HomeMy WebLinkAboutSubstitute Bill 27-19 Ordinance to Amend Youth Council Filed in Clerk's Office
BILL NO.27-19 AUG 0.7 ZU19
KAREEMAH FOWLER
ORDINANCE NO. CRY CLERK,SOUTH BEND,IN
AN ORDINANCE OF THE COMMON COUNCIL OF THE CITY OF SOUTH
BEND, INDIANA,AMENDING CHAPTER 2,ARTICLE 1,OF THE SOUTH
BEND MUNICIPAL CODE OF BY THE INCLUSION OF NEW DIVISION I
ENTITLED YOUTH ADVISORY COUNCIL
STATEMENT OF PURPOSE AND INTENT
On April 14, 2003 the South Bend Common Council passed Ordinance No. 9414-03
which created the Youth Advisory Council. That ordinance has been codified as Division 1 of
Article 1 of Chapter 2 of the South Bend Municipal Code. The ordinance created a mechanism
for youth to provide input and become involved in the civic process so both youth and the city
can benefit. It also provides opportunities for close engagement between Common Council
Members,members of the City Administration, City agencies,boards, and commissions.
Strong neighborhood organizations are the building blocks of our local democracy. One
strategy for creating healthier neighborhoods is "community organizing to motivate action,
bringing people together to work collectively to improve neighborhoods."While there are
individuals who demonstrate passion for improving the quality of life in their neighborhoods,
many do not have the skills to effectively organize, lead, and sustain momentum to catalyze
change.
The NRC and the City have committed to collaborating to ensure we are rebuilding the
base of our local democracy through civic leadership education. Resident capacity to organize
and communicate effectively with their government is critical to ensuring inclusive,
representative civic voice. There are many issues in city government, in the South Bend
community, and in its many neighborhoods that may be of interest to youth; such topics may
include, but are not limited to, violence, educational and recreational opportunities,
employment,homelessness, and climate change.
The Youth Advisory Council would provide a means for youth to positively connect
with city government, explore local social justice and policy issues, and think critically about
their role in potential policy and community development solutions through exploration of the
arts and community-based research pedagogies developed in partnership by the NRC and the
University of Notre Dame through their longstanding Engaging Youth, Engaging
Neighborhoods program.
City government can directly benefit from the input of the youth in our community by
developing a concept of positive youth involvement and providing an educational partnership
with schools and other youth serving community-based organizations in the City of South Bend,
Indiana.
1
The following regulations are believed to enhance and improve the overall operations and
sustainability of the City of South Bend's Youth Advisory Council through collaboration with
the NRC. This ordinance is aimed at streamlining many of the provisions of the current
ordinance so that the Council can be more effective.
NOW THEREFORE, BE IT ORDAINED BY THE COMMON COUNCIL OF
THE CITY OF SOUTH BEND, INDIANA AS FOLLOWS:
Section I.The Common Council of the City of South Bend, Indiana,hereby amends Chapter 2,
Article 1 of the Municipal Code of South Bend by the inclusion of the new Division I which
shall read in its entirety as follows:
DIVISION I. YOUTH ADVISORY COUNCIL.
Section II.
SEC. 2-12.1.1 YOUTH ADVISORY COUNCIL CREATED-PURPOSE.
(a) A Youth Advisory Council is created for those of high school age grades 10-12.
A Youth Advisory Council is established to enhance citizenship skills and to serve the best
interests of youth in the City of South Bend, Indiana.
(b) A Junior Youth Advisory Council,under the supervision of the Youth Advisory
Council, to foster citizenship skills of youth of intermediate center age. The Youth Advisory
Council would be required to prepare and file proper legislation for Common Council
consideration, when it has determined that the Junior Youth Advisory Council should be
created. Such Junior Youth Advisory Council would be representative of all public and private
intermediate centers operating within the City of South Bend, Indiana.
SEC. 2-12.1.2 MEMBERSHIP OF THE YOUTH ADVISORY COUNCIL.
The Youth Advisory Council shall be composed of eleven (11) to twenty (20) new
members per cohort. Membership shall represent the rich diversity of the city's youth
regarding gender,race,ethnic, socio-economic, and religious backgrounds. Youth Council
Advisory Council Members shall include:
(a) At least one (1) Youth Member shall be appointed to represent each of the six (6)
Councilmanic Districts.
(b) Upon passage of this ordinance, the Office of the City Clerk shall see that the
"Application Form" for the Youth Advisory Council is able to be downloaded
from the city website and shall also provide to each Council Member and make
2
available to the public the Mayor, and each High School Principal, Youth
Advisory Council application forms which shall be completed by youth
interested for consideration on the Youth Advisory Council. The Office of the
City Clerk shall see that information on the activities of the Youth Advisory
Council are kept updated on the City's interne website. Hard-copy application
forms shall be available and kept on file in the Office of the City Clerk during
regular business hours. Additionally, applications forms shall be made
available on the City's website http//www.southbendin.gov on a 24/7 basis.
(1) All youth interested in consideration shall obtain and complete in its entirety an
application form and file it,along with two(2)written references from non-related
adults, with the Office of the City Clerk.
(2) The Office of the City Clerk, by the application deadline, shall assimilate all
information and timely distribute copies of all applications and references to the
appropriate offices for consideration.
(3) Each District Common Council Member shall review all applications received
from the Office of the City Clerk requesting consideration for appointment as the
District Youth Council Member. All youth interested in representing a
Councilmanic District must be a resident of the City of South Bend, Indiana.
(4) The Community Relations Committee Chair shall appoint an application review
board comprised of Common Council, City Clerk, City administration, and NRC
representative(s) and Youth Advisory Council Alumni members, Application
Review Board members shall review all applications received from the Office of
the City Clerk requesting consideration for appointment as a Youth Advisory
Council Member. All youth interested in serving as a Youth Advisory Council
member must be a resident of the City of South Bend and must represent the rich
diversity of the community.
(5) All Youth Advisory Council applications must be submitted by the end of
September each year.
(6) Council's Community Relations Committee shall appoint youth mentors of
college and/or graduate school age who will provide assistance and guidance
throughout the year to the Youth Advisory Council Members. The youth mentors
shall interface with the legislative, administrative and educational liaisons
identified in Sec. 2-12.1.5.
3
SEC. 2-12.1.3 OFFICERS AND TERMS OF OFFICE OF THE
YOUTH ADVISORY COUNCIL.
(a) The Youth Advisory Council shall call an organizational meeting to select a
Chairperson, Vice-Chairperson and Recording Secretary.
(b) The selected recording secretary, shall provide a listing of all Youth Advisory
Council members by name, address, telephone number, email address, school, and year of
education shall be submitted to the Office of the City Clerk by email for distribution to the
Common Council, the city administration, School Superintendents and the Principal of each
high school., the Neighborhood Resources Connection.
(c) Terms of office of Youth Advisory Council members shall be for one(1) year, with
reappointments of the same youth member permitted for one(1) additional year.
(d) The Youth Advisory Council shall maintain a record of their meetings. Such meeting
minutes shall be submitted to the Office of the City Clerk by email by the elected recording
secretary.
SEC. 2-12.1.4 DUTIES OF YOUTH ADVISORY COUNCIL MEMBERS.
(a) Each Youth Advisory Council Member shall be required to attend meetings of the
Youth Advisory Council, with three (3) excused absence permitted each year.
(b) Each Youth Advisory Council Member shall be required to attend not less than
two (2) committee meetings of any Standing Committee of the South Bend Common Council,
one (1) neighborhood association meeting, and one (1) school board meeting by the end of
December of each year.
(c) Each Youth Advisory Council Member shall be required to attend the 2nd
Common Council meeting in January where the Mayor presents his or her annual State of the
City Address.
(d) Each Youth Advisory Council Member shall participate in the annual "Civic
Day" activities occurring in February at the County-City Building, and other planned social or
political action events.
(e) The Youth Advisory Council may monitor other city boards and
commissions for issues related to youth and make recommendations for such boards or
4
commissions consideration when deemed appropriate.
SEC. 2-12. 1.5 INITIATIVES, RESPONSIBILITIES AND GOALS TO BE
ADDRESSED BY MEMBERS.
(a) The Youth Advisory Council may develop:
(a) Mission Statement;
(b) Committee structure if deemed necessary;
(c) Composite of the youth in the high school or district he or she is representing;
(d) Newsletters and other means of community with youth in the city;
(e) Grant proposals;
(f) Initiatives and Goals to be addressed, including but not limited to:
a. Leadership opportunities;
b. Civic responsibilities;
c. Arts &Activism;
d. Educational opportunities;
e. Youth perspectives on local issues;
f. Creating a means of formal communication between city officials and youth
in our community;
g. Creating a model for youth involvement; and
h. Partnering with local, state, federal, and international organizations which
focus on youth involvement and development.
i. Indicators of measuring success.
(b) The Youth Advisory Council shall make recommendations to enhance participation of youth
throughout the community,to improve communications with school and governmental entities,
and to improve employment opportunities for youth in the community.
(c) The Youth Advisory Council shall provide an annual report of its activities, initiatives and
objectives.
5
(d) At the first Common Council meeting of each year, the Youth Advisory Council shall address
the Common Council under the "Special Business" portion to provide an annual report of its
activities, initiatives and objectives.
SEC. 2-12.1.6 LIAISONS TO THE YOUTH ADVISORY COUNCIL.
(a) The Chairperson of the Common Council's Community Relations
Committee shall be the legislative liaison to the Youth Advisory Council
and be available for mentoring duties.
(b) The City Administration shall designate a point of contact as a liaison to
the Youth Advisory Council and be available for mentoring duties.
(c) The Neighborhood Resources Corporation shall designate a point a
contact as a program coordinator to the Youth Advisory Council to be
responsible for coordinating programming duties.
Section III. This ordinance shall be in full force and effect from and after its passage
by the Common Council, approval by the Mayor and media publication.
Tim Scott,Council President
South Bend Common Council
Attest:
South Bend City Clerk
Presented by me, the undersigned Clerk of the City of South Bend, to the Mayor of the City of
South Bend, Indiana on the day of ,2019,at o'clock .m.
South Bend City Clerk
Approved and signed by me on the day of ,2019,at o'clock
.m.
Pete Buttigieg,Mayor
City of South Bend, Indiana
6
•
NRC director,
engagment director,
mayor office rep,
city clerk,council,
Sept 9-Sept 13 Past member of
` YAC
Council reviews
applications send
approved canidates - selection C•mm,rr.•
to NRC by the 13
Final vote for _
Youth '- - --
Adivosry
Council Saturday Retreat -
End of-
Appiications Applications __ _--_" Module: the Year
open send from Gala
- Community Gala
Council to Module: Organizing& Module,
NRC Civic Civic Engagment ox Ci[y
1.First class: Leadership
First reading Council
from council reviews c•xpectuuons, 1l I 4 2dass I
apps Sept,1a rntorrnuuort, 1 2ctasses Ir - •2classes
htiroth cnnnr, oat,a Ip
Aug.27 I Sep.13 / I Jan,9 I M I S I April,25
i__,___Alit..._11L: 411/1• 1
Au 12 Sept,16 Sept,26 Oct.24 Nov,7 Jan,23 Mar,19
Aug I .Sept S•pt.19 Oct19 Nov_ Pec Jan Fch Mar aura ai
Mr
Aug,26 le
I Sept 6 Sept,17 Announce 1 Feb,6 month of
public hearing youth Nov.21 Dec,19 Feb,20 end'
council
Empowerment
Aug 27-Sept6 Sept 16& ' Aummn zda Ices AAPril,2
•Swearing In.
Applications ' 17 3classes I Module:
open NRC I I GALA
reviews . Module: Module: Preparation
• through Arts in Civic policy Research
9 ; Letters/calls,list Voice a &writing,
approved ' to school for Activism Consensus
•applications announcements Building
Between September 26th and Modules
April 25th, there will be a total Civic Leadership- 2 classes
Of 16 classes- Arts in Civic Voice&Activism- 3 classes
Community organizing&Civic Engagement- 2 classes
Filed in Clerk's Office
Policy Research&Writing,and Consensus Building- 2 classes
Box City- 3 classes
Important Dates Gala Preparation- 3 classes AUG 0 7 2019
School starts-August 16th
Thanksgiving break-November 21St-24th
Winter break-December 24th-Janurary 7'n KAREl=i3H FOWLER
Spring break-April 1St-5t CITY CLERK,SOUTH SEND, IN
'
Last day of school-June 5'h
Summer 2019;August Project Lead (s)
Finalize curriculum, program schedule,and NRC, EET
syllabus
Develop Marketing&Recruitment NRC,EET
Review last revision of ordinance Council,Clerk
Public hearing for ordinance Council,Clerk
Applications open,send out nominee letter, Clerk, NRC, EET,
send information to schools for recruitment
Fall 2019; September Project Lead (s)
Close applications,council reviews Clerk,Council
applications
Gather approved applications from NRC, EET
council/clerk and review
Send referral form to interested applicants EET, NRC
Collaborate final vote from applicants Clerk, NRC, Council, EET, ND
staff, ND Youth Mentor,
Mayors office
Inform applicants on admissions status Clerk,Council, EET
Projected FIRST CLASS;expectations,curriculum EET, NRC
packet, parent signature forms, handbook,
Timeline introductions
Fall 2019; October-November Project Lead (s)
Team building youth retreat NRC, EET
Official swearing in at Empowerment Summit Mayor,Clerk,Council
YAC Fall Classroom Modules
Civic Leadership
Arts in Civic Voice&Activism
Winter 2019; December-February Project Lead (s)
YAC Winter Classroom Modules
Community Organizing&Civic Engagement
Policy Research&Writing,and Consensus
Building
Spring 2020; March-April Project Lead (s)
YAC Spring Classroom Modules
Box City
Gala Prep
Social action project
Host gala
Evaluate program,set fundraising goals,next
steps to new year
Youth Advisory Council
South Bend, Indiana
Application
1. Complete and submit this application online or download and mail or deliver to:
Office of the City Clerk
4th Floor County-City
Building South Bend,
Indiana 46601
2. Obtain your parent or guardian's signature to participate.
3. Your completed application and written nomination letters from two (2) adults
unrelated to the applicant must be postmarked no later than Friday, September 6th,
2019
Student Name: Age: Gender: M_ F
Name of High School: Grade: GPA:
Residential Address: Zip:
Student Telephone:
Student Email:
Please check which applies to you:
I have my own transportation to and from Youth Advisory Council (YAC)
meetings.
I will be able to use public transportation to attend YAC
meetings. Please check which applies to you: (You may select more
than one(1) category)
Filed in Clerk's Office
ASU 0.71U19
KAREEMAH FOWLER 8
CITY CLERK.SOUTH BEND,IN
1. Explain why you would like to serve on the City of South Bend's Youth Advisory
Council.
2. What are thethree (3) most important issues which you believe face youth living in
our community.
A.
B.
C.
9
3. Select one (1) of your important issues and briefly describe your proposed ideas to
address it:
10
4. List any extra-curricular activities in which you are involved during the current year, including but not limited
to part-time employment, community volunteering, faith-based activities, athletics, high school activities, etc.
5. What do you believe are your strongest personal skills which would make an effective Youth Member of the
Youth Advisory Council for the City of South Bend?
6. What are some personal skills which you would like to be enhanced from this experience?
7. List the name, address & phone number of your two (2) adult references unrelated to you. (at least one teacher
nomination is requested)
11
;enefits of being on Youth Council
• Highlight experiences for college admissions and post-secondary education
• Scholarship qualification upon program completion and HS diploma receipt
• Increase knowledge of local government
• Engagement with city officials
• Raise awareness on youth issues
• Play a role in the decisions that affect the youth
• Build social network in the city
• Develop transferable leadership skills
I have completed this application with accurate information and wish to have it considered for a Youth
Member position on the Youth Advisory Council of the City of South Bend, Indiana. If selected, I will make
the necessary personal and time commitments necessary to serve the youth of our community.
Youth signature Date
Parent/Legal Guardian Permission/Release:
I give my permission for my son/daughter to seek the position of a Youth Member to the Youth Advisory
Council of the City of South Bend, Indiana. If selected, I will make sure that my son/daughter will make
the necessary personal and time commitments necessary to serve the youth of our community. I further
understand that as a member of the Youth Advisory Council my son/daughter may have photos,film,
digital imaging, videos, verbal and written statements of his or her likeness for promotional, web usage
or other uses associated with the Youth Advisory Council. To that end, I grant permission for such usage.
Parent/Legal Guardian signature Date
12