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Home My WebLink About08/28/12 Board of Public Works Agenda CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING August 28, 2012 — 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1. REVIEW OF MINUTES A. Agenda Review: August 9, 2012; Regular Meeting: August 14, 2012 B. Claims Review: August 21, 2012 2. QUOTATION OPENING AND AWARD OF CONTRACT A. Demolition of 802-812 South Lafayette Street (Hamilton's Body Shop Fleet Storage Lot)—Project No. 112-050 1. Funding: AEDA TIF (324.1050.460.39.82) B. Fat Daddy's Sidewalk Repair—Project No. 112-048 1. Funding: TIF 3. AWARD BIDS AND APPROVE CONTRACT A. Organic Resources— Site Improvements—Project No. 112-011A 1. Company: Walsh& Kelly, Inc. 2. Amount: $436,918.30 3. Funding: Organic Resources Capital(642.0630.415.42.01) B. Sale of City Property—403 East Dayton Street 1. Purchaser: Cinder Grant 2. Amount: $350.00 4. CHANGE ORDERS A. Potawatomi Park Conservatory Upgrades, Phase II—Project No. 111-066 1. Company: The Robert Henry Corporation 2. Change Order No.: 3 3. Increase Amount: $1,840.34 4. Percent of Increase: 0.16% 5. Total Percent of Change: 0.27% 6. Revised Contract Amount: $1,176,782.62 7. Funding: COIT (404.1106.452.42.02) B. South Bend Animal Control Facility—Project No. 111-031 1. Company: Ziolkowski Construction, Inc. 2. Change Order No.: 3 3. Increase Amount: $10,665 4. Percent of Increase: 0.006% 5. Total Percent of Change: 5.95% 6. Revised Contract Amount: $1,768,664 7. Funding: TIF (324.1050.460.42.02) C. Coveleski Stadium Rehabilitation—2012 Improvements—Project No. 112-007 1. Company: Larson-Danielson Construction 2. Change Order No.: 2 GARY A.GILOT DONALD E.INKS KATHRYN E.Roos MICHAEL C.MECHAM MARK W.NEAL Page 1 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING August 28, 2012 — 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 3. Increase Amount: $4,336 4. Percent of Increase: 0.31% 5. Total Percent of Change: 2.02% 6. Revised Contract Amount: $1,437,297 7. Funding: SBCDA TIF (420.1050.460.42.01) 5. RESOLUTIONS A. No. 50-2012 —A Resolution of the Board of Public Works of the City of South Bend, Indiana, Authorizing the Transfer of Real Property to The South Bend Redevelopment Commission 1. Former Bosch Property B. No. 49-2012 —A Resolution of the Board of Public Works of the City of South Bend, Indiana, Accepting the Transfer of Real Property from Near Northwest Neighborhood, Inc. 1. 821 Portage Avenue 6. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Special Purchase—Honeywell 1. Description: Replacement Frontline Turnout Gear for Structural Firefighting— GSA Contract 2. Amount: $546,650.39 3. Funding: Fire Department Materials and Equipment (288.0902.422.43.09) B. Amendment to the Addendum to the Master Agency Agreement, Supplement No. 1 —Redevelopment Commission 1. Description: Commerce Drive Extension to Sheridan—Project No. 110-046; Sheridan and Lincoln Way West Improvements—Project No. 110-047 2. Funding: AEDA TIF (324.1050.460.41.01) C. Professional Services Addendum—Ken Herceg &Associates, Inc. 1. Description: Commerce Drive Extension to Sheridan—Project No. 110-046; Sheridan and Lincoln Way West Improvements—Project No. 110-047 2. Amount: $6,500 3. Funding: AEDA TIF (324.1050.460.41.01) D. Lease/Purchase Agreement—Ricoh USA, Inc. 1. Description: Copier at Central Fire Offices 2. Amount: $3,808.80/year 3. Funding: Fire Lease Purchase (101.0901.422.36.02) 7. LICENSES AND PERMITS A. Street Closures 1. Applicant: Micah Caldwell GARY A.GILOT DONALD E.INKS KATHRYN E.Roos MICHAEL C.MECHAM MARK W.NEAL Page 2 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING August 28, 2012 — 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 a) Event: Unity Block Party b) Location: Elm Street from Orange Street to Washington Street c) Date/Time: September 8, 2012; 10:00 a.m. to 8:00 p.m. d) Favorable Recommendations 2. Applicant: The Spoken Word World Outreach Center a) Event: Block Party b) Location: St. Joseph Street from Ewing Street to Fox Street c) Date/Time: September 1, 2012; 8:00 a.m. to 4:00 p.m. d) Favorable Recommendations 3. Applicant: Kristin Darden a) Event: Block Party b) Location: East LaSalle Avenue from Twyckenham Drive to Esther Street c) Date/Time: September 16, 2012; 2:30 p.m. to 7:30 p.m. d) Favorable Recommendations B. Processions 1. Applicant: Church World Service a) Event: 2012 St. Joseph CROP Hunger Walk b) Date/Time: September 30, 2012; 12:30 p.m. to 4:30 p.m. c) Favorable Recommendation 2. Applicant: South Bend Council 5001, Inc. DBA WSBL-LP 98.1 FM Radio a) Event: Spanish Radio 10"' Anniversary Parade b) Date/Time: September 15, 2012; 12:00 p.m. to 3:00 p.m. c) Favorable Recommendations 3. Applicant: Hospice Foundation a) Event: Cycle @ Sunset and Bike Michiana for Hospice b) Date/Time: September 15, 2012 from 4:00 p.m. to 7:00 p.m.; September 16, 2012 from 6:30 a.m. to 5:30 p.m. c) Comments: Police and Traffic and Lighting Unavailable to Assist, Participants Must Obey Traffic Laws; Parks Department states Howard Park and Seitz Park must be Available for Previously Scheduled Events C. Special Events 1. Applicant: South Bend Medical Foundation a) Event: A Night to Remember: South Bend Medical Foundation Centennial Gala b) Location: Colfax Street between Sycamore Street and Niles Avenue (Former Wharf Site) c) Date/Time: September 14, 2012; 5:30 p.m. to 12:00 a.m. d) Favorable Recommendations 2. Applicant: Eddy Street Commons at Notre Dame a) Event: Kick-Off Concerts GARY A.GILOT DONALD E.INKS KATHRYN E.Roos MICHAEL C.MECHAM MARK W.NEAL Page 3 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING August 28, 2012 — 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 b) Location: Eddy Street from Napoleon Street to Angela Boulevard c) Date/Time: September 7, 21, and October 12, 2012; 11:00 a.m. to 10:00 p.m. d) Favorable Recommendations D. Encroachment/Revocable Permit 1. Applicant: Alpha Realty, Inc./Mid-States Construction, Inc. a) Location: 218 Sycamore Street b) Description: Eaves Trough Extending 5"to 1' into Right of Way of Alley at Alpha Realty c) Comment: Engineering Concerns about Damage to the Building or High Profile Vehicles E. Alley Vacation 1. Applicant: CTG &Associates on behalf of Zion United Church a) Location: The South Half of the North/South Alley Between St. Louis Boulevard and St. Peter Street,North of Wayne Street b) Purpose: Construction of New Building c) Engineering Suggests Dedicating a Fifteen(15)Foot Triangular Piece on the Northwest Corner of the Cross Alley for Garbage Trucks to Maneuver 8. TRAFFIC CONTROL DEVICES A. New Installation—Handicapped Accessible Parking Space Sign 1. Locations: a) 1717 South Taylor Street b) 607 West Wayne Street c) 1635 West Linden Avenue (Two Spaces in Front of Church) d) 743 South Meade Street e) 446 South Albert Street 2. All criteria has been met B. New Installation—No Parking Here to Corner 1. Location: Intersection of Twyckenham Drive and Hildreth Street—40' Each Direction 2. Improve Sight Distance—All criteria has been met C. New Installation—"No Parking Notre Dame Home Games 9:00 a.m. to 1:00 a.m./Tow Zone/$100 Fine" 1. Location: Quigley Place from Georgiana Street to Duey Avenue; Burns Street from Quigley Place to Napoleon Street; Duey Street from South Bend Avenue to Napoleon Street; Georgiana Street from Quigley Place to Napoleon Street; St. Vincent Street from Georgiana Street to Eddy Street 2. In Response to Developer Provided Reconstruction or Improvement GARY A.GILOT DONALD E.INKS KATHRYN E.Roos MICHAEL C.MECHAM MARK W.NEAL Page 4 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING August 28, 2012 — 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 9. RATIFY BONDS A. Contractor Bonds 1. Joseph D. Bowman—Approved August 21, 2012 B. Excavation Bonds 1. DLZ Industrial, LLC —Approved August 16, 2012 10. CLAIMS 11. PRIVILEGE OF THE FLOOR 12. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible. GARY A.GILOT DONALD E.INKS KATHRYN E.Roos MICHAEL C.MECHAM MARK W.NEAL Page 5