HomeMy WebLinkAboutOpening of Bids - Spec Q - One or More 2019 or Newer 1 Yard Front End Rubber Tire Loader - Weaver AG & Lawn - No Bid Bond SubmittedBID/PROPOSAL
CITY OF SOUTH BEND
Spec Q — One (1) or More 2019 or Newer 1 Yard Front End Rubber Tire
BID NAME Loader
FOR BIDS DUE July 23, 2019; 9:30 a.m.
Description Year/Make/Model Unit Price
Year Make/Model — Trade In Unit Price
1981 Unit # SN602 Case Wl 1 Wheel Loader $ —1 50
0
VIN # - 9136840
Alternate#
Description
Cost
Total
1
Hydraulically operated bucket coupler
$
$
system compatible with a JRB Grapple
Bucket. Must include axillary hydraulic
--system tooperate grapple and broom.
2
Grapple Bucket
$
$
3
Broom
$
$ j
4
Forks
$
$
5
Snowblower
W
$
$
Estimated number of days for delivery from award tii° t(vatj
date. w �� 'J)Iol,
Bidder (Firm):
Address:
City/State/Zip:
Telephone Number: Fax Number:
Y (Signature)
LEM
11
Gary A. Gilot, President
Genevieve E. Miller, Member
(Printed Name)
(Title)
Therese J. Doran, Member
Laura L: O'Sullivan, Member Attest. Linda M. Martin, Clerk
12
CITY OF SOUTH BEND, INDIANA r
_SE,LL,ER'§ BI ID FOR SALE OR LEASE OF MATERIALS *w
AND NON -COLLUSION AND NON DEBARMENT AFFIDAVIT AND
1865
N N-DISCRIMINATION COMMITMENT FOR SELLERS
BID NAME Spec Q =-Q I or More 2019 or Newer 1 Yard Front End Rubber Tire Loader
FOR BIDS DUE Jul 2, 2019 9:0 a rn.
Bidder
Date: 01 (Firm): VON N
Address: w I -
City/State/Zip: "a, wJ�r�a) 4, k" 3Telephone Number: _ —hi - 9 a YZ
Agent of Bidder (if Applicable):
When the prospective Contractor is unable to certify to any of the statements below, it shall attach an explanation to this Affidavit
CONTRACTOR'S NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT,
CERTIFICATION REGARDING INVESTMENT WITH IRAN, EMPLOYMENT
ELIGIBILITY VERIFICATION, NON-DISCRIMINATION COMMITMENT AND
CERTIFICATION OF USE OF UNITED STATES STEEL PRODUCTS OR FOUNDRY
PRODUCTS
(Must be completed for all quotes and bids. Please type or print)
STATE OF n % nq )
) SS:.
Nlt COUNTY )
The undersigned Contractor, being duly sworn upon his/her/its oath, affirms under the penalties of perjury
that:
1. Contractor has not, nor has any other member, representative, or agent of the firm,
company, corporation or partnership represented by him, entered into any combination,
collusion or agreement with any person relative to the price to be bid by anyone at such
letting nor to prevent any person from bidding nor to induce anyone to refrain from
bidding, and that this bid is made without reference to any other bid and without any
agreement, understanding or combination with any other person in reference to such
bidding. Contractor further says that no person or persons, firms, or corporation has, have
or will receive directly or indirectly, any rebate, fee, gift, commission or thing of value
on account of such sale; and
2. Contractor certifies by submission of this proposal that neither contractor nor any
of its principals are presently debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded from participation in this transaction by any Federal
department or agency; and
3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor,
engaged in investment activities in Iran.
2
NOTICE TO BIDDERS
Notice is hereby given that the City of South Bend, Indiana, will receive sealed bids at the Office of the
Board of Public Works, Ste. 1316, County -City Building, 227 West Jefferson Blvd., South Bend,
Indiana, until the hour of 9:30 a.m. Local Time, on July 23, 2019 for the following:
Spec Q — One (1) or More 2019 or Newer 1 Yard Front End Rubber Tire Loader
Specifications are available for download by visiting the City of South Bend's web page at
wwwsouthl r 3iun,a :
X Click on "I'm Looking For'
X Click on "Doing Business in South Bend"
X Click on "City Contracts — Invitations to Bid"
X Click on the "Required Link" to register your company. You must register to receive
addenda and updates to the specific bid you are interested in. Failure to do so
could render your bid non -responsive to the specifications.
There is no charge for the specifications. The specifications are also available for review only during
regular working hours in the Department of Public Works, Ste. 1316, County -City Building, 227 W.
Jefferson Blvd., South Bend, Indiana 46601.
Bids received after 9:30 a.m. Local Time, on July 23, 2019 will be returned unopened.
Bids must be on the City of South Bend Bid/Proposal form provided, which includes a Non -Debarment
Affidavit, Non -Discrimination Commitment form, and a Non -Collusion Affidavit Form. Certified Check or
Bid Bond in the amount of not less than 10% must be submitted with the bid. A refund of the bid security
will be issued upon satisfaction of Bid Award.
The Board reserves the right to reject any or all bids or to accept a full or partial award of the bid or bids
which, in its judgment, will be to the best interests of the City of South Bend. If the Board elects to award
the base bid plus an alternate(s), the Board will look at the totality of the cost when determining the
lowest, most responsible bid.
The Board may reject any bid that does not conform to these requirements as non -responsive.
BOARD OF PUBLIC WORKS
Linda M. Martin, Clerk
Publish two times:
June 28, 2019
July 5, 2019
a. For purposes of this Certification, "Iran" means the government of Iran and any
agency or instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5,
as amended from time -to -time.
b. As provided by Ind. Code § 5-22-16.5-8, as amended from time -to -time, a Contractor
is engaged in investment activities in Iran if either:
i. Contractor, its successor or its affiliate, provides goods or services of twenty
million dollars ($20,000,000) or more in value in the energy sector of Iran;
or
ii. Contractor, its successor or its affiliate, is a financial institution that extends
twenty million dollars ($20,000,000) or more in credit to another person for
forty-five (45) days or more, if that person will (i) use the credit to provides
goods and services in the energy sector in Iran; and (ii) at the time the
financial institution extends credit, is a person identified on list published by
the Indiana Department of Administration.
4. Contractor does not knowingly employ or contract with an unauthorized alien, nor
retain any employee or contract with a person that the Contractor subsequently learns is
an unauthorized alien. Contractor agrees that he/she/it shall enroll in and verify the work
eligibility status of all of Contractor's newly hired employees through the E-Verify
Program as defined by I.C. 22-5-1.7-3. Contractor's documentation of enrollment and
participation in the E-Verify Program is included and attached as part of this bid/quote;
and
5. Contractor shall require his/her/its subcontractors performing work under this
public contract to certify that the subcontractors do not knowingly employ or contract
with an unauthorized alien, nor retain any employee or contract with a person that the
subcontractor subsequently learns is an unauthorized alien, and that the subcontractor has
enrolled in and is participating in the E-Verify Program. The Contractor agrees to
maintain this certification throughout the term of the contract with the City of South
Bend, and understands that the City may terminate the contract for default if the
Contractor fails to cure a breach of this provision no later than thirty (30) days after being
notified by the City.
6. Persons, partnerships, corporations, associations, or joint venturers awarded a
contract by the City of South Bend through its agencies, boards, or commissions shall not
discriminate against any employee or applicant for employment in the performance of a
City contract with respect to hire, tenure, terms, conditions, or privileges of employment,
or any matter directly or indirectly related to employment because of race, sex, religion,
color, national origin, ancestry, age, gender expression, gender identity, sexual
orientation or disability that does not affect that person's ability to perform the work.
In awarding contracts for the purchase of work, labor, services, supplies, equipment,
materials, or any combination of the foregoing including, but not limited to, public works
contracts awarded under public bidding laws or other contracts in which public bids are
not required by law, the City, its agencies, boards, or commissions may consider the
Contractor's good faith efforts to obtain participation by those Contractors certified by
the State of Indiana as a Minority Business ("MBE") or as a Women's Business
Enterprise ("WBE") as a factor in determining the lowest, responsible, responsive
bidder.
In no event shall persons or entities seeking the award of a City contract be required to
award a subcontract to an MBE/WBE; however, it may not unlawfully discriminate
against said WBE/MBE. A finding of a discriminatory practice by the City's MBE/WBE
Utilization Board shall prohibit that person or entity from being awarded a City contract
for a period of one (1) year from the date of such determination, and such determination
may also be grounds for terminating the contact for which the discriminatory practice or
noncompliance pertains.
7. The undersigned contractor agrees that the following nondiscrimination
commitment shall be made a part of any contract which it may henceforth enter into with
the City of South Bend, Indiana or any of its agencies, boards or commissions.
Contractor agrees not to discriminate against or intimidate any employee or applicant for
employment in the performance of this contract with privileges of employment, or any
matter directly or indirectly related to employment, because of race, religion, color, sex,
gender expression, gender identity, sexual orientation, handicap, national origin or
ancestry. Breach of this provision may be regarded as material breach of contract.
I, the undersigned bidder or agent as contractor on a public works project, understand my
statutory obligations to the use of steel products or foundry products made in the United
States (I.C. 5-16-8-1). I hereby certify that I and all subcontractors employed by me for
this project will use steel products or foundry products made in the United States on this
project if awarded. I understand I have an affirmative duty to notify the City in my bid
that my proposal does not include the use of steel products or foundry products made in
the United States. I understand it is my sole obligation and responsibility to provide a
justification to the City, subject to review and approval, why the cost of United States
made steel or foundry products is unreasonable. Prior to award and upon submission of
bid which does not use steel products or foundry products made in the United States, the
City, through its director of public works, shall make a determination if the price of
United States made steel or foundry is unreasonable. I understand that violations
hereunder may result in forfeiture of contractual payments.
4
affirm wider'Timm ���� ,
� .�'�i'�`ui��m����w���ti�ati"�w,t���m�i m�m�i���:���r��t��a:���u� ��fit��u����m,''i:w'iu the foregoing Iid„
L)r public
Dated this day of -7(/ �.� . 201 �1
�Njllmwv At,, & LA'w "t",
Coritracto� ier (Firm)
SI qua o ' ctor Bidde lts Agwit.
l)a. uted Name and Title
Subscribed and swom to before me this day of , 20
My Commission Expires
County of Residence
5
Notary Public '
(To be completed only by Contractorrr'llidders clahning to be a "local Indiana business"pursuant to LC. 36-1-12-22)
INDIANA LOCAL BUSINESS PREFERENCE CLAIM
A "'local Indiana business" refers to any of thefi.rllowing:
(1) A husiness whose principal place of business is located in an affected county.
(2) A business that pays a majority of its payroll (in dollar volume) to residents of affected counties.
(3) A business that employs residents of affected counties as a majority of its employees.
(4) A business that makes significant capital investments in the affected counties as defined in rules adopted by the political
subdivision.
(5) A business that has a substantial positive economic impact on the affected counties as defined by criteria in rules adopted by
the political subdivision.
An "affected county" refers to St. Joseph County, Indiana, or the following counties located adjacent to St. Joseph County:
Elkhart County, Marshall County, Starke County and LaPorte County
There are the following price pr t invoices for supplies purchased from a local Indiana business:
• 5% for a purchase expected by the purchasing agency to be less than $50, 000
• 3% for a purchase expected by the purchasing agency to beat least $50, 000 but less than $] 00, 000.
• 1 % for a pus -chase expected by the purchastgg, a renc m to be at least $100 000.
Date:
Pursuant to I.C. 5-22-15-20.9,... m l claims a local Indiana business
preference for Project �i _ At ect # _. „) located within the City of
fie
South Bend, St. Joseph ottmt, Indiana. 0 ("
rThe location of the principal place of business is
St. Joseph County, Indiana
The following county located adjacent to St. Joseph County, Indiana:
The majority of the business's payroll for the 12 months prior to the date of this Bid is to residents of St.
Joseph County, Indiana or the adjacent county noted above.
05-. The majority of the business's employees for the 12 months prior to the date of this Bid are residents of
St. Joseph County, Indiana, or the adjacent county noted above.
If the business is deemed to be the apparent lowest, responsible, responsive bidder, then it shall provide
supporting documentation for the 12 month period prior to the date of the Bid of (i) the total payroll
amount paid to all employees of the business, and (ii) the total payroll amount paid to employees who are
residents of St. Joseph County and the adjacent county noted above.
WHEN SUPPLYING SUPPORTING PAYROLL RECORDS, fi1DDER SHALL RLDA CTALL
SOCIAL SECURITY R'ERS.
Dated this k �+k 1 day of _D 20 )1
Contractor,/ `
Signature of Contractor/Bidder �IGAgent
Printed Name and Title
ON
BID NAME
SPECIFICATIONS
CITY OF SOUTH BEND
Spec Q — One (1) or More 2019 or Newer 1 Yard Front End Rubber Tire
Loader
FOR BIDS DUE July 23, 2019; 9:30 a.m.
Pursuant to notices given, the undersigned offers bid(s) to the Cily gf Sough Ben in accordance with the
following attachment(s) which specify the class or item number or description, quantity, unit, unit price.
S ec — One (11 or Mort Front End Rubber'Lire Loader
It is the intent of these specifications to describe a vehicle or piece of equipment for the City of
South Bend. The unit shall be bid as a fully equipped complete unit as set out in the attached
specifications. No partial or split bids will b!,-_gpAM)tdc. Unit to be bid with and without trade-in
if applicable. Vendor to complete bid proposal contained in this bid specification and attach to
the submitted bid.
These are minimum specifications. Any variation from the specifications must be spelled out on
a separate deviation list in order for the bid to be valid. Any items not listed on the deviation
sheet will be assumed to be part of the unit.
Proprietary products or specific manufacturers may be referenced herein. Such references are
only made to demonstrate minimum scope, quality, and style of the equipment desired.
Equipment that is bid pursuant to these specifications shall be of equal quality and size, or
greater, to those referenced, and are subject to approval by the South Bend Board of Public
Works.
Vendor shall provide all information requested in specifications to qualify for bid. If information
on brochure submitted does not completely cover specifications requested, it shall be typed and
attached to brochure.
If an Alternate is included within these specifications, please be advised that, alternate items
placed in the specifications are to determine the best configuration of the item within a budgeted
amount and may be included in the award criteria. If the Board elects to award one or more
alternate(s), the base bid price and the alternate bid price(s) will be totaled and compared for all
bidders offering the final configuration. Award will be made based on the lowest
responsible/responsive bid prices submitted for the base bid with selected alternate(s), if
applicable. Failure to submit a bid on an alternate may result in the entire bid being non-
responsive, depending on the final configuration of the product.
Payment will be processed once the unit is inspected and accepted as to meeting the
specifications by the Division of Central Services. This will include all manuals and warranty
documentation.
Bidder must state as accurately as possible an intended delivery date from the date of the
bid award. Due to the age of the City's existing fleet, it is imperative that the unit's be
7
delivered as quickly as possible. Stated delivery lead time may be included as an integral
part of our bid selection process. FOB Central Services. The unit and all related paperwork is
to be delivered to:
Central Services Division
1045 West Sample Street
South Bend, Indiana 46619
All Certificates of Origin/Title Work shall list the owner as:
The City of South Bend
1045 West Sample Street
South Bend, Indiana 46619
The Board will award the bid to the lowest responsible and responsive bidder. If the bid is not
awarded to the lowest bidder, the factors used to justify the awards will be stated in writing at the
request of any bidder.
The Board reserves the right to reject any and/or all bids or portions thereof and to waive any
irregularities or informalities.
Engine: Tier four certified four (4) cylinder electronic diesel with a minimum of 74
horsepower. Emergency shut down for low oil pressure and high water
temperature. Fuel system to include primary and secondary fuel filters and
fuel -water separator. Air cleaner to be dual stage equipped with restriction
indicator. Engine to be equipped with cold weather starting aid and engine
block heater. Reversible hydraulic fan for easy radiator clean out.
Transmission: Torque converter drive, electronic controlled shifts. Three (3) forward and
three (3) reverse speeds, minimum travel speed 18 mph. Down shift
control button to be located on the loader control levers. Clutch disconnect
to work through brake pedal.
Axles/Differentials: Limited slip — outboard planetaries
Brakes: Outboard four wheel, wet disc, self-adjusting fully hydraulic brake system.
Brakes to be oil cooled and operated by one of two brake pedals. Parking
brake to be mechanical caliper on axle.
Steering: Fully hydraulic power steering with 40 degree minimum articulation in
each direction.
Hydraulics: Variable displacement piston pump minimum 22 GPM, pressure
compensating system,10 gallon minimum reservoir with sight glass.
System to include 15 micron full flow filter and oil cooler. Loader
controls to be two -function valve with single control lever. Must be
equipped with ride control.
Electrical: 12 volt system,120 amp minimum output alternator, 2-12 volt 900 CCA
8
minimum batteries. System to be water proof. Must include 12 volt 20
amp. battery ignition, and ground for 2 way radio installation. Shall be 3'
of wire.
Tires: 365180 R20 Radial Tires
Bucket: The loader shall be equipped with a 1 Yard minimum struck capacity with
a bolt on reversible cutting edge. Bucket hydraulic system to have
automatic return -to -dig, return -to -travel, boom height kick -out control, and
bucket level indicator. Bucket to be automatic self -leveling. Unit to be
equipped with two bar linkage.
Cab: All steel R.O.P.S. design with access from both sides. Sound suppressed,
vented, heavy duty heater/defroster, air conditioning, front wiper and
washer, interior light, adjustable air suspension seat, tinted windshield,
door locks, dual outside rear view mirrors, front & rear fenders. The
following dash mounted illuminated gauges shall be included: fuel, volt
meter, hour meter, engine oil pressure, engine coolant temperature,
transmission oil temperature. AM/FM radio with Bluetooth.
Lights: Lighting system to include two rubber mounted head lights and two rear
mounted brake and turn lights. In addition, two front and two rear work
lights shall be included, along with a roof mounted amber strobe light.
Frame & General: 87" minimum wheel base. 110" maximum height. Operating weight
12,500 lbs. minimum. Equipped with side and bottom guards for
transmission and front frame. Rear counter weight to be included. The
loader shall be serviceable from ground level and have remote grease
fittings for all lube points. Fuel tank 22 gallons minimum. Vendor to
supply two each, parts, service, and operator's manual at time of delivery,
Performance: 9,200 lb minimum tipping load straight, 7,900 lb Yesb ( No[:]
minimum at full turn.
Minimum hinge pin height of 129 inches. YesEJ Now
51 inch minimum reach at 7 foot height, 45 degree YesE] Nou gyp"'
dump.
9,000 lb minimum break out force. Yesn No0
Performance Each bidder should be prepared to provide the City with a unit for
Evaluation: evaluation. A performance evaluation will be conducted by a team of City
employees. Performance as determined by the City will be used to decide
if the unit bid is responsive to the needs of the City of South Bend. The
City of South Bend reserves the right to have a representative from an
outside agency attend the performance evaluations. The results of these
performance evaluations will be used to determine if the unit bid meets the
minimum performance standards of the City of South Bend. The
evaluation results are the property of the City of South Bend and cannot be
used by anyone other than City employees for evaluation purposes.
z
Safety:. Unit to conform to all state and federal occupational health and safety
requirements. Loader to be equipped with back up alarm and seat belt.
Training: The first service will be performed at Central Services, 1045 West Sample
Street, and will also serve as a training session on loader maintenance for
mechanics. The cost of this service will be included in the bid price.
The loader shall be full of fuel, serviced and checked in accordance with
the manufacturer's recommendations prior to delivery. The successful
bidder shall provide up to eight hours instruction for maintenance and
operation at time of delivery.
Repair Manuals/ Unit bid must come complete with 2 full sets of parts, repair and operators
Trouble Shooting/ manuals along with troubleshooting software and USB link to use with
Software: laptop.
Warranty/Service: Successful bidder is responsible for all warranty repairs. Vendor to state
nearest warranty dealer. If travel outside the City of South Bend is
required for warranty repairs, transportation of the unit is the responsibility
of the successful bidder. Transportation must take place within the next
normal working day or the responsible party will be charged $100.00 per
day late fee.
Loaner to be supplied for any warranty work when machine is down for
five days or more. Complete unit 12 month/2,000 hours except for tires
and batteries. 5 year/10,000 hour,100% parts and labor, engine and drive
train warranty to be included. Vendor to include pricing for extended
warranties.
Quantity: One (1) or more
Alternate 1: Hydraulically operated bucket coupler system compatible with a JRB
Grapple Bucket. Must include axillary hydraulic system to operate grapple
and broom.
Alternate 2: Grapple Bucket
Alternate 3: Broom
Alternate 4: Forks
Alternate 5: Snowblower
10
CITY OF SOUTH BEND
INSTRUCTIONS TO BIDDERS
BID FORMS D EXE TI N
A. Bidders are expected to examine the Drawings, Specifications, Proposal and all Instructions.
Failure to do so will be at the Bidder's risk.
B. Each Bidder shall furnish all information required by the Notice, Instructions to,Bidders and
Specifications. Bids must be made on the form provided. The Bidder shall sign the Proposal
and Non -Collusion Affidavit, which is a part of the provided form, where indicated, provide a
notary signature and provide all other information required.
C. The Bidder shall sign the Proposal in the following manner: If the Proposal is made by an
individual, his/her name and post office address must be shown. If made by a partnership or
joint venture, the name and post office address of each member of the partnership or joint
venture must be shown. If made by a corporation, the Proposal must be signed by an officer
of the corporation or by a representative duly authorized by the corporation to execute the
Proposal in its behalf.
2. SEALED BIDS ONLY
A. Bids, Proposals, Guaranty, and other required documents must be submitted in a sealed
envelope marked on the outside with the general classification of material bids, i.e. "Bid for
Computer Equipment," "Bid for Front End Loader," or "Bid for Office Supplies."
B. When samples are required, such samples shall be delivered or shipped at the bidder's
expense to the address specified in the Invitation to Bid. Samples must be shipped
separately from bid documents and labeled clearly with the Bidder's name, address and the
commodity or equipment classifications and documents, the item (and item number, if any),
and Material Safety Data Sheets (if applicable), All samples must be representative of the
commodities or equipment which will be supplied by the successful Bidder. All samples will
become the property of the City of South Bend and none will be returned, unless otherwise
stated in the Specifications.
C. In the event of an inconsistency between provisions of the contract documents, the
inconsistency shall be resolved by giving precedence in the following order:
3. ' ORDER 4F PRECEDENCE
A. Bid Form attached Proposal
B. Amendments to Specifications
C. Specifications
D. Special Provision
E. Instructions to Bidders
F. Notice to Bidders
4. DELIVERY OF BIDS
A. Bids must be delivered to the Office of the Board of Public Works, 13"' Floor, County -City
Building, Room 1316, 227 West Jefferson Boulevard, South Bend, Indiana 46601 (574) 235-
9251, by the time specified (local time) in the Notice to Bidders. If not delivered personally,
the sealed envelope containing the Bid must be mailed to the following address:
City of South Bend
Clerk of the Board of Public Works
1316 County -City Building
227 West Jefferson Boulevard
South Bend, Indiana 46601
13
B. The Post Office Department will be considered agent of the Bidder in delivering the bid. The
City will not be responsible for deliveries. Any Bids received after the time specified will
be returned unopened.
C. Bids will be opened and read publicly at the time and place designated in the Notice to
Bidders. Bidders, their authorized agents, and the public are invited to be present.
D. Bidders may bid on one (1) or more item, provided however, that the bid submitted for each is
delivered in a sopgrftv e, with the v I on the outside
as to the specific item for which the bid is being submitted. Bidders may submit separate bid
bonds for each item being bid upon OR may submit one (1) bid bond equal to 10% of the
combined total of all bids submitted.
E. The Board may reject any bid that does not conform to these requirements as non-
responsive.
5. A DVERBAL INTER TION
A. No inquiries by Bidders relative to interpretation of Plans, Specifications, Special Provisions,
or other Bidding Documents will be answered verbally. If any prospective Bidder is unable or
unwilling to comply with one or more requirements of the bidding document, such Bidder
should so inform the Board of Public Works in writing. Upon receipt of such information,
consideration will be given to the advisability of issuing an Addendum which would thereupon
become applicable to all Bidders. Any such inquiry must be submitted at least seven (7) days
prior to the bid opening date in order to give the Board sufficient time to consider any
necessary Addendum. All answers to such inquiries, in the form of Addenda, will be furnished
to all prospective Bidders who have registered with the City. All Bidders are required to
acknowledge receipt of any Addenda by inserting the Addendum number and the issuing date
on executed Proposals.
6. REJEQJ1QN OF OP'O ALS NTAININ ALTERATION I MPIDS
AND ETC.
A. Proposals shall be rejected if they show any alteration of form, additions not called for,
conditional or alternate bids (except when and insofar as are invited), incomplete bids,
erasures or irregularities of any kinds.
B. All blank spaces for bid prices must be filled in, in ink, with the unit price and total price for
each item (This does not apply to divisible bids). In case of incorrect totaling of amounts and
where the unit price and the extension thereof do not agree, the unit price for each item shall
govern, and the City is authorized to correct all erroneous extension and totals for the purpose
of comparing bids.
7. T D NT
A. Trade discounts shall not be shown separately, but shall be incorporated in the Bidder's unit
price, unless otherwise specified.
8. VEHICLE'BID,$
A. Bidders may bid on one (1) or more vehicles, provided however, that the bid submitted for
each vehicle is delivered in a separate, sealed envelope, by vehicle, with the envelope clearly
labeled on Bidders may bid on one (1) or more vehicles, provided however, that the bid
submitted for each vehicle is delivered in a separate, sealed envelope, by vehicle, with the
envelope clearly labeled on the outside as to the specific vehicle for which the bid is being
submitted. Bidders may submit separate bid bonds for each vehicle being bid upon OR may
submit one (1) bid bond equal to 10% of the combined total of all vehicle bids submitted.
B. The Board may reject any bid that does not conform to these requirements as non-
responsive.
9. IM F-XEMPTIQNr2
A. The City of South Bend is exempt from the payment of federal excise and transportation taxes
levied under the provision of the Internal Revenue Code. It is also exempt from the Indiana
14
State Gross Retail Tax (sales tax). The City will furnish the successful Bidder with any
certificate of exemption required.
10. WITHDRAW;I.,.,
OF BIDS,
A. Withdrawal of bids will be allowed only in those cases in which a written request to withdraw a
bid is received by the Board of Public Works prior to the date and hour for receiving and
opening bids. In such cases, the same will be returned to Bidder unopened.
11. ESCA,LAT R PONTIN ENT CLAUSES
A. The use of escalator clauses or other contingent clauses by the Bidder is prohibited, unless
requested or permitted by the Invitation to Bid. No Proposal shall contain nor be
accompanied by any writing purporting to limit or qualify the City's right to accept such
Proposal or purporting to alter such Proposal or any Contract which may be executed
pursuant thereto.
12. PRICES MUST BE DELIVERED PRICES
A. The bid price shall be a delivered price. All materials shall be shipped F.O.B. destination as
specified in the Invitation to Bid. No fuel surcharges accepted.
13. A ARD _WAIVER QE TECHNICALITIES
A. The Award of Bid, if any award be made, will be made within sixty (60) calendar days after the
opening of Proposals to the lowest responsible and responsive Bidder who's Proposal
complies with all the requirements prescribed, exclusive of technicalities waived. Until the
final award of the Bid, however, the right is reserved by the City to reject any and all
Proposals `and to ,waive technical errors.
14. SPLITTING QFAWARDSLQIVISIBLE BIDS
A. Bids will be awarded on the basis of the total dollar amount for all items in the Proposal unless
the bid is described by the City as a Divisible Bid, The City may award a Divisible Bid to the
lowest responsible and responsive Bidder for each item or class of items as indicated in the
bid documents.
15. BIDDEB CIUALIFICATIQN
A. The City may require any Bidder to submit evidence of qualifications, and may consider any
evidence of the financial, technical, and other qualifications and abilities of the Bidder. The
City will not award a Contract to a Bidder who, in its opinion, is not fully qualified on the basis
of financial resources and responsibility, possession of adequate equipment, personnel,
experience, and past record of performance to perform the obligations to be undertaken
competently and without delay.
16. PURCHASE GIRDERS
A. A Purchase Order will be issued to the successful Bidder after formal acceptance of the bid is
made by the City.
17. L4EV MANUFACTUR
A. Unless otherwise specified in the Invitation to Bid, the items offered shall all be new and the
latest model of manufacture.
18. SOURCE_ F SUPPLYY
A. If the Bidder is not a manufacturer, the source of supply must be shown and all sub-
contractors must be identified.
19, PACKAGING
A. All items shall be delivered strongly packed and marked according to accepted commercial
practice unless otherwise directed in the Specifications. No charge shall be made for
containers and the City shall have no obligation to return containers unless otherwise
provided by the Specifications or Special Provisions. Any items not received in good
condition will be rejected.
20, I.L45PECTION OF GOQDS
A. The City of South Bend reserves the right to inspect and have any goods tested after delivery
for compliance with the specifications. Notice of latent defects, which would make the item
15
unfit for the purposes for which they are required, may be given at any time within one year
after discovery of the defects.
B. All items rejected must be removed immediately by the Contractor at the expense of the
Contractor. If the Contractor fails or refuses to remove the rejected items, they may be sold
by the City of South Bend.
C. In some cases, at the discretion of the City, inspection of the commodities or equipment will
be made at the factory, plant, or other establishment where they are produced before
shipment.
D. The above provision shall not be construed in limitations of any rights the City may have
under any laws including the Uniform Commercial Code.
21. wI� ENTS
A. No person to whom a Contract has been awarded may assign his interest in;the Contract
without the consent, in writing, of the City.
22. CANCELLATIQN,
A. The City of South Bend reserves the right to cancel any Contract for failure or refusal of
performance, fraud, deceit, misrepresentation, collusion, conspiracy, or any other misconduct
on the part of the Contractor.
23. QEDUCT19N QF DAMPLQE
A. If the City cancels the contract for any cause, it shall deduct from whatever is owed the
Contractor on the Contract or any other Contract, any amount sufficient to compensate the
City for any damages suffered by it because of the Contractor's wrongdoing.
24. METHOD OF IN`V'OICIN P Y—iMEN
A. Contractor shall bill the City of South Bend
1. On regular invoice form giving a complete and detailed description of the goods delivered,
including purchase order number.
2. If the Contractor allows a discount, the period of time in which the City must make
payment to qualify for the discounts shall be computed from the date the City received the
invoice (completely filled out), or the date the goods are delivered and accepted,
whichever may be later, and shall not be less than twenty (20) days.
3. If more than one shipment is made under the Contract and on the same purchase order,
the City will make partial payments on a basis that is agreeable to both parties.
25. WNER H—IP_ F GOOQS
A. The goods which are the subject of the Contract shall remain property of the Contractor until
delivered to and accepted by the City of South Bend.
26. M NTITIE
A. If the quantity set forth in the Notice to Bidders and Proposal is approximate and represents
the estimated requirements of the City for a specified period of time, the unit price and the
extended total price thereof shall be used only as a basis for the evaluation of bids. The
actual quantities necessary may be more or less than the estimate, but the City shall neither
be obligated nor limited to any specific amount. The City will, if at all possible, restrict
increases to twenty percent (20%) of the estimated quantity and will, if at all possible, restrict
decreases to twenty percent (20%) of the estimated quantity.
27. IERM "913 E Al:
A. Where the term "OR EQUAL" is used in these Specifications, the Bidder deviating from
specified item shall file with his/her bid a letter fully explaining and justifying his/her proposed
article or equal. The City of South Bend shall be the sole judge in determining if the "OR
EQUAL" offered meets the Specifications.
16
28, INDELAN—I ICATI'O1'r+I CLAUSE
A. The Contractor agrees to indemnify, defend, and hold harmless the City of South Bend, its
agents, officers, and employees from all costs, losses, claims and suits, including court costs,
attorney fees, and other expenses, arising from or out of the negligent performance of this
Contract by the Bidder or because or arising out of any defect in the goods, materials or
equipment supplied by the Bidder.
NOTE: Incoming mail does not reach the Board of Public Works until after 9:30 a.m. If
you are sending your bid via Federal Express or another overnight source, please
confirm that your package will arrive before the bid opening time and date.
17
JCB YELLOW SHIELD
HEAVY EQUIPMENT SERVICE CONTRACT
TERMS AND CONDITONS
1-1-2018
This CONTRACT is subject to the following terms, provisions, conditions, limitations, extensions,
exceptions and definitions. No person has the authority to change or to waive any of its provisions. This
CONTRACT is for the sole benefit of the CONTRACT HOLDER named herein and applies only to the
EQUIPMENT described in the CERTIFICATE OF COVERAGE.
A. KEY TERMS AND DEFINITIONS
• WE, US, OUR, DEALER, MANUFACTURER means the INSURER issuing this CONTRACT.
• YOU, YOUR, CONTRACT HOLDER means the owner of the EQUIPMENT listed in the
CERTIFICATE OF COVERAGE.
• ADMINISTRATOR means the company appointed by US to administer this CONTRACT. The
ADMINISTRATOR has no liability to YOU. The ADMINISTRATOR of this contract is Glynn General
Corporation ("GGC").
• CERTIFICATE OF COVERAGE means the enrollment certificate issued by GGC when YOU enroll
an EQUIPMENT/MACHINE. The CERTIFICATE OF COVERAGE lists the EQUIPMENT/MACHINE
serial #, MANUFACTURER, model, type of coverage, years of coverage, hours of coverage,
DEDUCTIBLE, MANUFACTURER warranty dates, and extended warranty dates.
• CONTRACT means this EQUIPMENT SERVICE CONTRACT. It is a CONTRACT between YOU
and US.
• DEDUCTIBLE means the portion of the repair that is covered by this CONTRACT which YOU must
first pay for each unrelated FAILURE. The DEDUCTIBLE amount is outlined in the CERTIFICATE
OF COVERAGE.
• EQUIPMENT/MACHINE means the EQUIPMENT described in the CERTIFICATE OF COVERAGE.
• MECHANICAL BREAKDOWN or FAILURE means the actual breaking or electronic failure of any
covered part of the covered MACHINE while in ordinary use arising from faults attributable to
manufacturing defects in workmanship or materials in such MACHINE causing sudden stoppage of
the functions thereof and necessitating repair before it can resume work.
B. COMPONENTS COVERED
See Full Listing of Covered Components in the attached Covered Component/Exclusions
document. Coverage is limited to Power Train, Power Train + Hydraulics or Full Machine as
defined in the attached Covered Components/Exclusions document. Please note that a unit's
coverage is limited to the coverage option defined within the unit's Certificate of Coverage.
C. WHAT IS NOT COVERED
• Alarm (back up)
• Batteries
• Cylinder Packing
• Doors, door latches, handles, or hinges
• Horn
• Lights (operating or warning), bulbs
• Maintenance items, tune up supply items
• Mirrors, mirror brackets
• Multiple fuel injector FAILURES occurring at the same time
• Radio
Page 1 of 6
• Seat Assembly
• Tires
• Tools — all ground engaging tools
• Undercarriage components (that fail due to wear)
• Wear/Tear
• Weather stripping
• Windows, wiper blades
Please note, if a component is not specifically denoted as being covered in the attached Covered
Component/Exclusions document, it is not considered a covered component under this service
contract.
• Loss of time, inconvenience, bodily injury, property damage, or other incidental or
consequential damage that results from MECHANICAL BREAKDOWN or FAILURE,
including: loss of use of any EQUIPMENT or consequential loss of any nature
whatsoever, penalties for delay or detention, or in connection with guarantees of
performance or efficiency.
• Storage, freight charges, shop supplies, EPA charges, waste disposal charges and
taxes.
• Repairs to any non -covered parts.
• The cost of establishing preventative procedures or the cost of recall by the
Manufacturer of the covered EQUIPMENT or any part thereof nor the cost of alterations,
additions, improvements or overhauls.
• Additional loss or damage which is occasioned by the CONTRACT HOLDER or
operator's failure to use all reasonable precautions to protect the EQUIPMENT from any
further loss or damage after a MECHANICAL BREAKDOWN or FAILURE has occurred.
• Minor adjustments
This contract does not consider a machine's downtime with relation to parts availability or job
completion deadlines.
3. MECHANICAL BREAKDOWN OR FAILURE caused by:
• Collision, negligence, misuse, abuse, or lack of maintenance
• Any external cause including but not limited to the following:
o aircraft and other aerial devices or articles dropped there from
o collapse of buildings
o earthquake, tsunami, volcanic eruption, or other convulsion of
nature
o explosion
o fire including fire extinguishing
o flood, inundation, escaping water from water containing apparatus,
o lightening, hurricane, tornado, typhoon, cyclone or other
atmospheric disturbances
o subsidence, landslide, rock fall, avalanche
o theft or any attempt of theft
0 or clearance of debris, demolition or dismantling arising from the
above causes
• Any legal liability of whatsoever nature
• Any wastage of material, wearing away or wearing out of any part of the
EQUIPMENT caused by or resulting from:
o boiler scale
o cavitations
o corrosion
o deterioration due to chemical or atmospheric conditions
o erosion
0 ordinary usage
Page 2 of 6
0 other environmental conditions
0 other scratching of painted or polished surfaces
o rust
• Arising out of the FAILURE of an otherwise covered part that does not meet
manufacturer's specifications, including modification and/or alterations to
the EQUIPMENT not approved by the manufacturer's authorized
representative or the ADMINISTRATOR
• Caused by the application of any tool or process during the course of
maintenance, inspection, modification or overhaul
• Caused by the imposition of abnormal conditions, directly or indirectly
resulting from testing, intentional overloading or experiments
• Covered by warranty, repairer's guarantee, other service contract, or
insurance policy
• Damage to a covered component that is caused by the failure of a non -
covered component
• Directly occasioned by pressure waves caused by aircraft or other aerial
devices traveling at sonic or supersonic speeds
• Due to continued operation and failure to protect the EQUIPMENT from
further damage caused by lack of necessary coolants or lubricants, of a
covered part which is damaged by fuel or lubricant contamination or rust
• Slowly developing, deformation, distortion, cracks, fractures, blisters,
laminations, flaws or grooving or the making good of defective tube joints or
other defective joints or seams unless such defects in damage otherwise
covered under this CONTRACT
• That is a direct result of a mechanical or structural defect when the
manufacturer has announced a public recall or a product support program
for the purpose of correcting such defect
• That occurs prior to this CONTRACT'S issue date/effective date, whichever
is earlier, or after this CONTRACT'S expiration
• Transportation to and from repair facility
• Where it is determined that for more than one (1) month or two hundred
(200) hours that the service meter has been inaccurate, inoperative, or
altered so that the EQUIPMENT'S true usage cannot be verified
D. CONTRACT RESPONSIBILITIES, LIMITATIONS AND EXTENSIONS
OUR RESPONSIBILITIES
WE agree to pay to repair or replace any of the parts covered, if required due to a MECHANICAL
BREAKDOWN or FAILURE when the MECHANICAL BREAKDOWN or FAILURE is deemed to be covered
under this warranty.
YOUR RESPONSIBILITIES
To keep this CONTRACT valid, YOU must have YOUR EQUIPMENT serviced as recommended by the
EQUIPMENT manufacturer. If requested, proof of required service showing date and service meter hours
of the EQUIPMENT at the time of service must be presented to the ADMINISTRATOR during the time
period in which a claim is being considered for payment. Failure to provide proof of service may terminate
the service contract and result in the denial of the claim.
Upon customary and reasonable notice of the occurrence of a MECHANICAL BREAKDOWN or FAILURE,
YOU shall protect the EQUIPMENT from further damage, whether or not such MECHANICAL
BREAKDOWN or FAILURE is covered by this CONTRACT. Any operation of the EQUIPMENT that results
in further damage, related to the original MECHANICAL BREAKDOWN or FAILURE, shall be considered
YOUR failure to protect the EQUIPMENT and shall not be covered under this CONTRACT.
Upon submission of a claim the repairing DEALER or YOU must provide all of the required information
requested by GGC. In addition the repairing DEALER or YOU must provide a detailed and valid failure
analysis related to the failure of the covered component related to the claim.
Page 3 of 6
The ADMINISTRATOR must be notified of any proposed alterations or additions to the EQUIPMENT and
of any proposed departure from ordinary working conditions and if any such modifications be made/or the
maximum current or pressure at which the EQUIPMENT is designed to operate, or any lower maximum
stipulated by the ADMINISTRATOR in writing be exceeded without the written consent of the
ADMINISTRATOR, then in the event of BREAKDOWN, no coverage shall exist. If the ADMINISTRATOR
cannot approve the proposed modification, the coverage may be terminated.
E. CONTRACT PERIOD/TERRITORY
The contract period is outlined in the CERTIFICATE OF COVERAGE.
EQUIPMENT is not considered new if it has less than 60 days of base warranty remaining or if the base
warranty has expired based upon its current meter reading in relation to the base warranty hourly limitation.
If the EQUIPMENT is new, the time and hour limits of the term selected start the day the EQUIPMENT
Manufacturer's Warranty starts and at zero (0) hours. Coverage expires when the length of time or
accumulated hours (whichever occurs first) of the extended warranty term selected is reached.
If the EQUIPMENT is used, the time and hour limits of the term selected start on the date
issued/EQUIPMENT delivery date and from the hours on the service meter on that date. Coverage expires
when the length of time of the term is reached or total hours on the EQUIPMENT is equal to the sum of the
selected term hours plus stated hours on the EQUIPMENT at delivery date, whichever comes first.
This CONTRACT applies only to a MECHANICAL BREAKDOWN or FAILURE occurring within the United
States and Canada.
F. LIMITS OF LIABILITY
Limit shall be limited to the reasonable price for repair or replacement of any covered part; not to exceed
the equipment manufacturers suggested retail price. The "Reasonable Price" for repair or replacement is
based upon nationally recognized flat rate and/or factory manuals.
Labor reimbursement will be based on the DEALER'S suggested list price for shop labor. The contract will
only allow for a $3.00 dollar differentiation between different labor classifications as they are related to the
DEALER'S suggested list price for shop labor.
The necessary replacement and/or repairs must be made with parts of like kind and quality, when available.
If any parts are found to be unprocurable, the maximum liability shall be limited to the retail price for the
costs associated with the necessary repairs to return the unit to an efficient operating condition as if the
repair parts were available to the repairing service facility.
In no event shall the limit of liability for each occurrence of MECHANICAL BREAKDOWN or FAILURE
under this CONTRACT exceed the lesser of US $75,000 or fifty percent (50%) of the unit retail price used
by GGC to compute the premium. The aggregate of all benefits payable to YOU under this CONTRACT
shall not exceed 50% of the unit retail price used by GGC to compute the premium.
The intent of this extended warranty is not to restore the product to a like -new condition, but rather to restore
the product to its operating condition just prior to the extended warranty covered failure.
All repairs must be performed by a manufacturer authorized repair facility. The repair facility that performs
the repairs must warrant its work to be free of defects in material or poor workmanship for a period no less
than six (6) months or one thousand (1000) hours, starting from the date that the machine is put back into
service,
GGC reserves the right to consider component coverage based on a component's function when it is
determined by GGC that a terminology deficiency exists in the contract wording.
Page 4 of 6
G. SUBROGATION
YOU agree that WE, after honoring a claim on YOUR CONTRACT, have all rights of subrogation against
those who may be responsible for YOUR MECHANICAL BREAKDOWN. YOU shall do whatever is
necessary to secure such rights. YOU shall do nothing to prejudice such rights and YOU shall execute and
deliver to US instruments and papers required either securing or maintaining such rights. All amounts
recovered by YOU for which YOU were previously reimbursed under this CONTRACT shall become OUR
property or the property of OUR designee and shall be forwarded to same by YOU, up to the total amount
paid by US under this CONTRACT.
H. ARBITRATION
In the event of any dispute concerning the interpretation of the CONTRACT by US and/or the
ADMINISTRATOR, it shall be resolved by arbitration in accordance with the rules of the American
Arbitration Association. YOU must first request arbitration from US or the ADMINISTRATOR in writing within
sixty (60) days after YOU receive written notice that the dispute cannot be resolved. For claims arbitration,
written demand must be made to either the ADMINISTRATOR or US within sixty (60) days of the claim
denial. All arbitration proceedings must be held in Brunswick, GA.
I. TRANSFER OF THIS CONTRACT
Contact US and submit the following:
• This CONTRACT -Written evidence verifying all maintenance requirements have been met.
• A copy of documentation evidencing change of ownership and service hours at date of sale.
• Photocopies of documents sent to the manufacturer verifying transference of factory warranty, if
applicable.
Conditions:
• This CONTRACT cannot be transferred to other EQUIPMENT. It can only be transferred to a
different owner.
• The EQUIPMENT is subject to inspection.
• Transfer must take place within fifteen (15) days of change of ownership.
• All remaining underlying warranties must be transferred to the new owner.
• Failure to notify the ADMINISTRATOR of the transfer will void the remaining contract period.
J. CANCELLATION
The ADMINISTRATOR or INSURER may cancel if the covered EQUIPMENT does not meet the established
underwriting guidelines. If the ADMINISTRATOR or INSURER cancels a full return of the premium charged
for the covered EQUIPMENT will be processed,
If the CONTRACT HOLDER requests cancellation, the cancellation will be subject to a one hundred dollar
($100) processing fee. The return premium will be processed on a pro-rata basis minus the one hundred
dollar ($100) processing fee.
No return premium will be allowed on cancellations for covered EQUIPMENT on which a claim has
previously been filed.
Page 5 of 6
Product Quotation
Prepared For:
Linda Martin
The City of South Bend
South Bend IN 46619
Prepared By:
Adam Weaver
WEAVER JCB - SOUTH BEND
SOUTH BEND IN 46637
mobile:
Image Is for Indicative purpose only and may not represent exact equipment being quoted
GENERAL
TIRES
FRONT/REAR AXLE
BRAKES
ELECTRICS
Standard Equipment
Standard Equipment and Features & Benefits related to this product are subject to change without notice
Front and rear unitized mainframe coupled by heavy duty articulation point.
Front and rear fenders,. One piece rear engine cover. All keys alike.
Articulation locking strut.
Several types available
As standard limited slip differentials in both axles for superior traction. Diff
lock option. Fixed straight beam axles front and rear
Inboard wet disc brakes on rear axle Park brake in center casing of rear axle
12 volt, IP 67 water and dust resistant connectors with numerical coded
w'
ring. 80 amp alternator with heavy duty low maintenance battery rated at 900
CCA
INSTRUMENTS Audible and visual engine and powertrain warning system monitoring engine oil
ppressure, engine coolant temperature, air filter condition, alternator charge„
Gland brake applied„ transmission oil temperature, oil filter blocked, turn
indicators, hazard warning and head lamp main beam
CAB UNIT SAE certified ROPS/FOPS fully enclosed cab. Low line one piece windshield and
sidle windows. Fully adjustable cloth suspension seat, retractable 3 in seat
belt, front windshield washer/ wiper. Loader control lockout mechanism.
Operators manual.. Canopy.. open ROPS frame with vinyl seat
LOADER Loader arms with general purpose bucket. Parallel fork lift with the use of JCB
pallet forks. One hydraulic circuit with diverter valve for use with hydraulic
attachments.
HYDRAULICS
Single gear pump with 23.5 gpm flow. Single server control lever for lift and
tilt (unctions with direction control switch. Priority steering valve for
accurate handling and safety.
ENGINE JCB by Kohler 2.5 L (151 CID) Industrial 4 - cylinder water cooled turbo charged
with 74 gross HP, Tier 4 Final, dual element air cleaner, spin -on filters,
water separator, thermostat assist.
TRANSMISSION Hydrostatic transmission Incorporating a speed inhibitor and modulation for
smooth directional changes featuring automatic braking effect for ease of
operation and high and low operating range. Direction change on joystick and
switchable highJdow range. 12Amph top speed.
QUICK COUPLER Hydraulic pin locking Skid Steer Coupler or ISO Zettelmeyer coupler (No
coupler option also available)
LIVE LINK
WARRANTY
3 Years subscription allows for enhanced machine security, improved service
monitoring, and modernized fleet control
3 Year full coverage warranty (please see the machine warranty certificate for
details)
r
^M , r Nr "�✓W' � �W
Standard Equipment
JCB
Features and Benefits
Standard Equipment and Features & Benefits related to this product are subject to change without notice
JCB Diesel by Kohler Tier 4 Final No DPF provides 221 lb-ft of torque with peak power produced
2.51- KDI 2404 TCR at low revs so that fuel economy is maximized
Variable speed engine fan Crank driven fan maintains optimal temperatores to
increase fuel efficiency without wasting engine power
Hydrostatic drive
Articulated steering
Optional towing option
Inching pedal
Single gear pump
Optional high flow option
Component quality
Easy to operate and control travel movements with inching
pedal allowing for precise machine control
Easy -to -use built-in side shift and tight turning radius
Tow hitch allows for towing of loads up to 7,716 Ibs
Rexroth transmission enables transmission to be
disconnected for precise, efficient, and steeples load
handling
Provides an outstanding 23.5 gpm at 3620 psi for fast and
efficient cycle times
Increases flow by 8 gpm
Provide highest level of qualin our machine components
by rasing supplier such as I and Bosch for axles
components and drivelines
Quality design Recessed lighting, hose routing, clamping, to eliminate
pinch spots
Comfort and ease of use Telescopic steering column for ergonornic positioning and
modern LCD display for machine healith details, operating
Information, and more
Serviceability
Attachment and quickhltch safety
Optional high speed
Easy to access rear door for service and LCD display that
provides service requirements
Two stage isolation system to prevent uncontrolled
attachment release
Provides 25 mph top speed
��s„" ;% "i
Features and Benefits
JCB
Prepared For: Dealer Information Prepared By:
Linda Martin WEAVER JCB - SOUTH BEND Adam Weaver
The City of South Bend 52345 IN-933 adam.weaver@weaveragandlawn.com
1045 West Sample Street SOUTH BEND IN 46637 mobile:
South Bend IN 46619 phone:5742724242 Quote Date: 07/22/19
Valid Until: 08/21/19
Quotation Reference: 234378
Model: 409 T4 Qty: 1
Equipment Description
409 CONSTRUCTION BUILD USA
ENGINE: JCB DIESEL BUILT BY KOHLER, ELECTRONIC COMMON RAIL,
TURBOCHARGED, 2.5L, GROSS POWER - 54.5kW(74HP) @ 2200RPM , GROSS
TORQUE 300 NM (LBF FT) @1500RPMnAXLES: DANA 111, ALTERNATOR
OUTPUT: 80AH, FUEL CAPACITY - 80 (17.6) LTRS (UK GALLONS),
TRANSMISSION: REXROTH 2-SITYROSTATIC, PUMP TYPE: SINGLEGE,
LIVELINKAR PUMP MAX. FLOW 64 L/MINPUMP AX. PRESSURE 230 BAR
TYRE OPTION: 405170 R20 DUNLOP SPT9
CAB - HIGH SPEC WITH SLIDING DOOR WINDOW
HEATER AND A/C, CAB BUILD
25 MPH (40KPH) LIMITED SLIP DIFFERENTIAL AXLES (INCLUDES FULL
INSTRUMENTATION R700)
3 SPOOL SERVO JOYSTICK CONTROL
OPERATORS HANDBOOK / MANUAL PACK - ENGLISH
QUICKHITCH - MEDIUM ZETTLEMEYER - 409
UNDER BONNET ISOLATOR
RADIO INSTALLATION KIT - DOES NOT INCLUDE RADIO
FRONT AND REAR WORKLIGHTS(A/ C)
TILT and SLIDE STEERING COLUMN
GRID HEATER (ELECTRONIC ENGINE)
ENGINE BLOCK HEATER -110V
BUCKET LEVEL INDICATOR
Equipment Total List Price
Cust Disc Off List 28.00%
Equip Total after Disc
Inbound Freight
PDI
Total Customer Sale Price
41,657.00
8,239.00
9,078.00
4,206.00
19, 382.00
6,078.00
0.00
3,073.00
0.00
99.00
251.00
272.00
217.00
211.00
114.00
92,877.00
26, 005.56
66, 871.44
1,575.00
1,000.00
69,446.44
Prepared For: Dealer Information Prepared By:
Linda Martin WEAVER JCB - SOUTH BEND Adam Weaver
The City of South Bend 52345 IN-933 adam.weaver@weaveragandlawn.com
1045 West Sample Street SOUTH BEND IN 46637 mobile:
South Bend IN 46619 phone:5742724242 Quote Date: 07/22/19
Valid Until: 08/21/19
Quotation Reference: 234378
Model: 409 T4
Qty: 1
Optional Extras (Optional Extras are not included in the totals)
5000 Service Contract
5 year / 10,000 Extended Warranty
Extra Service Manual
Extra Parts Manual
Beacon Light System Installed (406N750)
JRB Hydraulic Coupler System
1.25 cu yd JRB General Purpose Bucket
1.25 cu yd Grapple Bucket
60 inch Construction Forks
8ft Broom 32 inch Poly & Wire Brush
Customer Acceptance:
Dealer
y
Date
Date
12,674.50
9,985.00
200.00
200.00
197.00
6,199.00
4,999.00
12,799.00
5,675.00
17,199.00
K. IN CASE OF MECHANICAL BREAKDOWN OR FAILURE
Within ninety (90) days of the date of FAILURE, the repairing DEALER/MANUFACTURER must provide
the ADMINISTRATOR with a Repair Order detailing the FAILURE and the repairs, along with such other
explanations or evidence as may be reasonably required by the ADMINISTRATOR, including a statutory
declaration verifying the contents of the Repair Order, other explanations or evidence.
If WE ask YOU, YOU must allow the ADMINISTRATOR to inspect YOUR EQUIPMENT to gather necessary
information regarding any claim. YOU may be required to supply the ADMINISTRATOR with all
maintenance records for service performed on the EQUIPMENT.
If the cost of repair is greater than one thousand ($1000) dollars, the DEALER/MANUFACTURER and or
YOU must, if requested, provide the ADMINISTRATOR with adequate photographic evidence of the
affected parts, or preserve the parts affected, and make them available for inspection by the
ADMINISTRATOR, or its representative.
IF YOU HAVE A MECHANICAL BREAKDOWN OR FAILURE IT IS YOUR RESPONSIBILITY
TO NOTIFY YOUR REPAIRING DEALER/MANUFACTURER, IT IS THEN THE
RESPONSIBILITY OF THE DEALER/MANUFACTURER TO FILE THE CLAIM WITH THE
ADMINISTRATOR.
Page 6 of 6
JCB YELLOW SHIELD
Covered Comgqnents
Engine
Premier fEull Machine l
Power Train + Hydraulics
Power Train
Aftercooler
✓
✓
✓
Air Lines & Pipes
✓
✓
✓
Camshaft & Camshaft Bearings
✓
✓
✓
Caterpillar Clean Emissions Module (CEM)
✓
✓
✓
Crankshaft, Main & Rod Bearings
✓
✓
✓
Cylinder Block & Cylinder Head
✓
✓
✓
Electronic Control Modules (ECM)
✓
✓
✓
Emissions Control Components
✓
✓
✓
Engine Oil Filter Base
✓
✓
✓
Fan & Fan Drive
✓
✓
✓
Fan Motor
✓
✓
✓
Flywheel
✓
✓
✓
Fuel Injection Pumps & Injectors
✓
✓
✓
Fuel Pump/Govemor Drive
✓
✓
✓
Inlet/Exhaust Valves
✓
✓
✓
Lift/Transfer Pump
✓
✓
✓
Manifolds, Intake & Exhaust
✓
✓
✓
Oil Cooler
✓
✓
✓
Oil Pump & Pan Group
✓
✓
✓
Piston & Connecting Rod
✓
✓
✓
Piston Pins & Rings
✓
✓
✓
Push Rod & Balancer
✓
✓
✓
Rocker Arm & Shaft Assembly
✓
✓
✓
Senders/Solenolds/Sensors
✓
✓
✓
Timing Chain/Belt
✓
✓
✓
Timing/Accessory Gears
✓
✓
✓
Turbocharger
✓
✓
✓
Valve Cover & Base/Valve Spring & Guide
✓
✓
✓
Water Pump Thermostat
✓
✓
✓
Misc. Engine
AC Compressor/Condenser
✓
Air Compressor
✓
Coolant & Water Lines
✓
Exhaust Muffler
✓
Fuel Lines
✓
✓
✓
Fuel Tank & Associated Parts
✓
Govemor/Speed Controls & Linkages
✓
Oil Hoses & Lines
✓
✓
✓
Radiator
✓
Transmission
Hydrostatic Drive Pumps & Drive Motors ✓ ✓
Joysticks — Directional Control
✓
Torque Converter Group
✓Vol
Transfer Case Group
✓
V/
✓
Transmission Case/Housing
✓
Transmission Gears
Transmission Hydraulic & Electronic Controls
Transmission Oil Cooler
Transmission Oil Filter Base
Transmission Shafts & Bearings
loe
Drive Train
Axle Housing
Axles, Axle Shaft & Axle Seals
✓
V/
✓
Differential & Final Drive Oil Coolers
✓
V"
✓
Differential Case/Housing
Differential Gears
Differential Shafts & Bearings
Differential Steering
Electric Final Drive Motors
✓
Final Drive Case/Bore
✓
Final Drive Chain/Gears
✓
Final Drives/Planetary Gears
✓
VII
✓
Steering Clutch
✓
Steering Clutch & Brake Control Valve
Swing Gear
✓
V/
✓
Universal Joint
✓
V`
✓
Steering & Implement Controls
Drive Train Oil Lines
Steering only
Electronic Controls — Implement & Steering
Steering only
Hydraulic Accumulators
Hydraulic Cylinders
Hydraulic Hoses
Hydrostatic only
Hydraulic Lines
Hydrostatic only
Hydraulic Motors
Hydrostatic only
Hydraulic Oil Cooler
Hydraulic Oil Filter Base
Hydraulic Oil Temp Sensor
Hydraulic Pumps
Hydrostatic only
Hydraulic Swivel
Hydraulic Tank
%01
✓
Hydraulic Valves
Hydrostatic only
Joysticks — Implement & Directional Control
Pilot Valve
Steering Gear & Valve
Transmission Oil Lines
Hydrostatic only
eering & Suspension
Axle Spring
✓
Bogle Suspension
✓
Cross Slope Control
✓
Equalizer Bar & Support
✓
Equalizer Bar Center Pin Support Stabilizer
✓
Power Steering Logic Module
✓
Steering Linkage
✓
Suspension Control & Control Valve
✓
Suspension Cylinder
✓
Tie Rod
✓
Electronics
Fuse
✓
Relay
✓
Sensors, Solenoids, Switches
✓
Power Train & Hydraulic only
Power Train only
ECM, ECU, Control Modules
✓
✓
✓
Brake Systei
Accumulator
Brake Caliper, Head Assembly
Brake Master Cylinder
Control Valves & Brake Lines
Parking Brake
Vacuum Pump & Wheel Cylinder
Wet Brake Assemblies
Cab
✓ I ✓
Circuit Board
✓
Fuse/Circuit Breaker Panel
✓
Gauges/Indicators/Instruments
✓
Relays/Circuit Breakers
✓
Seat
✓
Steering Column & Console
✓
Wiring Harnesses/Switches
✓
Structures and Mainframe
Chassis/Implement Frames ✓
Recoil Spring ✓
Track Roller Frame/Track Adjuster ✓
Weldment/Carbody/Main Frame ✓
Multiple Fuel Injectors occurring at the same time.
Radio
I
Seat Assembly
Tires
Tool, Ground Engaging
Undercarriage components (that failure due to wear)
Windows, Wiper Blades
I
MACHINE SERIAL #:
MANUFACTURER:
MODEL:
TYPE OF COVERAGE:
MONTHS OF COVERAGE:
HOURS OF COVERAGE:
DEDUCTIBLE:
MANUFACTURER BASE PARTS:
MANUFACTURER BASE LABOR:
EXTENDED WARRANTY PARTS:
EXTENDED WARRANTY LABOR:
TRAVEL & MILEAGE:
QUOTED PREMIUM:
I C B
409 B
FULL*
60 MONTHS
10,000 HOURS
$0.00
7/18/2019- 7/17/2021
7/18/2019 - 7/17/2021
7/18/2021 - 7/17/2024
7/18/2021 - 7/17/2024
UP TO $250.00 PER CLAIM
$9,985.00
*See Service Contract for a complete list of covered components as well as a list of any
exclusions that may apply.
*If Used coverage was purchased, the Hours of Coverage listed above are in addition to
the stated Hours at Enrollment.
SERVICE CONTRACT # 11607
DATE: 7/ 15/ 19
MODEL RANGE: COMPACT WHEELED LOADING
SHOVEL -NORTH AMERICA
MODEL: 407 & 409 T4 CAB
VARIANT: 407 & 409 T4-LSD-AC - CAB
SERVICE YEARS: 5
HOURS PER YEAR: 1,000
TOTAL HOURS: 5,000
CUSTOMER: THE CITY OF SOUTH BEND
ADDRESS: THE CITY OF SOUTH BEND
1045 WEST SAMPLE STREET
SOUTH BEND
INDIANA
46619
SERVICE COSTINGS
WEAVER JCI3
SOUTH BEND
IN
46637
TELEPHONE: 574-272-4242
1l
66
"4ANd"AN,7
SERVICING (500 HOUR
100 HOURS SERVICE
100 HOURS SERVICE
4
$457.35
SCHEDULE)
SERVICING (500 HOUR
SCHEDULE)
500 HOURS SERVICE
500 HOURS SERVICE
4
$624.77
SERVICING (500 HOUR
SCHEDULE)
1,000 HOURS SERVICE
1,000 HOURS SERVICE
5
$1,248.17
SERVICING (500 HOUR
1,500 HOURS SERVICE
500 HOURS SERVICE
4
$643.51
SCHEDULE)
SERVICING (500 HOUR
SCHEDULE)
2,000 HOURS SERVICE
2,000 HOURS SERVICE
5.5
$1,855.01
SERVICING (500 HOUR
SCHEDULE)
2,500 HOURS SERVICE
500 HOURS SERVICE
4
$662.82
SERVICING (500 HOUR
SCHEDULE)
3,000 HOURS SERVICE
1,000 HOURS SERVICE
5
$1,324.18
SERVICING (500 HOUR
SCHEDULE)
3,500 HOURS SERVICE
500 HOURS SERVICE
4
$682.70
SERVICING (500 HOUR
SCHEDULE)
4,000 HOURS SERVICE
2,000 HOURS SERVICE
5.5
$1,967.98
SERVICING (500 HOUR
4,500 HOURS SERVICE
500 HOURS SERVICE
4
$703.18
SCHEDULE)
SERVICING (500 HOUR
SCHEDULE)
5,000 HOURS SERVICE
1,000 HOURS SERVICE
5
$1.404.83
TRAVEL RATE
I IX FIXED PRICE AT 100.00
DEFAULT
0
$1,100.00
TOTAL COST
$12,674.50
PRICE PER MONTH
$211.24
PRICE PER HOUR
$2.53
Deviations Page
Engine: Reversing fan not available due to cooling requirements
Transmission: Hydrostatic, 2 speed, max speed 24.8 mph
Brakes: Single brake pedal
Hydraulics: Single gear pump
Bucket: Not equipped with return to dig, return to travel, kick out control
Light: No rubber mounts
Frame & General: 21.1 Gallon tank
Performance: Hinge pin height 123", 30" minimum reach at 7'
Repair Manuals: Trouble shooting software not available to end user. Available through dealership