HomeMy WebLinkAboutNotice of Intent - Self Performance of 2019 City Paving ProjectsCITY OF SOUTH BEND
DEPARTMENT OF PUBLIC WORKS
DIVISION OF ENGINEERING
TO: Linda M. Martin, Clerk
Board of Public Works
THROUGH: Scott Kreeger, Project Engineer
FROM: Kara M. Boyles, PE, City Engineer
SUBJECT: Self -Performance of 2019 City Paving Projects
DATE: August 5, 2019
I am presenting the 2019 Internal Paving Schedule for work to be self -performed by the City's
internal work forces. The attached document provides details on 26 separate paving projects
anticipated to be completed by the end of 2019 as part of the annual paving program. The
document indicates which streets will be milled and paved, estimated material costs, estimated
equipment costs, and estimated cost of labor for an overall estimated project cost. The estimated
project costs range from approximately $6,000 to $115,0000.
According to IC 36-1-12-3, the City is not required to bid public works projects that it can self -
perform if the estimated cost is less than $250,000 including the cost of materials. However, if the
cost of a project is greater than $100,000, the Board of Public Works must provide notice of the
intent to self -perform said work and make a determination that it is in the City's best interest to
perform this work. Additionally, the City must already have the human resources on staff and
capability to perform the work.
One (1) of the 26 projects schedule for 2019 paving has an estimated cost of more than $100,000.
Indiana Avenue from Olive Street to Pulaski Street is estimated to be $114,968.94.
Materials for these projects have already been acquired under IC 5-22 (public purchasing).
By way of this memorandum, I would like to set forth notice of the City's intent to use its own
workforce to perform the above -mentioned paving project, each estimated to cost more than
$100,000, but not exceed $250,000.
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1d. -ale
BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Date 8/5/19
Name Scott Kree
Department Public
Works
BPW Date 8/13/19 Phone Extension 9245
__._
Icgward Pnor to Submittal to Board
BPW Attorney Z Attorney Name Clara McDaniels
Dept. Attorney ❑ Attorney Name
Purchasing ® Michael Schmidt
Check the Appropriate Item Type --
Professional Services Agreement Contract
F-1
Open Market Contract ❑ Amendment/Addendum
❑
Bid Opening Bid Award
Quote Opening ❑ Quote Award
[�
Proposal Opening C/O & PCA No.
Chg. Order, No. Traffic Control
® Other: P'ublic Notice of
Intent to Self-nerforin Pavinp
Company or Vendor Name
New Vendor
MBE/WBE Contractor
Project Name
Project Number
Funding Source
Account No.
Amount
Terms of Contract
Purpose/Description
All Submissions
Proposal
Special Purchase, QPA
Req. to Advertise ❑ Title Sheet
Reject Bids/Quotes
�] PCA
❑ Resolution
❑ Ease./Encroach
...................................ww.....� --
.Yes f Yes, Approved by Purchasing
❑ No
For Chit o Qrders
Amount of ❑ Increase $
Decrease ($ )
Previous Amount $
_.... o .. ............ — w
Increase /o _
................... �.... m.....--------------------- ��� uu.
Current Percent of Change: Decrease /o � .........
New Amount $
Increase %
Total Percent of Change: Decrease .....-_________%�......_.,.........mm .................��.���........ w
Time Extension Amount:
New Completion Date: