirm under the penalties of perjury that the facts and information contained in the foregoing bid
for public works are true and correct.
Dated this 13th day of August, 2019
Subscribed and sworn to before me this 13th
My Commission Expires March 19, 2026
County of Residence
Martell Electric, LLC
Conti- lor/Bidder .'Firm)
Sign turWof(:" iti actor/13 dder orIts WAgent
WWWWW
Jeri ifer Martell- President
Printed Name and Title
day of August , 2019
No+ryaibli
St. Joseph
M75 L REEVES
,,
o Notary Public, State of Indiana
* SEAL' �
St. Joseph C*vnly+
omrnission M 711599
My Cornrnission Expires
r�xrrrrm�rr
March 19,2026
Version 4/2/2019 Contractor's Bid for Public Works - 7
CONTRACTOR:
(Name, legal status and address)
Martell Electric, LLC
4601 Cleveland Road
South Bend, IN 46628
OWNER:
(Name, legal status and address)
City of South Bend, Indiana
Board of Public Works
227 West Jefferson Blvd, Room 1316
South Bend, Indiana 46601
L AT
Bond No,
SURETY: Western Surety Company: South Dakota Corporation
(Name, legal status and principal place
of business)
151 N. Franklin Street
17th Floor
Chicago, IL 60606
BOND AMOUNT: Five Percent (5%) of Accompanying Bid
PROJECT:
(Name, location or address, and Project number, if any)
315 & 319 W. Jefferson Exterior Renovations
Project No. 119-064
This document has important legal
consequences. Consultation with
an attorney is encouraged with
respect to its completion or
modification.
Any singular reference to
Contractor, Surety, Owner or
other party shall be considered
plural where applicable,.
The Contractor and Surety are bound to the Owner in the amount set forth above, for the payment of which the
Contractor and Surety bind themselves, their heirs, executors, administrators, successors and assigns, jointly and
severally, as provided herein. The conditions of this Bond are such that if the Owner accepts the bid of the Contractor
within the time specified in the bid documents, or within such time period as may be agreed to by the Owner and
Contractor, and the Contractor either (1) enters into a contract with the Owner in accordance with the terms of such
bid, and gives such bond or bonds as may be specified in the bidding or Contract Documents, with a surety admitted
in the jurisdiction of the Project and otherwise acceptable to the Owner, for the faithful performance of such Contract
and for the prompt payment of labor and material furnished in the prosecution thereof, or (2) pays to the Owner the
difference, not to exceed the amount of this Bond, between the amount specified in said bid and such larger amount
for which the Owner may in good faith contract with another party to perform the work covered by said bid, then this
obligation shall be null and void, otherwise to remain in full force and effect. The Surety hereby waives any notice of
an agreement between the Owner and Contractor to extend the time in which the Owner may accept the bid. Waiver of
notice by the Surety shall not apply to any extension exceeding sixty (60) days in the aggregate beyond the time for
acceptance of bids specified in the bid documents, and the Owner and Contractor shall obtain the Surety's consent for
an extension beyond sixty (60) days.
If this Bond is issued in connection with a subcontractor's bid to a Contractor, the term Contractor in this Bond shall
be deemed to be Subcontractor and the term Owner shall be deemed to be Contractor.
When this Bond has been furnished to comply with a statutory or other legal requirement in the location of the Project,
any provision in this Bond conflicting with said statutory or legal requirement shall be deemed deleted herefrom and
provisions conforming to such statutory or other legal requirement shall be deemed incorporated herein. When see
furnished, the intent is that this Bond shall be construed as a statutory bond and not as a common law bond.
Signed and sealed this 13th day of Auqust 2019 .
Martell Electric, LLC
Ury,
(Witness) (Tit f a Martell, �bsll
We terSuret Company
(Surety).
011P t n,cs,ti)
(Tit4o J', r vin Hughes, Attorn
Printed in cooperation with the American Institute of Architects (A/A).
The language in this document conforms to the language used in AIA Document A310 - Bid Bond - 2010 Edition.
(Seal)
(Seul)
Western Surety Company
POWER OF ATTORNEY APPOINTING INDIVIDUAL ATTORNEY -IN -FACT
Know All Men By These Presents, That WESTERN SURETY COMPANY, a South Dakota corporation, is a duly organized and existing corporation
having its principal office in the City of Sioux Falls, and State of South Dakota, and that it does by virtue of the signature and seal herein affixed hereby
make, constitute and appoint
Thomas J Mc Govern, Harold E Everett, Elaine K Miller, J Kevin Hughes, Thomas J Van
Dyck, Jada M Karst, Melinda S Jagger, Tracie M Mc Bride, Connie J Messer, Laura L Diver,
Individually
of Fort Wayne, IN, its true and lawful Attorneys) -in -Fact with full power and authority hereby conferred to sign, seal and execute for and on its behalf
bonds, undertakings and other obligatory instruments of similar nature
- In Unlimited Amounts -
and to bind it thereby as fully and to the same extent as if such instruments were signed by a duly authorized officer of the corporation and all the acts of said
Attorney, pursuant to the authority hereby given, are hereby ratified and confirmed.
This Power of Attorney is made and executed pursuant to and by authority of the By -Law printed on the reverse hereof, duly adopted, as indicated, by
the shareholders of the corporation.
In Witness Whereof, WESTERN SURETY COMPANY has caused these presents to be signed by its Vice President and its corporate seai to be
hereto affixed on this 9th day of August, 2018.
WESTERN SURETY COMPANY
qv 0 .
OC
'aal T. Bruflat, Vice President
State of South Dakota I
ss
County of Minnehaha
On this 9th day of August, 2018, before me personally carve Paul T. Bruflat, to me known, who, being by me duly sworn, did depose and say: that he
resides in the City of Sioux Falls, State of South Dakota; that he is the Vice President of WESTERN SURETY COMPANY described in and which executed
the above instrument; that he knows the seal of said corporation; that the seal affixed to the said instrument is such corporate seal; that it was so affixed
pursuant to authority given by the Board of Directors of said corporation and that he signed his name thereto pursuant to like authority, and acknowledges
same to be the act and deed of said corporation.
M�.a y commis
sion expires
=MOHR
June 232021
,
."�
J. Mohr, N.
o t a r y Public
CERTIFICATE
I, L. Nelson, Assistant Secretary of WESTERN SURETY COMPANY do hereby certify that the Power of Attorney hereinabove set forth is still in
force, and further certify that the By -Law of the corporation printed on the reverse hereof is still in force. In Lestirnony whereof I have hereunto subscribed
my name and affixed the seal of the said corporation this day of rl � __._ _2 0
WESTERZ' SURETY COMPANY
L. Na psarn, Assistant Secretary
Forrn F4280-7-2012
Go to www cngurety.coijj. > Owner / Obligee Services > Validate Bond Coverage, if you want to verify bond authenticity.
1316 COUNTY -CITY BUILDING PHONE 574/235-925I
227 W. JEFFERSON BOULEVARD ,$ FAX 574/ 235-9171
SOUTH BEND, INDIANA 4660I -1830 4 MIM r � � TDD 574/ 235-5567
1ki65
CITY OF SOUTH BEND lea°"vlt`" BUTTIGIEG, MAYOR
BOARD OF PUBLIC WORKS
Date: 8/2/2019
.............................. .......................
To: AllP1�
anholders
From Linda M. Martin, Clerk, Board of Public k Wors
Subject Addendum Number: 1
Project Name: 315 & 319 W. Jefferson Exterior Renovations
Project No.: 119-064 mm
ACKNOWLEDGEMENT OF RECEIPT OF ADDENDUM
Date Received:........w ___...... _._....
This addendum is being forwarded to you for the above referenced project.
Please sign below and acknowledge receipt of this Addendum by
faxing this sheet to the Board of Public Works at (574) 235-9171
within 48 hours of receipt. A copy MUST also be included with your
bid package upon submittal.
THIS ADDENDUM MAY AFFECT YOUR BID.
Notes: The included pages replace the bid documents in their entirety. This is a re -issuance of
updated specifications and diagrams.
The attached documents are hereby added to the Specifications and Contract
Documents and become a part of herein.
Company:
Authorized Si;
PHONE 574/235-9251
FAx 574/ 235-9171
TDD 574/ 235-5567
CITY OF SOUTH BEND P:FTE BUTTIGIEG, MAYOR
BOARD OF PUBLIC WORKS
Date: 8/8/2019
To: All Planholders
From Linda M. Martin Cler , Board of Public Works
Subject Addendum Number: 2
Project Name: 315 & 319 W. Jefferson Exterior Renovations
Project No.: 119-064
ACKNOWLEDGEMENT OF RECEIPT OF ADDENDUM
Date Received: Ail 1st 12. 2019
This addendum is being forwarded to you for the above referenced project.
Please sign below and acknowledge receipt of this Addendum by
faxing this sheet to the Board of Public Works at (574) 235-9171
within 48 hours of receipt. A copy MUST also be included with your
bid package upon submittal.
THIS ADDENDUM MAY AFFECT YOUR BID.
Notes: The included pages replace the same pages from Addendum 1.
The attached documents are hereby added to the Specifications and Contract
Documents and become a part of herein.
Company: Martell ElectricLLC
Authorized Signature:
Date: 8/13/2019
1316 COUNTY -CITY BUILDING
227 W.JEFFERSON BOULEVARD
SOUTH BEND. INDIANA46601-1830
41
,1865a
CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR
BOARD OF PUBLIC WORKS
December 6, 2018
Ms. Jennifer Martell
Martell Electric, LLC
4601 Cleveland Rd.
South Bend, IN 46628
RE: Pre -Qualification Verification
Dear Ms. Martell:
PHONE 574/235-9251
FAX 574/235-9171
This letter serves as verification of Pre -Qualification status of your company for bidding with the City of South
Bend. This Pre -Qualification status is effective for twelve (12) months from the date of this letter. Thereafter you
are required to re -submit a complete application for continuation of pre -qualification status prior to December 31
for the upcoming calendar year.
A copy of this Verification Letter must be included with every bid exceeding $150,000 submitted to the City of
South Bend Board of Public Works, along with your Pre -Qualified Bidder Checklist and attachments.
If you have any further questions regarding this matter, please call this office at (574) 235-9251,
Sincerely,
Linda M. Martin, Clerk
GARY A. GILOT DAVID P. RELOS ELIZABETH A. MARADIK JAMES A. MUELLER THERESE J. DORAU
w
CITY OF SOUTH BEND, INDIANA
CONTRACTOR'S BID FOR PUBLIC WORK �r 46' '
CHECKLIST FOR BIDDERS
Project Name 315 & 319 W. Jefferson Exterior Renovations
Project No. 119-064
For Bids Due Tuesday, August 131h, 9:30 a.m. (E.D.T.)
From time to time the South Bend Board of Public Works finds it necessary to reject a bid because
it does not comply with statutory requirements. In preparing your bid, please use the following
checklist in order to make sure that your bid is done in the proper manner.
Proper bid security included. The bidder has the option of providing either a Certified Check
or Bid Bond.
Bid prepared on the City of South Bend Contractor's Bid for Public Work Form, completely
executed.
Contractor's Non -Collusion and Non -Debarment Affidavit, Certification Regarding Investments
with Iran, Employment Eligibility Verification, Non -Discrimination Commitment, and
Certification of use of United States Steel Products or Foundry Products.
Proof of MBE/WBE Participation Goal Form [MWBE-1.0]. If minimum participation goal is not
met, also provide Evidence of Good Faith Efforts Form [MWBE-2.0] and MBE/WBE Contacted
V Form [MWBE-2.1].
Acknowledge Receipt of ,, Addendum(s) included with the bid.
V All required additional information is included with the bid,
Proposal statements and other affidavits all signed by the proper party with name either
printed or typed underneath signature.
This checklist submitted with the Bid,
This checklist is provided for bidder's use in assuring compliance with required
documentation; however, it does not include all specifications requirements and does not
relieve the bidder of the need to read and comply with the specifications.
Bidder: Martell Electric, LLC
By Authorized Represe
Signature:
Print Name & Title: Jenn
nt
Version 4/2/2019 Contractor's Bid for Public Works - 1
Date: August 13, 2019
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CITY OF SOUTH BEND''��reww
MINORITY AND WOMEN BUSINESS ENTERPRISE DIVERSITY
DEVELOPMENT PROGRAM
FORM MWBE-2.0'''
EVIDENCE OF GOOD FAITH EFFORTS M '
This completed form should be included as part of the Bids documents related to City of South Bend Public
Works Projects requiring Good Faith Efforts to obtain MBEIWBE participation. It is the bidder's sole
responsibility to verify whether any listed minority or woman business meets the qualifications of a Minority
or Women's owned business as defined by the Indiana Department of Administration ("IDOA").
Project Number: 119-064 Date: 8/13/2019
Project Name: 315 & 319 W. Jefferson Exterior Renovations
Bidder: Martell Electric, LLC
Contact Person: Telephone: Tom Pantinge p ne 574 271 5000
_.............
Address: 4601 Cleveland Rd
City: South Bend State: Indiana Zip: 46628
M
To determine whether a bidder has de onstratel good faith efforts to reach the MBE/WBE utilization goals set
forth in the City of South Bend Public Works Project Specifications, the City and its agencies, boards, or
comml'ssi ns, REQUIRE ALL of the following Good Faith Efforts as listed in the table below*:
EVIDENCE OF GOOD FAITH EFFORTS
.................... -- .-. ....... _.... ....... ...
MBEIWBE LIST(S): The bidder reviewed the City of South Bend's Minority and Women Business
Enterprise Diversity Development Program, which uses the IDOA approved list of Minority and Women
Owned Business as found on their website (http://www.in.gov/idoa).
ACTION (ADVERTISE/CONTACT): In order for your bid to be deemed responsive, the City of South
Bend requires that all perspective bidders complete no less than 2 of the following:
1. Attend all pre -bid meetings scheduled by the City to inform MBE/WBEs of contracting and
subcontracting opportunities.
2. Advertise in general circulation and/or trade association publications concerning subcontracting
opportunities, and allow MBE/WBEs reasonable time to respond.
3. Perform any and all necessary steps to provide written notice in a manner reasonably calculated
to inform MBE/WBEs of subcontracting opportunities and allowed sufficient time for them to
participate effectively.
4. Utilize pre-existing services of available community organizations, small and/or disadvantaged
business assistance offices and other organizations that provided assistance in the recruitment
and placement of MBE/WBE firms.
**Bidder must circle or otherwise notate which of the two (2) required actions were performed.
GOOD FAITH NEGOTIATIONS: The bidder negotiated in good faith with interested MBE/WBEs,
including providing such MBE/WBE's with adequate information about the plans, specifications and other
requirements of the subcontract and did not reject MBE/WBEs as unqualified without sound business
reasons based on a thorough investigation of their capabilities.
SMALL CONTRACT(S): The bidder selected specific ......._ w-� ecific portions of the work to be performed by
MBE/WBEs in order to increase the likelihood of meeting the MBE/WBE goals (including breaking down
contracts into smaller units to facilitate MBE/WBE participation)
...... M .. ............-_.........__. ...............................
CONTRACT RECORDS: The bidder has maintained the following records for each MBE/WBE that has
bid on the subcontracting opportunity:
1 Name, address, and telephone number;
2. A description of information provided by the bidder or subcontractor; and
3, A statement of whether an agreement was reached, and if not, why not, including any reasons for
concluding that the MBE/WBE was unqualified to perform the job.
demonstration of Good FaithEffort
.... �� ...s. n *Proper 'ff�ort requires your initials next to all of the above boxes. Any
omissions shall be considered grounds for rejection of the bid by the Board of Public Works. The City of
South Bend reserves the right to request additional information.
Version 4/2/2019 Contractor's Bid for Public Works - 11
CITY OF SOUTH BEND
i�u e
MINORITY AND WOMEN BUSINESS ENTERPRISE DIVERSITY
DEVELOPMENT PROGRAMS
FORM MWBE-2.1
MBENVBE CONTACTED'
This completed form should be supplied with Bids that pertain to City of South Bend Public Works Projects
requiring contacted MBENVBE to obtain Good Faith Efforts. It Is the bidder's sole responsibility to verify
whether any listed minority or woman business meets the qualifications of a Minority or Women's owned
business.
PAGE —OF —
Project Number: 119-064 _ MBENUBE Participation Goal
Project Name: 315 & 319 W. Jefferson Exterior Renovations
Bidder: Mqtell Elecjfic, L
...............
By: V-0
Presiderit
i_ ....... 8/13/201IT9
(Sig ) 4(Title) (Date)
MBENVBE Firm Master Enterprises
Owner or Contact at MBENVBE Firm Darrin Orr
Telephone: 317-545-3335 Fax: 317-545-3365
TYPE OF WORK SOLICITED FOR THIS PROJECT:
..............
Material supplier
RESULTS OF CONTACT WITH THE MBENUBE FIRM:
leto- prQyid@ pricingfor necessa material
MBENVBE Firm
Email: dorr@masterent84.com
Owner or Contact at MBE/WBE Firm
Telephone: Fax: Email:
TYPE OF WORK SOLICITED FOR THIS PROJECT:
RESULTS OF CONTACT WITH THE MBENVBE FIRM:
Version 4/2/2019 Contractor's Bid for Public Works - 12
CITY OF SOUTH BEND, INDIANA
CONTRACTOR'S BID FOR PUBLIC WORK
RESPONSIBLE BIDDER CHECKLIST
Project Name 315 & 319 W. Jefferson Exterior Renovations
Project No. 119-064
For Bids Due Tuesday, August 13tt', 9:30 a.m. (E.D.T.)
Contractor Name: Martell Electric, LLC
The City seeks to enhance its ability to identify responsive and responsible bidders on all City public works
projects by institution of comprehensive submission requirements in compliance with State law. Quality
workmanship, efficient operation, safety, and timely completion of projects requires that all bidders meet
certain minimum requirements to be responsive and responsible bidders.
THIS FORM MUST BE SUBMITTED WITH YOUR BID.
INSTRUCTIONS:
If you are a pre -qualified bidder, complete Section I only.
If you are not a pre -qualified bidder, complete Section II only.
Section II acts as an application for pre -qualification. Submission of Section II will allow the bidder to be
considered for pre -qualification for bids with the City of South Bend Department of Public Works. Pre -
qualified bidders will then be exempt from a portion of the submission requirements outlined in Section 6-
63 of The Responsible Bidding Ordinance No. 10594-18 (hereinafter, "Responsible Bidding Ordinance")
for a period of twelve (12) months.
Thereafter, contractors who are pre -qualified must submit a complete application for continuation of "pre -
qualified" standing, on a form provided by the City ("Responsible Bidder Checklist (1) Pre -Qualified
Bidders") by December 31 st for the upcoming calendar year, or within twelve (12) months of obtaining pre -
qualified standing. If the status of any item changes within the twelve (12) months, it is the responsibility of
the contractor to notify the City. Failure by any pre -qualified contractor to submit its complete application
for continuation of "pre -qualified" standing within the time prescribed above shall result in automatic removal
of the designation, effective January 1 of the following year, or immediately following the twelve (12) months
of pre -qualified standing.
However, the "removed" contractor or subcontractor shall still be permitted to bid on City public works
projects, though the contractor must submit all required documents under 6-63 until "pre -qualified" status
is re-established.
Please Note: The City reserves the right to request supplemental information from the bidder,
additional verification of any information provided by the bidder, and may also conduct random
inquiries of the bidder's current and previous customers regardless of pre -qualified standing.
It is the sole responsibility of the potential bidder to comply with all submission requirements applicable to
the bidder in Section 6-63 of the Responsible Bidding Ordinance no later than the date of the public bid
opening.
Version 3/19/2019 General Conditions - 6
POST BID SUBMISSIONS:
Post -bid submissions must be submitted in accordance with Section 6-64 of the Responsible Bidding
Ordinance. The post -bid submission requirements are as follows:
1. All bidders shall collect, maintain, and provide upon request, a current written list that discloses the
name, address, licensing status, and type of work for any subcontractor from whom the bidder has
accepted a bid and/or intends to hire on any part of the public work project, including individuals
performing work as independent contractors.
2. Each subcontractor, whose portion of the project is estimated to be at least one -hundred fifty
thousand dollars ($150,000.00), shall be required to adhere to the requirements of Section I of the
Responsible Bidder Ordinance as though it were bidding directly to the City, except that the
subcontractor shall submit the required information (including the name, address, and type of work)
to the successful bidder prior to the commencement of work.
3. Failure of a subcontractor to submit the required information shall not disqualify the successful
bidder from performing work on the project and shall not constitute a contractual default and/or
breach by the successful bidder. However, the City may withhold all payment otherwise due for
work performed by a subcontractor, until the subcontractor submits the required information and
the City approves such information.
4. The disclosure of a subcontractor list ("Disclosed Subcontractor(s)") to the City by a bidder shall
not create any rights in the Disclosed Subcontractor(s). Thus, a bidder may substitute another
subcontractor for a Disclosed Subcontractor by giving the City, upon request, written notice of the
name, address, licensing status, and type of work of the substitute subcontractor.
5. The successful bidder and all subcontractors on a public works project are required to submit
certified payroll utilizing the federal form known as WH-347 or a similar form on a bi-weekly basis,
submitted within 10 days after the end of each bi-weekly payroll period. Certified payrolls shall
identify the job title and craft for each employee. Certified payrolls shall be submitted
electronically.
Please Note: Submissions deemed inadequate, incomplete, or untimely by the City may result in
the automatic disqualification of the bid.
The City, after review of complete and timely submissions, shall, in its sole discretion, after taking into
account all information in the submission requirements, determine whether a bidder is responsive and
responsible, and provide a Pre -Qualification Verification Letter. The City specifically reserves the right to
utilize all information provided in the contractor's submission and any information obtained by the City
through its own independent verification of the information provided by the contractor.
Version 3/19/2019 General Conditions - 7
PRE -QUALIFIED BIDDER CHECKLIST
(a) Acknowledgements:
(i) By checking this box, I hereby acknowledge that I am a pre -qualified bidder with
the City of South Bend and that I have met the pre -qualification requirements within
the last twelve (12) months. A copy of my Pre -Qualification verification letter
is attached.
(ii) By checking this box, I hereby acknowledge that the City reserves the right to
request supplemental information, additional verification of any information
provided by me, and may also conduct random inquiries of my current and prior
customers.
(b) Attachments:
(i)
Indiana Secretary of State's on-line records (ie. Business verification) dated within
sixty (60) days of the submission of said document showing that business is in
existence, current with the Indiana Secretary of State's Business Entity Report,
and eligible for a certificate of good standing. (Not applicable to individuals, sole
proprietors or partnerships).
(ii)
Statement on staffing capabilities, including labor sources. This statement
indicates and ensures I have sufficient employees on staff to complete the work. It
V
outlines how I intend to meet the staffing needs of the work.
(iii)
Evidence that I am utilizing a surety company which is on the United States
Department of Treasury's Listing of Approved Sureties as required in the bid
specifications or contract.
(iv)
List of projects of similar size and scope of work performed in all areas, including
the State of Indiana, within the last three (3) years.
(v)
For every project, submit evidence of participation in apprenticeship and training
programs, applicable to the work to be performed on the project, which are
approved by and registered with the United States Department of Labor's Office of
Apprenticeship, or its successor organization.
Version 3/19/2019 General Conditions - 8
PRE -QUALIFICATION CHECKLIST (FOR BIDDERS THAT ARE NOT PRE -QUALIFIED)
(a) Acknowledgements:
(i) _ By checking this box, I hereby acknowledge that I am not a pre -qualified bidder
with the City of South Bend.
(ii) _ By checking this box, I hereby acknowledge that the City reserves the right to
request supplemental information, additional verification of any information
provided, and may also conduct random inquiries of my current and prior
customers. The City reserved the right to utilize all information provided in this
submission and all information obtained in inquiries or requests to determine if a
bidder is responsive and responsible. Additionally, I acknowledge that all
information provided to the City shall be regarded as public records.
(iii) _ By checking this box, I hereby acknowledge that copies of all Applicable
apprenticeship certificates or standards for training programs applicable to the
work performed on the project may be requested at any time and shall be furnished
upon request.
(iv) _ By checking this box, I hereby acknowledge and ensure that I and all sub-
contractors, from whom I have accepted a bid and/or intend to hire to perform work
on the public work project, are properly licensed. Furthermore, I acknowledge my
understanding that it is my responsibility to ensure that all sub -contractors have
the necessary licenses to undertake the work called for in this bid. If a sub-
contractor loses their license at any point, it is the responsibility of that sub-
contractor to notify the City.
(b) Attachments:
(i) _
Indiana Secretary of State's on-line records (ie. Business verification) dated within
sixty (60) days of the submission of said document showing that business is in
existence, current with the Indiana Secretary of State's Business Entity Report,
and eligible for a certificate of good standing. (Not applicable to individuals, sole
proprietors or partnerships).
(ii)
List identifying all former business names.
(iii)
Any determinations by a court or governmental agency any violations of federal
state, or local laws including, but not limited to, violations of contracting or antitrust
laws, tax or licensing laws, environmental laws, Occupational Safety and Health
Act (OSHA), or federal Davis -Bacon and related Acts, within the preceding five (5)
years.
(iv)
Statement about staffing capabilities, including labor sources. This statement
indicates and ensures I have sufficient employees on staff to complete the work I
am bidding on OR outlines how I intend to meet the staffing needs of the work.
(v) ..,,
Statement that individuals who will perform work on the public work project on my
behalf will be properly classified as an employee or as an independent contractor
under all applicable state and federal laws and local ordinances.
(vi)
For every project, submit evidence of participation in apprenticeship and training
programs, applicable to the work to be performed on the project, which are
approved by and registered with the United States Department of Labor's Office of
Apprenticeship, or its successor organization.
(vii)
Copy of a written plan for employee drug testing that covers all of my employees
who will perform work on the public work project and meets or exceeds the
requirements set forth in IC 4-13-18-5 or IC 4-13-18-6.
(viii)
Evidence that I am utilizing a surety company which is on the Bureau of Fiscal
Service "Department of Treasury's Listing of Approved Sureties" as required in the
bid specifications or contract.
Version 3/19/2019 General Conditions - 9
(ix) Written statement of any federal, state or local tax liens or tax delinquencies owed
to any federal, state or local taxing body in the preceding three years.
(i) List of projects of similar size and scope of work performed in all areas, including
the State of Indiana, within three (3) years prior to the date on which the bid is due.
Date: August 13, 2019
( / AA A 14 ,
(Sig e)
Je ' er Martell
(Print Name Here)
Martell Electric, LLC
(Name of Company)
4601 Cleveland Rd
(Address of Company)
South Bend
(City)
Indiana
(State)
(574) 271-5000
(Telephone Number)
Version 3/19/2019 General Conditions - 10
MARTELL
ELECTRIC LLC 4601 CLEVELAND ROAD SOUTH BEND, IN 46628 PHONE: 574-271-5000 FAX: 574-271-5400
CONTRAC7'ORS 6 ENGINEERS
August 13, 2019
Pre -Qualified Bidder Checklist
Attachments:
Attached is Martell Electric, LLC's Indiana Secretary of State's on-line Business
verification dated within sixty (60) days of the submission of said document showing that
business is in existence, current with the Indiana Secretary of State's Business Entity
Report, and eligible for a certificate of good standing.
Martell Electric, LLC is signatory with IBEW Local 153. Martell has sufficient employees
on staff to complete the work we are bidding.
i. Attached is a letter from ON I, Risk Partners as evidence that Martell Electric, LLC is
utilizing a surety company which is on the Bureau of Fiscal Service "Department of
Treasury's Listing of Approved Sureties" as required in the bid specification or contract.
iv. Projects of similar size and scope of work performed in all areas, including the State of
Indiana, within three (3) years prior to the date on which the bid is due:
�w ....................................................---------------------------------------
Project Name Owner Contract GC
Amount
Norfolk Southern Tower Michael Kinder &
Building Renovation Norfolk Southern $416,137 Sons
.�..Jefferson Center Servi.ce...........__ �...............................................................................................................�.....�.�...........................................................�..........................�........................................................................................._
Upgrade Jefferson Center $175,808
Power Distribution Adlalem Global Education / Ross
Equipment Replacement University $468,952
V. Attached is evidence of Martell Electric, LLC's participation in apprenticeship and
training programs, applicable to the work to be performed on the project, which are
approved by and registered with the United States Department of Labor's Office of
Apprenticeship, or its successor organization.
www.mattelielectric.com
EQUAL OPPORTUNITY EMPLOYER
BUSINESS INFORMATION
CONNIE LAWSON
INDIANA SECRETARY OF STATE
08/02/2019 11:51 AM
),,51,1575/5-
Business Name: MARTELL ELECTRIC, LLC Business ID: 2001121800142
Entity Type: Domestic Limited Liability Company
Creation Date: 12/17/2001
Principal Office Address: 4601 CLEVELAND RD, SOUTH BEND, IN,
46628, USA
Jurisdiction of Formation: Indiana
Business Status: Active
Inactive Date:
Expiration Date: Perpetual
Business Entity Report Due 12/31/2019
Date:
Years Due:
Type: Individual
Name: Jennifer Brown
Address: 4601 Cleveland Rd., South Bend, IN, 46628, USA
VON1
RISK PARTNERS
January 18, 2019
RE: Martell Electric, LLC
4601 Cleveland Road
South Bend, IN 46628
To Whom It May Concern:
We are providing this information at the request of our principal, Martell Electric, LLC.
We have been providing surety bonds for Martell Electric, LLC, since 2015. We currently have a surety -
program in place for them covering projects up to $30,000,000 within potential aggregate•work programs
of $60,000,000. CNA has an A.M. Best Rating of "A" "XIII" and Treasury Listing of $131,504,000.
We continue to have confidence in Martell Electric LLC's ability to perform at the above stated bonding
levels and recommend them for your favorable consideration.
This letter is not to be construed as an agreement to provide surety bonds for any particular project, but
is offered as an indication of past experience and confidence in this firm. Any specific request for bonds
will be underwritten on its own merits.
Should you have any further questions, please do not hesitate to contact us.
Sincerely,
dvin Hughes
Attorney -in -Fact
Western Surety Company
(574) 314-9194
100 East Wayne Street
Suite 130
South Bend, IN 46601
ONIRisk.com
Western
Surety Companj
POWER OF ATTORNEY A1PPOINTING INDIVIDUAL ATTORNEY -IN -FACT
Know All Men By These Presents, That WESTERN SURETY COMPANY, a South Dakota corporation, is a duly organized and existing corporation
having its principal office in the City of Sioux Falls, and State of South Dakota, and that it does by virtue of the signature and seal herein affixed hereby
make, constitute and appoint
Thomas J Me Govern, Harold E Everett, Elaine K Miller, J Kevin Hughes, Thomas J Van
Dyck, Jada M Karst, Melinda S Jagger, Tracie M Me Bride, Connie J Messer, Laura L Diver,
Individually
of Fort Wayne, IN, its true and lawful Altorney(s)-in-Fact with full power and authority hereby conferred to sign, seal and execute for and o❑ its behalf
bonds, undertakings and other obligatory instruments of similar nature
a In Unlimited Amounts -
and to bind it thereby as fully and to the same extent as if such instruments were signed by a duly authorized officer of the corporation and all the acts of said
Attorney, pursuant to the authority hereby given, are hereby ratified and confirmed.
This Power of Attorney is made and executed pursuant to and by authority of the By -Law printed on the reverse hereof, duly adopted, as indicated, by
the shareholders of the corporation.
In Witness Whereof, WESTERN SURETY COMPANY has caused these presents to be signed by its Vice president and its corporate seal to be,
hereto affixed on this 9th day of August, 2018.
WESTERN SURETY COMPANY
�0q,q t'Rk
nut T. Bmtlat, Vice Presid ���e nt
State of South Dakota I
ss
County of Minnehaha
On this 9th day of August, 2018, before me personally came Paul T. Bruilat, to me, known, who, being by me duly sworn, did depose and say: that he
resides in the City of Sioux Falls, State of South Dakota; [hat he is the Vice President of WESTERN SURETY COMPANY described in and which executed
the above instrument; that he knows the seal of said corporation; that the seal affixed to the said instrument is such corporate seal; that it was so affixed
pursuant to authority given by the Board of Directors of said corporation and that he signed his name thereto pursuant to like authority, and acknowledges
same to be the act and deed of said corporation.
My commission expires ' ' *"*" wooll 7
17
June 23, 2021
_... .......
.-....._.. ... _. J. Mohr, Natlliy _
Public
CBTtTIIriCATE
I, L. Nelson, Assistant Secretary of WESTERN SURETY COMPANY do hereby certify that the Power of Attorney hereinabove set forth is drill in
force, and further certify that the By -Law of the corporation printed on the reverse hereof is still in force. In testimony whereof I have hereunto subscribed
my name and affixed the seal of the said corporation this 1 S th day of Jc n it a r-Y _ , 2019
0.
e, WESTERN SURETY COMPANY
Form F4280-7-2012 L. Nelson, Assistant Secretary
Go to r ryvw cn „ urewtyorn > Owner / Obligee Services > Validate Bond Coverage, if you want to verify bond authenticity.
South Bend & Vicinity Electrical Joint Apprenticeship and Training Committee
Martell Electric LLC
4601 Cleveland Rd.
South Bend, IN 46628
November 26, 2018
To whom this may concern,
This is to certify that Martell Electric LLC is signatory to the
IBEW/NECA collective barging agreement and is in good standing. As they are
able to employ apprentices indentured to the South Bend and Vicinity Electrical
Joint Apprenticeship and Training Committee.
The South Bend and Vicinity Electrical Joint Apprenticeship and Training
program has been registered with the US Department of Labor Apprenticeship
and training since January 10, 1946 as well as being approved with the US
Veteran Administration. .
Sincerely,
Steve Egyed
Coordinator
56365 Peppermint Road • South Bend • IN • 46619
Ph: (574) 233-1721 • Fx: (574) 233-1947 • www.jatcl53.com