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Home My WebLink AboutAward Quotation - O'Brien Fitness Center HVAC - Dynamic Mechanical Services1316 COUNTY -CITY BUILDING 227 W.JEFFERSON BOULEVARD SOI ITH BEND. INDIANA 46601- 1930 �o1n1ml'l�i �� 186 CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR PUBLICBOARD OF WORKS August 13, 2019 Mike Bacsa Dynamic Mechanical Services 1606 Chestnut Street Mishawaka, IN 46545 RE: Quotation Award — O'Brien Fitness Center HVAC Dear Mr. Bacsa: PHONE 574/235-9251 FAX 574/235-9171 The Board of Public Works at its meeting held on August 13, 2019, awarded the above referenced quotation to you in the amount of $43,295 for the Base Quote plus Alternate. Please forward the following documents _tt nin Z2, 2M to my attention for Board of Public Works approval: 1) One (1) original of the Contract (enclosed); and 2) Certificate of Insurance naming the City of South Bend as an additional insured. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, Linda M. Martin, Clerk Enclosure GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK LAURA L. O'SULLIVAN THERESE J. DORAU INTER -OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS TO: Linda M. Martin, Clerk Board of Public Works FROM: Patrick Sherman Department of Venues Parks & Arts SUBJECT: O'Brien Fitness Center HVAC: 1088-2019 DATE: August 13th, 2019 �ur�,��mawmaoenum�o rm,�aeu.W.w wru�m°mrxnmwrx nn nrwnxonmwrrrcra� imp+�mumi¢mu�r�r�r✓ir�oi�nw��s�wi¢��rom�mrem��mmmur�v�om�� r�mrr�wnw.wuo aR�u� v... M�rcam��mm::.mm�xi�ws�n�m�r�nNs��maraaumawr�n�rusa�s,;Asa✓mmnwmw�r�r�ow:a:��uwen�uoa�aauu�anwmaamo wumnm�;amm�maa�rvu��mr�u.ww�w�m�w.wnrnoioimouoRORi� On June 25th, 2019 the Board of Public Works opened and read bids for the above project. The bidders ranked as follows: Bidder Base Bid Amount Alternate Total 1. D.A. Dodd, LLC $ 44,345.00 $ 8,669.00 $ 53,014.00 2. Dynamic Mechanical Services $ 39,030.00 $ 4,265.00 $ 43,295.00 3. Ideal Consolidated, Inc. $ 42,695.00 $ 4,665.00 $ 47,360.00 Venues Parks & Arts reviewed the quotes and found them to be responsive and responsible. Venues Parks & Arts Facilities and Operations managers looked into the possibility of using an even higher efficiency unit to create more energy saving. VPA worked with the sustainability office to understand the life -cycle costs of more efficient units. It was found that higher efficiency units would not provide sufficient savings to justify the higher costs. VPA is confident, however, that the unit specified will generate significant savings through lower energy and maintenance costs. VPA Maintenance will also get additional training with the control system to maximize the energy efficiency of the systems as well as seek out rebates for the savings we are getting. Venues Parks & Arts recommends award of a contract for Base Bid and Alternate for a total of 4 29�0 to the lowest responsive / responsible bidder, Dynamic Mechanical Services. The Department of Venues Parks & Arts has appropriated sufficient funds from Facilities & Grounds Account: 201-1101-452.39-89. Thank you and please let me know if you have any questions. Patrick Sherman INTEROFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS TO: Linda M. Martin, Clerk Board of Public Works FROM: Patrick Sherman Department of Venues Parks & Arts SUBJECT: O'Brien Fitness Center HVAC: 1088-2019 DATE: July 9th, 2019 ro�irv�r�wr��um��smowuwm�u�ro�rc�wer��srm �w�vwim�w� m,�nroimnawsrou�maaa�mmmmmw+�rr�wu�rv��ae�ro�ramrom�mmw urram vwumn��asm�.em uur� �urrmnmmmtivmu�m.�oir� wiw�iromu�rr�mamrmm�aawnu�vuwu��nar�wuowwmoiN wmwmu aw On June 25th, 2019 the Board of Public Works opened and read bids for the above project. The bidders ranked as follows: Bidder Base Bid Amount Alternate Total 1. D.A. Dodd, LLC $ 44,345.00 $ 8,669.00 $ 53,014.00 2. Dynamic Mechanical Services $ 39,030.00 $ 4,265.00 $ 43,295.00 3. Ideal Consolidated, Inc. $ 42,695.00 $ 4,665.00 $ 47,360.00 Venues Parks & Arts reviewed the quotes and found them to be responsive and responsible. Venues Parks & Arts Facilities and Operations managers looked into the possibility of using an even higher efficiency unit to create even more energy saving. They found that a higher efficiency unit could not be done without putting the project over budget and there were concerns that the larger units that would be needed may not fit in the space. VPA is confident, however, that the unit specified will generate significant savings through lower energy and maintenance costs. Venues Parks & Arts recommends award of a contract for Base Bid and Alternate for a total of $43.295.00 to the lowest responsive / responsible bidder, Dynamic Mechanical Services. The Department of Venues Parks & Arts has appropriated sufficient funds from Facilities & Grounds Account: 201-1101-452.39-89. Thank you and please let me know if you have any questions. Patrick Sherman BOARD OF PUBLIC WORKS CITY OF 'SOLJT11 13S-D ,...!,N,.DIANA PUBLIC WORKS CONTRACT THIS AGREEMENT, made and entered into this 13th Day of August, 2019, by and between, Dynamic Mechanical Services, 1606 Chestnut Street, Mishawaka, IN 46545, HEREINAFTER called the Contractor, and the Board of Public Works herein called the "Board". WITNESSETH: That the Contractor covenants and agrees to make the following improvement, as fully set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans, and Bid Proposals, all of which are set forth as a part of this Contract, for: DESCRIPTION: O'BRIEN FITNESS CENTER HVAC COMPLETION DATE: SEE SPECIFICATIONS AMOUNT: $43,295; BASE QUOTE PLUS ALTERNATE FUNDING: VPA MAINTENANCE The unit prices for this improvement were those prices as received and accepted by the Board on the 25th Day of June, 2019. The Contractor further agrees to notify the Engineer when this improvement is completed. This notification shall be in the form of a Completion Affidavit, signed by the Contractor. Upon final acceptance of the improvement by the Engineer, the Contractors final estimate will be presented to the Board for final Payment with one (1) copy of the Completion Affidavit and one (1) copy of a Waiver of Lien. BOARD OF PUBLIC WORKS DYNAMIC MECHANICAL SERVICES Gary A. Gilot, President F izalagth . M ra it " 'l jnber Printed Name Genevieve E. Miller, L�.-dor L. O'Sullivan,'Signature " cese J. oMember test: Lcla M. Martin, Clerk CERTIFICATION (To be completed if Contractor is a Corporation) 1, , certify that I am Secretary of the Corporation named as Contractor herein; that who signed this Agreement on behalf of the Contractor was then ww of said Corporation; that said agreement was duly signed for and in behalf of said Corporation by authority of its governing body, and is within the scope of its corporate powers. Corporate Secretary Seal CITY OF SOUTH BEND, INDIANA CONTRACTOR'S QUOTE FOR, PUBLIC W R PROJECT NAME: O'Brien Fitness Center HVAC PROJECT NO. m._-� ,,,m------------------------------------------------ ................................�.�...........�..�...�.�. 1088-2019 QUOTES DUE June 25to20, .......m.�.......�...—...19 @ 9:30am (Must be completed for all quotes. Please type or print) Date: mmm. a. ....I.�...... Firm: ( t" � � w S m.. ........ Address: Lei?. ...'.,..... . City/State/Zip: Telephone Number: Agent of Bidder (if Applicable); Pursuant to notices given, the undersigned offers to furnish labor and/or material necessary to complete the public works project of: the City of South Bend, Indiana, in accordance with plans and specifications prepared by: The City of South Bend. and dated ILA ' ` nt of Public Works for the sum of (enter the Total Quote as shown on the Proposal) (Enter Sum of Total Quote plus Alternates shown on Proposal) (Numerical) If alternative quotes apply, the undersigned submits a proposal for each in accordance with the notice. Any addendums attached will be specifically referenced at the applicable page,. If additional units of material included in the contract are needed, the cost of units must be the same as that shown in the original contract if accepted by the City of South Bend. If the quote is to be awarded on a unit basis, the itemization of the units shall be shown on a separate attachment. B (Signature) (Printed Name of Person Signing) ACCEPTANCE The above quote is accepted this„y wwn day of 20 `? .. Subject to the following conditions: t— BO IUD OF PUBLIC Obi it esi er t ar A. ...ioGenevieve Mille �- .. r, Member li eth A. , dik, Member MTh rese r J �u Member aurr 'SuI11 a +I rrrber �,_, Attest:: Linda M, M in, CI 'k .mm..m Version 1/17/2019 Page - 7 Public Works Quote QUOTE/PROPOSAL CITY OF SOUTH BEND PROJECT NAME O'Brien Fitness Center HVAC ...._.��0�_�..._........_.......�_...........�.. PROJECT NO. 88-2019 •30am QUOTES DUE „June 25 2019m 9. ... ___ Base Quote Descn tion y �y y y,,....,.,. ...............Total Amount Item 1 Installation of qty. 2 HVAC package units at O'Brien Fitness w 0" $3 0,5�' Center per the attached specifications. Add Alternate Item 2 Control System per specifications $ Total $"+ Firm: Address: Version 1/17/2019 Page - 11 Public Works Quote When the prospective Contractor is unable to certify to any of the statements below, it shall attach an explanation to this Affidavit. CONTRACTOR'S NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT, CERTIFICATION REGARDING INVESTMENT WITH IRAN, EMPLOYMENT ELIGIBILITY VERIFICATION, NON-DISCRIMINATION COMMITMENT AND CERTIFICATION OF USE OF UNITED STATES STEEL PRODUCTS OR FOUNDRY PRODUCTS (Must be completed for all quotes and bids. Please type or print) STATE OF _ ) SS: COUNTY ) The undersigned Contractor, being duly sworn upon his/her/its oath, affirms under the penalties of perjury that: 1. Contractor has not, nor has any other member, representative, or agent of the firm, company, corporation or partnership represented by him, entered into any combination, collusion or agreement with any person relative to the price to be bid by anyone at such letting nor to prevent any person from bidding nor to induce anyone to refrain from bidding, and that this bid is made without reference to any other bid and without any agreement, understanding or combination with any other person in reference to such bidding. Contractor further says that no person or persons, firms, or corporation has, have or will receive directly or indirectly, any rebate, fee, gift, commission or thing of value on account of such sale; and 2. Contractor certifies by submission of this proposal that neither contractor nor any of its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency; and 3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in investment activities in Iran. a. For purposes of this Certification, "Iran" means the government of Iran and any agency or instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5, as amended from time -to -time. b. As provided by Ind. Code § 5-22-16.5-8, as amended from time -to -time, a Contractor is engaged in investment activities in Iran if either: i. Contractor, its successor or its affiliate, provides goods or services of twenty million dollars ($20,000,000) or more in value in the energy sector of Iran; or ii. Contractor, its successor or its affiliate, is a financial institution that extends twenty million dollars ($20,000,000) or more in credit to another person for forty-five (45) days or more, if that person will (i) use the credit to provides goods and services in the energy sector in Iran; and (ii) at the time the financial institution extends credit, is a person identified on list published by the Indiana Department of Administration. 4. Contractor does not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the Contractor subsequently learns is an unauthorized alien. Contractor agrees that he/she/it shall enroll in and verify the work eligibility status of all of Version 1/17/2019 Page - 8 Public Works Quote Contractor's newly hired employees through the E-Verify Program as defined by I.C. 22-5-1.7-3. Contractor's documentation of enrollment and participation in the E-Verify Program is included and attached as part of this bid/quote; and 5. Contractor shall require his/her/its subcontractors performing work under this public contract to certify that the subcontractors do not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the subcontractor subsequently learns is an unauthorized alien, and that the subcontractor has enrolled in and is participating in the E-Verify Program. The Contractor agrees to maintain this certification throughout the term of the contract with the City of South Bend, and understands that the City may terminate the contract for default if the Contractor fails to cure a breach of this provision no later than thirty (30) days after being notified by the City. 6. Persons, partnerships, corporations, associations, or joint venturers awarded a contract by the City of South Bend through its agencies, boards, or commissions shall not discriminate against any employee or applicant for employment in the performance of a City contract with respect to hire, tenure, terms, conditions, or privileges of employment, or any matter directly or indirectly related to employment because of race, sex, religion, color, national origin, ancestry, age, gender expression, gender identity, sexual orientation or disability that does not affect that person's ability to perform the work. In awarding contracts for the purchase of work, labor, services, supplies, equipment, materials, or any combination of the foregoing including, but not limited to, public works contracts awarded under public bidding laws or other contracts in which public bids are not required by law, the City, its agencies, boards, or commissions may consider the Contractor's good faith efforts to obtain participation by those Contractors certified by the State of Indiana as a Minority Business ("MBE") or as a Women's Business Enterprise ("WBE") as a factor in determining the lowest, responsible, responsive bidder. In no event shall persons or entities seeking the award of a City contract be required to award a subcontract to an MBE/WBE; however, it may not unlawfully discriminate against said WBE/MBE. A finding of a discriminatory practice by the City's MBE/WBE Utilization Board shall prohibit that person or entity from being awarded a City contract for a period of one (1) year from the date of such determination, and such determination may also be grounds for terminating the contact for which the discriminatory practice or noncompliance pertains. 7. The undersigned contractor agrees that the following nondiscrimination commitment shall be made a part of any contract which it may henceforth enter into with the City of South Bend, Indiana or any of its agencies, boards or commissions. Contractor agrees not to discriminate against or intimidate any employee or applicant for employment in the performance of this contract with privileges of employment, or any matter directly or indirectly related to employment, because of race, religion, color, sex, gender expression, gender identity, sexual orientation, handicap, national origin or ancestry. Breach of this provision may be regarded as material breach of contract. I, the undersigned bidder or agent as contractor on a public works project, understand my statutory obligations to the use of steel products or foundry products made in the United States (I.C. 5-16- 8-1). 1 hereby certify that I and all subcontractors employed by me for this project will use steel products or foundry products made in the United States on this project if awarded. I understand I Version 1/17/2019 Page - 9 Public Works Quote have an affirmative duty to notify the City in my bid that my proposal does not include the use of steel products or foundry products made in the United States. I understand it is my sole obligation and responsibility to provide a justification to the City, subject to review and approval, why the cost of United States made steel or foundry products is unreasonable. Prior to award and upon submission of bid which does not use steel products or foundry products made in the United States, the City, through its director of public works, shall make a determination if the price of United States made steel or foundry is unreasonable. I understand that violations hereunder may result in forfeiture of contractual payments. I hereby affirm under the penalties of perjury that the facts and information contained in the foregoing bid for public works are true and correct. Dated this ........... J,... day off- , 20 Con race( r/B (Finn) Siamatare of Contractor/Bidder or Its Agent Printed Name and Title Subscribed and sworn to before me this ,m 3 clay of , 20_C My Commission Expires, to � �'1" �.:..:�-- �",.�° _ m »� Notary Public County of Residence �ry _____ ____ ----- �... _ ..._ ... A DEBQRAH A MCCLi_t"tfl Notary public, Slate 01 irc �Vrva�i� U'Y '.a pEA ,�� Carrrrn6aaGgyn Nusmhmr �65u�99 w w,24 MI COt M� P'aion E 1un� ;1. Version 1/17/2019 Page - 10 Public Works Quote BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 08/08/2019 Department VPA: Facilities & Name Patrick Sherman Grounds BPW Date 08/13/2019 �m WroaN��NN��N��W��00000��a000 ��oro�a�o Phone Extension 5601 Re ....____________� uired Prior to Submittal to Board Legal ........................._................._.. _....__.......... ww Attorney Clara McDaniels Name Controller review is required for all Contracts $5,000.00 or more Controller and greater than one year in length per the City Purchasing Policy Purchasing Michael Schmidt Check the A ro riate Item T y p_e_—,_,R""e u,ired for All Submissions Agreement Contract E] Proposal F] Addendum ❑ Professional Services Resolution Bid Opening E] Bid Award I❑ Req. to Advertise ❑ Title Sheet EJ Quote Opening ® Quote Award R Change Order No. ❑ C/O & PCA No. ❑ PCA El Ease/Encroach. 0 Traffic Control El Other: Required Information Company or Vendor Name Dynamic Mechanical Services New Vendor ❑ Yes ® No ❑ If Yes, Approved by Purchasing MBE/WBE Contractor ❑ MBE ❑ WBE MBE/WBE Contractor Requested ® No ❑ Yes Name of Company Project Name O'Brien Fitness Center HVAC Project Number 1088-2019 Funding Source VPA Maintenance Account No. _...............w_.....��.w�.. ............�.�.. 201-1101-452.39-89 Amount .$..43,295.0.....................................................................��......��,.,.,.,.,.,.,.,uwuw ,.... 0 Terms of Contract Completion in 45 calendar days Purpose/Description Replacing HVAC units at O'Brien Fitness Center ® Required Contractor's Certification Form Attached (Non - Collusion, Non -Discrimination, Non -Debarment, E-V rift', Iran, etc. . ...... Required For ChiemOrders On_... _ w_www w Amount of ❑ Increase $_. _.......................... 0 Decrease $ Previous Amount $ CurrentPercent of Change: .�..�.�.�........................................................................................................................._�.�............a............... .�.. .............�A..................................................................................................................�.�.�.�......�............_.._. �_.._.._... ..� New Amount $ Total Percent of Change: __. ......... ..........------_.....� wmw� Dispersal After Approval Copy Original ❑ ❑ ❑ ❑ -.� ❑ ❑ ................�...,,.�................ .............. �................................................................................�......_............................... �....... �� BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 07/03/2019 Department VPA: Facilities & Name Patrick Sherman Grounds BPW Date 07/09/2019 Phone Extension 5601 �11 uuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuumumminwmwmilu WINS mK Re uired Prior to Submittal to Board Legal Attorney g Name Clara McDaniels Controller review is required for all Contracts $5,000.00 or more Controller Z and greater than one year in length per the City Purchasing Policy Purchasing Check the Ll Agreement Professional Services El Bid Opening Quote Opening Change Order No. ❑'Ease/Encroach. 6- Other: Michael Schmidt ropriate Item Try E Contract ❑ Resolution El Bid Award ® Quote Award C/O & PCA No EJ Traffic Control for All Submissions G Proposal [—f Req. to Advertise Retuired Information Company or Vendor Name Dynamic Mechanical Services ❑ PCA Addendum ❑ Title Sheet New Vendor [:] Yes Z No ❑ If Yes, Approved by Purchasing MBE/WBE Contractor ❑ MBE [:] WBE MBE/WBE Contractor Requested ® No n Yes Name of Company Project Name O'Brien Fitness Center HVAC Project Number 1088-2019 Funding Source VPA Maintenance Account No. 201-1101-452.39-89...................................................��......�n a Amount .mm............ ._..............._�........_�...._�..............................._��wmw �_ � �... $ 43,295.00 Terms of Contract Completion in 45 m calendar days. w..... ..... Purpose/Description Replacing HVAC units at b'Brien Fitness Center ® Required Contractor's Certification Form Attached (Non - Collusion Non Discrimination, Non -Debarment, E-Verif „ Iran, etc.) d ..____....�.. ..... Required For Chance Orders Only` Amount of E Increase $ ❑ Decrease $ Previous Amount $ Current Percent of Change: New Amount$ Total Percent of Change: Dispersal After Approval Copy Original E' ❑ E 1316 COUNTY -CITY BUILDING 227 W.JEFFERSON BOULEVARD SOUTH BEND. INDIANA 46601-1 830 �;i1°l M 1865 CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARDLC WORKS August 13, 2019 J. Mark McKnight D.A. Dodd, LLC 14 E. Michigan Street, PO Box 430 Rolling Prairie, IN 46371 RE: Quotation Award — O'Brien Fitness Center HVAC Dear Mr. McKnight: PHONE 574/235-9251 FAX 574/235-9171 The Board of Public Works, at its meeting held on August 13, 2019, awarded the above referenced quotation to Dynamic Mechanical Services in the amount of $43,295 for the Base Quote plus Alternate. We thank you for bidding and hope you will bid with us again in the future. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, Linda M. Martin, Clerk GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK LAURA L. O'SULLIVAN THERESE J. DORAU 1316 COUNTY -CITY BUILDING 227 W.JEFFERSON BOULEVARD SOI ITH BEND. INDIANA 46601-1 930 August 13, 2019 Fred Mohler Ideal Consolidated Inc 806 W Sample Street South Bend, IN 46601 RE: Quotation Award — O'Brien Fitness Center HVAC Dear Mr. Mohler: PHONE 574/235-9251 FAx 574/235-9171 The Board of Public Works, at its meeting held on August 13, 2019, awarded the above referenced quotation to Dynamic Mechanical Services in the amount of $43,295 for the Base Quote plus Alternate. We thank you for bidding and hope you will bid with us again in the future. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, Linda M. Martin, Clerk GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK LAURA L. O'SULLIVAN THERESE J. DORAU