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Home My WebLink AboutChange Order No 3 - Miami Street Basin Drainage Improvements Project No 116-082C - HRP Construction1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOT ITH BEND. INDIANA 46601-1830 Matthew Cain HRP Construction, Inc. 5777 Cleveland Road South Bend, IN 46624 V7,11 CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARD OF PUBLIC WORKS August 13, 2019 PHONE 574/235-9251 FAx 574/ 235-9171 RE: Change Order No. 3 - Miami Street Basin Drainage Improvements — Project No. I I 6-082C Dear Mr. Cain: The Board of Public Works, at its meeting held on August 13, 2019, approved the above referenced Change Order for an increase of $3,010, bringing the current contract amount to $504,790. Enclosed is a copy of the Change Order for your records. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, A_. Linda M. Martin, Clerk Enclosure a ar4i T �w a� CITY OF SOUTH BEND, INDIANA DEPARTMENT OF PUBLIC WORKS,�� PROJECT CHANGE ORDER DATE: 7/2/2019 PROJECT NO: 116-082C PROJECT NAME: MIAMI STREET BASIN DRAINAGE IMPROVEMENTS CONTRACT DATE: 8/14/2018 CHANGE ORDER NO: ._3 .. ._._._....__........_...�. .��_�........�_._ SUBJECT OF CHANGE ORDER: PCR #3-Repair 2-6" PVC Storm Lines ($1,975). Lower 2" Conduit $1,035 . The original contract sum Net change by previously authorized change orders The contract sum prior to this change order By this Change Order, the project amount is The new contract sum including this change order This Change Order represents a total change of Total change for entire project Original contracted completion date/time Extension of date/time by previous change orders Date/time extension by this change order New completion date/time 66tractor Signa care Matthew D. Cain, President —................... _...... Printed Name and Title HRP Construction„ Inc. Company Name 5777 Cleveland Road Address South Bend, IN 46624 City, State, Zip $ 493,000.00 $ 8,780.00 $ 501,780.00 X Increased Decreased $ 3„010.00 JJ $ 504,790.00 0.60 % _- 2.39 % 12/24/2018 ..... _............_ ........... _e 145 days 0 days 5/18/2019 hyAlrl CM'2 •1ION CITY OF SOUTH BEND BOARD OF PUBLIC WORKS Approved Date: 1, Gary A. Gilot, President Genevi ve E. Miller, umber ti Elizabeth A. Maradik, Member Theres 5orau, rn er ;u-r�taO"—SuIliva-- n, Member DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING Project Number: 116-082C Project Name: Miami Basin improvements Change Order #: 3 DATE INITIATED: 7/2/19 BPW DATE: Brief Summary of Change Order; (Construction Change, Alternative, Substitution, Differing Instructions, Out of Scope, Etc.). Repair 2-6" PVC Storm Lines ($1,975). Lower 2" Conduit ($1,035). Attachments: (List documents support change — required) Contractor Pricing. ... _........ . Amount ofeIncrease /❑Decrease: $3,010.00 _.—._._..................._......._._._.._ Categories (Pick One): Previously approved Change Order(s): $ 8,780.00 ❑ Scope of Work ® Differing Site Conditions, Changed Conditions Current Percent of Change: '6 % ❑ Conflicted Specifications and Drawings 504 790 00 El Materials New Total Amount: $......................:.......................... ❑ Error ❑ Omission Total Percent of Change: 2.39 .. .......... % ❑ Final Quantity Adjustment Funding Secured From; E7 _ ITITITIT " _.. (filled out by PM) mmIT RECOMMENDED BY: Josh Ehmer 7/26/19 Project Inspector (Print Name) (Sirgnatu (Date) REVIEWED BY: ®`t Constru=6BY" eager (Print Name) (Signature) (Date) APP't�: ,„,... En i ring Project Managr (Print Name) (Signature) (Date) APPRONED BY: (SCit Engineer (Prin Name' o na e) HRP CONSTRUCTION EXCAVATING-SEWERS-INATERMAINS 1 1(14/07f;!629 go Lc LJC c�t2LTLCt II June 25, 2019 Josh Ehmer City of South Bend — Engineering County -City Building 227 West Jefferson Blvd. — Rm. 1316 South Bend, IN 46601 Re: Miami Basin — Change Order #2 - 2 Inch Conduit Lowering, 6 Inch Drainage Pipe Extension Dear Mr. Ehmer: On April 17th, while removing the existing sidewalk the crew discovered a located 2 inch conduit containing what we assume to be traffic and/or street lighting wires. The conduit was in conflict with the proposed grades for the new access drives as well as the sidewalk grading. Roger Nawrot directed the crew to lower the conduit where we needed to, to obtain proper cover for grading of the walks and drives. We did so with a crew of one Field Supervisor, laborer and operator using a Hitachi 300 excavator. With that change to the scope we have incurred costs that resulted in an increase of the following to the overall contract price: $1,035.00 On March 29th, during the earthwork portion of the project the crew discovered 2 each — 6 inch drainage pipes from the property immediately south of the basin that served as what we determined are drywell overflow pipes. The crew extended the pipes into the basin to continue to allow for the drywells to drain as necessary. The crew that was onsite was a Field Supervisor, one laborer and two operators using excavator and dozer for installation of the pipes. With that change to scope we have incurred costs that resulted in an increase of the following to the overall contract price: $2,995.00 qua��/,�ioetuniEy=LLZ/,loy�z Shipping: 5777 Cleveland Road South Bend, IN 46628-9418 Phone 574-271-7800 Mailing: P.O. Box 266 South Bend, IN 46624-0266 FAX 574-271-0524 Josh Ehmer From: Joe Jonas <joej@hrpconstruction.com> Sent: Tuesday, July 9, 2019 1:32 PM To: Josh Ehmer Cc: Toy Villa; Roger Nawrot Subject: Miami Basin Attachments: I MG_0176.j peg Importance: High Josh, I hope you had a good 4th. I am wanting to know the status of the sediment information that I presented last week. I would like to get that quantity on the pay application. Additionally, I have attached the as -built for the Miami Basin 6 inch storm lines that were replaced on the project. Both of the lines had to be replaced and relocated because their elevation were in conflict with the new haul road. It is not HRP's fault that the design prints did not have the two lines shown at time of bid. HRP had to adjust the locations of those 6 inch lines in order to build the project. My initial price had some equipment time in there for sitting idle on the site. I removed that idle time and that is how we have the price of $1,975.00. Please add this to the change order so we can get it processed on my end. Please advise, as we would like to get this project complete. Joe Jonas Utility Damage Prevention Specialist / Estimator HRP Construction Inc. (574) 271-7800 — Office (574) 274-5716 - Mobile (574) 271-0524 - Fax www.!]Lrp n_rg fion coo- HF�P CONSTRUCTION i DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING PROJECT CONTRUCTION CHECKLIST Project No. 116-082C Project Name MIAMI STREET BASIN DRAINAGE IMPROVEMENTS Contractor HRP Construction, Inc. Inspector JJE PAY APPLICATIONS & CHANGE ORDERS CHART NTP 9/25/2018 Sub. Comp. 12/24/2018 Final Comp. 5/18/2019 Today's Date 7/26/2019 �.. .�� PAYMENT APPLICATION SUMMARY End Date Total Deductions Sub Total Prev, Pmts Amount Prev Pmt Error 1 12/17/18 $4,944.71 $247.24 $4,697.48 $0.00 $4,697.48 2 4/9/19..._...___ ..........._$148,796.70m.._. ._.$7,439.84. $141,356.87 ................_.........................................................__.......___...�................................�,._.__..____ $4,697.48 $136,659.39' S 5/23/19 _ $456,193,50 $22,809,68 $433,383.83 $141,356.87 $292,026.96' 4 5 6. _... . ........._......._._........ ._..._...._._..._........... ... _ .._____- .....�..... �................................... . 7 .. 8 ....... ............... .._...__....... _____. 9 10 11 12 -------- S - - - $141,356.87 $433,383.83 CHANGE ORDER SUMMARY Date ontract Change Amt. New Contract Change % Total % Added Da s I1 2/11/19,000.00 , $8 780.00 $501,780.00 1.78% 1.78% 139 2 4/26/191,780.00 $0.00 $501,780.00 1.78% 1.78% 6 3 7/2/191,780.00 $3,010,00 $504,790,00 0,60% 2.39% 0 �4 ........ __...._ r$493 ...._......_. ....... ___._.____._.._..__------ .._ _..__--- ------ _ _ ....... ... ....._ 5 6 7 8 9 9 _.� .._ ....... ...._.u_ _..uuu_........................................ _u uu� _.........__ ........__�..._ _u� ._ 10 11 12 S _.........._ - _. ........................._ - ...... $11790.00 2.39% _.........._ � 10/10/2019 Items Notes Date Rec'D 1 1 Final Pay Application 2 ProItE Completion Affidavit 3 Final Waiver of Lien 4 Final _Change Order 5 Complete Certified PavrollsIT....................... .............. _....... .. Testi 9 _.._....__..._ �...........................�............. Date; � t � Si natures" , _ k.. BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 7 Villa - 29 20.19 2.1 ..— - -W.. Name Toy Department: Engineering BPW Date 08/13/2019 Phone Extension 5920 uuuuuuuuuuuuuuuumrur�wr� w u rrtmmuuuumimiuummim�uuumwmmmmmumwwww�uwwww�wuu mwww �ww�uwwwu�uwwwuuwu�uwuuumEffa fflofmrsimiww iuI mmmm mm imimimimmmuuuummuuuuuuuuuwwmmmmmmumrmrmr�wmm ... ; uuummmmmmmm c._..... .._..____.___................................_._ � l —Required Prior to Submittal to Board BPW Attorney Attorney Name Dept. Attorney Attorney Name --------- A...�......a.._, � Purchasing Check the the ADDronriate Item Tvne — Reauirea L Professional Services Agreement L Contract E] Open Market Contract Amendment/Addendum Bid Opening Bid Award Quote Opening Quote Award Proposal Opening C/O & PCA No. ® Chg. Order, No. 3 Traffic Control F-1 Other: Company or Vendor Name New Vendor MBE/WBE Contractor Project Name Project Number Funding Source Account No. Amount Terms of Contract Purpose/Description Information All Submissions ❑ Proposal ❑ Special Purchase, QPA 0 Req. to Advertise ❑ Title Sheet EJ Reject Bids/Quotes PCA Resolution Ease./Encroach HRP Construction, Inc. E] Yes If Yes, Approved by Purchasing ® No ❑ MBE Completed E-Verify Form Attached El Yes ❑ WBE No Miami Street Basin Drainage Improvements South Side TIF 430.1050.460.42.01 proval of C.O. 113 For Change Orders Only Amount of z Increase $ 3,010.00 ❑ Decrease ($ Previous Amount $ 501,,780.00 .mmmm �...................._. —.. _�..... Increase 0.60/o o....................................w�w�_ Current Percent of Change: Decrease �A ...............................% a.............,��w...,.,. New Amount $ 504,790.00 ....Increase _�..�.2.39% . ........� .......... ...................�......................... Total Percent of Change: Decrease R....°z��..—....................................w�..u........._�.1.............��._. Time Extension Amount: New Comnletion Date: