HomeMy WebLinkAboutAmendment to PSA - Kronos Incorporated - Implementation of Kronos HR Payroll System1316 COUNTY —CITY BUILDING
227 W.JEFFERSON BOULEVARD
SOI ITH BEND. 1NDIANA 46601-1830
Jessica DeWitt
Kronos Incorporated
900 Chelmsford St.
Lowell, MA 01851
as
1865
CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR
BOARDU LIC WORKS
August 13, 2019
RE: Amendment to Professional Services Agreement
Dear Ms. DeWitt:
PHONE 574/235-9251
FAX 574/235-9171
The Board of Public Works, at its meeting held on August 13, 2019, approved the above
referenced amendment to extend the timeline for the implementation of Kronos FIR Payroll
System by four -hundred, sixty-two (462) hours in the amount of $32,850.
Enclosed please find a copy of the agreement for your records.
If you have any further questions regarding this matter, please call this office at (574) 235-
9251.
Sincerely,
Linda M. Martin, Clerk
Enclosure
GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK LAURA L. O'SULLIVAN THERESE J. DORAU
4M Nam.
PROJECTCHANGE E
ORDER
FORM
Customer Name
CITY OF SOUTH BEND
Solution ID
6123570
6123570
6123570
CITY OF SOUTH BEND
CITY OF SOUTH BEND
Bill -to
227 WEST JEFFERSON
BLVD
Ship -to
227 WEST JEFFERSON BLVD
SOUTH BEND IN
SOUTH BEND IN
46601
46601
US
US
Phone
574 245-6201
Customer Contact
Dan O'Connor
Email
DOCONNOR@SOUTHBENDIN.GOV
Payment Terms
Net 30 Days
Customer
N/A
Purchase Order
Kronos Practice
Public Sector 20127
Sales Person
Jessica DeWitt
Project #
29776
Operating Unit I
KRONOS US OU / USD
Currency
New Task Required
No
New Order
No
Required
Project Budget Impact
�m
u
Project
9990003-ONL
HR
Estimate
26
150,00
3,900.00
Manager
Project
9990003-ONL
HR
Estimate
28
0,00
0.00
Manager
Solution
9990003-ONL
HR
Estimate
193
150,00
28,950.00
Consultant
Solution
9990003-ONL
HR
Estimate
215
0.00
0,00
Consultant
Totals
462.00
32 850.00
Amounts exclude tax
Authorization Signatures
����
W � ��
����� """ ---__......,,..m
m..... .. __ ..._.....
authorize the than a to th
( g e Kronos Project 6ra� t a
r nos to invoice for the amount applicable.)
� �----�--
Customer Project Manager
d
1
Corrilrneints
.. . ..........
This Change Order adds consulting hours to the project defined above, These hours will be used for the following tasks: support payroll go -live for the
first pay check dated in October, 2019 (to include go -live of optimized Timekeeper Pay Rules); Phase 2 activities including Self Service Automation,
Performance Management, Mobile, and an import interface from BenXpress
This Change Order adds the import interface from BenXpress to the scope of the project, This Change Order removes from the project scope the
following: Open Enrollment/Life Events, Compensation Management, and Applicant Tracking
Order IlMariageirrient Illurmternal LJse Only
INTER -OFFICE MEMORANDUM
ACV'Department of Innovation & Technology
City of South Bend 227 W Jefferson Blvd
TO: Board of Public Works, Linda Martin
CC: Daniel Collins, Sandra Kennedy, Michael Schmidt, Dan Parker
FROM: Dan O'Connor
SUBJECT: Kronos (Change order for a HR Payroll project timeline extension)
DATE: 8/5/2019
Linda and Members of the Board
We are submitting for review and approval this change order with Kronos for professional
services related to the extension of the project timeline for the implementation of the Kronos
HR Payroll system. Due to addition work effort as described in the change order by the City of
South Bend and the Kronos team in final preparation for the implementation of the Kronos HR
Payroll system, it will be necessary to extend the project timeline with a go live for the first pay
check dated in October, 2019. Kronos will be committing approximately 462 additional hours to
the project. The City intends to cover the cost of 219 of these hours at a rate of $150 per hour.
The total fee for the change order is $32,850. The original agreement for the implementation
was approved by the Board of Public Works on December 22"d, 2016.
Thank you,
Dan O'Connor
BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Date
Name
8-5-2019
Dan O'Connor
Department Innovation
BPW Date 8-13-2019 Phone Extension 6201
IwH � ���' ""' d � Rd1�YD111W��3filNkkkHkl WIWW�RI�MIVIVWWWVIVIVIVIIIfRfY� 9��mWA�Y®y YIYIt✓L5: WMWINF9 MIN9fWP�. /
Rued Prior to Submittal to Board
Legal ® Attorney Name Sandra. Kenned
Controller ® Controller review is required for all Contracts $5,000.00 or more anc
greater than one year in length per the City Purchasing Policy
Purchasing
Check the A
L Agreement
Z Professional Services
Bid Opening
Quote Opening
❑ Change Order No. _
Ease/Encroach.
Other:
rrM Item TypITe Re u�for All Submissions
❑ Contract Proposal El Addendum
�] Resolution
El Bid Award ❑ Req. to Advertise ❑ Title Sheet
F Quote Award
❑ C/O & PCA No. ❑ PCA
❑ Traffic Control
ired Information
Company or Vendor Name Krcnos Inc.
New Vendor Yes No [:]If Yes, Approved by Purchasing
MBE/WBE Contractor ❑ MBE [:] WBE
MBE/WBE Contractor Requested ❑ No ❑ Yes Name of Company
m JTimelinem....i
Project Name Change order for Kronos HR Payroll Pro'ect Extens'on
Project Number
_....... .w _... m......... �. _ ..._... _........ w._..
Funding Source IT Professional Services
Account No. 279-0672-4..........
15.3131-06
Amount �.............32.......w. .m�....,,,._
,850
Terms of Contract 462 Hours (219 "hours at a rate of $150 .... m...........
_..�. .� ...per.....,...... _
hour and 243 hours a "" t
Purpose/Description
r hour).
Change order to acc
ommodate a timeline extension for the
implementation of the Kronos HR Payroll system,
]Required Contractor's Certification Form Attached (Non -Collusion,
Non -Discrimination„ Non -Debarment, E-Verify, r Iran, etch
__..... Rg a r+ d For ghan e Orders Only
Amount of
❑ Increase $
[] Decrease $
Previous Amount $
Current Percent of Change:
New Amount $
Total Percent of Change:
Dispersal After Approval p pp val
Copy
Original
®El
Dan O'Connor
®
........_
❑l Shawn Delaha
®
el Collins
El Daniel