HomeMy WebLinkAboutMaster Agreement - GH Armor Systems Inc - Future Purchases of Body Armor227 W. 1316 COUNTY -CITY BUILDING
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CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR
BOARD OF PUBLIC
July 23, 2019
Chris Grado
GH Armor Systems, Inc.
I Sentry Drive, PO Box 280
Dover, TN 37058
RE: Master Agreement
Dear Mr. Grado:
PHONE 574/235-9251
FAx 574/235-9171
The Board of Public Works, at its meeting held on July 23, 2019, approved the above
referenced no cost agreement for the South Bend Fire Department to join the National
Association of State Procurement Officers for future purchases of body armor.
Enclosed please find a copy of the agreement for your records.
If you have any further questions regarding this matter, please call this office at (574) 235-
9251.
Sincerely,
Linda M. Martin, Clerk
Enclosure
GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK LAMA L. O'SULLIVAN THERESE J. DORAU
PARTICIPATING ADDENDUM
NASPO ValuePoint
Body Armor Products
MASTER AGREEMENT
Administered by the State of Colorado (hereinafter "Lead State")
Master Agreement No: 2016-179
GH Armor Systems, Inc.
(hereinafter "Contractor")
And
City of South Bend, Indiana
(hereinafter "Participating Entity")
1. Scope: This addendum is to the Master Agreement for Body Armor Products led by the State
of Colorado for use by state agencies and other governmental entities authorized by state law
to utilize state/entity contracts with the prior approval of a state's Chief Procurement Official.
2. P trtici ation: Use of specific NASPO ValuePoint cooperative contracts by agencies, political
subdivisions and other entities (including cooperatives) authorized by an individual state's
statutes to use state/entity contracts are subject to the prior approval of the respective State
Chief Procurement Official. Issues of interpretation and eligibility for participation are solely
within the authority of the State Chief Procurement Official.
3. Participating Entity Modifications or Additions to Master Agreement:
(These modifications or additions apply only to actions of the Participating Entity.)
Participating Entity to check one box.
[X] No changes to the terms and conditions of the Master Agreement are required
[_] The following changes are modifying or supplementing the Master Agreement
terms and conditions.
4. Primayy Contacts: The primary contact individuals for this Participating Addendum are as
follows (or their named successors):
Contractor: GH Armor Systems,. Inc.
..............Name
Chris_Grado, Director of Sales and
_.. ..................
Address
ISentry Drive, PO Box 280
Dover, TN 37058
Tele hone ..
�1 ..2.3.3-908.4...............w ......__.....,
Fax
866 920-5941 �
E-mail
carado0crhar morsystems.com
Pare 1 of 3
0
PARTICIPATING ADDENDUM
NASPO ValuePoint
Body Armor Products
MASTER AGREEMENT
Administered by the State of Colorado (hereinafter "Lead State")
Master Agreement No: 2016-179
GH Armor Systems, Inc.
(hereinafter "Contractor")
And
City of South Bend, Indiana
(hereinafter "Participating Entity")
Name IAndy Myer, Assistant Chief of EMS, South Bend Fire
Address 1222 South
235 9 Michigan
higan Street, South Bend IN 46601
5T elephone ~ ........._�_
Fax
amver(a)southbendin.
5. Subcontractors: All GH Armor Systems, Inc. Distributors authorized in the state of Indiana as
shown on the dedicated GH Armor Systems, Inc. NASPO ValuePoint website, are approved to
provide sales and service support to participants in the NASPO ValuePoint Master Agreement.
The Contractor's Distributor's participation will be in accordance with the terms and
conditions set forth in the aforementioned Master Agreement.
6. Orders: Any Order placed by a Participating Entity or Purchasing Entity for a Product and/or
Service available from this Master Agreement shall be deemed to be a sale under
(and governed by the prices and other terms and conditions) of the Master Agreement unless
the parties to the Order agree in writing that another contract or agreement applies to such
Order.
[Signature page follows.]
Page 2 of 3
PARTICIPATING ADDENDUM
NASPO ValuePoint
Body Armor Products
MASTER AGREEMENT
Administered by the State of Colorado (hereinafter "Lead State")
Master Agreement No: 2016-179
GH Armor Systems, Inc.
(hereinafter "Contractor")
And
City of South Bend, Indiana
(hereinafter "Participating Entity")
IN WITNESS WHEREOF, the parties have executed this Addendum as of the date of
execution by both parties below.
Participating Entity: City of South Bend, Contractor: GH Armor Systems, Inc.
Indiana
By: OPROV10 By:
deard of PukAW Vov&
Name:
Name: Chris Grado
Title: w.a Title: Managing Director, VP
Date:
:7/17/19
For questions on executing a participating addendum, please contact:
NASPO ValuePoint
__....m_....................... ........ ..................... ....._.. _ _..._..__
Cooperative Development Coordinator Tim Ha
Telephone 503-428-5705............................
... „_
E-mail thay@naspovaluepoint.org
[Please email fully executed PDF copy of this document to
9t1p l v �Ljii µprg to support documentation of participation and posting
in appropriate data bases]
Page 3 of 3
CMS #88355
NASP01 Va ue 'o ut Master Agreement Terms and
Conditions
For Body Armor Products
A Contract for the NASPO ValuePoint Cooperative Purchasing Program
Acting by and through the State of Colorado (Lead State)
Department of Personnel & Administration
State Purchasing & Contracts Office
1525 Sherman Street, Yd Floor
Denver, Co 80203
And
GH Armor Systems, Inc.
1 Sentry Drive, PO Box 280
Dover, Tennessee 37058
Master Agreement Number: 2016-179
Page 1 of 21
Body Armor Products RFP-NK-15-001, NASPO ValuePdnt MasterAgreement Terms and Coraftne
CMS M355
TABLE OF CONTENTS
I. NASPO VALUEPOINT MASTER AGREEMENT OVERVIEW ......... ............ ....... ...................
H. DEFINITIONS .............. ................. »................. ....................................................................... ........... .3
III. NASPO VALUEPOINT PROGRAM PROVISIONS.......................................................................5
IV. STATEMENT OF WORK ........... »............... »........ ....... ......... ....................... .............. ................... ...9
V. ADMINISTRATION OF ORDERS .............. ............................. ...»... ».......... ................................. 12
VI. GENERAL PROVISIONS................................................................................................................15
EXHBITA -- ON -SITE RESPONSE TIME ..... ................................................ ........... ............ ........ 1-A
EXHBIT B - SAMPLE NASPO VALUEPOINT DETAILED SALES DATA REPORT .... ....... 1-B
ATTACHMENT 1- DISTRIBUTOR FORM ... .... ........... ..... ........ ...... ......... ....... ....................... ... 1-C
Page 2 of 21
Body Armor Products RFP-NK-15-001. NASPO ValuePotnt Master Agreement Tom and CondBtons
CMS ON355
I. NASPO VALUEPOINT MASTER AGREEMENT OVERVIEW
A. Parties
This Master Agreement is entered into by and between the State of Colorado, acting by and through the
Department of Personnel & Administration, State Purchasing & Contracts Office (hereinafter called the "Lead
State"), and GH Armor Systems, Inc. (hereinafter called "Contractor"), for the procurement of Body Armor
Products for the benefit of Participating Entity's and Purchasing Entities. The Contractor and the Lead State
herby agree to the following terms and conditions.
B. Effective Date
This Master Agreement shall not be effective or enforceable until the date on which it is approved and signed
(hereinafter called the "Effective Date") by the Colorado State Controller or designee.
C. Master Agreement Order or Precedence
1) Any Order placed under this Master Agreement shall consist of the following documents:
a) A Participating Entity's Participating Addendum ("PA");
b) NASPO ValuePoint Master Agreement Terms & Conditions;
c) A Purchase Order issued against the Master Agreement;
d) The Solicitation, RFP-NK-15-001 Body Armor Products, and
e) Contractor's response to the Solicitation, as revised (if permitted) and accepted by the Lead State.
2) These documents shall be read to be consistent and complementary. Any conflict among these documents
shall be resolved by giving priority to these documents in the order listed above. Contractor terms and
conditions that apply to this Master Agreement are only those that are expressly accepted by the Lead State
and shall be in writing and attached to this Master Agreement as an Exhibit.
D. Term of the Master Agreement
1) Initial Term -Work Commencement. The Parties' respective performances under this Master Agreement
shall commence on the Effective Date. This Master Agreement shall terminate on March 15, 2018, unless
terminated sooner, as specified in $V1(J) (Defaults and Remedies), or extended further as specified in
§I(D)(2) below.
2) Extension of Agreement. This Master Agreement may be extended beyond the original Contract period
for up to three (3) consecutive one (1) year additional terms, upon the mutual agreement of the Lead State
and Contractor, by written Amendment. The total duration of the Master Agreement, including any
extensions, shall not exceed five (5) years.
3) Amendments. The terms of this Master Agreement shall not be waived, altered, modified, supplemented or
amended in any manner whatsoever without prior written approval of the Lead State.
11. DEFIINITIONS
A. Acceptance means a written notice from a Purchasing Entity to Contractor advising Contractor that the
Product has passed its Acceptance Testing. Acceptance of a Product for which Acceptance Testing is not
required shall occur following the completion of delivery, installation, if required, and a reasonable time for
inspection of the Product, unless the Purchasing Entity provides a written notice of rejection to Contractor.
B. CPL means the Certified Product List.
C. Contract means an agreement consisting of attachments and any Orders issued in connection therewith, and
any future modifying agreements, exhibits, attachments or references incorporated herein, pursuant to State
law and fiscal rules.
D. Contractor or Supplier means the person or entity delivering Products or performing Services under the
terms and conditions set forth in this Master Agreement.
E. Distributor means an entity that purchases Products, takes title, stocks, maintains inventory, Resells the
Product to end -users and has the ability to do on -site measurements.
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Body Armor Products HFP-NK-15-M, KASPG valuePolnt Master Agreement Terms and Condltions
CMS #88355
F. Free on Board (FOB) Destination means the Contractor is responsible for transportation and handling
charges and the sale does not occur until the Goods arrive at the Purchasing Entity's specified location.
G. Goods means any movable material acquired, produced, or delivered by Contractor, and shall include any
movable material acquired, produced, or delivered by Contractor in connection with the Services.
H. Inside Delivery refers to a delivery to a location other than a loading dock, front lobby, or reception area.
1. Lntepectual Property means any and all patents, copyrights, service marks, trademarks, trade secrets, trade
names, patentable inventions, or other similar proprietary rights, in tangible or intangible form, and all rights,
title, and interest therein.
J. Lead State means the State centrally administering any resulting Master Agreemenl(s).
K. Lot Number means an identification number, typically found on the outside of packaging, which is assigned
to a particular quantity or lot of material from a single Manufacturer.
L. Manufacturer means a company that, as its primary business function, designs, assembles, and owns the
trademark/patent and markets a Product. Also referred to as a Contractor.
M. Master Agreement means the underlying agreement executed by and between the Lead State, acting on
behalf of the NASPO ValuePoint program, and the Contractor, as now or hereafter amended.
N. NASPO ValuePoint is the NASPO Cooperative Purchasing Organization LLC, doing business as NASPO
ValuePoint, a 501(c)(3) limited liability company that is a subsidiary organization the National Association
of State Procurement Officials (NASPO), the sole member of NASPO ValuePoint. NASPO ValuePoint
facilitates administration or the NASPO cooperative group contracting consortium of state chief procurement
officials for the benefit of state departments, institutions, agencies, and political subdivisions and other
eligible entities (i.e., colleges, school districts, counties, cities, some nonprofit organizations, etc.) for all
states and the District of Columbia. NASPO ValuePoint is identified in the Master Agreement as the
recipient of reports and may perform Contract administration functions relating to collecting and receiving
reports as well as other Contract administration functions as assigned by the Lead State.
O. NIJ means the National Institute of Justice.
P. Order or Purchase Order means any Purchase Order, sales order, Contract or other document used by a
Purchasing Entity to order the Products.
Q. Participating Addendum means a bilateral agreement executed by a Contractor and a Participating Entity
incorporating this Master Agreement and any other additional Participating Entity specific language or other
requirements, e.g. ordering procedures specific to the Participating Entity, other terms and conditions.
R. Participating Entity means a state, or other legal entity, properly authorized to enter into a Participating
Addendum.
S. Participating State means a state, the District of Columbia, or one of the territories of the United States that
is listed in the Request for Proposal as intending to participate. A Participating State is not required to
participate through execution of a Participating Addendum. Upon execution of the Participuting Addendwu,
a Participating State becomes a Participating Entity.
T. Product means any equipment, software (including embedded software), documentation, service or other
deliverable supplied or created by the Contractor pursuant to this Master Agreement. The term Products,
supplies and Services, and Products and Services are used interchangeably in these terms and conditions.
U. Product Category means the type or Products that the Contractor is authorized to provide under this Master
Agreement.
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Body Armor Products RFP-NK•15-W1, NASPO ValuePoint Master Agreement Terms and CondItim
CMS ff883SS
V. Purchasing Entity means a state, city, county, district, other political subdivision of a State, and a nonprofit
organization under the laws of some states if authorized by a Participating Addendum, who issues a Purchase
Order against the Master Agreement and becomes financially committed to the purchase.
W. Resell means any payment in exchange for transfer of tangible Goods, or assignment of the right to Services.
X. Services mean the Services to be performed by Contractor, and shall include any Services to be rendered by
Contractor in connection with the Goods.
Y. Solicitation is a written offer by the Lead State to purchase Goods and/or Services through an official
proposal, evaluation and award process.
Z. Subcontractor means an individual or a business that signs a contract with the Contractor to perform part or
all of Contractor's obligations under the Master Agreement.
AA. Threat Level means the rated level of protection, according to Section 2 of the NIJ Standard 0101.06
III. NASPO VALUEPOINT PROGRAM PROVISIONS
A. Price and Rate Guarantee Period
1) The Product and Price List identifies a complete listing of all Products the Contractor can provide under
this Master Agreement
2) All prices and rates on the Product and Price List must be guaranteed for the first twelve (12) months of the
Master Agreement; however, Contractor may decrease its Product pricing and/or increase its discount rate,
at any time.
3) Following the initial twelve (12) month period, any requests for price or rate increases must be for an equal
guarantee period, and must be made at least thirty (30) days prior to the requested effective date. Requests
for price or rate increases must include sufficient documentation supporting the request. Any adjustment or
amendment to the Master Agreement shall not be effective unless approved by the Lead State. No
retroactive adjustments to prices or rates will be allowed, unless the pricing is decreased.
4) Contractor may update their Products on the Product and Price List once per calendar quarter, by
submitting a new Product and Price List to the Lead State for approval. Product modifications, additions
and/or deletions shall not be effective unless approved by the Lead State.
5) Contractor is only authorized to provide Products that arc awarded under this Master Agreement, as
referenced in §IV(D)(Product Category).
6) Pricing must include all delivery, shipping and service costs associated with the Product.
B. Participants and Scope
1) Contractor may not deliver Products under this Master Agreement until a Participating Addendum
acceptable to the Participating Entity and Contractor is executed. The NASPO ValuePoint Master
Agreement Terms and Conditions are applicable to any Order by a Participating Entity (and other
Purchasing Entities covered by their Participating Addendum), except to the extent altered, modified,
supplemented or amended by a Participating Addendum. By way of illustration and not limitation, this
authority may apply to unique delivery and invoicing requirements, confidentiality requirements, defaults
on Orders, governing law and venue relating to Orders by a Participating Entity, indemnification, and
insurance requirements. Statutory or constitutional requirements relating to availability of funds may
require specific language in some Participating Addenda in order to comply with applicable law. The
expectation is that these alterations, modifications, supplements, or amendments will be addressed in the
Participating Addendum or, with the consent of the Purchasing Entity and Contractor, may be included in
the ordering document (e.g. Purchase Order or Contract) used by the Purchasing Entity to place the Order.
2) Use of specific NASPO ValuePoint cooperative Master Agreements by state agencies, political
subdivisions and other Participating Entities (including cooperatives) authorized by individual state's
statutes to use state Contracts are subject to the approval of the respective State Chief Procurement Official.
Issues of interpretation and eligibility for participation are solely within the authority of the respective State
Chief Procurement Official.
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Body Armor Products RFP•NI415-001, NASPO ValuePolnt Masler Agreement Terms and Conditions
CMS 489355
3) Obligations under this Master Agreement are limited to those Participating Entities who have signed a
Participating Addendum and Purchasing Entities within the scope of those Participating Addenda.
Financial obligations of Participating States are limited to the Orders placed by the departments or other
state agencies and institutions having available funds. Participating States incur no Financial obligations on
behalf of political subdivisions. Contractor shall email a fully executed PDF copy of each Participating
Addendum to PA@wsca-naspo.org to support documentation of participation and posting in appropriate
data bases.
4) NASPO Cooperative Purchasing Organization LLC, doing business as NASPO ValuePoint, is not a party
to the Master Agreement It is a nonprofit cooperative purchasing organization assisting states in
administering the NASPO cooperative purchasing program for state government departments, institutions,
agencies and political subdivisions (e.g., colleges, school districts, counties, cities, etc.) for all 50 states, the
District of Columbia and the territories of the United States.
5) Participating Addenda shall not be construed to amend the following provisions in this Master Agreement
between the Lead State and Contractor, and any such language shall be void and of no effect:
a) Term of the Master Agreement,
b) Amendments;
e) Participants and Scope;
d) Administrative Fee;
e) NASPO ValuePoint Summary and Detailed Usage Reports;
1) NASPO ValuePoint Cooperative Program Marketing and Performance Review;
g) NASPO ValuePoint eMarket Center;
h) Right to Publish;
i) Price and Rate Guarantee Period; and
j) Individual Customers
6) Participating Entities who are not states may under some circumstances sign their own Participating
Addendum, subject to the approval of participation by the Chief Procurement Official of the state where the
Participating Entity is located. Any permission to participate through execution of a Participating
Addendum is not a determination thin procurement authority exists in the Participating Entity; they must
ensure that they have the requisite procurement to execute a Participating Addendum.
7) Subject to any specific conditions included in the Solicitation or Contractor's proposal as accepted by the
Lead State, or as explicitly permitted in a Participating Addendum, Purchasing Entities may not Resell
Products. Absent any such condition or explicit permission, this limitation does not prohibit the following,
however, any sale or transfer must be consistent with license rights granted for use of Intellectual Property:
a) Payments by employees of a Purchasing Entity for Products;
b) Sales of Products to the general public as surplus property; and
c) Fees associated with inventory transactions with other governmental or non-profit entitles, and
consistent with a Purchasing Entity's laws and regulations.
C. Administrative Fees
Some states may require a fee be paid directly to the stale only on purchases made by Purchasing Entities within
that state. For all such requests, the fee level, payment method and schedule for such reports and payments will
be incorporated into the Participating Addendum that is made a part of the Master Agreement. The Contractor
may adjust the Master Agreement pricing accordingly for purchases made by Purchasing Entities within the
jurisdiction of the state,
D. NASPO ValuePoint Summary and Detailed Usage Reports
The Contractor shall provide the following NASPO ValuePoint reports.
1) Summary Sales Data. The Contractor shall submit quarterly sales reports directly to NASPO ValuePoint
using the NASPO ValuePoint Quarterly Sales/Administrative Fee Reporting Tool found at
http://www.naspo.org%WNCPO/Calculator.aspx. Any/all sales made under the Contract shall be reported as
cumulative totals by state. Even if Contractor experiences zero sales during a calendar quarter, a report is
still required. Reports shall be due no later than thirty (30) days following the end of the calendar quarter
(as specified in the reporting tool).
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Body Armor Products RFP-NK-15-0a1, NASPO ValuePoint Master Agreement Terms and Gondiftis
[MS N8835S
2) Detailed Sales Data. Contractor shall also report detailed sales data by: (a) state; (b) entity/customer type,
e.g. local government, higher education, K12, non-profit; (c) Purchasing Entity name; (d) Purchasing
Entity bill -to and ship -to locations; (e) Purchasing Entity and Contractor Purchase Order
identifier/number(s); (Q Purchase Order Type (e.g. sales Order, credit, return, upgrade, determined by
industry practices); (g) Purchase Order date; (h) Ship Date; (i) and line item description, including Product
number if used. Reports are due on a quarterly basis and must be received by the Lead State and NASPO
ValuePoint Cooperative Development Team no later than thirty (30) days after the end of the reporting
period. Reports shall be delivered to the Lead State and to the NASPO ValuePoint Cooperative
Development Team electronically through a designated portal, email, CD -Rom or flash drive. Detailed
sales data reports shall include sales information for all sales under Participating Addenda executed under
this Master Agreement. The format for the detailed sales data report is shown in Exhibit B (Sample
NASPO ValuePoint Detailed Sales Data Report).
3) Reportable sales for the summary sales data report and detailed sales data report includes sales to
employees for personal use where authorized by the Participating Addendum. Report data for employees
should be limited to ONLY the state and entity they are participating under the authority of (state and
agency, city, county, school district, etc.) and the amount of sales. No personal identification numbers, e.g.
names, addresses, social security numbers or any other numerical identifier, may be submitted with any
report.
4) Contractor shall provide the NASPO ValuePoint Cooperative Development Coordinator with an executive
summary each quarter that includes, at a minimum, a list of states with an active Participating Addendum,
states that Contractor is in negotiations with, and any PA roll out or implementation activities and issues.
NASPO ValuePoint Cooperative Development Coordinator and Contractor will determine the format and
content of the executive summary. The executive summary is due thirty (30) days after the conclusion of
each calendar quarter.
5) Timely submission of these reports is a material requirement of the Master Agreement, The recipient of the
reports shall have exclusive ownership of the media containing the reports. The Lead State and NASPO
ValuePoint shall have a perpetual, irrevocable, non-exclusive, royalty free, transferable right to display,
modify, copy, and otherwise use reports, data and information provided under this section.
E. NASPO ValuePoint Cooperative Program Marketing and Performance Review
1) Contractor agrees to work cooperatively with NASPO ValuePoint personnel to ensure that Contractor's
personnel will be educated regarding the provisions of the Master Agreement, as well as the competitive
nature of NASPO ValuePoint procurements, the Participating Addendum process, and the manner in which
Participating Entities can utilize the Master Agreement.
2) Contractor agrees to participate in an annual Contract performance review, which may include a discussion
of marketing action plans, target strategies, marketing materials, reporting, and timeliness of administration
fee payments. The location of the performance review shall be determined by the Lead State and NASPO
ValuePoint.
F. NASPO ValuePoint eMarket Center
1) In July 2011, NASPO ValuePoint entered into a multi -year agreement with SciQuest, Inc. whereby
SciQuest will provide certain electronic catalog hosting and management services to enable eligible
NASPO ValuePoint customers to access a central online website to view and/or shop the Goods and
Services available from existing NASPO ValuePoint Cooperative Contracts. The central online website is
referred to as the NASPO ValuePoint eMarket Center.
2) The Contractor shall have visibility in the eMarket Center through one of the following no -cost options:
a) Ordering Instructions
i. The Contractor shall provide a link to their website, their Product and price list, their dealer list,
and any additional information they would like the customer to have in regards to placing Orders.
ii. Upon receipt of written request from the eMarket Center Site Administrator, the Contractor shall
have thirty (30) days to provide NASPO ValuePoint with the Ordering Instructions.
b) Hosted Catalog
i. The Contractor shall provide a list of its awarded Products and pricing via an electronic data file,
in a format acceptable to SciQuest.
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CMS tl88355
ii. In order to maintain the most up-to-date version of its Product offerings, the Contractor must
submit electronic data to the eMarket Center no more than four (4) times per calendar year.
iu. Upon receipt of written request from the eMarket Center Site Administrator, the Contractor shall
have fifteen (15) days to set up an enablement schedule with NASPO ValuePoint and SciQuest.
The schedule shall include future calls and milestone timeframes related to testing and go -live
dates.
iv. The Contractor shall have ninety (90) days from the receipt of written request, to provide the
Hosted Catalog to NASPO ValuePoint.
v. The Hosted Catalog must be strictly limited to the awarded Product Categories, and must contain
the most current approved pricing, including applicable quantity discounts.
vi. The catalog must include a Lead State Contract identification number and detailed Product line
item descriptions.
vii. The catalog must include any additional NASPO ValuePoint and Participating Addendum
requirements. Although Suppliers in the SQSN normally submit one (1) catalog, it is possible to
have multiple catalogs applicable to different NASPO ValuePoint Participating Entities if for
example, the Participating Entity has incorporated an Administrative Fee into the Contract pricing,
or a Participating Entity has determined that they will not allow all awarded Product Categories
under their Participating Addendum. SciQuest will deliver the appropriate Contract files to the
user viewing the catalog.
c) Punch -Out Catalog
1. The Contractor shall provide its own online catalog, which must be capable of being integrated
with the eMarket Center via Commerce eXtensible Markup Language (cXML).
iL The Contractor shall validate that its online catalog is current by providing a written update to the
Lead State every four (4) months, verifying that they have audited the offered Products and
pricing.
ill. The Contractor shall have ninety (90) days from the receipt of the written request, to deliver the
Punch -Out Catalog to NASPO ValuePoint.
iv, The Punch -Out Catalog must be strictly limited to the awarded Product Categories, and must
contain the most current approved pricing, including applicable quantity discounts.
v. The catalog must include a Lead State Contract identification number and detailed Product line
item descriptions.
vi. The catalog must include any additional NASPO ValuePoint and Participating Addendum
requirements. Although suppliers in the SQSN normally submit one (1) catalog, it is possible to
have multiple catalogs applicable to different NASPO ValuePoint Participating Entities if for
example, the Participating Entity has incorporated an Administrative Fee into the Contract pricing,
or a Participating Entity has determined that they will not allow all awarded Product Categories
under their Participating Addendum. SciQuest will deliver the appropriate Contract files to the
user viewing the catalog.
3) Revising Pricing and Products
a) Any revisions to Product offerings (new Products, altered SKU's, new pricing, etc.) must be pre -
approved by the Lead State.
b) Price increases shall only be allowed once per calendar year, beginning twelve (12) months after the
Effective Date of the Master Agreement.
c) Updated Product and/or pricing files are required by the I" of the month and shall go into effect by the
15te of each month, or when the Lead' State approves the file, whichever comes First.
1. Files received after the 1st of the month may not be approved for up to thirty (30) days following
submission.
li. Errors in the Contractor's submitted fries may delay the approval process.
4) Supplier Network Requirements for Hosted and Punch -Out Catalogs
a) Contractor shall join the SciQuest Supplier Network (SQSN) and shall use the SciQuest's Supplier
Portal to import the Contractor's catalog and pricing files into the SciQuest system.
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b) Contractor can receive Orders through electronic delivery (cXML) or through low -tech options such as
fax.
e) More information about the SQSN can be found at w ww,.�ci gesuom. or by contacting the SciQuest
Supplier Network Services team at 800-233-1121.
5) Order Acceptance Requirements for Hosted and Punch -Out Catalogs
a) Contractor must be able to accept Purchase Orders via fax or cXML.
h) The Contractor shall provide confirmation via phone or email within 24 hours of Purchase Order
receipt-
c) If the Purchase Order is received after 3pm (EST) on the day prior to a weekend or holiday, the
Contractor must provide confirmation via phone or email on the next business day.
6) UNSPSC Requirements
a) Contractor shall support use of the United National Standard Product and Services Code (UNSPSC).
UNSPSC versions that Contractors must adhere to are provided by SciQuest and upgraded each year.
b) NASPO ValuePoint reserves the right to migrate to future versions of the UNSPSC, and Contractor
shall be required to support the migration effort.
c) All line items for Products provided under the Master Agreement must be associated to a UNSPSC
code.
d) All line items must be identified at the most detailed UNSPSC level, indicated by segment, family,
class, and commodity.
e) More information about the UNSPSC is available at tstt OPvvwr tnr1Ag,cc1r11 and
7) Applicability. Contractor agrees that NASPO ValuePoint controls which Contracts appear in the eMarket
Center, and that NASPO ValuePoint may elect at any time to remove any Contractor offerings from the
eMarket Center.
8) Several NASPO ValuePoint Participating Entities currently maintain separate SciQuest eMarket Place
accounts. In the event that one of these Participating Entities elects to use this NASPO ValuePoint Master
Agreement (available through the eMarket Center), but publish the information to their own eMarket Place,
the Contractor agrees to work in good faith with the entity and NASPO ValuePoint, and agrees to take
commercially reasonable efforts to implement such separate SciQuest catalogs.
G. Right to Publish
Throughout the duration of this Master Agreement, Contractor must secure from the Lead State, prior approval
for the release of any information that pertains to the potential work or activities covered by the Master
Agreement. The Contractor shall not make any representations of NASPO ValuePoint's opinion or position as
to the quality or effectiveness of the Services that are the subject of this Master Agreement without prior written
consent. Failure to adhere to this requirement may result in termination of the Master Agreement for cause.
H. Individual Customers
Except to the extent modified by a Participating Addendum, each Purchasing Entity shall follow the terms and
conditions of the Master Agreement and applicable Participating Addendum and will have the same rights and
responsibilities for their purchases as the Lead State has in the Master Agreement, including but not limited to,
any indemnity or right to recover any costs as such right is defined in the Master Agreement and applicable
Participating Addendum for their purchases. Each Purchasing Entity will be responsible for its own charges,
fees, and liabilities. The Contractor will apply the charges and invoice each Purchasing Entity individually.
IV. STATEMENT OF WORK
A. Overview
1) Contractor guarantees a continuing supply and consistent quality of Goods and Services offered.
2) Contractor shall notify the Lead State, Participating Entities and all Purchasing Entities of any recall
notices, warranty replacements, safety notices, or any applicable notice regarding the Products being sold.
This notice must be received in writing (via postal mail or email) within thirty (30) calendar days of
Contractor learning of such issues.
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B, Distributors
1) Contractor may engage Distributors, who shall be Contractor's agent and Subcontractor for providing sales
and support for the Goods and/or Services purchased by the Purchasing Entity under the Master
Agreement.
2) In the event Contractor elects to use Distributors in the performance of the specifications, Contractor shall
serve as the primary Contractor, and shall be fully accountable to the State for assuring that the Distributors
comply with the terms and conditions of the Master Agreement, and shall be liable in the event Distributors
fail to comply with such terms and conditions.
3) Contractor must disclose to the Lead State, a list of all Distributors that provide Goods and/or Services.
4) Contractor shall send notice to the Lead State, utilizing Attachment 1 (Distributor Form) and the
Distributor List, within three (3) calendar days of engaging or removing a Distributor. The Lead State
reserves the right to deny Contractor's addition of a new Distributor and will provide notification to the
Contractor with justification as to why the decision was reached. In addition, it will be at the discretion of
each Participating Entity as to whether they will utilize the Distributors as authorized by the Lead State.
5) Contractor or Distributors shall provide trained personnel to take on -site measurements at Purchasing
Entity's designated location(s).
6) Distributors shall be expected to stay current with Contractor Products, pricing and Master Agreement
requirements.
C. Product Standards
Contractor's Product shall meet the following standards, if applicable, and unless and until new NIJ standards
are published and made effective:
1) Ballistic resistance of Body Armor NU Standard 0101.06.
2) Stab Resistance of Personal Body Armor NU Standard 0115,00.
3) NU Standard for Ballistic Helmets 0106,01
4) NU Standard for Ballistic Resistant Protective Materials 0108,01.
D. Product Category
Contractor shall provide Goods and related Services for the following Product Categories:
1) Ballistic Concealable Vests: Threat Level IIA, II, RIA, III and/or IV.
2) Ballistic Tactical Vests: Threat Level IIA, II, IIIA, III and/or IV.
3) Stab Resistant Concealable Vests: Spike and/or Edged Blade: Threat Level I, 2 and/or 3.
4) Combination Concealable Vests: Ballistic and Spike and/or Edged Blade: Threat Level IIA, II, IIIA, III
and/or IV, AND Threat Level 1, 2 and/or 3.
5) Carriers
6) Protectors
7) Ballistic Helmets: Threat Level IIA, H and/or ILIA.
8) Ballistic Shields: Hard and/or Soft: Threat Level 1, IIA, U, MA, III and/or IV.
9) Trauma Plates
10) Face Shields
11) Carry Bags: Concealed and/or Tactical vests, Shield, and/or Helmet.
12) Helmet Accessories
13) Shield Accessories
14) Shield LED Lights
15) Replacement Vest Straps
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16) Pouches
17) ID Patches
E. Product Specifications
1) Body Armor Products must be ordered new and unused, and shall not contain re-used/mmanufactumd or
re -purposed components.
2) Body Armor Products shall be constructed identically to the original model tes(cd and certified to comply
with the applicable NU standards.
3) All materials shall be the same as reported to the NU in the "lists of materials of construction of each
component of model."
4) Workmanship shall be First quality, with no defect that might affect performance, wear -ability, or durability
of the vest.
S) Products shall not be "bulk ordered" inventory, nor substantially tailored or modified "off the shelf' items
to fit personnel as needed, since altering Products could potentially change the performance aspects
originally tested under Compliance Testing Program (CTP).
6) Each Body Armor Product shall be manufactured to professionally conducted measurements designed to fit
a specific individual. Under no circumstances shall measurements result in a Product that does not properly
Fit and/or provide adequate protective coverage for that individual.
7) Ail measurements must be made according to Contractor stated standards and take into account all
clearances of panels and duty belts as suggested in the NU Selection and Application Guide to Buying
Body Armor (as updated).
8) Armor sizes are to be per Compliance Testing Program standards listed on the NU Compliant Products
List.
9) All Body Armor Products that include the option of additional trauma or hard armor plate protection shall
have the plate pocket permanently secured to the Body Armor carrier on three sides (both sides and the
bottom).
10) All fasteners, including hook and pile (Velcro), non -directional snaps, webbing, side release buckles, fastex
buckles, and zippers, shall be the same color as the carrier.
11) Label material shall withstand normal wear and cleaning, and remain legible throughout the entire
warranted life of the Product.
12) All Body Armor shall be labeled with strict adherence to any applicable laws and regulations, and follow
the labeling requirements according to NU Standards and guidance for Ballistic resistance 0101.06, and
Stab resistance Of 15.00 as updated or amended. This shall include the following:
a) Name of Contractor and location that Product was manufactured;
b) Level of protection (must include the NU-CPL model designation number and Threat Level);
e) The model designation number shall match submitted price list and letter of certification;
d) Identify NU Standard 0101.06 or 0115.00 (Combination armor shall indicate both);
e) Completed manufacturing date and Lot Number;
f) Brand name and catalog number,
g) A "Property or, space so Purchasing Entity can enter an agency or officer name;
h) Basic care and maintenance instructions;
1) Size of panel; and
j) Unique serial number.
13) Contractor and/or Distributor must have the serial numbers stored in a readily accessible database.
F. Warranty
1) Overview
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a) Contractor warrants that the Product is suitable for any special purposes identified in the Solicitation or
for which the Purchasing Entity has relied on the Contractor's skill or judgment.
b) Contractor warrants that the Products are designed and manufactured in a commercially reasonable
manner, and are free of defects.
c) Upon breach of the warranty, the Contractor will repair or replace (at no charge to the Purchasing
Entity) the Product whose nonconformance is discovered and made known to the Contractor. If the
repaired and/or replaced Product proves to be inadequate, or fails of its essential purpose, the
Contractor will refund the full amount of any payments that have been made.
d) The rights and remedies of the parties under this warranty are in addition to any other rights and
remedies of the parties provided by law or equity, including, without limitation, actual damages, and,
as applicable and awarded under the law, to a prevailing party, reasonable attorneys' fees and costs.
2) Requirements
a) Ballistic panels shall have at least a 5-year Manufacturer's warranty.
b) 60 day Fit Guarantee:
i. Custom -sized Body Armor may he returned to Contractor within 60 days of the shipment date for
one alteration free of charge.
ii. Vests that are ordered in stock sizes do not qualify.
iii, Vests must in new and clean condition.
c) All Carriers shall have at least an 1 9-month Manufacturer's warranty.
d) Warranty periods specified shall begin when Body Armor Products are delivered and accepted
following inspection by Purchasing Entity.
3) Specifications
a) Warranties are extended to the original user only.
b) Warranty shall be void if the maintenance care, as stated on the protective panel label, has not been
followed, or if the Product has been altered in any manner after acceptance by the Purchasing Entity,
or if the Product has been subjected to abnormal use or abuse.
G. Customer Service
1) Contractor shall provide full service and support to Participating Entities during normal business hours.
2) Contractor or Distributors shall offer instruction or provide presentations, as requested by Purchasing
Entities, regarding the care, usage, and limitation of bullet -resistant and stab -resistant armor.
3) Contractor or Distributors shall provide Service to Purchasing Entities according to the time -frame outlined
in Exhibit A (On -Site Response Time).
H. Ballistic Panel Recycling
1) Contractor shall offer a recycling program for vests that have expired or reached the end of their useful life.
2) Purchasing Entities are not required to utilize the Contractor's recycling program.
3) Shipping, and associated costs, shall be the responsibility of the Purchasing Entity.
V. ADMINISTRATION OF ORDERS
A. Ordering and Invoicing Specifications
1) All Products subject to NIJ compliance testing must be listed on the CPL on the date the Order is placed.
2) All sizing, measurements, and final filling shall be done at no expense to, and shall be scheduled at the
convenience of, the Purchasing Entity.
3) Master Agreement Order and Purchase Order numbers shall be clearly shown on all acknowledgments,
shipping labels, packing slips, invoices, and on all correspondence.
4) Body Armor improperly fitted to an individual wearer shall be adjusted or replaced and delivered to the
individual within thirty (30) calendar days by the Contractor at no expense to the Purchasing Entity.
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Body Armor Products RFP•NK•15.001, NASPO ValuePo.:nt Master Agreement Terms and Conditions
5) The Master Agreement permits Purchasing Entities to define project -specific requirements and informally
compete the requirement among companies having a Master Agreement, on an "as needed" basis. This
procedure may also be used when requirements are aggregated or other firm commitments may be made to
achieve reductions in pricing. This procedure may be modified in Participating Addenda and adapted to
Purchasing Entity rules and policies. The Purchasing Entity may, in its sole discretion, determine which
Master Agreement Contractors should be solicited for a quote. The Purchasing Entity may select the quote
that it considers most advantageous, cost and other factors considered.
6) Each Purchasing Entity will identify and utilize its own appropriate purchasing procedure and
documentation. Contractor is expected to become familiar with the Purchasing Entities' rules, policies, and
procedures regarding the ordering of supplies and/or Services contemplated by this Master Agreement.
7) Contractor shall not begin work without a valid Purchase Order or other appropriate commitment document
compliant with the law of the Purchasing Entity.
8) Orders may be placed consistent with the terms of this Master Agreement, and only during the term of the
Master Agreement.
9) All Orders pursuant to this Master Agreement, at a minimum, shall include:
a) Name of Purchasing Entity;
b) The name, phone number, and address of the Purchasing Entity representative;
c) Order date;
d) Description of the Product ordered;
e) CPL model number and Threat Level;
f) Serial number,
g) Price;
h) The Master Agreement number, and
i) Any additional information required by the Participating Entity.
10) All communications concerning administration of Orders placed shall be furnished solely to the authorized
purchasing agent within the Purchasing Entity's purchasing office, or to such other individual identified in
writing in the Order.
11) Orders must be placed pursuant to this Master Agreement prior to the termination date thereof, but may
have a delivery date or performance period up to 120 days past the then -current termination date of this
Master Agreement. Contractor is reminded that financial obligations of Purchasing Entities payable after
the current applicable Fiscal year are contingent upon agency funds for that purpose being appropriated,
budgeted, and otherwise made available.
12) Notwithstanding the expiration or termination of this Master Agreement, Contractor agrees to perform in
accordance with the terms of any Orders then outstanding at the time of such expiration or termination.
Contractor shall not honor any Orders placed after the expiration or termination of this Master Agreement,
or otherwise inconsistent with its terms. Orders from any separate indefinite quantity, task orders, or other
form of indefinite delivery Order arrangement priced against this Master Agreement, may not be placed
after the expiration or termination of this Master Agreement, notwithstanding the term of any such
indefinite delivery Order agreement.
B. Shipping and Delivery
1) All Orders, regardless of quantity, shall be delivered to the Purchasing Entity within sixty (60) calendar
days after Manufacturer receipt of Order.
2) All deliveries shall be F.O.B. destination, freight pre -paid, with all transportation and handling charges paid
by the Contractor. Responsibility and liability for loss or damage shall remain the Contractor's until final
inspection and Acceptance when responsibility shall pass to the Buyer except as to latent defects, fraud and
Contractor's warranty obligations. The minimum shipment amount, if any, will be found in the special
terms and conditions. Any Order for less than the specified amount is to be shipped with the freight
prepaid and added as a separate item on the invoice. Any portion of an Order to be shipped without
transportation charges that is back ordered shall be shipped without charge.
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3) All deliveries shall be made during normal working hours, which may vary for each Purchasing Entity of
each Participating State.
4) It shall be the responsibility of the Contractor to be aware of the delivery days and receiving hours for each
Purchasing Entity.
5) The Purchasing Entity shall not be responsible for any additional charges, should the Contractor fail to
observe specific delivery days and receiving hours.
6) The delivery days and delivery hours shall be established by the Purchasing Entity at the time of Order
placement.
7) All deliveries will be Inside Deliveries as designated by a representative of the Purchasing Entity placing
the Order. Specific delivery instructions will be noted on the Order form or Purchase Order. Any damage to
the building interior, scratched walls, damage to the freight elevator, etc., will be the responsibility of the
Contractor. If damage does occur, it is the responsibility of the Contractor to immediately notify the
Purchasing Entity placing the Order.
8) All Products must be delivered in the Manufacturer's standard package. Costs shall include all packing
and/or crating charges. Cases shall be of durable construction, good condition, properly labeled and suitable
in every respect for storage and handling of contents. Each shipping carton shall be marked with the
commodity, brand, quantity, item code number and the Ordering Entity's Purchase Order number.
9) Packages that cannot be clearly identified may be refused and/or returned at no cost to the Purchasing
Entity.
C. Laws and Regulations
Any and all Products offered and furnished shall comply fully with all applicable Federal and State laws and
regulations.
D. Inspection and Acceptance
1) All Products are subject to inspection at reasonable times and places before Acceptance. Contractor shall
provide right of access to the Lead State or to any other authorized agent or official of the Lead State or
other Participating or Purchasing Entity, at reasonable times, in order to monitor and evaluate performance,
compliance, and/or quality assurance requirements under this Master Agreement. Products that do not meet
specifications may be rejected. Failure to reject upon receipt, however, does not relieve the Contractor of
liability for material (nonconformity that substantial impairs value) latent or hidden defects subsequently
revealed when Goods are put to use. Acceptance of such Goods may be revoked in accordance with the
provisions of the applicable commercial code, and the Contractor is liable for any resulting expense
incurred by the Purchasing Entity related to the preparation and shipping of Product rejected and returned,
or for which Acceptance is revoked.
2) The warranty period shall begin upon Acceptance.
E. Title of Product
Upon Acceptance by the Purchasing Entity, Contractor shall convey to Purchasing Entity title to the Product
free and clear of all liens, encumbrances, or other security interests.
F. License of Pre -Existing Intellectual Property
C:nntramnr grants to the Purchasing Entity a non-exclusive, perpetual, royalty -free, irrevocable, unlimited
license to use. modify, or dispose of the Intellectual Property and its derivatives, used or delivered under this
Master Agreement, but not created under it ("Pre-existing Intellectual Property"). The license shall be subject to
any third party rights in the Pre-existing Intellectual Property. Contractor shall obtain, at its own expense, on
behalf of the Purchasing Entity, written consent of the owner for the licensed Pre-existing Intellectual Property.
G. Payment
Payment for completion of a Contract Order is normally made within thirty (30) days following the date the
entire Order is delivered or the date a correct invoice is received, whichever is later. After forty-five (45) days
the Contractor may assess overdue account charges up to a maximum rate of one (1) percent per month on the
outstanding balance. Payments will be remitted by mail. Payments may be made via a State or political
subdivision "Purchasing Card" with no additional charge.
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VI. GENERAL PROVISIONS
A. Insurance
I) Unless otherwise agreed in a Participating Addendum, Contractor shall, during the term of this Master
Agreement, maintain in full force and effect, the insurance described in this section. Contractor shall
acquire such insurance from an insurance carrier or carriers licensed to conduct business in each
Participating Entity's state and having a rating of A-, Class VII or better, in the most recently published
edition of Best's Reports. Failure to buy and maintain the required insurance may result in this Master
Agreement's termination or, at a Participating Entity's option; result in termination of its Participating
Addendum.
2) Coverage shall be written on an occurrence basis. The minimum acceptable limits shall be as indicated
below, with no deductible for each of the following categories:
a) Commercial General Liability covering premises operations, independent Contractors, Products and
completed operations, blanket contractual liability, personal injury (including death), advertising
liability, and property damage, with a limit of not less than $1 million per occurrence, $10 million
general aggregate, $10 million Products and completed operations aggregate and $30,000 and any one
fire.
b) If any aggregate limit is reduced below $10,000,000 because of claims made or paid, the Contractor
shall immediately obtain additional insurance to restore the full aggregate limit and furnish to the
Participating Entity, a certificate or other document satisfactory to the Participating Entity, showing
compliance with this provision.
c) Contractor must comply with any applicable Stale Workers Compensation or Employers Liability
Insurance requirements.
d) Automobile Liability covering any auto (including owned, hired and non -owned), with a minimum
limit of$1,000,000 each accident combined single limit.
e) Contractor shall pay premiums on all insurance policies. Such policies shall also reference this Master
Agreement and shall have a condition that they not be revoked by the insurer until thirty (30) calendar
days after notice of intended revocation thereof shall have been given to Purchasing Entity and
Participating Entity by the Contractor.
n Prior to commencement of performance, Contractor shall provide to the Lead State a written
endorsement to the Contractor's general liability insurance policy or other documentary evidence
acceptable to the Lead State that (i) names the Participating States identified in the Request for
Proposal as additional insureds, (fi) provides that no material alteration, cancellation, non -renewal, or
expiration of the coverage contained in such policy shall have effect unless the named Participating
State has been given at least thirty (30) days prior written notice, and (Ili) provides that the
Contractor's liability insurance policy shall be primary, with any liability insurance of any
Participating State as secondary and noncontributory. Unless otherwise agreed in any Participating
Addendum, the Participating Entity's rights and Contractor's obligations are the same as those
specified in the first sentence of this subsection. Before performance of any Purchase Order issued
after execution of a Participating Addendum authorizing it, the Contractor shall provide to a
Purchasing Entity or Participating Entity who requests it the same information described in this
subsection.
g) Contractor shall furnish to the Lead State, Participating Entity, and, on request, the Purchasing Entity
copies of certificates of all required insurance within seven (7) calendar days of the execution of this
Master Agreement, the execution of a Participating Addendum, or the Purchase Order's effective date
and prior to performing any work. The insurance certificate shall provide the following information:
the name and address of the insured; name, address, telephone number and signature of the authorized
agent; name of the insurance company (authorized to operate in all states); a description of coverage in
detailed standard terminology (including policy period, policy number, limits of liability, exclusions
and endorsements); and an acknowledgment of the requirement for notice of cancellation. Copies of
renewal certificates of all required insurance shall be furnished within fifteen (15) days after any
renewal date. These certificates of insurance must expressly indicate compliance with each and every
insurance requirement specified in this section. Failure to provide evidence of coverage may, at sole
option of the Lead State, or any Participating Entity, result in this Master Agreement's termination or
the termination of any Participating Addendum.
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h) Coverage and limits shall not limit Contractor's liability and obligations under this Master Agreement,
any Participating Addendum, or any Purchase Order.
B. Records Administration and Audit
1) The Contractor shall maintain books, records, documents, and other evidence pertaining to this Master
Agreement and Orders placed by Purchasing Entities under it to the extent and in such detail as shall
adequately reflect performance and administration of payments and fees. Contractor shall permit the Lead
State, a Participating Entity, a Purchasing Entity, the federal government (including its grant awarding
entities and the U.S. Comptroller General), and any other duly authorized agent of a governmental agency,
to audit, inspect, examine, copy and/or transcribe Contractor's books, documents, papers and records
directly pertinent to this Master Agreement or Orders placed by a Purchasing Entity under it for the purpose
of making audits, examinations, excerpts, and transcriptions. This right shall survive for a period of five
(5) years following termination of this Agreement or final payment for any Order placed by a Purchasing
Entity against this Agreement, whichever is later, to assure compliance with the terms hereof or to evaluate
performance hereunder.
2) Without limiting any other remedy available to any governmental entity, the Contractor shall reimburse the
applicable Lead State, Participating Entity, or Purchasing Entity for any overpayments inconsistent with the
terms of the Master Agreement or Orders, or underpayment of fees found as a result of the examination of
the Contractor's records.
3) The rights and obligations herein right exist in addition to any quality assurance obligation in the Master
Agreement requiring the Contractor to self -audit Contract obligations and that permits the Lead State to
review compliance with those obligations.
C. Confidentiality, Non -Disclosure, and Injunctive Relier
1) Confidentiality. Contractor acknowledges that it and its employees or Distributors may, in the course of
providing a Product under this Master Agreement, be exposed to or acquire information that is confidential
to Purchasing Entity's or Purchasing Entity's clients. Any and all information of any form that is marked
as confidential or would by its nature be deemed confidential obtained by Contractor or its employees or
Distributors in the performance of this Master Agreement, including, but not necessarily limited to (a) any
Purchasing Entity's records, (b) personnel records, and (e) information concerning individuals, is
confidential information of Purchasing Entity ("Confidential Information"). Any reports or other
documents or items (including software) that result from the use of the Confidential Information by
Contractor shall be treated in the same manner as the Confidential Information. Confidential Information
does not include information that (a) is or becomes (other than by disclosure by Contractor) publicly
known; (b) is furnished by Purchasing Entity to others without restrictions similar to those imposed by this
Master Agreement; (c) is rightfully in Contractor's possession without the obligation of nondisclosure prior
to the time of its disclosure under this Master Agreement; (d) is obtained from a source other than
Purchasing Entity without the obligation of confidentiality, (e) is disclosed with the written consent of
Purchasing Entity or; (Q is independently developed by employees, Distributors or Subcontractors of
Contractor who can be shown to have had no access to the Confidential Information.
2) Non -Disclosure. Contractor shall hold Confidential Information in confidence, using at least the industry
standard of confidentiality, and shall not copy, reproduce, sell, assign, license, market, transfer or otherwise
dispose of, give, or disclose Confidential Information to third patties or use Confidential Information for
any purposes whatsoever other than what is necessary to the performance of Orders placed under this
Master Agrmme.nt. Contractor shall advise each of its employees and Distributors of their obligations to
keep Confidential Information confidential. Contractor shall use commercially reasonable efforts to assist
Purchasing Entity in identifying and preventing any unauthorized use or disclosure of any Confidential
Information. Without limiting the generality of the foregoing, Contractor shall advise Purchasing Entity,
applicable Participating Entity, and the Lead State immediately if Contractor learns or has reason to believe
that any person who has had access to Confidential Information has violated or intends to violate the terms
of this Master Agreement, and Contractor shall at its expense cooperate with Purchasing Entity in seeking
injunctive or other equitable relief in the name of Purchasing Entity or Contractor against any such person.
Except as directed by Purchasing Entity. Contractor will not at any time during or after the term of this
Master Agreement disclose, directly or indirectly, any Confidential Information to any person, except in
accordance with this Master Agreement, and that upon termination of this Master Agreement or at
Purchasing Entity's request, Contractor shall turn over to Purchasing Entity all documents, papers, and
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other matter in Contractor's possession that embody Confidential Information. Notwithstanding the
foregoing, Contractor may keep one copy of such Confidential Information necessary for quality assurance,
audits and evidence of the performance of this Master Agreement.
3) Injunctive Relief. Contractor acknowledges that breach of this section, including disclosure of any
Confidential Information, will cause irreparable injury to Purchasing Entity that is inadequately
compensable in damages. Accordingly, Purchasing Entity may seek and obtain injunctive relief against the
breach or threatened breach of the foregoing undertakings, in addition to any other legal remedies that may
be available. Contractor acknowledges and agrees that the covenants contained herein are necessary for the
protection of the legitimate business interests of Purchasing Entity and arc reasonable in scope and content.
4) Purchasing Entity Law. These provisions shall be applicable only to extent they are not in conflict with
the applicable public disclosure laws of any Purchasing Entity.
D. Public Information
This Master Agreement and all related documents are subject to disclosure pursuant to the Purchasing Entity's
public information laws.
E. Assigument/Subcontracts
1) Contractor shall not assign, sell, transfer, subcontract or sublet rights, or delegate responsibilities under this
Master Agreement. in whole or in part, without the prior written approval of the Lead State.
2) The Lead State reserves the right to assign any rights or dudes, including written assignment of Contract
administration duties to NASPO Cooperative Purchasing Organization LLC, doing business as NASPO
ValuePoint.
F. Changes in Contractor Representation
The Contractor must notify the Lead State of changes in the Contractor's key administrative personnel, in
writing within ten (10) calendar days of the change. The Lead State reserves the right to approve changes in
key personnel, as identified in the Contractor's proposal. The Contractor agrees to propose replacement key
personnel having substantially equal or better education, training, and experience as was possessed by the key
person proposed and evaluated in the Contractor's proposal.
G. Independent Contractor
The Contractor shall be an independent Contractor. Contractor shall have no authorization, express or implied,
to bind the Lead State, Participating States, other Participating Entities, or Purchasing Entities to any
agreements, settlements, liability or understanding whatsoever, and agrees not to hold itself out as agent except
as expressly set forth herein or as expressly agreed in any Participating Addendum.
H. Cancellation
Unless otherwise stated, this Master Agreement may be canceled by either party upon sixty (fro) days written
notice prior to the effective date of the cancellation. Further, any Participating Entity may cancel its
participation upon thirty (30) days written notice, unless otherwise limited or stated in the Participating
Addendum. Cancellation may be in whole or in part Any cancellation under this provision shall not affect the
rights and obligations attending Orders outstanding at the time of cancellation, including any right of and
Purchasing Entity to indemnification by the Contractor, rights of payment for Products delivered and accepted,
and rights attending any warranty or default in performance in association with any Order. Cancellation of the
Master Agreement due to Contractor default may be immediate.
I. Force Majeure
Neither party to this Master Agreement shall be held responsible for delay or default caused by fire, riot, acts of
God and/or war which is beyond that party's reasonable control. The Lead State may terminate this Master
Agreement after determining such delay or default will reasonably prevent successful performance of the
Master Agreement.
J. Defaults and Remedies
1) The occurrence of any of the following events shall be an event of default under this Master Agreement:
a) Nonperformance of contractual requirements; or
b) A material breach of any term or condition of this Master Agreement; or
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c) Any certification, representation or warranty by Contractor in response to the Solicitation or in this
Master Agreement that proves to be untrue or materially misleading; or
d) Institution of proceedings under any bankruptcy, insolvency, reorganization or similar law, by or
against Contractor, or the appointment of a receiver or similar officer for Contractor or any of its
property, which is not vacated or fully stayed within thirty (30) calendar days after the institution or
occurrence thereof, or
e) Any default specified in another section of this Master Agreement.
2) Upon the occurrence of an event of default, Lead State shall issue a written notice of default, identifying
the nature of the default, and providing a period of thirty (30) calendar days in which Contractor shall have
an opportunity to cure the default. The Lead State shall not be required to provide advance written notice or
a cure period and may immediately terminate this Master Agreement in whole or in part if the Lead State,
in its sole discretion, determines that it is reasonably necessary to preserve public safety or prevent
immediate public crisis. Time allowed for cure shall not diminish or eliminate Contractor's liability for
damages, including liquidated damages to the extent provided for under this Master Agreement.
3) If Contractor is afforded an opportunity to cure and fails to cure the default within the period specified in
the written notice of default, Contractor shall be in breach of its obligations under this Master Agreement
and Lead State shall have the right to exercise any or all of the following remedies:
a) Exercise any remedy provided by law; and
b) Terminate this Master Agreement and any related Contracts or portions thereof; and
c) Impose liquidated damages as provided in this Master Agreement; and
d) Suspend Contractor from being able to respond to future bid Solicitations; and
e) Suspend Contractors performance; and
f) Withhold payment until the default is remedied.
4) Unless otherwise specified in the Participating Addendum, in the event of a default under a Participating
Addendum, a Participating Entity shall provide a written notice of default as described in this section and
have ail of the rights and remedies under this paragraph regarding its participation in the Master
Agreement, in addition to those set forth in its Participating Addendum. Unless otherwise specified in a
Purchase Order, a Purchasing Entity shall provide written notice of default as described in this section and
have all of the rights and remedies under this paragraph and any applicable Participating Addendum with
respect to an Order placed by the Purchasing Entity. Nothing in these Master Agreement Terms and
Conditions shall be construed to limit the rights and remedies available to a Purchasing Entity under the
applicable commercial code.
K. Waiver of Breach
Failure of the Lead Stale, Participating Entity, or Purchasing Entity to declare a default or enforce any rights
and remedies shall not operate as a waiver under this Master Agreement or Participating Addendum. Any
waiver by the Lead State, Participating Entity, or Purchasing Entity must be in writing. Waiver by the Lead
State or Participating Entity of any default, right or remedy under this Master Agreement or Participating
Addendum, or by Purchasing Entity with respect to any Purchase Order, or breach of any terms or requirements
of this Master Agreement, a Participating Addendum, or Purchase Order shall not be construed or operate as a
waiver of any subsequent default or breach of such term or requirement, or of any other term or requirement
under this Master Agreement, Participating Addendum, or Purchase Order.
L. Debarment
The Contractor certifies that neither it nor its principals are presently debarred, suspended, proposed for
debarment, declared ineligible, or voluntarily excluded from participation in this transaction (Contract) by any
governmental department or agency. This certification represents a recurring certification made at the time any
Order is placed under this Master Agreement. If the Contractor cannot certify this statement, attach a written
explanation for review by the Lead State.
M. Indemnification
l) The Contractor shall defend, indemnify and hold harmless NASPO, NASPO Cooperative Purchasing
Organization LLC (doing business as NASPO ValuePoint), the Lead State, Participating Entities, and
Purchasing Entities, along with their officers, agents, and employees as well as any person or entity for
Page 18 of 21
Body Annw Products RFP-NK•15-001, NASPO VaImPolnt Master Agreement Terms and Corddorts
CM5 #U355
which they may be liable, from and against claims, damages or causes of action including reasonable
attorneys' fees and related costs for any death, injury, or damage to property arising from act(s), error(s), or
omission(s) of the Contractor, its employees or Subcontractors or volunteers, at any tier, relating to the
performance under the Master Agreement.
2) IndernaWcation — Intellectual Property. The Contractor shall defend, indemnify and hold harmless
NASPO, NASPO Cooperative Purchasing Organization LLC (doing business as NASPO ValuePoint), the
Lead State, Participating Entities, Purchasing Entities, along with their officers, agents, and employees as
well as any person orcndty for which they may be liable ("Indemnified Party"), from and against claims,
damages or causes of action including reasonable attorneys' fees and related costs arising out of the claim
that the Product or its use, infringes Intellectual Property rights ("Intellectual Property Claim").
a) The Contractor's obligations under this section shall not extend to any combination of the Product with
any other Product, system or method, unless the Product, system or method is:
I. Provided by the Contractor or the Contractor's subsidiaries or affiliates;
If. Specified by the Contractor to work with the Product; or
ill. Reasonably required, in order to use the Product in its intended manner, and the infringement
could not have been avoided by substituting another reasonably available Product, system or
method capable of performing the same function; or
iv. It would be reasonably expected to use the Product in combination with such Product, system or
method.
b) The Indemnified Party shall notify the Contractor within a reasonable time after receiving notice of an
Intellectual Property Claim. Even if the Indemnified Party fails to provide reasonable notice, the
Contractor shall not be relieved from its obligations unless the Contractor can demonstrate that it was
prejudiced in defending the Intellectual Property Claim resulting in increased expenses or loss to the
Contractor. If the Contractor promptly and reasonably investigates and defends any Intellectual
Property Claim, it shall have control over the defense and settlement of it. However, the Indemnified
Party must consent in writing for any money damages or obligations for which it may be responsible.
The Indemnified Party shall furnish, at the Contractor's reasonable request and expense, information
and assistance necessary for such defense. If the Contractor fails to vigorously pursue the defense or
settlement of the Intellectual Property Claim, the indemnified Party may assume the defense or
settlement of it and the Contractor shall be liable for all costs and expenses, including reasonable
attorneys' fees and related costs, incurred by the Indemnified Party in the pursuit of the Intellectual
Property Claim. Unless otherwise agreed in writing, this section is not subject to any limitations of
liability in this Master Agreement or in any other document executed in conjunction with this Master
Agreement.
N. No Waiver of Sovereign Immunity
1) In no event shall this Master Agreement, any Participating Addendum or any Contract or any Purchase
Order issued thereunder, or any act of a Lead State, a Participating Entity, or a Purchasing Entity be a
waiver of any form of defense or immunity, whether sovereign immunity, governmental immunity,
immunity based on the Eleventh Amendment to the Constitution of the United States or otherwise, from
any claim or from the jurisdiction of any court.
2) This section applies to a claim brought against the Participating State only to the extent Congress has
appropriately abrogated the Participating State's sovereign immunity and is not consent by the Participating
State to be sued in federal court. This section is also not a waiver by the Participating State of any form of
immunity, including but not limited to sovereign immunity and immunity based on the Eleventh
Amendment to the Constitution of the United States.
O. Governing Low and Venue
1) The construction and effect of the Master Agreement shall be governed by the laws of the Lead State.
Venue for any administrative or judicial action relating to the Solicitation and Master Agreement shall be in
the City and County of Denver, Colorado.
2) The construction and effect of any Participating Addendum or Order against the Master Agreement shall be
governed by and construed in accordance with the laws of the Participating Entity's or Purchasing Entity's
State.
Page 19 of 21
Body Armor Products HFP-NK-15-001, NASPO ValuePoinl Master Agreement Terms and Conditions
CMS #N355
3) If a claim is brought in a federal forum, then it must be brought and adjudicated solely and exclusively
within the United States District Court for (in decreasing order of priority): The Lead State for claims
relating to the procurement, evaluation, award, or Contract performance or administration if the Lead State
is a party; the Participating State if a named party; the Participating Entity state if a named party; or the
Purchasing Entity stale if a named party.
P. Assignment of Antitrust Rights
Contractor irrevocably assigns to a Participating Entity any claim for relief or cause of action which the
Contractor now has or which may accrue to the Contractor in the future by reason of any violation of state or
federal antitrust laws (15 U.S.C. § 1-15 or a Participating Entity's state antitrust provisions), as now in effect
and as may be amended from time to time, in connection with any Goods or Services provided to the Contractor
for the purpose of carrying out the Contractor's obligations under this Master Agreement or Participating
Addendum, including, at a Participating Entity's option, the right to control any such litigation on such claim for
relief or cause of action.
Q. Contract Provisions for Orders UtilWng Federal Funds
Pursuant to Appendix U to 2 Code of Federal Regulations (CFR) Part 200, Contract Provisions for Non -Federal
Entity Contracts Under Federal Awards, Orders funded with federal funds may have additional contractual
requirements or certifications that must be satisfied at the time the Order is placed or upon delivery. These
federal requirements may be proposed by Participating Entities in Participating Addenda and Purchasing
Entities for incorporation in Orders placed under this Master Agreement.
THE REST OF THIS PAGE LEFT INTENTIONALLY BLANK
Page 20 of 21
Body Ammr Products RFP-NK•15-001, NASPO VatuePoinl Master Agreement Tarns end Conditbns
CMS N883SS
THE PARTIES HERETO HAVE EXECUTED THIS MASTER AGREEMENT
Persons signing for Contractor hereb swear and affirm that they autho ...._._.....
y y rued to act on Contractor s
behalf and acLo edge that the Lead State is relying on their representations to that effect
CONTRACTOR
GH Armor Systems, Inc.
Title:
icy: — s
'Signature
Date:
John W. Hickenlooper, Governor
Department of Personnel & Administration
State Purchasing r£ Contracts Office
June Taylor, Executive Director
Sy�_._. �.
Cindy Lombardi, S e Purchasing and Contracts Director
Date:
wires the State Controller to approve all State Contracts. This Master neeent is not
1'e4 PP Agreement me �
valid until signed and dated below by the State Controller or delegate. Contractor Is not authorized to begin
performance until such time. If Contractor begins performing prior thereto, the State of Colorado Is not
r s dlces 'provided hereund.er. o flgat to pay Contractor for such performance or or any Good an/or Sery fro �
STATE CONTROLLER
rt a s, +CP ,, NSA, JD
By:
Clark Bolser, Controller Delegate
Greg Gamer, Controller Delegate
Floy Jeffares, Controller Delegate
Joe Weber, Controller Delegate
Challon Winer, C'oltr tier Delegate
Date^
Page 21 of 21
Body Armor Products RFP-NK•15.001, NASPO ValuePolnl Master Agreement Terms and Condltbns
CMS R883SS
EXHBIT A — ON -SITE RESPONSE TWE
The table below provides information on how long (e.g. response time) it will take GH Armor Systems,
Inc. or one of their authorized Distributors, to arrive at a Purchasing Entity's specified location once the
Purchasing Entity has requested a fitting.
The response time is based on 1. The distance that GH Armor Systems, Inc. or their authorized
Distributor is located from the Purchasing Entity, and Z. The number of vests that the Purchasing Entity
wants fitted.
Page f -A
Body Armor Produces RFP-NK-001, NASPO VeluePolnt Master Agreement Terms and Cord"
CM5 N8t1355
EXHBIT B - SAMPLE NASPO VALUEPOINT DETAILED SALES DATA REPORT
NASPO ValuePoint Cooperative Contract Sales Report
Summary for-NASPO ValuePoint Master Agreement:
Manufacturer Name: GH Armor Systems, lim
2016-2021 Contract Number. 2016.179
Page 1-B
Body Armor Pmducls RFP-NK-15.001, NASPO ValuePdnt Master Agreement Terms and CondlW=
CMS 488355
ATTACHMENT 1 — DISTRIBUTOR FORM
Manufacturer Name: GH Armor Systems, Inc.
(check one)
❑ The Distributor listed below is authorized to provide Goods and Services in
accordance with the NASPO ValuePoint Body Armor Products Master
Agreement.
❑ The Distributor listed below will no longer provide Goods and Services under
the NASPO ValuePoint Body Armor Products Master Agreement.
State(s) Serviced by
Distributor:
Distributor Name:
Address:
...
Phone (include Toll -Free, if
available):
Contact Person(s):
Email Address:
FEIN:
Distributor Website:
Signed:........................._........_.............. Date:
(GH Armor Systems, Inc. RepresenlaUve)
Signed: Date:
(Distribulor Representative)
(Print First and Last Name of Distributor Representative)
Pape 1-C
SWV Amwr Products RFP-NK-001, NASPO ValuePoint Master Agreement Terms and Cor dlt(ons
MASTER AGREEMENT AMENDMENT
Master Agreement # 201G-179
Amendment # 3 Amendment CMS # 126484
Or inalITContractITCMS # 88355 _..._.. m_... ... _ w_...._......_
I. PARTIES
This Amendment to the above -referenced Master Agreement is entered into by and between GH Armor Systems Inc. (hereinafter called
"Contractor"), and the State of Colorado, acting by and through the Department of Personnel & Administration, State Purchasing
& Contracts Office (hereinafter called the "State"), and collectively referred to as the "Parties."
2. EFFECTIVE DATE AND ENFORCEABILITY
This Amendment shall not be effective or enforceable until it is approved and signed by the Colorado State Controller or designee
(hereinafter called the "Effective Date"). The State shall not be liable to pay or reimburse Contractor for any performance hereunder
including, but not limited to, costs or expenses incurred, or be bound by any provision hereof prior to the Effective Date.
3. FACTUAL RECITALS
A. The Parties entered into a Master Agreement effective March 21, 2016, that authorized Participating States to execute Participating
Addenda with the Contractor for Body Armor Products, as set forth in the NASPO ValuePoint Master Agreement, Contract number
2016-179.
B. Contractor's legal name was corrected to GH Armor Systems Inc., per Amendment #1, CMS # 91170.
C. The Master Agreement was extended through March 15, 2019, as set forth in Amendment # 2, CMS # 107115.
4. CONSIDERATION
The Parties acknowledge that the mutual promises and covenants contained herein and other good and valuable consideration are
sufficient and adequate to support this Amendment.
5. LIMITS OF EFFECT
This Amendment is incorporated by reference into the Contract, and the Contract and all prior amendments thereto, if any, remain in full
force and effect except as specifically modified herein.
6. MODIFICATIONS
This Amendment shall extend the term through March 15, 2020.
7. START DATE
This Amendment shall take effect on the Effective Date or March 16, 2019, whichever is sooner.
8. ORDER OF PRECEDENCE
Except for the Special Provisions, in the event of any conflict, inconsistency, variance, or contradiction between the provisions of this
Amendment and any of the provisions of the Master Agreement, the provisions of this Amendment shall in all respects supersede,
govern, and control.
4. AVAILABLE FUNDS
Financial obligations ofthe state payable after the current fiscal year are contingent upon fiords for that purpose being appropriated,
budgeted, or otherwise made available.
CONTRACTOR
GH Armor Systems Inc.
By: Chris Grado
Title: Managing r r, Vice President
Sigrttttttre,.._��.._...
Date: 1 /9/2019
STATE OF COLORADO
John W. Hickenlooper, Governor
Department of Personnel and Administration
June Taylor, Executive Director
By. J tt Chapman, S Ic Pur si,,..... .
��� ng Manager
Dater ��..... �
..t.. JMA � " 1* 11M MIROYAIfl�,, STA"I"E C lei" "
_�__m
(36 24•30-20Z requires the State Controller to approve all State contract& This Awnendwneut is not vpHd until rls,drd mud Met) Wow ky, the State ContnMicr or
delegates Contractor is not authorized to begin performance Until Such time. If Contractor begins perforating prior thereto, the State of Colorado is not obligated to
iwsv Contractor for such 1wribrosoce or for any g w>ds and/or services provided hereunder.
CONTROLLERSTATE
Roltert Jaros,,, CPA, MBA, 1
By: Date;
_1 P-
Page 1
BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Date 7/15/19 Department Fire
BPW Date 7/23/19 Phone 9255
Name Andrew Myer�:A/CEMS EMMOMMINN�EWn��,m�M� �� m
:.. uawwruw,�vwa;^�wawrtawru�u�nra�raa
o Legal
o m Controller
U) Purchasing
Check the A
Agreement
Claim
Bid Opening
Q..uote.....O.p.en.�.n.......
Chi Order No,
Ease./Encroach,
Other:
Company or Vendor Name
New Vendor
MBE/WBE Contractor
Project Name
Proiect Number
Funding Source
Account No.
.----.................----
Amount
.....................................
Terms of Contract
....�.�---......n_._...
Purpose/Description
Attorney Name Elliot Anderson, Clara McDaniels
Controller review is required for all Contracts $5,000.00 or more
and greater than one year in length per the City Purchasing
Policy
Michael Schmidt
)ropriate Item ape Required for All Submissions
Contract Proposal F—I Addendum
Bid Award
Quote Award
C/O & PCA No
Traffic Control
to Advertise
PCA _
Resolution
Required Information
National Association of State Procurement Officers
El Yes No If Yes, App»�
rovedby Purchasi
�m_�_� .......
MBE Ej WBE
_...._es_eeeee_.......... ...-__.....
NASPO ValuePoint Master Aareement
Agreement to join purchasing consortium
_ For Change Orders
Amount�of������
.Increase L-$$
_. . .......... . ....
DecreasePreviousAmo.u.nt................................................................................................................�
Title Sheet
BEND,SOUTH
CITY OF BEND PPTE BuTTIGIFG, MAYOR
SOUTHBENDFIREDEPARTMENT
STEPHEN E Cox
FIRE CHIEF
July 15, 2019
Board of Public Works
227 West Jefferson Blvd.
South Bend, Indiana 46601
Dear Board Members,
PHONE 5741 235-9255
FAX 574/ 235-9305
I am respectfully requesting Board of Public Works approval of the attached Agreement that
enters the South Bend Fire Department and GH Armor. This Agreement is associated with The
National Association of State Procurement Officers (NASPO) Value Point Master Agreement.
This will allow the South Bend Fire Department to purchase bullet resistant armor at a
substantial savings.
This Master Agreement has been vetted through the City's Legal and Purchasing Departments.
I�csl�ettt�ll „
Aaldre%NN Myer
Assistant Chief/EMS
MICHARL J. DAMIANO TODD L. SicwARcAN ANDREW J. MYER JOHN CORMIER FEDERICo RODRIGUEZ, JR
AssT. CHIEF OPERATIONS ASST. CHIEP SERVICES ASsr. CHIEF EMS AssT.CHuu-,TRAINING FIRF. MARSHAL.