HomeMy WebLinkAboutOpening of Bids - Spec P - One or More 2019 or Newer Truck Mounted Street Sweeper - Jack Doheny CompaniesBID/PROPOSAL
CITY OF SOUTH BEND
BID NAME Spec P — One (1) or More, 2019 or Newer Truck Mounted Street Sweeper
FOR BIDS DUE July 23, 2019; 930 a.m.
Description Year/Make/Model Unit Price
TRUCK SWEEPER 2019 ELGIN ROAD WIZARD $ 284,898.00
Year Year/Make — Trade In Unit Price
2001 Johnston Street Sweeper 1J9VM4H391C172032 #SN"70 $ 5000.00
Bidder (Firm): JACK DOHENY COMPANIES
Address: 777 DOHENY DRIVE
City/State/Zip:
Telephone Number:
NORTHVILLE, MICHIGAN 48107
317-402-1401
BOARD OF PUBLIC WORKS
Gary A. Gilot, President
Genevieve E. Miller, Member
Fax Number: 248-374-4259
Y
�-3 (Signature)
(Printed Name)
(Title)
Elizabeth A. Maradik, Member
Therese J. Dorau, Member
Laura L. O'Sullivan, Member Attest: Linda M. Martin, Clerk
17
Delivery will be made 90-120 days after receipt of order.
CITY OF SOUTH BEND INDIANA
SELLERS BID FOR SALE OR LEASE OF MATERIALS �<
AND NON -COLLUSION AND NON DEBARMENT AFFIDAVIT AND �
lllla
NON-DISCRIMINATION COMMITMENT FOR SELLERS
±_. _. .........wee
BID NAME Spec P — One (1) or More 2019 or Newer Truck Mounted Street
FOR BIDS DUE July 23, 2019; 9:30 a.m.
Bidder
Date: 7/23/19 (Firm): Jack Doheny Companies, Inc
Address: 777 Doheny Drive
City/State/Zip: Northville, MI 48167 Telephone Number: (248) 349-0904
Agent of Bidder (if Applicable): N/A
When the prospective Contractor is unable to certify to any of the statements below, it shall attach an explanation to this Affidavit
CONTRACTOR'S NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT,
CERTIFICATION REGARDING INVESTMENT WITH IRAN, EMPLOYMENT
ELIGIBILITY VERIFICATION, NON-DISCRIMINATION COMMITMENT AND
CERTIFICATION OF USE OF UNITED STATES STEEL PRODUCTS OR FOUNDRY
PRODUCTS
(Must be completed for all quotes and bids. Please type or print)
STATE OF Indiana )
) SS:
St., Joseph . COUNTY )
The undersigned Contractor, being duly sworn upon his/her/its oath, affirms under the penalties of perjury
that:
1. Contractor has not, nor has any other member, representative, or agent of the firm,
company, corporation or partnership represented by him, entered into any combination,
collusion or agreement with any person relative to the price to be bid by anyone at such
letting nor to prevent any person from bidding nor to induce anyone to refrain from
bidding, and that this bid is made without reference to any other bid and without any
agreement, understanding or combination with any other person in reference to such
bidding. Contractor further says that no person or persons, firms, or corporation has, have
or will receive directly or indirectly, any rebate, fee, gift, commission or thing of value
on account of such sale; and
2. Contractor certifies by submission of this proposal that neither contractor nor any
of its principals are presently debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded from participation in this transaction by any Federal
department or agency; and
3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor,
engaged in investment activities in Iran.
2
a. For purposes of this Certification, "Iran" means the government of Iran and
any agency or instrumentality of Iran, or as otherwise defined at Ind. Code §
5-22-16.5-5, as amended from time -to -time.
b. As provided by Ind. Code § 5-22-16.5-8, as amended from time -to -time, a
Contractor is engaged in investment activities in Iran if either:
i. Contractor, its successor or its affiliate, provides goods or services of
twenty million dollars ($20,000,000) or more in value in the energy
sector of Iran; or
ii. Contractor, its successor or its affiliate, is a financial institution that
extends twenty million dollars ($20,000,000) or more in credit to
another person for forty-five (45) days or more, if that person will (i)
use the credit to provides goods and services in the energy sector in
Iran; and (ii) at the time the financial institution extends credit, is a
person identified on list published by the Indiana Department of
Administration.
4. Contractor does not knowingly employ or contract with an unauthorized alien, nor
retain any employee or contract with a person that the Contractor subsequently learns is
an unauthorized alien. Contractor agrees that he/she/it shall enroll in and verify the work
eligibility status of all of Contractor's newly hired employees through the E-Verify
Program as defined by I.C. 22-5-1.7-3. Contractor's documentation of enrollment and
participation in the E-Verify Program is included and attached as part of this bid/quote;
and
5. Contractor shall require his/her/its subcontractors performing work under this
public contract to certify that the subcontractors do not knowingly employ or contract
with an unauthorized alien, nor retain any employee or contract with a person that the
subcontractor subsequently learns is an unauthorized alien, and that the subcontractor has
enrolled in and is participating in the E-Verify Program. The Contractor agrees to
maintain this certification throughout the term of the contract with the City of South
Bend, and understands that the City may terminate the contract for default if the
Contractor fails to cure a breach of this provision no later than thirty (30) days after being
notified by the City.
6. Persons, partnerships, corporations, associations, or joint venturers awarded a
contract by the City of South Bend through its agencies, boards, or commissions shall not
discriminate against any employee or applicant for employment in the performance of a
City contract with respect to hire, tenure, terms, conditions, or privileges of employment,
or any matter directly or indirectly related to employment because of race, sex, religion,
color, national origin, ancestry, age, gender expression, gender identity, sexual
orientation or disability that does not affect that person's ability to perform the work.
3
In awarding contracts for the purchase of work, labor, services, supplies, equipment,
materials, or any combination of the foregoing including, but not limited to, public works
contracts awarded under public bidding laws or other contracts in which public bids are
not required by law, the City, its agencies, boards, or commissions may consider the
Contractor's good faith efforts to obtain participation by those Contractors certified by
the State of Indiana as a Minority Business ("MBE") or as a Women's Business
Enterprise ("WBE") as a factor in determining the lowest, responsible, responsive
bidder.
In no event shall persons or entities seeking the award of a City contract be required to
award a subcontract to an MBE/WBE; however, it may not unlawfully discriminate
against said WBE/MBE. A finding of a discriminatory practice by the City's MBE/WBE
Utilization Board shall prohibit that person or entity from being awarded a City contract
for a period of one (1) year from the date of such determination, and such determination
may also be grounds for terminating the contact for which the discriminatory practice or
noncompliance pertains.
7. The undersigned contractor agrees that the following nondiscrimination
commitment shall be made a part of any contract which it may henceforth enter into with
the City of South Bend, Indiana or any of its agencies, boards or commissions.
Contractor agrees not to discriminate against or intimidate any employee or applicant for
employment in the performance of this contract with privileges of employment, or any
matter directly or indirectly related to employment, because of race, religion, color, sex,
gender expression, gender identity, sexual orientation, handicap, national origin or
ancestry. Breach of this provision may be regarded as material breach of contract.
I, the undersigned bidder or agent as contractor on a public works project, understand my
statutory obligations to the use of steel products or foundry products made in the United
States (I.C. 5-16-8-1). I hereby certify that I and all subcontractors employed by me for
this project will use steel products or foundry products made in the United States on this
project if awarded. I understand I have an affirmative duty to notify the City in my bid
that my proposal does not include the use of steel products or foundry products made in
the United States. I understand it is my sole obligation and responsibility to provide a
justification to the City, subject to review and approval, why the cost of United States
made steel or foundry products is unreasonable. Prior to award and upon submission of
bid which does not use steel products or foundry products made in the United States, the
City, through its director of public works, shall make a determination if the price of
United States made steel or foundry is unreasonable. I understand that violations
hereunder may result in forfeiture of contractual payments.
I hereby affirm under the penalties of perjury that the facts and information contained in the foregoing bid
for public works are true and correct.
11
Dated this 14?0� day of , 20_fi
Subscribed and sworn to before me this /
My Commission Expires o l 20 — 4 .0
County of Residence
Zack, Dolig y Qqmjm!� &_It :.
Conti° tor/Bidder h�i1��11
..
gttatttre Contractor/Bidder or Its Agent
►yu1 1 ake hissi ie Sales S egk 1 St
Printed Name and Title
day of 20
bl�ata - Public
MAUREEN CAROL WHEATLEY
Notary Public, State of Michigan
County of Wayne
My Commission Expires 12.202�)24
Acting in the County of~~.
(To be completed only by Contractors/Bidders claiming to be a "local Indiana business"pursuant to I.C. 36-1-12-22)
INDIANA LOCAL BUSINESS PREFERENCE CLAIM
A "local Indiana business" refers to any of the following:
(1) A business whose principal place of business is located in an affected county.
(2) A business that pays a majority of its payroll (in dollar volume) to residents of affected counties.
(3) A business that employs residents of affected counties as a majority of its employees.
(4) A business that makes significant capital investments in the affected counties as defined in rules adopted by the political
subdivision.
(5) A business that has a substantial positive economic impact on the affected counties as defined by criteria in rules adopted by
the political subdivision.
An "affected county" refers to St. Joseph County, Indiana, or the following counties located adjacent to St. Joseph County:
Elkhart County, Marshall County, Starke County and LaPorte County
There are the following price preferences for supplies purchased from a local Indiana business.-
* 5%for a purchase expected by the purchasing agency to be less than $50,000
• 3% for a purchase expected by the purchasing agency to beat least $50, 000 but less than $100, 000.
• 1 % irrr a rep r laa e c�rlr< �:°t d b � the a s °ltt'r �rra �ex� c �'p to beat least $100, 000.
Date: 7/23/19 NOT APPLICABLE
Pursuant to I.C. 5-22-15-20.9, claims a local Indiana business preference
for Project _..............._ _ (Project #ITITITmm ............a.) located within the City of South Bend, St.
Joseph County, Indiana.
The location of the principal place of business is
(Address)
❑ St. Joseph County, Indiana
❑ The following county located adjacent to St. Joseph County, Indiana:
❑ The majority of the business's payroll for the 12 months prior to the date of this Bid is to residents of St
Joseph County, Indiana or the adjacent county noted above.
❑ The majority of the business's employees for the 12 months prior to the date of this Bid are residents of St
Joseph County, Indiana, or the adjacent county noted above.
If the business is deemed to be the apparent lowest, responsible, responsive bidder, then it shall provide
supporting documentation for the 12 month period prior to the date of the Bid of (i) the total payroll amount
paid to all employees of the business, and (ii) the total payroll amount paid to employees who are residents of
St. Joseph County and the adjacent county noted above.
WHEN SUPPLYING SUPPORTING PAYROLL RECORDS, BIDDER SHALL REDACT ALL SOCIAL
SECURITYNUMBERS.
Dated this day of. , 20
Contractor/Bidder (Firm)
Signature of Contractor/Bidder or Its Agent
Printed Name and Title
C
Liberty Mutual Surety
Liberty Attention: LMS Claims
Mutual. Seattlle,e, 345 WA 9826 1
-..,W Seattle,
SURETY Phone: 206.473-6210
Fax: 866-548.6837
Email: HOSCI-91ibertymutual.com
www.LibertyMutualSuretyClaims.com
The Ohio Casualty Insurance Company
BID OR PROPOSAL BOND
KNOW ALL MEN BY THESE PRESENTS, That we, Jack Doheny Companies, Inc.
of 777 Doheny Drive, Northville, MI 48167
(hereinafter called the Principal) as Principal, and The Ohio Casualty Insurance Company , with its
principal office in the City of Boston , Massachusetts (hereinafter called the
Surety), as Surety, are held and firmly bound
unto City of South Bend Office of the Board of Public Works
of 227 West Jefferson Blvd, South Bend, IN 46601
hereinafter called the Obligee) in the penal sum of Ten PercentofBid Amount
Dollars 10% of Bid Amount lawful money of
the United States, for the payment of which sum well and truly to be made, we bind ourselves, our heirs, executors,
administrators, successors and assigns.
THE CONDITION OF THIS OBLIGATION IS SUCH, that whereas, the Principal has submitted the
accompanying bid dated July 23, 2019 for Elgin Road Wizard Sweeper
NOW, THEREFORE, if the Obligee shall make any award according to the terms of said bid and the Principal shall
enter into a contract with said Obligee in accordance with the terms of said bid and give bond for the faithful performance
thereof within the time specified; or if no time is specified within thirty days after the date of said award; or if the Principal
shall, in the case of failure so to do, indemnify the Obligee against any loss the Obligee may suffer directly arising by reason
of such failure, not exceeding the penalty of this bond, then this obligation shall be null and void; otherwise to remain in full
force and virtue.
Signed, sealed and dated: July 23, 2019
Jack Doheny Companies, Inc.
Principal
By:
The Ohio Casualty In ompany
0 1919
A(Amr By.
Brian PH (Attorney -in -fact)
BID-0000625
LMS-20665e 11/17
This Power of Attorney limits the acts of those named herein, and they have no authority to
bind the Company except in the manner and to the extent herein stated.
Liberty
Mutual. The Ohio Casualty Insurance Company
SURETY POWER OF ATTORNEY
Principal: Jack Dohen Companies, Inc.
p — �..y ..
Agency Name, BROWN & BROWN OF I)FTROF INC Bond Number: BID-0000625
— -- .. - --_ .—.. ....... ...�.......
Obligee City of'South Bend 011 acc of the Board of Public 'Forks
Bid BondAntounl: ( 10rof13i r anarunt vkd Amotunt Tart 15re,cma of Bid A
KNOW ALL PERSONS BY THESE PRESENTS: that The Ohio Casualty Insurance Company, a corporation duly organized under the laws of the State of New Hampshire (herein
collectively called the "Company"), pursuant to and by authority herein set forth, does hereby name, constitute and appoint Brian Pilarski in the city and state of Sterling Heights, MI,
each individually if there be more than one named, its true and lawful attorney -in -fact to make, execute, seal, acknowledge and deliver, for and on its behalf as surety and as its act and
deed, any and all undertakings, bonds, recognizances and other surety obligations, in pursuance of these presents and shall be as binding upon the Companies as if they have been duly
signed by the president and attested by the secretary of the Company in their own proper persons.
IN WITNESS WHEREOF, this Power of Attorney has been subscribed by an authorized officer or official of the Company and the corporate seal of the Company has been affixed thereto
this 26th day of September, 2016,
I1 ftos The Ohio Casualty Insurance Company
u wnr r M
191'D
N �C * y David M. Carey, Assistant Secretary 3
c �
STATE OF PENNSYLVANIA
b COUNTY OF MONTGOMERY s
C
0 0) On this 26th day of September, 2016, before me personally appeared David M. Carey, who acknowledged himself to be the Assistant Secretary of The Ohio Casualty Insurance
0 - Company and that he, as such, being authorized so to do, execute the foregoing instrument for the purposes therein contained by signing on behalf of the corporations by himself as duly = to
a`> > authorized officer. w
N
IN WITNESS WHEREOF, I have hereunto subscribed my name and affixed my notarial seal at King of Prussia, Pennsylvania, on the day and year first above written. o
.......W' „ kA O
� &ON GOMn4PMkJLTf1 OF PUgFaNtVrNdO Narial CM
Notary
N y,Nt,,, Toresa Paslella, Public
p)r�/J ",. '»f ""'",�+"ury.;„t . W�R+t�+araMy Commission
mrvsi wtr WEa�,t�tm txpires ulwanc W9 orGu,ss By�,M»,,.m..««.,...a tells..—,.....laFy...,. m» �.. p IC
C t0 Upper P g N Y
Torasa Pastella, Ntltary Puiblic o
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c This Power of Attorney is made and executed pursuant to and by authority of the following Bylaw and Authorizations of The Ohio Casualty Insurance Company, which is now in full lace
E ai and effect reading as follows: ' ;1
O f6
p y` ARTICLE IV— OFFICERS: Section 12. Power of Attorney . o
M C Any officer or other official of the Corporation authorized for that purpose in writing by the Chairman or the President, and subject to such limitation as the Chairman or the ea �
> President may prescribe, shall appoint such attorneys -in -tact, as may be necessary to act in behalf of the Corporation to make, execute, seal, acknowledge and deliver as surety's00,
o :3 any and all undertakings, bonds, recognizances and other surety obligations. Such attomeys-in-fact, subject to the limitations set forth in their respective powers of attorney, shall M
Z have full power to bind the Corporation by their signature and executed, such instruments shall be as binding as if signed by the President and attested to by the Secretary. Any CO
power or authority granted to any representative or attomey-in-fact under the provisions of this article may be revoked at any time by the Board, the Chairman, the President or by'
the officer or officers granting such power or authority, T
Certificate of Designation — The President of the Company, acting pursuant to the Bylaws of the Company, authorizes David M. Carey, Assistant Secretary to appoint such aftomays-In•
fact as may be necessary to act on behalf of the Company to make, execute, seal, acknowledge and deliver as surety any and all undertakings, bonds, recognizances and other surety
obligations.
Authorization — By unanimous consent of the Company's Board of Directors, the Company consents that facsimile or mechanically reproduced signature or electronic signatures of any
assistant secretary of the Company or facsimile or mechanically reproduced or electronic seal of the Company, wherever appearing upon a certified copy of any power of attorney or
bond issued by the Company in connection with surety bonds, shall be valid and binding upon the Company with the same force and effect as though manually affixed.
I, Renee C. Llewellyn, the undersigned, Assistant Secretary, of The Ohio Casualty Insurance Company do hereby cedily that this power of attorney executed by said Company is in full
force and effect and has not been revoked.
IN TESTIMONY WHEREOF, I have hereunto set my hand and affixed the seals of said Company this 23rd day of Jul 2019
vilt INdS&
~�,ywtiwe
el 1919 By:
Renee C. Llewellyn, Assistant SeVatary
POAOutputOCe
SPECIFICATIONS
CITY OF SOUTH BEND
BID NAME Spec P — 2019 or Newer Truck Mounted Street
FOR BIDS DUE Julv 23. 2019. 9:30 a.m.
Pursuant to notices given, the undersigned offers bid(s) to the City of South Bend in accordance
with the following attachment(s) which specify the class or item number or description, quantity,
unit, unit price.
Spec P - 2019 or Newer Truck Mounted Street Sweeper
It is the intent of these specifications to describe a vehicle or piece of equipment for the City of
South Bend. The unit shall be bid as a fully equipped complete unit as set out in the attached
specifications. No partial or split bids will be accepted. Unit to be bid with and without trade-in
if applicable. Vendor to complete bid proposal contained in this bid specification and attach to
the submitted bid.
These are minimum specifications. Any variation from the specifications must be spelled out on
a separate deviation list in order for the bid to be valid. Any items not listed on the deviation
sheet will be assumed to be part of the unit.
Proprietary products or specific manufacturers may be referenced herein. Such references are
only made to demonstrate minimum scope, quality, and style of the equipment desired.
Equipment that is bid pursuant to these specifications shall be of equal quality and size, or
greater, to those referenced, and are subject to approval by the South Bend Board of Public
Works.
Vendor shall provide all information requested in specifications to qualify for bid. If information
on brochure submitted does not completely cover specifications requested, it shall be typed and
attached to brochure.
If an Alternate is included within these specifications, please be advised that, alternate items
placed in the specifications are to determine the best configuration of the item within a budgeted
amount and may be included in the award criteria. If the Board elects to award one or more
alternate(s), the base bid price and the alternate bid price(s) will be totaled and compared for all
bidders offering the final configuration. Award will be made based on the lowest
responsible/responsive bid prices submitted for the base bid with selected alternate(s), if
applicable. Failure to submit a bid on an alternate may result in the entire bid being non-
responsive, depending on the final configuration of the product.
Payment will be processed once the unit is inspected and accepted as to meeting the
specifications by the Division of Central Services. This will include all manuals and warranty
documentation.
7
Shall be as
Specifications: S :reci r,cil;
Chassis: Conventional design with factory installed dual steering. Both YasF,'q No[—]
operator stations to include separate controls and gauges as
specified. Each station to function independently of the other.
Wheel base to meet sweeper manufacturer specifications no
longer than 148". Auto Lube System to be included.
Front Axle: 12,000 lb. minimum.
Yes® No❑
Front Suspension: 12,000 lb. minimum, flat leaf springs with shock absorbers. Yes® No❑
Rear Axle: 23,000 lb. minimum with 6.43 gear ratio. Yes® No❑
Rear Suspension: 23,000 lb. air ride suspension with automatic height control Yes® No
❑
valves. The air ride system shall have on override feature to be
used while dumping the hopper which shall allow all air to be
exhausted and help with stability.
Engine: A turbo charged inline six -cylinder electronic controlled diesel Yes® NoF]
engine, with no less than 200 hp. Emergency shutdown system
for low oil, high water temperature. Radiator fan to be viscous
type. Air filters shall be replaceable paper type. Oil filters shall
be full flow type. Fuel system to include primary and secondary
filters and fuel/water separator. Air cleaner restriction indicator.
Engine warranty to be 5 year/100,000 miles.
Cooling: Heaviest available for model bid. System shall be equipped with Yes® No
overflow recovery system, corrosion resistor mechanism, and
sight glass. Permanent anti -freeze set to minus 35 degrees.
Transmission Allison automatic transmission 2500 RDS series or equivalent. Yes® No❑
Furnished with transmission temperature gauge, internal oil
filter, and oil cooler. Allison extended service coverage shall be
included, 5 year/unlimited miles.
Fuel Tank: 50 gallon minimum capacity. Tank to be marked "diesel fuel". Yes® No❑
Davco Series 243 heated fuel/water separator or equal located in
the engine compartment. Tank to supply sweeper and chassis
engines.
Electrical: Two (2) maintenance free batteries, 1850 CCA, alternator 160 Yes® No❑
amp minimum, solid state circuit protection system. Lighting per
DOT specifications, all electrical connections to be waterproof.
LED stop, tail and turn lights. Power window and locks to be
included.
Frame: 120,000 PSI frame. Heavy duty single rail. Frame to have Yes® No❑
section modules of 15.00 and RBM of 1,200,000 in/lbs
minimum. Front and rear tow hooks, heavy duty steel front
bumper.
Brakes: Dual air brake system: Front cam 16.5" x 5", rear cam 16.5" x Yes® No❑
8.62". Wabco Air Dryer with spin on cartridge. Automatic slack
adjusters, full vehicle anti -lock brakes and dust shields.
Paint: Cab and sweeper shall be painted with high gloss polyurethane Yes® No[]
white.
Steering: Chassis manufacture dual operator's stations with dual steering Yes[:] No®
locations, for safety only one operator's station to function at a
time. Power assist. Tilt steering column at both stations to be
included.
Tires & Wheels: Steel disc wheels, 11R225 14 ply. tubeless radial tires, front Yes® No[—]
highway, rear mud and snow. All wheels to be hub piloted.
Cab: Conventional, air ride cab with dual steering and operator Yes® No
stations complete. Equipped with tinted windshield, door and
dash operated dome light, 12-volt outlet, Air suspension seats
(both) with HD cloth trim. dual air horns, heavy duty
heater/defroster, air conditioning, dual sun visors, insulated head
liner, intermittent electric wipers and washers, remote electric
heated mirrors with 8" convex spot mirrors and dual hood
mounted convex spot mirrors. Dual cab entrance assist handles.
Cab mounted strobe light to be included. The following gauges
shall be dash mounted at both the right and left operator's
station: fuel, tachometer, hour meter, volt meter, oil pressure,
water temperature, and transmission temperature. Chassis to be
equipped with an electronic back up alarm and back up camera.
Cab to have premium insulation package. Electric locks and
windows. AM/FM radio with Blue Tooth.
Engine Heater: 750 W Block Heater with waterproof receptacle located under Yes® No❑
driver's door.
Exhaust: Horizontal exhaust with vertical tail pipe located as to not Yes® No❑
interfere with the mounting of the sweeper body and
mechanisms.
9
Safety: Truck and equipment to conform to all D.O.T. requirements
including back up warning device.
Warranty: Chassis 12 months/unlimited miles complete. Engine and
drivetrain as specified.
The unit shall be awarded as a complete street sweeper. The
successful bidder will be responsible for all warranty repairs
and/or the transportation of the unit to and from authorized
warranty repair facility within 8 hours of notification. Failure to
do so will result in a $200 per day late charge. Exceptions to this
policy may be grounds to reject a vendors bid. Successful bidder
will be able to provide written documentation of all warranties,
including length of warranties.
Sweeper: All units bid must be regular production models that have been
produced for at least five (5) years.
Debris Hopper: Hopper "Full" indicator activated by hopper weight.
Hydraulically controlled hopper door. Hopper volumetric
capacity shall be not less than 5.45 cubic yards. Useable capacity
not less than 3.8 yards. A hopper inspection door shall be
supplied. Inspection door with steps and handles for access.
Variable dump heights, minimum 20" to maximum, 127"
measured at the bottom of the chute. Scissor type lift with
greasable pins. Double scissor lift with dual, single stage
cylinders. Minimum dumping capacity of 11,000 lbs. Sweeper
shall not require jack stands and/or outriggers to stabilize chassis
during dumping cycle. Units requiring this stabilization are not
acceptable. Terrain level sensor disables hopper raise if unit on
overly un-level ground. For safety, apparatus shall have an
interlock to prevent raising hopper without engaging the park
brake. To extend wear life, all cylinder lift joints and hopper
pivots shall be greasable.
Engine: Sweeper engine shall be 74 HP diesel engine, EPA Tier 4 final
emission compliant. Engine shall be equipped with a full flow oil
filter and fuel filter. Dual stage, dry type air intake pre -cleaner
with spinner. Reset type restriction indicator on air filter housing.
Engine shall be protected by Permanent anti -freeze set to minus
35 degrees. Engine, radiator and all auxiliary engine driven
devices shall be resilient mounted through a dedicated engine
frame. Safety shut down system for high coolant temperature,
low oil pressure and low hydraulic oil level with direct reading
10
Yes® No❑
Yes® No[:]
Yes® No[:]
Yes® No[:]
Yes❑ No®
gauges mounted in rear engine compartment. Engine and front of
the engine radiator shall be accessible without the use of any
tools. Engine, radiator and auxiliary engine driven devices shall
be protected from the elements and vandals by twin fiberglass
latching clamshell doors, opening 180 degrees, providing 270
degrees of complete accessibility to all engine maintenance
components. Engine compartment to include RH mounted
lockable stainless steel toolbox; 24 inches long x 13.5 inches
wide x 6 3/8 inches tall for operator designated tools.
Electrical Sweeper electrical system shall be independent from the chassis Yes® No[-]
Systems: electrical system. Sweeper shall have an electronic back-up
alarm for additional warning and safety when chassis is in
reverse. For safety and to avoid damage to the main broom, side
broom and elevator, all sweeping components shall automatically
raise when transmission is put into reverse. Sweeper shall have a
rear facing back-up camera for additional safety and operator
awareness of surroundings. Sweeper lighting shall include rear
identification lights, side broom and main broom spot lights and
rear clearance lights. Sweeper wiring harness shall be color -
coded and hot stamped with appropriate word designation
labeled every four inches, i.e. "Ignition", "Side Broom" on each
wire. Sweeper engine shall have one (1) 1000 CCA, 12 volt
battery. Sweeper engine shall have a 60 amp. alternator.
Electrical circuits to be protected by automotive style fuses.
In -Cab Sweeping All sweeper controls shall be mounted on a central console Yes® No❑
Controls: located between the left and right operators position. All switches
to be tactile rocker type. Control panel to be lit for night
operation. One-piece, permanent control console overlay with
clearly labeled switches and indicators. Sweeping mode engaged
by one Sweep/Transport/Dump switch. Individual switches for
left and right broom (On/Off). Individual switch for main broom
and conveyor (Forward/Reverse). Individual switches for water
pump on/off, right side broom water on/off and left side broom
water on/off. Individual switch for throttle increase and decrease.
Dust control water flow to be independently and continuously
variable from off to full on for each side broom and the main
broom. Hopper raise/lower and tilt to be controlled via joystick
and configured per SAE standards for bucket loading equipment.
Squeegee Conveyer shall be able to load hopper to 100% of rated useable Yes® No❑
Conveyer: capacity. Conveyer rotation, forward or reverse shall be
selectable without leaving the cab. Conveyor shall be constructed
of 11 rubber edged flights driven by steel roller type chain on
polyurethane sprockets. The floor plate shall be a bolt in
11
construction, three piece design, manufactured of abrasion
resistant steel. Conveyer speed shall be variable with the sweeper
engine from the cab. Conveyor shall have a variable ground
clearance height setting from 5" to 12" for various types of
debris and sweeping conditions. The conveyer shall be
hydraulically raised and lowered from within cab controls. The
conveyer system will be driven hydraulically and protected from
overpressure by relief valve. The unit shall include a visual
conveyer stall alarm. A safety system is to be included to disable
hopper dump if conveyer is in down position. Conveyer grease
fittings shall be centrally located. The unit shall include a
conveyer flush/tank fill selector system. The conveyer shall be no
less than 60" wide. Sweeper shall have the provision to be
converted to a belt style conveyer for application flexibility.
Air System: The pneumatic system shall have DOT fittings. There shall be a
PR4 type pressure protector for the chassis air system to protect
the chassis air system. All pneumatic cylinders shall be
interchangeable. All pneumatic cylinders must be rated to 150
PSI and have a separate rod seal and wiper to prevent
contamination entering the cylinder.
M►-41 ME
Hydraulic System: Maximum 35-gallon hydraulic reservoir with sight gauge Yes® No❑
indicating oil level and temperature. The system shall contain
one 100-mesh suction strainer and one 6-micron absolute return
filter. Quad gear pump, with direct drive from auxiliary engine.
The main broom, each side broom and the conveyer shall have
independent, dedicated gear pump sections. Auxiliary engine
must power all sweeper hydraulic functions. System shall include
a hydraulic oil cooler, sized to allow for continuous operation
with broom speeds set to the minimum possible and the aux
engine set to the maximum.
Sweep Path: Shall be minimum 10' with both side brooms down.
Side Brooms: Dual side brooms 46-inch diameter, hydraulically driven, raised
and lowered controlled by the operator from the cab. Brooms to
be free floating trailing arm to prevent damage when
encountering an obstacle. Both gutter brooms to be able to
extend and retract while in the sweeping mode, controlled by
operator from within the cab. Sweeper shall have center deflector
to prevent debris from being transferred side to side. Side broom
motors shall be able to simultaneously apply a minimum of 7000
lb. -in. of torque to brooms without stalling them. Both brooms
shall have LED lights on them for night operation. Gutter brooms
to operate individually or simultaneously. Brooms shall be five
12
Yes® No❑
G
segment tempered steel wire bristles and variable speed from 50
to 150 RPM controlled by operator inside the cab.
Main Broom: The main broom shall be not less than 60 inches long and not Yes® No❑
less than 34 inches in diameter. Broom shall be driven by a
hydraulic motor directly mounted to the broom core. The motor
shall be protected from overpressure using a relief valve. To
provide flexibility for varying sweeping conditions, broom speed
shall be variable, 50 RPM to 150 RPM, by operator from the cab
while moving. Suspension and pressure control shall be
hydraulic, automatic self-adjusting and maintain a set pattern
throughout the broom life with no input from the operator.
Broom pressure indicator shall be a gauge in the engine
compartment. Independently operated arms to maintain a set
pattern over all surfaces, without the use of shock, springs or
linkages. Main broom shall be prefab disposable type, filled with
polypropylene. Sweeping path shall be not less than 10 feet wide
with right and left side broom activated. Main broom shall be
shielded by a hinged steel broom hood. Plastic hoods are not
acceptable. Main broom hood shall be designed to not only
prevent material from being over thrown into following traffic,
but also be capable of channeling over throw back into the dirt
chamber. Main broom shall have a work light. Main broom shall
be hydraulically raised or lowered by in -cab control. Main broom
grease fittings shall be centrally located. The main broom motor
shall be able to apply 7266 lb. -in of torque to the broom without
stalling.
Water System: Tank capacity shall be not less than 360 U.S. gallons (1368 L). Yes® No❑
Tank shall be constructed of polyethylene. To prevent the
contamination of the water supply, tank shall be equipped with
an anti -siphon device Compliant to American National Standard
Air gaps in plumbing systems ASME Al 12.12-1991. Three (3)
spray nozzles at each side broom and three (3) spray nozzles on
rear broom spray bar. An 80-mesh filter on suction line in -line
water filter shall be provided with the fill hose to prevent
contaminants from entering the water tank. Spray water pump
shall be an electric diaphragm type to provide adequate flow and
pressure to properly atomize water for efficient dust control.
Controls: Dual steering as factory installed by the chassis manufacturer and Yes® NoEl
certified by the Department of Transportation. All sweeping
controls to be mounted on a central terminal for use at both
operator locations. All gauges to be lighted and located on the
control panel. All auxiliary engine controls to be mounted on the
central control panel. All switches and controls to be clearly
13
marked as to their function and lighted for both cab over and
conventional models. Sweeper engine instruments shall include
tachometer, hour meter, oil pressure gauge and lamp, air filter
restriction indicator (at engine). Sweeper instruments shall
include main broom down pressure hydraulic filter restriction
indicator, sweeper out of level and full hopper indicators. Side
broom pressure gauges.
Performance: Unit bid must be capable of sweeping dirt and debris commonly Yes® No❑
found in a City street sweeping environment. The unit must be
capable of cleaning the street of all dirt and debris in one pass at
a sweeping speed of no less than 4 mph and maintain an
acceptable level of dust control. Each bidder should be prepared
to provide the City with a unit for evaluation. A street sweeping
performance evaluation may be conducted by a team of City
employees. Performance as determined by the City will be used
to decide if the unit bid is responsive to the needs of the City of
South Bend. The City of South Bend reserves the right to have
representatives from an outside agency attend the performance
evaluations. The results of these performance evaluations will be
used to determine if the unit bid meets the minimum performance
standards of the City of South Bend. The evaluation results are
the property of the City of South Bend and cannot be used by
anyone other than City employees for evaluation purposes.
Safety Equipment: Complete unit to conform to all DOT and Federal motor vehicle Yes® No[—]
standards. Unit to include safety props to lock the hopper in the
raised position. Unit to include cab mounted strobe light with
limb guard, and directional light bar with arrow mounted on the
rear. Unit to include slow moving vehicle emblem, back up
alarm, cab mounted 5 lb. fire extinguisher and warning triangle
kit. Unit to include a "hopper raised" warning light and alarm to
be operational with either the truck chassis or sweeper body
ignition switches.
Paint & Graphics: Cab to be factory white, sweeper unit to have high gloss Yes® No❑
polyurethane white or equal. Unit to be supplied without front
or side graphics stating make, model, manufacturer, or selling
vendor. Manufacturer/Vendor wishing to display graphics must
have prior approval of the Director of Central Services Division,
City of South Bend.
Manuals: Two (2) operation, two (2) parts and two (2) service manuals Yes® No[:]
shall be provided per unit.
14
Trade In: Vendor to list trade in value separately. The City of South Bend Yes® No❑
reserves the right to purchase with or without a trade in.
Parts Availability: All normal wear parts must be shipped within 24 hours of the Yes® No❑
order or the parts are free excluding weekends and holidays.
Vendor to list cost of the following replacement parts:
Gutter Broom Section
$ 181.00
each
Main Broom Section
$ 640.00
each
Elevator Flights
$ 27.00 w
each
Elevator Belts
$ 1915.00 each
Elevator Sprockets
$ 84.00
each
Service & Vendor to supply a list of all filters, belts, component serial Yes® No❑
Training: numbers, and common use parts on the unit along with part
numbers. Vendor to provide 8 hours of operator and service
training at the startup of the unit (s). Vendor to provide the first
preventative maintenance operation as specified by the
Manufacturer. This PM will be performed at the Equipment
Services Garage and City personnel will be in attendance for
training purposes. Vendor to supply all filters and fluids
necessary.
User List: Vendor to supply current user list. This list should include users Yes® No[:]
of the model bid within the State of Indiana.
Delivery: Vendor to state delivery date not to exceed 120 days. Due to the Yes® No[:]
current age and condition of our sweeper fleet the stated delivery
date will be taken into consideration when making the bid award.
Central Services Division
1045 West Sample Street
South Bend, IN 46619
The Board will award the bid to the lowest responsible and
responsive bidding vendor. If the bid is not awarded to the
lowest bidder, the factors used to justify the awards will be stated
in writing at the request of any bidding vendor.
The Board reserves the right to reject any and/or all bid or bids
thereof and to waive any irregularities or informalities.
Payment for each unit will be processed upon delivery of the unit
to the City of South Bend.
15
Number of Units: One (1) or more. Yes® No
Price Guarantee: The successful bidder shall guarantee the bid price for a Yes® No
minimum of 12 months from the bid award date to the City of
South Bend. The City reserves the right to purchase up to two (2)
additional sweepers at this price.
Note to Bidder: Bidder to check Yes or No for each area of this specification as
listed and return with submitted bid. When a No is circled the
bidder must attach an explanation of the reason and comparable
technology or performance to the unit being bid. Failure to do
so will be grounds to reject the bid as non -responsive. Any and
all exceptions to this specification must be listed on a separate
sheet and attached to the bid in order for the bid to be valid. Any
system or systems required in the operation, maintenance, or
safety of a complete working unit and not described in this
specification should be noted and explained on a separate sheet
and attached to the bid.
6
Exceptions to Chassis Specifications
1. Elgin stock Freightliner Chassis does not have power windows of locks.
2. Elgin stock Freightliner chassis does not have tilt steering wheels.
3. Elgin stock Freightliner chassis does not have dual air horns.
CITY OF SOUTH BEND
INSTRUCTIONS TO BIDDERS
BID FORMS AND EXECUTION
A. Bidders are expected to examine the Drawings, Specifications, Proposal and all Instructions.
Failure to do so will be at the Bidder's risk.
B. Each Bidder shall furnish all information required by the Notice, Instructions to Bidders and
Specifications. Bids must be made on the form provided. The Bidder shall sign the Proposal
and Non -Collusion Affidavit, which is a part of the provided form, where indicated, provide a
notary signature and provide all other information required.
C. The Bidder shall sign the Proposal in the following manner: If the Proposal is made by an
individual, his/her name and post office address must be shown. If made by a partnership or
joint venture, the name and post office address of each member of the partnership or joint
venture must be shown. If made by a corporation, the Proposal must be signed by an officer
of the corporation or by a representative duly authorized by the corporation to execute the
Proposal in its behalf.
2. SEALED BIDS ONLY
A. Bids, Proposals, Guaranty, and other required documents must be submitted in a sealed
envelope marked on the outside with the general classification of material bids, i.e. "Bid for
Computer Equipment," "Bid for Front End Loader," or "Bid for Office Supplies."
B. When samples are required, such samples shall be delivered or shipped at the bidder's
expense to the address specified in the Invitation to Bid. Samples must be shipped
separately from bid documents and labeled clearly with the Bidder's name, address and the
commodity or equipment classifications and documents, the item (and item number, if any),
and Material Safety Data Sheets (if applicable). All samples must be representative of the
commodities or equipment which will be supplied by the successful Bidder. All samples will
become the property of the City of South Bend and none will be returned, unless otherwise
stated in the Specifications.
C. In the event of an inconsistency between provisions of the contract documents, the
inconsistency shall be resolved by giving precedence in the following order:
3. ORDER OF PRECEDENCE
A. Bid Form attached Proposal
B. Amendments to Specifications
C. Specifications
D. Special Provision
E. Instructions to Bidders
F. Notice to Bidders
4. DELIVERY OF BIDS
A. Bids must be delivered to the Office of the Board of Public Works, 13th Floor, County -City
Building, Room 1316, 227 West Jefferson Boulevard, South Bend, Indiana 46601 (574) 235-
9251, by the time specified (local time) in the Notice to Bidders. If not delivered personally,
the sealed envelope containing the Bid must be mailed to the following address:
City of South Bend
Clerk of the Board of Public Works
1316 County -City Building
227 West Jefferson Boulevard
South Bend, Indiana 46601
B. The Post Office Department will be considered agent of the Bidder in delivering the bid. The
City will not be responsible for deliveries. Any Bids received after the time specified will
be returned unopened.
C. Bids will be opened and read publicly at the time and place designated in the Notice to
Bidders. Bidders, their authorized agents, and the public are invited to be present.
D. Bidders may bid on one (1) or more item, provided however, that the bid submitted for each is
delivered in a separate, sealed envelope, with the envelope clearly labeled on the outside
as to the specific item for which the bid is being submitted. Bidders may submit separate bid
bonds for each item being bid upon OR may submit one (1) bid bond equal to 10% of the
combined total of all bids submitted.
E. The Board may reject any bid that does not conform to these requirements as non-
responsive.
5. ADDENDA _ NO VERBAL INTERPRETATIONS
A. No inquiries by Bidders relative to interpretation of Plans, Specifications, Special Provisions,
or other Bidding Documents will be answered verbally. If any prospective Bidder is unable or
unwilling to comply with one or more requirements of the bidding document, such Bidder
should so inform the Board of Public Works in writing. Upon receipt of such information,
consideration will be given to the advisability of issuing an Addendum which would thereupon
become applicable to all Bidders. Any such inquiry must be submitted at least seven (7) days
prior to the bid opening date in order to give the Board sufficient time to consider any
necessary Addendum. All answers to such inquiries, in the form of Addenda, will be furnished
to all prospective Bidders who have registered with the City. All Bidders are required to
acknowledge receipt of any Addenda by inserting the Addendum number and the issuing date
on executed Proposals.
AND ETC.
A. Proposals shall be rejected if they show any alteration of form, additions not called for,
conditional or alternate bids (except when and insofar as are invited), incomplete bids,
erasures or irregularities of any kinds.
B. All blank spaces for bid prices must be filled in, in ink, with the unit price and total price for
each item (This does not apply to divisible bids). In case of incorrect totaling of amounts and
where the unit price and the extension thereof do not agree, the unit price for each item shall
govern, and the City is authorized to correct all erroneous extension and totals for the purpose
of comparing bids.
T TRADE DISCOUNTS
A. Trade discounts shall not be shown separately, but shall be incorporated in the Bidder's unit
price, unless otherwise specified.
3. VEHICLE BIDS
A. Bidders may bid on one (1) or more vehicles, provided however, that the bid submitted for
each vehicle is delivered in a separate, sealed envelope, by vehicle, with the envelope clearly
labeled on Bidders may bid on one (1) or more vehicles, provided however, that the bid
submitted for each vehicle is delivered in a separate, sealed envelope, by vehicle, with the
envelope clearly labeled on the outside as to the specific vehicle for which the bid is being
submitted. Bidders may submit separate bid bonds for each vehicle being bid upon OR may
submit one (1) bid bond equal to 10% of the combined total of all vehicle bids submitted.
B. The Board may reject any bid that does not conform to these requirements as non-
responsive.
TAX EXEMPTIONS
A. The City of South Bend is exempt from the payment of federal excise and transportation taxes
levied under the provision of the Internal Revenue Code. It is also exempt from the Indiana
State Gross Retail Tax (sales tax). The City will furnish the successful Bidder with any
certificate of exemption required.
10. WITHDRAWAL OF BIDS
A. Withdrawal of bids will be allowed only in those cases in which a written request to withdraw a
bid is received by the Board of Public Works prior to the date and hour for receiving and
opening bids. In such cases, the same will be returned to Bidder unopened.
19
IL ESCALATOR OR CONTINGENT CLAUSES
A. The use of escalator clauses or other contingent clauses by the Bidder is prohibited, unless
requested or permitted by the Invitation to Bid. No Proposal shall contain nor be
accompanied by any writing purporting to limit or qualify the City's right to accept such
Proposal or purporting to alter such Proposal or any Contract which may be executed
pursuant thereto.
12. PRICES MUST BE DELIVERED PRICES
A. The bid price shall be a delivered price. All materials shall be shipped F.O.B. destination as
specified in the Invitation to Bid. No fuel surcharges accepted.
11 AWARD — WAIVER OF TECHNICALITIES
A. The Award of Bid, if any award be made, will be made within sixty (60) calendar days after the
opening of Proposals to the lowest responsible and responsive Bidder who's Proposal
complies with all the requirements prescribed, exclusive of technicalities waived. Until the
final award of the Bid, however, the right is reserved by the City to reject any and all
Proposals and to waive technical errors.
14, SPLITTING OF AWARDS/DIVISIBLE BIDS
A. Bids will be awarded on the basis of the total dollar amount for all items in the Proposal unless
the bid is described by the City as a Divisible Bid. The City may award a Divisible Bid to the
lowest responsible and responsive Bidder for each item or class of items as indicated in the
bid documents.
15, BIDDER QUALIFICATION
A. The City may require any Bidder to submit evidence of qualifications, and may consider any
evidence of the financial, technical, and other qualifications and abilities of the Bidder. The
City will not award a Contract to a Bidder who, in its opinion, is not fully qualified on the basis
of financial resources and responsibility, possession of adequate equipment, personnel,
experience, and past record of performance to perform the obligations to be undertaken
competently and without delay.
16. PURCHASE ORDERS
A. A Purchase Order will be issued to the successful Bidder after formal acceptance of the bid is
made by the City.
1T NEW MANUFACTURE
A. Unless otherwise specified in the Invitation to Bid, the items offered shall all be new and the
latest model of manufacture.
18. SOURCE OF SUPPLY
A. If the Bidder is not a manufacturer, the source of supply must be shown and all sub-
contractors must be identified.
19. PACKAGING
A. All items shall be delivered strongly packed and marked according to accepted commercial
practice unless otherwise directed in the Specifications. No charge shall be made for
containers and the City shall have no obligation to return containers unless otherwise
provided by the Specifications or Special Provisions. Any items not received in good
condition will be rejected.
20. INSPECTION OF GOODS
A. The City of South Bend reserves the right to inspect and have any goods tested after delivery
for compliance with the specifications. Notice of latent defects, which would make the item
unfit for the purposes for which they are required, may be given at any time within one year
after discovery of the defects.
B. All items rejected must be removed immediately by the Contractor at the expense of the
Contractor. If the Contractor fails or refuses to remove the rejected items, they may be sold
by the City of South Bend.
C. In some cases, at the discretion of the City, inspection of the commodities or equipment will
be made at the factory, plant, or other establishment where they are produced before
shipment.
20
D. The above provision shall not be construed in limitations of any rights the City may have
under any laws including the Uniform Commercial Code.
21. ASSIGNMENTS
A. No person to whom a Contract has been awarded may assign his interest in the Contract
without the consent, in writing, of the City.
22, CANCELLATION
A. The City of South Bend reserves the right to cancel any Contract for failure or refusal of
performance, fraud, deceit, misrepresentation, collusion, conspiracy, or any other misconduct
on the part of the Contractor.
23. DEDUCTION OF DAMAGES
A. If the City cancels the contract for any cause, it shall deduct from whatever is owed the
Contractor on the Contract or any other Contract, any amount sufficient to compensate the
City for any damages suffered by it because of the Contractor's wrongdoing.
24. METHOD OF INVOICING FOR PAYMENT
A. Contractor shall bill the City of South Bend
1. On regular invoice form giving a complete and detailed description of the goods delivered,
including purchase order number.
2. If the Contractor allows a discount, the period of time in which the City must make
payment to qualify for the discounts shall be computed from the date the City received the
invoice (completely filled out), or the date the goods are delivered and accepted,
whichever may be later, and shall not be less than twenty (20) days.
3. If more than one shipment is made under the Contract and on the same purchase order,
the City will make partial payments on a basis that is agreeable to both parties.
25. OWNERSHIP OF GOODS
A. The goods which are the subject of the Contract shall remain property of the Contractor until
delivered to and accepted by the City of South Bend.
26. ESTIMATED QUANTITIES
A. If the quantity set forth in the Notice to Bidders and Proposal is approximate and represents
the estimated requirements of the City for a specified period of time, the unit price and the
extended total price thereof shall be used only as a basis for the evaluation of bids. The
actual quantities necessary may be more or less than the estimate, but the City shall neither
be obligated nor limited to any specific amount. The City will, if at all possible, restrict
increases to twenty percent (20%) of the estimated quantity and will, if at all possible, restrict
decreases to twenty percent (20%) of the estimated quantity.
27, TERM "OR EQUAL"
A. Where the term "OR EQUAL" is used in these Specifications, the Bidder deviating from
specified item shall file with his/her bid a letter fully explaining and justifying his/her proposed
article or equal. The City of South Bend shall be the sole judge in determining if the "OR
EQUAL" offered meets the Specifications.
28. INDEMNIFICATION CLAUSE
A. The Contractor agrees to indemnify, defend, and hold harmless the City of South Bend, its
agents, officers, and employees from all costs, losses, claims and suits, including court costs,
attorney fees, and other expenses, arising from or out of the negligent performance of this
Contract by the Bidder or because or arising out of any defect in the goods, materials or
equipment supplied by the Bidder.
NOTE: Incoming mail does not reach the Board of Public Works until after 9:30 a.m. If
you are sending your bid via Federal Express or another overnight source, please
confirm that your package will arrive before the bid opening time and date.
21
Elgin Road Wizard Indiana Users List
• Walsh & Kelly Asphalt
John Peisker 574-288-4811
• INDOT Greenfield District
Tom Bewley 317-467-3422
• INDOT Crawfordsville District
Clinton Bryant 765-361-5278
• City of Fishers
Eric Pethtel 317-595-3160
• INDOT Seymour District
Justin Berger 812-524-3981
NOTICE TO BIDDERS
Notice is hereby given that the City of South Bend, Indiana, will receive sealed bids at the Office of the
Board of Public Works, Ste. 1316, County -City Building, 227 West Jefferson Blvd., South Bend,
Indiana, until the hour of 9:30 a.m. Local Time, on July 23, 2019, for the following:
Spec P — One (1) or More, 2019 or Newer Truck Mounted Street Sweeper
Specifications are available for download by visiting the City of South Bend's web page at
www.southbendin. ov:
X Click on "I'm Looking For"
X Click on "Doing Business in South Bend"
X Click on "City Contracts — Invitations to Bid"
X Click on the "Required Link" to register your company. You must register to receive
addenda and updates to the specific bid you are interested in. Failure to do so
could render your bid non -responsive to the specifications.
There is no charge for the specifications. The specifications are also available for review only during
regular working hours in the Department of Public Works, Ste. 1316, County -City Building, 227 W.
Jefferson Blvd., South Bend, Indiana 46601.
Bids received after 9:30 a.m., Local Time, on July 25, 2019, will be returned unopened.
Bids must be on the City of South Bend Bid/Proposal form provided, which includes a Non -Debarment
Affidavit,- Non -Discrimination Commitment form, and a Non -Collusion Affidavit Form. Certified Check or
Bid Bond in the amount of not less than 10% must be submitted with the bid. A refund of the bid security
will be issued upon satisfaction of Bid Award.
The Board reserves the right to reject any or all bids or to accept a full or partial award of the bid or bids
which, in its judgment, will be to the best interests of the City of South Bend. If the Board elects to award
the base bid plus an alternate(s), the Board will look at the totality of the cost when determining the
lowest, most responsible bid.
The Board may reject any bid that does not conform to these requirements as non -responsive.
BOARD OF PUBLIC WORKS
Linda M. Martin, Clerk
Publish two times:
June 28, 2019
July 5, 2019