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Home My WebLink AboutAward Quotation - The Garage Site Improvements Project No 118-083C- R&R Excavating1316 COUNTY -CITY BUILDING l.`� 227 * t� PHONE 574/ 235-9251 ITACE W. JEFFERSON BOULEVARD SOI ITH BEND_ INDIANA 46601-1 Ran FAX 574/ 235-9171 CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARDOF PUBLIC WORKS August 13, 2019 William Loudin R&R Excavating Inc 2010 Went Avenue Mishawaka, IN 46545 RE: Quotation Award — The Garage Site Improvements — Project No 118-083C Dear Mr. Loudin: The Board of Public Works at its meeting held on August 13, 2019, awarded the above referenced quotation to you in the amount of $59,440 subject to the approval of additional funding requested by the Redevelopment Commission. Please forward the following documents villa one submit g1hy-August 22.2019, to my attention for Board of Public Works approval: 1) One (1) original of the Contract (enclosed); and 2) Certificate of Insurance naming the City of South Bend as an additional insured. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, Linda M. Martin, Clerk Enclosure GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK LAURA L. O'SULLIVAN THERESE J. DORAU INTER -OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING TO: Linda M. Martin, Clerk Board of Public Works FROM: Kyle Silveus SUBJECT: The Garage Site Improvements, Project 118-083C DATE: August 13, 2019 �mmmimmmmmmwu��a��w.:m,�o Ww.. �x uw rox�mmmuwre�i wwm�uuww�oiommwuum�mr�m�mmmmwwow�aawwuwaw On August 13th, 2019, the Board of Public Works opened and read quotes for the above project. The bidder ranked as follows: Bidder Base Bid Amount 1.R&R Excavating, Inc. $59,440.00 2.John Boettcher Sewer & Excavating Contractor $97,436.47 Engineering recommends award of a contract for $69,440.00 to the lowest responsive / responsible bidder, R&R Excavating, Inc., contingent on the approval of additional funding to be requested by the Redevelopment Commission. The Department of Public Works has appropriated funds from the River East Development TIF 429-1050-460-42,03 Please call with your questions. Enclosure o� rrr , „ CITY OF SOUTH BEND, INDIANACONTRAMIR'S QUOTE EOR PUBLIC WORK PROJECT NAME: The Garage Site Improvements WWWW. PROJECT NO. 118-083C QUOTES DUE August 13, 2019 (Must be completed for all quotes. Please type or print) Date: 8/13/2019 Firm: R&R Excavating, Inc. Address: 2010 Went Avenue City/State/Zip: Mishawaka,IN 46545 Telephone Number: 574 256-2467 Agent of Bidder (if Applicable): N/A Pursuant to notices given, the undersigned offers to furnish labor and/or material necessary to complete the public works project of: the City of South Bend, Indiana, in accordance with plans and specifications prepared by: The Ci of South Bend Department of Public Works and dated August 2019 ] for the sum of (enter the Total Quote as shown on the Proposal) See Page 11 Bid Sheet (Enter Sum of Total Quote shown on Proposal) $ See Pa e 11 (Numerical) If alternative quotes apply, the undersigned submits a proposal for each in accordance with the notice. Any addendums attached will be specifically referenced at the applicable page. If additional units of material included in the contract are needed, the cost of units must be the same as that shown in the original contract if accepted by the City of South Bend. If the quote is to be awarded on a unit basis, the itemization of the units shall be shown on a separate attachment. By (Signature) William Loudin, President (Printed Name of Person Signing) ACCEPTANCE The above quote is accepted this day of20 Subject to the following conditions:_ s dq BO D OF PUBLIC WWO IC :..:.. �. .....w ._ ................ _........._ ._........_ Gary Gilot, resid nt. Genevieve E. Miller, Member �,.. h effi A, Ma ' i Member TAt�e_st: s J. Dor u, Member _. ��. r It aura L. O Sullivan,,Member Linda M. Martu ,Clerk Version 4/2/2019 Page - 7 Public Works Quote QUOTE/PROPOSAL � CITY OF SOUTH BEND PROJECT NAME The Garage Site Improvements PROJECT NO. 118-083C QUOTES DUE August 2 2019 Base Bid Item No. Description Quantit Unit Unit Price Total Amount 1 6" Fire Suppression and 1" Water LS $ Service Lateral Connection 1 0 59 , 440.00 59 , 440.00 Total Amount of Quote $ 59,440.00 Base Quote Subtotal 59, 440.00 Firm: R&R Excavating, Inc. Address: 2010 Went Avenue City/State/Zip: Mishawaka, IN 46545 Telephone Number: (574 ) 256-2467 Fax Number: ( 574 _) 256-247 (Signature) William L udin, President (Printed Name of Person Signing) Version 4/2/2019 Page - 11 Public Works Quote BOARD OF PUBLIC WORKS CITY OF SOUTH BEND INDIANA PUBLIC WORKS CONTRACT THIS AGREEMENT, made and entered into this 13th Day of August, 2019, by and between, R&R Excavating, Inc, 2010 Went Avenue, Mishawaka, IN, HEREINAFTER called the Contractor, and the Board of Public Works herein called the "Board". WITNESSETH: That the Contractor covenants and agrees to make the following improvement, as fully set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans, and Bid Proposals, all of which are set forth as a part of this Contract, for: PROJECT NO. 118-083C DESCRIPTION: THE GARAGE SITE IMPROVEMENTS COMPLETION DATE: SEE SPECIFICATIONS AMOUNT: _ $59,440 FUNDING: REDA TIF The unit prices for this improvement were those prices as received and accepted by the Board on the 13th Day of August, 2019. The Contractor further agrees to notify the Engineer when this improvement is completed. This notification shall be in the form of a Completion Affidavit, signed by the Contractor. Upon final acceptance of the improvement by the Engineer, the Contractors final estimate will be presented to the Board for final Payment with one (1) copy of the Completion Affidavit and one (1) copy of a Waiver of Lien. BOARD OF PUBLIC O S. ...._._ t.... MGar A. Gilot, PresidentE terA��ik, Member Genevieve E. Miller, Met l-er— s Therese J. DoraU, Member t L. O'Sullivan, Clerk Linda R&R EXCAVATING, INC. Printed Name Signature CERTIFICATION (To be completed if Contractor is a Corporation) I, , certify that I am Secretary of the Corporation named as Contractor herein; that who signed this Agreement on behalf of the Contractor was then of said Corporation; that said agreement was duly signed for and in behalf of said Corporation by authority of its governing body, and is within the scope of its corporate powers. Corporate Secretary Seal 1316 COuNTY-CITY BUILDING �M M PHONE 574/ 235-9251 227 W. JEFFERSON BOULEVARD �� '(((' FAX 574/ 235-9171 SOI JTH BEND. INDIANA 46601-1930 � V ae CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARDU LIC WORKS August 13, 2019 John Boettcher John Boettcher Sewer & Excavating Contractor 3305 N Home Street Mishawaka, IN 46545 RE: Quotation Award — The Garage Site Improvements — Project No 118-083C Dear Mr. Boettcher: The Board of Public Works, at its meeting held on August 13, 2019, awarded the above referenced quotation to R&R Excavating Inc., in the amount of $59,440. We thank you for bidding and hope you will bid with us again in the future. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, J Linda M. Martin, Clerk GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK LAURA L. O'SULLIVAN THERESE J. DORAU