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HomeMy WebLinkAboutProfessional Services Agreement - Danch Harner and Assoc - Prepare Legal Descriptions and Dedicate 4 ROW and Streets1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARD OF PUBLICWORKS July 23, 2019 Michael Danch Danch, Hamer and Associates 1643 Commerce Drive South Bend, IN 46628 RE: Professional Services Agreement Dear Mr. Danch: PHONE 574/235-9251 FAX 574/235-9171 The Board of Public Works, at its meeting held on July 23, 2019, approved the above referenced agreement for survey services to prepare legal descriptions, create outlots, and dedicate four (4) right-of-ways and streets in the amount of $29,550. Enclosed please find a copy of the agreement for your records. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, Linda M. Martin, Clerk Enclosure GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK LAURA L. O'SULLIVAN THERESE J. DORAU AGREEMENT FOR PROFESSIONAL SERVICES This Agreement r°or Professional Services (this "Agreeinent") is entered into on��� 20(tie ` l" ectivc Date" ), by grid b lweeir thy, City of South Bend, acting by and through s Principal lace of business located at (the (rty �, arrd � � cw ti, � oration with its p p� X�, .... _..(tire "Provider") (each a "Party" and collectively the "Parties"). ,i" 2V For and in consideration of the mutual covenants and promises contained herein, the Parties agree as follows: 1. Services, The Provider will provide to the City the professional services (the "Services") set forth in the Provider's proposal attached hereto as 1 xhibit A (the "Proposal"), which Proposal is incorporated herein. In the event of any conflict between the terms of this Agreement and the terms of the Proposal, the terms of this Agreement will prevail. The Provider will execute its obligations under this Agreement in accordance with the prevailing professional standard of care for projects of similar design and complexity. 2. C q!Ui )cnsatiori, In exchange for the Provider's satisfactory performance of the Services, and subject to the terms and conditions of this Agreement, the City will pay the Provider the Program Fee stated in the Proposal (the "Contract Amount") in accordance with the project budget stated in the Proposal. The City will pay the Contract Amount in installments upon invoicing by the Provider as set forth in the Proposal (each a "Contract Installment"). The City will not be required to pay any Contract Installment if the City is not satisfied with the Provider's performance under this Agreement or any default or breach of this Agreement by the Provider exists, as the City may determine in its sole discretion. The sum of all Contract Installments will not exceed the Contract Amount, and the Provider will not incur or seek reimbursement for any expenses in excess of the Contract Amount. 3. erni; `Ce�, ,rminatiorlW Unless earlier terminated in accordance with its terms, this Agreement will commence on the Effective Date and end upon the Provider's satisfaction of all its obligations hereunder and the City's final payment therefor. Notwithstanding the foregoing, effective immediately upon delivery of a written termination notice to the Provider, the City may terminate this Agreement, in whole or in part, for any reason, if the City determines that such termination is in the best interest of the City. In addition, in accordance with Ind. Code 6-1.1-18- 4, payments are subject to annual appropriation by the City. If the City makes a written determination that funds are not appropriated or are otherwise unavailable to support the continuation of this Agreement, it shall be cancelled. A determination by the City that funds are not appropriated or are otherwise unavailable to support the continuation of performance shall be final and conclusive. The City will not be required to pay any Contract Installment or be otherwise liable for any cost associated with the Provider's performance of any Services after the effective date of termination. 4. RemediesforBreach of Contract. Failure to complete the Services in accordance with this Agreement will be considered a material breach. In the event of such breach, the City may suspend all payments to the Provider and may pursue any and all remedies available at law or in equity, The Provider shall repay to the City any portion of the Contract Amount expended for matters not within the scope of the Services, 5. Point of Contact. The City employee identified in Section 9 below will serve as the City's principal point of contact for purposes of this Agreement. 6. Relµationshi 3. The Provider shall at all times be an independent contractor for the performance of the Services rather than an employee of the City, and no act or omission to act by the Provider shall in any way bind or obligate the City. This Agreement is strictly for the benefit of the Parties and not for any third party or person, This Agreement was negotiated by the Parties at arm's length and each of the parties hereto has reviewed the Agreement after the opportunity to consult with independent legal counsel. Neither party shall maintain that the language in the Agreement shall be construed against any signatory hereto. The City and the Provider hereby renounce the existence of any form of agency relationship, joint venture, or partnership between the Provider and the City and agree that nothing contained herein or in any document executed in connection herewith shall be construed as creating any such relationship between the City and the Provider. 7. Inderr ik ication o' Ci y., The Provider hereby agrees to defend, indemnify, and hold harmless the City, its officials, employees, and agents from any and all claims of any nature which arise from the performance by the Provider under this Agreement and from all costs and attorney fees in connection therewith, excepting for claims arising out of the negligence of the City, its officials, directors, employees, and agents. The obligations of the Provider under this section shall survive the termination of this Agreement. 8, AssigLurren.t, The Provider shall not assign or subcontract the whole or any part of this Agreement or its obligations hereunder without the prior written consent of the City. 9, Notices. Any notice required or permitted to be delivered hereunder shall be deemed to be delivered, whether or not actually received, when deposited in the United States Postal Service, postage prepaid, registered or certified mail, return receipt requested, addressed to the City or the Provider, as the case may be, at the address set forth below. Provider: Cam• City of South Bend fir:.. a-_`......' nc� ......__.�..... �..m.......... .... .......1 n , �`.�. � .--__-__-- South Bend, IN Attn: o c 43 S ,�3n�� Attn: 10. !data(µt")ppcar;�tr�rr�t; .. a�¢r�l: iscr�ra iar«r1i�ar a ;lrr� r�Ic The Provider shall comply with all applicable laws and regulations in its hiring and employment practices and policies for any activity covered by this Agreement. The Provider shall comply with all state, federal, and municipal laws, regulations, and standards applicable to its activities pursuant to this Agreement including, but not limited to, the requirements imposed by Ind, Code 22-9-1-10 (non- discrimination), the provisions of Ind, Code 5-22-16.5 (disqualification for dealings with the government of Iran), and the provisions of Ind. Code 22-5-1.7 (requiring E-Verify for new N employees and prohibiting employment of unauthorized aliens). Each of the foregoing provisions is incorporated herein as if set forth in full, and the Provider certifies that it is in compliance with each such provision and shall remain in compliance through the term of this Agreement. 11. Contractor's Affidavit. The Provider agrees, as a condition precedent to the effectiveness of this Agreement, that its authorized representative will execute and submit to the City and any other appropriate bodies an affidavit in the form attached hereto as Exhibit B. 12. l r Og„-! ree ,Wq!:kpl e. The Provider hereby agrees to make a good faith effort to provide and maintain a drug -free workplace. The Provider will give written notice to the City within ten (10) days after receiving actual notice that the Provider or an employee of the Provider within the State of Indiana has been convicted of a criminal drug violation occurring in the workplace. 13. Entire re A rgeinent; ;��rrcrtic�c�a€ rat .�;ga �l�ca� ,fie Law. This Agreement sets forth the entire agreement and understanding between the parties as to the subject matter hereof, and merges and supersedes all prior discussions, agreements, and understanding of any and every nature between them. This Agreement may be amended only by separate writing, signed by authorized representatives of both the Provider and the City. This Agreement will be construed and interpreted according to the laws of the State of Indiana, and any dispute arising out of this Agreement or otherwise concerning the Provider's rendering of the Services will be resolved in the courts located in St. Joseph County, Indiana, unless the Parties mutually agree to a different method of dispute resolution. 14. Severabi l ithy. All provisions of this Agreement shall be considered as separate terms and conditions, and in the event any one shall be held illegal, invalid or unenforceable, all the other provisions hereof shall remain in full force and effect as if the illegal, invalid, or unenforceable provision were not a part hereof, unless the provision held illegal, invalid or unenforceable is a material provision of this Agreement, in which case the Provider and the City agree to amend this Agreement with replacement provisions containing mutually acceptable terms and conditions. 15. Forcc MAig! r_� . The Provider shall not be responsible for any failure or delay in the performance of any obligation hereunder, if such failure or delay is due to a cause beyond the Provider's reasonable control, including, but not limited to acts of God, flood, fire, volcano, war, third -party suppliers, labor disputes or governmental acts. [Signature page follows,] Services to be effective as of the Effective Date stated above. .......... xnc Printed Ta;;i—e StreetAddress P0, Bar 00� Wwe Zip 67 �14,234-,,44'-1 Telephone-- , Fax -son m CITY OF SOUTH BEND, INDIANA . ................ A4,4 ------- ATTEST: . . . . ............... . Clerk EXHIBIT A Proposal [See attached.] 24203M9.2 Michael J. Danch, L.A., ASLA Ron Harner, P.S. tes, Inc. 6'400.00 + 8 9 9 5 0• 00 + Fessional Engineers 6 9 G 0 0 m 0 0 + is • Land Planners 7R80000 + Mr. David Relos Property Development Manager City of South Bend - Department of Community Investment 14th Floor County -City Building South Bend, Indiana 46601 July 1, 2019 RE: Survey proposal to prepare a Deed of Dedication Plat for four (4) Areas in South Bend for existing public Streets: Dean Johnson/Fellows Street, Sample Street (Main to Fellows), Walnut -Western connection Drives and three Monroe Park Industrial area drives, South Bend, IN: Dear Mr. Relos: Please accept this letter as our written cost estimate to provide the City of South Bend with following Survey and Planning services: Survey Services: 1). Prepare a Boundary Survey and legal descriptions for use to create a Deed of Dedication Plat including showing road improvements for the following areas: a). Dean Johnson/Fellows drive connector, south of Sample Street including the roundabout at their intersection. Survey will include showing road improvements. Cost for the above survey services............................................................... $ 6,200 - $ 6,400; b). North side of Sample Street running from Main Street on the west to Fellows Street on the east. Survey will include showing road improvements. Cost for the above survey services................................................................. $ 8,550 - $ 8,950; c). Walnut & Western Avenue, north drive and south drive connectors at the intersection. Survey will include showing road improvements. Cost for the above survey services............................................................... $ 5,900 - $ 6,400; d). Monroe Park Industrial area: Frontage Street at Rush Street, Connector Street from Rush Street to Fellows Street and revised intersection of South Street at Lincolnway East intersection. Survey will include showing road improvements. Cost for the above survey services ...... ... .—........................................- ......... $ 7,300 - $ 7,800; The intent of the survey work is to prepare a Deed of Dedication Plat with legal descriptions that would be approved by the Citys Board of Public Works to formally create public streets for each of the above project 1643 Commerce Drive • South Bend, IN 46628 208 West Mars • Berrien Springs, MI 49103 Office: (574) 234-4003 / (800) 594-4003 • Fax: (574) 234-4119 Office: (269) 471-3010 • Fax: (269) 471-7237 _2_ July 2, 2019 areas described. The result is that each area would be an official public -right-of-way as approved by the Board. If any revisions were requested by any review agency or the City, those rezisions would be done at our standard hourly rates. We would suggest budgeting 15% for requested changes. Any additional work would be done at our standard hourly rates which are attached. Our present schedule with project approwl would haze a survey crew on -site in approximately 30 working days to begin the required surzey work. If you have any questions concerning this matter, please feel free to give me a call at 234-4003. Sincerely, H; J. D"d Michael J. Danch -President Danch, Harrier & Associates, Inc. File: David Relos: Deed of Dedication project for city project areas "C" Md. 3 -- July 2, 2019 Danch, Harner & Associates, Inc. EFFECTIVE DATE: JANUARY 2019 SCHEDULE OF HOURLY RATES AND DIRECT EXPENSES ...... ...........--- ......................................... _ _ _____ ........ .........-- ............................ CLASSIFICATION ICATION THOURLY BILLING RATE Senior Professional Engineer $138.00 _....g.. Engineeringineerin Designer ._.._n.._,......_......................................................................................................................................................... � ........... ---$ 8 0 . 0 0 - ___. Proje.....ct Engineer ...--.... _..... r .......................... $70.00 Senior Professional Land $138.00 Surveyor �..�.�..... ----- .:.._m n Senior Survey/Engineering .......... ......... .......................................... __..8n�0�..... $ Tech Survey/Engineering Tech $55.00 _n...,_ �...... .............-- - Senior Professional Landscape $138.00 Architect ........ . ........ ............. - - - ---- -- _ ,.."). Survey Manager ......... ��� ......... .............-- -- -- ... ............... $70.00 Two Person.... Field Crew �_n�� $120.00 P -- - .._ .................... Principal rind al ��.... ........ .........................................-- ....................... -$138.00-.... Clerical $45.00 ..,,,..._.............. -- - .. . .-......__........_._.,.�m.�_.�. ITEM UNITS - UNIT PRnICE Mileage Miles $0.50 ___________......................................................... Copies* ................�.�.�.�.�.�.�.�..�..�.�........ - Each -_..................n.m..m..m..._.,,._ ..............................................,��������..��������.........��.�����.,����������.....� $0 25 .... ..... .... ......... ...---- - - ---- Standard Size -- .. ........................ ..... Each ........ ....---- ---------------------- $4.00 Prints (24 x 36) ............._..... -- _ ,,... Oversize Prints .................----------...------------------- Square Foot - ...............n ........., ......, ....... $1 00 Vellums .... (............. ...... - 24 x 36 -------- - - _ ...... Each ................. ..............................................__ $10.00 size) ........... ---- _.........m...... ... Ov... ernight Travel: ....... Meals Cost Lodging ,,..�............... �..� ........... .. .....----- — m.n.n.n.� ��nm.n.�.w.w�. .. C.................. ost ......-.............................. ------------- - Public - - - - -........ a ........ ........--------.... Cost Transportation *Note: Copies include 81/2 x 11, 81/2 x 14, or 11 x 17 size sheets. Other direct expenses may include cost to obtain copies of documents such as deeds or plats, maps, or other items purchased as a direct result of employment on the project. NOTE THAT MILEAGE IS NOT CHARGED FOR PROJECTS WITHIN ST. JOSEPH COUNTY, INDIANA OR BERRIEN COUNTY, MICHIGAN. EXHIBIT B Contractor's Affidavit [See attached.] 24201589,2 When the prospective Contractor is unable to certify to any of the statements below, it shall attach an explanation to this Affidavit, CONTRACTOR'S NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT, CERTIFICATION REGARDING INVESTMENT WITH IRAN, EMPLOYMENT ELIGIBILITY VERIFICATION, NON-DISCRIMINATION COMMITMENT AND CERTIFICATION OF USE OF UNITED STATES STEEL PRODUCTS OR FOUNDRY PRODUCTS (Must be completed for all quotes and bids. Please type or print) S 1", TI e CAI Jj' t'`MA'Ni ) L �_ C(, (JN"'1 Y ) The undersigned Contractor, being duly sworn upon his/her/its oath, affirms under the penalties of pel jury that: 1. Contractor has not, nor has any other member, representative, or agent of the firm, company, corporation or partnership represented by him, entered into any combination, collusion or agreement with any person relative to the price to be bid by anyone at such letting nor to prevent any person from bidding nor to induce anyone to refrain from bidding, and that this bid is made without reference to any other bid and without any agreement, understanding or combination with any other person in reference to such bidding. Contractor further says that no person or persons, firms, or corporation has, have or will receive directly or indirectly, any rebate, fee, gift, commission or thing of value on account of such sale; and 2. Contractor certifies by submission of this proposal that neither contractor nor any of its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency; and 3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in investment activities in Iran. a, For purposes of this Certification, "Iran" means the government of Iran and any agency or instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5, as amended from time -to -time. b, As provided by Ind. Code § 5-22-16.5-8, as amended from time -to -time, a Contractor is engaged in investment activities in Iran if either: i. Contractor, its successor or its affiliate, provides goods or services of twenty million dollars ($20,000,000) or more in value in the energy sector of Iran; or ii. Contractor, its successor or its affiliate, is a financial institution that extends twenty million dollars ($20,000,000) or more in credit to another person for forty-five (45) days or more, if that person wil l (i) use the credit to provides goods and services in Non -Collusion Non-Debarneent Affidavit Non Iran Form 2016 the energy sector in ]ran; and (ii) at the time the financial institution extends credit, is a person identified on list published by the Indiana Department of Administration. 4. Contractor does not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the Contractor subsequently learns is an unauthorized alien. Contractor agrees that he/she/it shall enroll in and verify the work eligibility status of all of Contractor's newly hired employees through the E-Verify Program as defined by LC. 22-5-1.7-3. Contractor's documentation of enrollment and participation in the E-Verify Program is included and attached as part of this bid/quote; and 5. Contractor shall require his/her/its subcontractors performing work under this public contract to certify that the subcontractors do not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the subcontractor subsequently learns is an unauthorized alien, and that the subcontractor has enrolled in and is participating in the E-Verify Program. The Contractor agrees to maintain this certification throughout the term of the contract with the City of South Bend, and understands that the City may terminate the contract for default if the Contractor fails to cure a breach of this provision no later than thirty (30) days after being notified by the City. 6. Persons, partnerships, corporations, associations, or joint venturers awarded a contract by the City of South Bend through its agencies, boards, or commissions shall not discriminate against any employee or applicant for employment in the performance of a City contract with respect to hire, tenure, terms, conditions, or privileges of employment, or any matter directly or indirectly related to employment because of race, sex, religion, color, national origin, ancestry, age, gender expression, gender identity, sexual orientation or disability that does not affect that person's ability to perform the work. In awarding contracts for the purchase of work, labor, services, supplies, equipment, materials, or any combination of the foregoing including, but not limited to, public works contracts awarded under public bidding laws or other contracts in which public bids are not required by law, the City, its agencies, boards, or commissions may consider the Contractor's good faith efforts to obtain participation by those Contractors certified by the State of Indiana as a Minority Business ("MBE") or as a Women's Business Enterprise ("WBE") as a factor in determining the lowest, responsible, responsive bidder. In no event shall persons or entities seeking the award of a City contract be required to award a subcontract to an MBE/WBE; however, it may not unlawfully discriminate against said WBE/MBE. A finding of a discriminatory practice by the City's MBE/WBE Utilization Board shall prohibit that person or entity from being awarded a City contract for a period of one (1) year from the date of such determination, and such determination may also be grounds for terminating the contact for which the discriminatory practice or noncompliance pertains. 7. The undersigned contractor agrees that the following nondiscrimination commitment shall be made a part of any contract which it may henceforth enter into with the City of South Bend, Indiana or any of its agencies, boards or commissions. Non -Collusion Non -Debarment Affidavit Non Iran Form 2016 Contractor agrees not to discriminate against or intimidate any employee or applicant for employment in the performance of this contract with privileges of employment, or any matter directly or indirectly related to employment, because of race, religion, color, sex, gender expression, gender identity, sexual orientation, handicap, national origin or ancestry. Breach of this provision may be regarded as material breach of contract. I, the undersigned bidder or agent as contractor on a public works project, understand my statutory obligations to the use of steel products or foundry products made in the United States (I.C. 5-16-8-I). I hereby certify that 1 and all subcontractors employed by me for this project will use steel products or foundry products made in the United States on this project if awarded, I understand I have an affirmative duty to notify the City in my bid that my proposal does not include the use of steel products or foundry products made in the United States. I understand it is my sole obligation and responsibility to provide a justification to the City, subject to review and approval, why the cost of United States made steel or foundry products is unreasonable. Prior to award and upon submission of bid which does not use steel products or foundry products made in the United States, the City, through its director of public works, shall make a determination if the price of United States made steel or foundry is unreasonable. I understand that violations hereunder may result in forfeiture of contractual payments. I hereby affirm under the penalties of perjury that the facts and information contained in the foregoing bid for public works are true and correct, t Dated this lu -n4 day of ly`V , 201'S 1 Con(racl er,(Firm) h WA I "DANCH, bllc - Seal•i ., "Signature of Contractor/Bidder or Its Agent, m \� JJ StJosephC untilt Ike 46vot"V' — V I[��CIG1C�i(/1 Ih+ylnrtrlWon xplr�estlovlt32ps printed Name and Title Subscribed and sworn to before me this —IC3,14 play of v.A , 201�_ My Commission Expires I...�Z.Z .. l��G ��✓t".� Nt, (al•y Purl l County of Residence � X .�LAI Y) ' Lc" Yx' Non -Collusion Non -Debarment Affidavit Non Iran Form 2016 BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date July 2019 Name David Relos Department DCI yMAfla ate Jul 23 2019 Phone Extension 5836 µ , , rOMPAYAN w= _ k c � ud Prior to Submittal _.......... aw _ w..... N to Board _.. ®__.� ...... . 6 ........�.........._... _..... BPW AttorneyAttorney Name Clara McDaniels Dept. Attorney M Attorney Name Sandi Kennedy ...... .... .. ---- .................. Purchasing mm Check the A .p opriate Item1-1111 l c yi Z Professional Services Agreement [—] Contract Open Market Contract ❑ Amendment/Addendum E] Bid Opening Bid Award Quote Opening ❑ Quote Award Proposal Opening [:] C/O & PCA No. ❑ Chg. Order, No. E, Traffic Control E] Other: Company or Vendor Name New Vendor MBE/WBE Contractor Project Name Project Number Funding Source Account No. Amount Terms of Contract Purpose/Description Information _............. _ ��l ,�� All Submissions, LJ Proposal []! Special Purchase, QPA EJ Req. to Advertise ❑ Reject Bids/Quotes PCA �❑ Resolution Eas..... Four right of way clean up / street dedications .............................................. ---- ._..n...,...n..m.,....m,.,........................................... ..T COT I EDL...- - -- 408-1050-460-31.11 $29,50 ❑ Title Sheet Survey services to prepare legal descriptions, create outlots, and ultimately dedicate the street. ................. For Change Ord ers Only Amount of El Increase $ ❑ Decrease .............. _m.��............................................................._. Previous Amount $ Current Percent of Change: New Amount Total Percent of Change: Time Extension Amount: New Completion Date: Increase % Decrease ( %) Increase % Decrease ( %