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HomeMy WebLinkAbout1d Budget Hearing Packet - Legal Department 2020 BUDGET PRESENTATION LEGAL DEPARTMENT JULY 31, 2019 PowerPoint Presentation ........................................................................................................................................................ 1-3 Budget Summary Sheets .............................................................................................................................................................. 4 Fund 101– GENERAL FUND ................................................................................................................................................... 4 Staffing Summary ............................................................................................................................................................................ 5 Line Level Budget Detail ............................................................................................................................................................... 6 CITY OF SOUTH BEND, IN Common Council 2020 Budget Hearing #1 Legal Department July 31, 2019 CITY OF SOUTH BEND, IN 2020 Department Goals The Legal Department will continue to proactively mitigaterisk and reduce City expenditures through practicesincluding, but not limited to: Identify liability claims trends and provide associated trainingsassisting City personnel in mitigating risks; Engage in proactive strategies to recover funds from insurancecompanies; Obtain Record of Decision in Beck’s Lake matter; and Implement new legal support strategy for Diversity and Inclusion,Board of Public Safety, Human Rights Commission, and Area PlanCommission. 1 CITY OF SOUTH BEND, IN 2020 Budget Overview 2018 Actual 2019 Budget 2020 Proposed Budget 2019-2020 Variance ($) 2019-2020 Variance (%) Expenditures Salaries & Wages 708,726 866,473 970,872 104,399 12.0% Fringe Benefits 272,218 278,276 328,080 49,804 17.9% Professional Services 420 2,550 2,550 0 0.0% Supplies 2,962 3,450 3,800 350 10.1% Other Expenses 25,568 31,550 37,105 5,555 17.6% Other Interfund Allocations 78,152 96,719 63,276 (33,443)-34.6% Operating Expenditures 1,088,046 1,279,018 1,405,683 126,665 0 CITY OF SOUTH BEND, IN Operating Budget –Highlights & Changes Request BasedonimprovedCityservices,theLegal Department is requesting theaddition of an attorney to its staff. Thisrole will be responsible for: Board of Public Safety: Address trainings, policies, and procedures; Office of Diversity and Inclusion: Support Diversity Initiatives, including implementation of Disparity Study results; Area Plan Commission: Review and support of policies and procedures affecting zoning and land in South Bend. Cost The increase to the Legal Department’s budget is a strong investment towards mitigation of future risks and concerns. Salary Budget: Assistant City Attorney salary cap 2020 is $91,070. Supplies budget: $350 increase. Training, Dues, Subscriptions budget: $4,550 increase. (Plus $1,000 increase due to Opioid Litigation). 2 CITY OF SOUTH BEND, IN 2020 –Special Initiatives The City of South Bend has joined theNational Opioid Litigation against distributorsand manufacturers of opioids to recoverdamages to our community. This initiative willbe ongoing from 2019-2020. Engaged local co-counsel so that allrecoveries and legal fees stay in SouthBend; Hands-on internal approach, resulting inbetter data and teamwork; Travel to required meetings or hearingsincluded in budget; and Planning with team for meaningful uses ofrecovered funds to support residents’health and safety. CITY OF SOUTH BEND, IN Questions? 3 City of South Bend, Indiana 2020 Budget Fund 101 - General Fund Legal Department (0501) 2019 2020 Budget 2017 2018 Amended 06/30/19 Proposed Forecast Variance % Actual Actual Budget Actual Budget 2021 2022 2023 2024 2019-2020 Change Expenditures by Type Personnel Salaries & Wages 650,785 708,726 866,473 385,979 970,872 988,265 1,011,107 1,030,729 1,050,745 104,399 12% Health Insurance 121,022 132,486 110,616 47,333 139,325 147,725 156,125 165,725 175,325 28,709 26% Fringe Benefits 124,166 139,732 167,660 74,728 188,755 192,288 196,877 200,855 204,916 21,095 13% Total Personnel 895,974 980,943 1,144,749 508,039 1,298,952 1,328,278 1,364,109 1,397,309 1,430,986 154,203 13% Supplies 9,142 2,962 3,450 570 3,800 3,750 3,700 3,650 3,650 350 10% Services & Charges Professional Services 45,552 420 2,550 245 2,550 2,600 2,650 2,700 2,750 - 0% Education & Training 6,251 6,917 10,000 50 12,000 12,000 12,000 12,000 12,000 2,000 20% Travel 226 1,315 3,450 574 5,000 4,000 4,000 4,000 4,000 1,550 45% Repairs & Maintenance 1,620 - - - - - - - - - - Other Interfund Allocations 104,196 78,152 96,719 48,359 63,276 83,489 84,612 85,993 87,051 (33,443) -35% Debt Service Principal 1,226 - - - - - - - - - - Interest & Fees 45 - - - - - - - - - - Other Services & Charges 16,001 17,336 18,100 6,943 20,105 20,479 21,068 21,671 22,289 2,005 11% Transfers Out - - - - - - - - - - - Total Services & Charges 175,117 104,140 130,819 56,171 102,931 122,568 124,330 126,364 128,090 (27,888) -21% Capital - - - - - - - - - - - Total Expenditures 1,080,233 1,088,046 1,279,018 564,780 1,405,683 1,454,596 1,492,139 1,527,323 1,562,726 126,665 10% Revenue Charges for Services - - - - - - - - - - - Interfund Allocation Reimb - - 54,689 27,347 56,529 57,901 59,294 60,758 62,243 1,840 3% Other Income 75,984 62,452 78,473 44,225 79,991 81,591 83,223 84,887 86,585 1,518 2% Total Revenue 75,984 62,452 133,162 71,572 136,520 139,492 142,517 145,645 148,828 3,358 3% Department Purpose: The Legal Department provides quality legal representation to the City of South Bend’s Mayor, departments, commissions and agencies with a dedicated and professionally-skilled staff, efficiently and cost effectively, in furtherance of the City’s strategic goals, and preserving the legal and ethical integrity of the City. 4 2020 Proposed Staffing Summary City of South Bend Fund Department Position Status FTE 2019 Salary Cap Proposed % Increase 2020 Salary Cap 101-0501 Legal Administrative Assistant I NB 2 41,336$ 2.0%42,163$ 101-0501 Legal Assistant City Attorney NB 7 89,284$ 2.0%91,070$ 101-0501 Legal Corporation Counsel NB 1 127,126$ 2.0%129,669$ 101-0501 Legal Executive Assistant NB 1 55,740$ 2.0%56,855$ 101-0501 Legal Part-Time City Attorney NB 1 67,708$ 2.0%69,062$ Total FTES 12 5 2020 Proposed Budget - Line-Level Detail City of South Bend ACCOUNT DESCRIPTION DEPARTMENT CATEGORY NAME 2017 ACTUAL 2018 ACTUAL 2019 ORIGINAL BUDGET 2019 AMENDED BUDGET 6/30/2019 ACTUAL 2020 PROPOSED BUDGET 2021 FORECAST 2022 FORECAST 2023 FORECAST 2024 FORECAST 101-0501-415.10-01 SALARIED WAGES Legal Salaries & Wages 644,785 687,969 836,473 832,473 319,282 940,872 888,667 906,442 924,569 943,062 101-0501-415.10-03 SEASONAL & INTERNS Legal Salaries & Wages - - 30,000 30,000 446 30,000 30,000 30,000 30,000 30,000 101-0501-415.10-05 TEMPORARY SERVICES Legal Salaries & Wages - 2,607 - - - - - - - - 101-0501-415.10-10 HIRING BONUS Legal Salaries & Wages 6,000 18,150 - 4,000 4,000 - - - - - 101-0501-415.11-01 FICA - REGULAR Legal Fringe Benefits 48,269 53,288 66,561 66,561 24,099 74,547 70,553 71,913 73,301 74,716 101-0501-415.11-04 PERF - REGULAR Legal Fringe Benefits 72,104 78,676 94,088 94,088 35,787 105,781 99,935 101,924 103,955 106,027 101-0501-415.11-07 UNEMPLOYMENT COMP Legal Fringe Benefits - - - - - 94 266 453 647 847 101-0501-415.11-08 HEALTH INSURANCE Legal Fringe Benefits 121,022 132,486 110,616 110,616 39,523 139,325 166,214 171,714 182,714 193,714 101-0501-415.11-09 LIFE INSURANCE Legal Fringe Benefits 994 1,065 1,320 1,320 485 1,440 1,320 1,320 1,320 1,320 101-0501-415.11-12 AUTO ALLOWANCE Legal Fringe Benefits 2,400 5,100 3,600 3,600 1,500 3,600 3,600 3,600 3,600 3,600 101-0501-415.11-22 PARKING ALLOWANCE Legal Fringe Benefits (42) - - - - - - - - 101-0501-415.11-24 CELL PHONE ALLOWANCE Legal Fringe Benefits 440 - - - - - - - - 101-0501-415.11-29 PARENTAL LEAVE Legal Fringe Benefits - 1,603 2,091 2,091 560 3,293 3,999 4,078 4,161 4,245 101-0501-415.21-02 PRINT SHOP Legal Supplies - - 250 250 - 250 200 150 100 100 101-0501-415.21-03 C.S. OFFICE SUPPLIES Legal Supplies 551 672 700 - - - - - - - 101-0501-415.21-04 OFFICE SUPPLIES Legal Supplies 988 1,397 2,500 3,200 570 3,500 3,200 3,200 3,200 3,200 101-0501-415.21-05 SMALL OFFICE EQUIPMENT Legal Supplies 7,603 893 - - - - - - - - 101-0501-415.22-01 C.S. GASOLINE Legal Supplies - - - - 50 101-0501-415.31-06 OTHER PROFESSIONAL SVCS Legal Professional Services 45,552 420 2,550 2,550 123 2,550 2,600 2,650 2,700 2,750 101-0501-415.31-71 CENTRAL STORES ALLOCATION Legal Other Interfund Allocations 588 1,035 1,255 1,255 520 - - - - - 101-0501-415.31-73 PRINT SHOP ALLOCATION Legal Other Interfund Allocations 2,028 1,008 516 516 215 456 414 406 415 423 101-0501-415.31-76 IT ALLOCATION Legal Other Interfund Allocations 99,336 73,815 68,116 68,116 28,384 49,105 71,226 70,561 70,712 70,972 101-0501-415.31-78 LIABILITY INSURANCE ALLOC Legal Other Interfund Allocations - - 26,832 26,832 11,180 13,715 25,989 26,509 27,039 27,580 101-0501-415.32-02 POSTAGE Legal Other Services & Charges 1,342 889 2,000 2,000 637 2,000 2,000 2,000 2,000 2,000 101-0501-415.32-03 TRAVEL Legal Travel - - 3,450 3,450 552 5,000 3,450 3,450 3,450 3,450 101-0501-415.32-21 TRAVEL - MILEAGE Legal Travel 29 142 - - - - - - - - 101-0501-415.32-23 TRAVEL - HOTEL Legal Travel 197 1,001 - - - - - - - - 101-0501-415.32-24 TRAVEL - MEALS Legal Travel - 91 - - - - - - - - 101-0501-415.32-25 TRAVEL - OTHER Legal Travel - 81 - - - - - - - - 101-0501-415.34-02 LIABILITY INSURANCE Legal Other Interfund Allocations 2,244 2,294 - - - - - - - - 101-0501-415.36-02 OFFICE EQUIP R&M Legal Repairs & Maintenance 1,620 - - - - - - - - - 101-0501-415.36-04 COMPUTER EQUIP R&M Legal Repairs & Maintenance - - - - - - - - - - 101-0501-415.37-11 CAPITAL LEASE PRINCIPAL Legal Debt Service 1,226 - - - - - - - - - 101-0501-415.37-12 CAPITAL LEASE INTEREST Legal Debt Service 45 - - - - - - - - - 101-0501-415.39-10 SUBSCRIPTIONS Legal Other Services & Charges 13,260 14,507 14,100 14,100 4,508 15,805 15,100 15,630 16,177 16,743 101-0501-415.39-11 DUES & MEMBERSHIPS Legal Other Services & Charges 1,400 1,940 2,000 2,000 475 2,300 2,200 2,300 2,400 2,500 101-0501-415.39-70 EDUCATION & TRAINING Legal Education & Training 6,251 6,917 10,000 10,000 50 12,000 10,000 10,000 10,000 10,000 6