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Home My WebLink AboutChange Order No 2 - WWTP Headworks Influent Gates Improvements Project No 117-026 - HRP Construction IncBOULEVARD 1316 COUNTY —CITY BUILDING Matthew Cain HRP Construction, Inc. 5777 Cleveland Road South Bend, IN 46628 n 1865 CITY OF # BEND PETE BUTTIGIEG, MAYI BOARD 1 PUBLIC July 23, 2019 PHONE 574/235-9251 FAX 574/235-9171 RE: Change Order No. 2 - Wastewater Treatment Plant Headworks Influent Gates Improvements — Project No. 117-026 Dear Mr. Cain: The Board of Public Works, at its meeting held on July 23, 2019, approved the above referenced Change Order for an increase of $20,576.62, plus an additional one -hundred ninety-seven (197) days, bringing the current contract amount to $635,731.06 and the current project completion date to May 31, 2019. Enclosed is a copy of the Change Order for your records. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, Linda M. Martin, Clerk Enclosure GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK LAURA L. O'SULLIVAN THERESE J. DORAU CITY OF SOUTH BEND DEPARTMENT OF PUBLIC WORKS PROJECT CHANGE ORDER DATE: 07/10/2019 PROJECT NO: 117-026 PROJECT NAME: WWTP - Headworks Influent Gates Improvements CONTRACT DATE: 11/28/2017 CHANGE ORDER NO. 02 - Final _ SUBJECT OF CHANGE ORDER: remove Concrete Topping at Junction Chambers 1 & 2 Terminate Electrical Conduit Sediment Removal Handrail at Junction Chamber 1 All items completed substantially as planned. See attached Comparison of Estimate for overruns and underruns. The original contract sum $ 966,500.00 Net change by previously authorized change orders $ (351,345.56) The contract sum prior to this change order $ 615,154.44 By this Change Order, the project amount is Increased The new contract sum including this change order This Change Order represents a total change of Total change for entire project Original contracted completion date/time Extension of date/time by previous change orders Date/time extension by this change order New completion date/time C NTRACTOR Contractor Signature w Matthew D. Cain, President Printed Name and Title HRP Construction„ Inc. Company name 5777 Cleveland Road Address South Bend, Indiana 46628 El Decreased $ 20,576.62 $ 635,731.06 +2.13 % -34.22 % 10/27/2018 11 /16/2019 (20 Days 197 days For Spring restoration/seeding) 05/31/2019 RECOMMENDED FOR APPROVAL • • 07 1/-Z019 Construction Manager CITY OF SOUTH BEND BOARD OF PUBLIC RKS Approved Date:',:twd l A�& Gary A. Gilot, President =0 W1 Ulm ra O,ullivan, City, State, Zip Eliab'lh A. Maradik, Member Therese J. Do u, Member° INTER -OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF UTILITIES TO: Members of the Board of Public Works Eric Horvath, Director of Public Works Clara McDaniels, Board of Public Works Attorney Linda Martin, Clerk of Board of Public Works FROM: Al Greek, Director of Utilities Jacob M. Klosinski, Assistant City Engineer SUBJECT: Agenda Request Form — Change Order No. 2 117-026 Wastewater Treatment Plant Headworks Influent Gates Improvements DATE: July 10, 2019 w,�wwwiomw�!�u�twmmwwa ��rn� r ,✓re�ruarv�io�ram� urrra�arvarimuuimm �u�wvru�:r.. � araru�r�a rcrmv,�vu.nrm. nuvr�nwo�w:mmru�uur�auan��su�ov+xr�wwrnmmuurmmswunw ��grawrmm�^mA wmatr�u. uxrA n..rAr �maws.�va.w�un�n�..m �,rw m:�rAd�mm^n�u�n The Division of Utilities is requesting the Board of Public Works' approval of Change Order No. 2 for Project No. 117-026 Wastewater Treatment Plant Headworks Influent Gates Improvements. Change Order No. 2 includes the following items: COR #3: Remove Concrete Topping at Junction Chamber 1 and 2 $ 14,249.00 COR #4: Terminate electrical conduit and cable at Junction Chamber 2 $ 756.00 COR #5: Sediment Removal at Junction Chambers $ 3,083.62 COR #6: Addition Handrail at Stairs, Junction Chamber 1 $ 2,488.00 Total Increase $ 20,576.62 The Original Contract Sum: $966,500.00 Net change by previously authorized Change Orders: ($351,345.56) The contract sum prior to this Change Order: $615,154.44 By this Change Order, the project amount is increased by: $ 20,576.62 The new Contract Sum including this Change Order: $635,731.06 This Change Order represents a total change of: +2.13% Total change for entire project: -34.22% Original Contracted Completion Date/Time: 10/27/2018 Extension of Date/Time by Previous Change Orders:. 11/16/2019 (20 days) Date/Time Extension by this Change Order: +197 Days New Completion Date/Time: 05/31/2019 Substantial completion was established on schedule. Seeding and restoration efforts were completed in the Spring when weather was acceptable for seed application. All punch list items are complete. The extension of time encompasses all necessary time for restoration efforts. This project is completed with a total cost savings of $330,768.94 in comparison to the original bid price of $966,500.00. Construction was completed for a cost of $635,731.06 (-34.22%). The funding source for the project is Wastewater, Capital Account (642-0630-415-43-66). If there are any questions regarding the subject project, please contact Al Greek (Ext. 4210) at the Division of Utilities or Jacob M. Klosinski (Ext. 9496) at the Division of Engineering. EXCA VA TING-SEWERSTWA TERMAI NS " c w'O' n3 JO DE VI ff LETTER OF TRANSMITTAL ATTN: Jacob Klosinski Assistant City Engineer 3113 Riverside Drive South Bend, IN 46628 We are sending the following: DATE: July 11, 2019 JOB NO: 1504 Re: WWTP Headworks Influent Gate Improvements ❑Copy of Letter ❑Change Order ®See Below Via: ®Hand Delivery FlU.S. Mail ❑UPS/DHL ❑Other Priority: ❑Overnight ❑Next Day ❑2"d Day ❑Certified # COPIES 1 1 Change Order 02 Final These are transmitted as marked below: DESCRIPTION ®For Approval ❑Approved as Submitted ❑Resubmit Copies for Approval ❑For Review El ❑For Bids Due ❑Prints to be Returned to Us (by): ❑Sign Attached Copy and Return to Our Office Remarks: I Enclosed is Change Order 2 Final for the above -referenced project. If you have any questions or need more information, please feel free to call the office. Thank you, Rec'd By: Joe Saggars Firm: Date: Equal L#12o7tunity'&#1.3s2 Shipping: 5777 Cleveland Road South Bend, IN 46628-9418 Phone 574-271-7800 Mailing: P.O. Box 266 South Bend, IN 46624-0266 FAX 574-271-0524 BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date July 01 019 Department Name Jacob M. Klosinski EA�a inecrin � l Utilities BPW Date July 23 2019 Phone Extension Ext. 9496 nm�Mr�rrt�rMamir��rravru✓✓�uu�rvrwm�uama� o wn�r� � -� wuvuwm�ww!�;io��raa _— ......_.._................................._. ....��,�. Required Prior to Submittal to Board _� _.....__. ....__.. ............ .._ ............ BPW Attorney Attorney Name Clara McDaniels Dept. Attorney El Attorney Name Purchasing Michact Schmidt Check the Appropriate Item Type equirt,.,,d.J r, All Submissions Professional Services Agreement ❑ Contract Open Market Contract F-1 Amendment/Addendum E] Bid Opening Bid Award ❑ Quote Opening ] Quote Award ❑ Proposal Opening C/O & PCA No. Chg. Order, No. 002 ❑ Traffic Control E] Other: Required Information Proposal Special Purchase, QPA ❑ Req. to Advertise Reject Bids/Quotes ❑ PCA Resolution Ease./Encroach ❑ Title Sheel Company or Vendor Name Bend,Construction, Inc. (South Indiana) RY _ ............._ s❑ If Yes, Approved by Pu hasng New Vendor ® No MBE MBE/WBE Contractor Completed E-Verify Form Attached ❑ No Project Name WWTP Headworks Influent Gates Improvements _............._._........................................................_..........................��_� ��......_...........�.�.�...............w.....-s Project Number 117-026 Funding Source ...._....._ _... ... -. Wastewater Capital Account Account No. 642-0630-415-43-66 Amount Terms of Contract Purpose/Description The Division ofEngineering and Division of Utilities �e nest the I3oaad o Public Works a proval of Change�Order_No. 2 Final for Project No. 117-( WWTP Headworks Influent Gates Improvements which included some additional scope of work. Adjustment to time was provided to accommoda restoration and seeding work that could not be completed betwee�I,N due to weather. Refer to Memorandum and Change Order Form for details. For Change Orders 'Ona.m. ....._..�.____.._..- .. . Amount of area $._ ....20,576 62 ..........._ 66 .m._..... �w ❑ D e ($ ) Previous Amount $ 615,154.4 4 __..Increase......�.........m.................._. 2.13% Current Percent of Change: Decrease %................. ......._.... New Amount $ 635,731.06 (Note: Original Construction.Bid..was. $966 500.00) w _ ............ Increase % Total Percent of Change: _ Decrease (-34.22%) �� Time Extension Amount: 197 Days NewCompletion Date:y May 31, 2019 _.�._._._..�......_....._................w .