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Home My WebLink AboutChange Order No 1 - 2019 Small Drainage Project No 119-019A - Selge Construction Co Inc227 W. JEFFERSON BOULEVARD CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR i!A',1 OF PUBLIC 1' July 23, 2019 Robert Kuhns Selge Construction Co., Inc. 2833 S I 11h Street Niles, MI 49120 PHONE 574/235-9251 FAX 574/235-9171 RE: Change Order No. 1 (Final) - 2019 Small Drainage - Lathrop — Project No. 119- 019A Dear Mr. Kuhns: The Board of Public Works, at its meeting held on July 23, 2019, approved the above referenced Change Order for an increase of $11,840.40, bringing the current contract amount to $36,605.40. Enclosed is a copy of the Change Order for your records" If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, Linda M. Martin, Clerk Enclosure GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK LAURA L. O'SULLIVAN THERESE J. DORAU CITY OF SOUTH BEND, INDIANA DEPARTMENT OF PUBLIC WORKS PROJECT CHANGE ORDER DATE: 7/9/2019 PROJECT NO: 119-019A PROJECT NAME: 2019 Small Drainage - Lathrop CONTRACT DATE: 4/9/2019 CHANGE ORDER NO: 1 Final SUBJECT OF CHANGE ORDER: PCR #1-Lower Structure ($2,650), Install New Structure ($6,650), and Cost to Locate Manhole $2,540.40 . All items completed substantially as planned. See attached Comparison of Estimate for overruns and underruns. The original contract sum $ 24,765.00 Net change by previously authorized change orders $ 0.00 The contract sum prior to this change order $ 24„765.00 By this Change Order, the project amount is [X_� Increased Decreased $ 11,840.40 The new contract sum including this change order $ 36,605.40 This Change Order represents a total change of 47.81 % Total change for entire project 47.s1 % Original contracted completion date/time 4/16/2019 Extension of date/time by previous change orders 0 days Date/time extension by this change order 0 days New completion date/time 4/16/2019 CONTRACTOR RECO'MAPPRQYAL Contractor Signature CONST ION MANAGER CITY OF SOUTH BEND uhns Project En ineer Printed Name and Title BOARD OF PUBLI'' IC O S Approved Date:"��/ l Sei a Construction Co., Inc. �1��-" Company Name Gary A. Gilot, President 2833 S. 11 th Street Address;„ GeneviE ve E. Miller Member Niles, MI 49120 City, State, Zip Ai0ab&ethLA. Maradik, Member Ther J. or u, er L ra O'Sullivan, Member INTER -OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING TO: Linda M. Martin, Clerk Board of Public Works FROM: Sue Ellen Doudrick SUBJECT: 2019 Small Drainage (La rop) Change Order for Project No. 119-019A exceeding 20% DATE: July 10, 2019 This project began as a resident notifying the City of a drainage issues on Lathrop. During high intensity rainfall events the street would flood, and at times, the ponded water in the street made its way north thru yards, garages, and even to homes. Several issues were identified in the area: catch basins and sewers filled will debris as a result of an eroding bank, undersized sewers, steeply sloped streets and low capacity catch basins. To tackle some of the issues in the area, several departments helped, which included: 1) upgrading catch basins at Parkview Place and Lathrop, providing structures for contracted work, and providing the trucks and hauling away contractor's excavated materials by Sewer Department ' e artment' 2) removing years of dumped materials (approximately 10 truckloads) on the sloped bank between the northern portion of the alley by Code Enforcement, who also uncovered a sidewalk we did not know existed, and 3) planned milling and paving on Lathrop from Riverside Drive to Park View Place by Streets Department. 4) Tree removals by Brent Thompson, City Forester. Engineering took on a project which consisted of constructing a road side channel along the south side of Lathrop between Parkview place and the west east towards Riverside Drive, uncovering a manhole under the sloped bank, and placing geotextile on riprap on the bank to prevent erosion. During construction, unforeseen issues arose. The Contractor, Selge Construction, performed necessary additional work on the 2019 Small Drainage (Lathrop) Project #119-019A which added $11,840.40 (47.8%) to the original project ($24,765.00). Total cost is now $36,605.40. The unforeseen issues included: 1) During the excavating and grading of the slope the manhole was not found. The investigative search for the manhole included excavation, prodding, measuring, video inspection, GIS locating, and coordination with Sewer Department. The investigation for the manhole took several days, which the City agreed was beyond the intent of the project, and time and materials were tracked for the additional effort. When the Contractor uncovered the manhole under the slope, it was deeper than anticipated, approximately 6 feet. SAPublic; Works`Prgiects\Prgieets by Year\2019 Proiects\ 1 19-019A 2019 Small Drainage\4 - Construction\t - Agenda Requests and Change Chders\Change Order 1 Merno.doex 2) Once the manhole was found and uncovered, it was filled with debris, which the City's vactor would not be of use to clean it out. The City directed Selge to install a new structure at the north end of the alley and abandon the upstream sewer and manhole. 3) The specifications did not provide a RIM elevation or directions on where to set the RIM of the replaced catch basin in Lathrop. Due to many layers of asphalt on Lathrop and the need to mill down several inches, the City directed Selge to lower the newly installed catch basin to allow room for new asphalt to be placed around the inlet. Pavement cores had not been performed and the depth of milling was not determined until after construction of the catch basin. Any questions, please contact Kara Boyles in my absence. S:\Public Works\Projects\Projects by Year\2019 Projects\l 19-019A 2019 Small Drainage\4 - Construction\] - Agenda Requests and Change Orders\Change Order I Memo.doex DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING PROJECT CONTRUCTION CHECKLIST Project No. 119-019A NTP 4/10/2019 Project Name 2019 Small Drainage - Lathrop Sub. Comp. 4/16/2019 Contractor Selge Construction Co., Inc. Final Comp. 4/16/2019 Inspector JJE Today's Date 7/9/2019 PAY APPLICATIONS & CHANGE ORDERS CHART f - 1 Contract EVA OG(l 00 _. J r)00 r �,.A. .®, ?OIS) 9 5119/2019 6/2i2019 616l2019 61,30/2019 PAYMENT APPLICATION SUMMARY End Date Total Deductions Sub Total Prev. Pmts Amount Prev Pmt Error 1 5/3/2019 $24,765.00 $1.238.25 $23.526.75$0.00 $23,526.75 - 2 3 4 15 61 7 8 9 10 11 12 S - - ...... $0.00 $23 526.75 CHANGE ORDER SUMMARY Date Prv. Contract Chan a Amt. New Contract Change % Total % Added Days 1 7/9/2019 $24,765.00 $11,840.40 $36,605.40 47.81% 47.81% 0 2 3 4 5 S - $11840,40 - 47.81% 4/16/2019 POST -CONSTRUCTION DOCUMENT CHECKLIST Items Notes Date Rec'D Final Pay Application Project Com letion Affidavit Final Waiver of Lien Final Change Order Complete Certified Pa ro s As -Built Documents Testing Repo ts Warranty Information Signature: "" Date: { SELGE CONSTRUCTION CO., INC. 2833 S. 11 th Street, Niles, MI 49120 To: City of South Bend Attn: John Ehmer & Sue Ellen Doudrick 227 W. Jefferson Blvd. South Bend, IN 46601 zjiAlk Date: 07108119 Invoice #: BECK Salesperson Job Payment Terms Due Date Bob Kuhns Lothrop Drainage Repair !Net 30 Days 18/8/19 Oly Description Unit Price Line Total I LS I..ow(-,,r Existing Manhole $2,65U0 $2,,650.00 1 LS jime & Material - Manhole Investigation $2,540A $2,540A0 1 LS Instd) New Structure $6,650D0 $6,6%00 Subtotal. _411,840.40! TAX Total; $11,840.40 Make ail checks payab$e to SMge Construction Co- Inc., Thank you fair your businessi 2833 S. I Ith Street, Niles, Nit 4912�O Phone - 269-684-0842 Fax - 269-684-0846 ONSM U MlkY,"l, 2833 South 11th Street Niles, MI49120 P:269-684-0842 www.selgeconstruction.com 7/8/2019 1 of 1 Owner: City of South Bend Engineer: N/A Project; Small Drainage Repair Lathrop Manhole Investigation MATERIALS ITEM/DESCRIPTION QTY UNIT $/UNIT TOTAL SUBTOTAL: $ MARK-UP (12%): $ TOTAL: $ LABOR: ITEM/DESCRIPTION QTY UNIT $/UNIT TOTAL Foreman 5 Hrs $ 90.00 $ 450.00 Operator 5 Hrs $ 85,00 $ 425.00 Truck Driver 0 Hrs $ 60,00 $ Laborer 1.0 Hrs $ 50.00 $ 500.00 SUBTOTAL: $ 1,375.00 MARK-UP (20%): $ 275.00 TOTAL: 1,650.00 EQUIPMENT: ITEM/DESCRIPTION QTY UNIT $/UNIT TOTAL 80 Excavator 5 Hrs $ 100„00 $ 500.00 Service Truck with Job Trailer 5 Hrs $ 25.00 $ 125.00 Semi Tractor and Trailer 2 Hrs $ 85.00 $ 170.00 SUBTOTAL: $ 795.00 MARK-UP (12%): $ 95.40 TOTAL: $ 890.40 SUBCONTRACTOR: ITEM/D,ESCRIPTION QTY UNIT $/UNIT TOTAL SUBTOTAL: $ MARK-UP (15%): '$ TOTAL: $ MATERIAL: $ - LABOR: $ 1,650.00 EQUIPMENT: $ 890.40 SUBCONTRACTOR: $ GRAND TOTAL: $ 2,540.40 T&M WORKSHEET - Lathrop Manhole Investigation DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING fH0 Project Number: 119-019A Project Name: 2019 Small Drainage - Lathrop Change Order #: 1 DATE INITIATED 7/9/2019 BPW DATE: _. Brief Summary of Change Order; (Construction Change, Alternative, Substitution, Differing Instructions, Out of Scope, Etc.). Located manhole structure and lid 6 feet below the surface. Found the pipe to be busted and Installed a new manhole. Attachments: (List documents support change — required) Contractors pricing. Amount of BIncrease / ❑Decrease: $ 1 1 ,840.40 ......................................... _.... _...... _ Categories (Pick One): Previously approved Change Order(s): $ 0 ❑ Scope of Work ��_-— B Differing Site Conditions, Changed Conditions Current Percent of Change: 47'81 % ❑ Conflicted Specifications and Drawings 36,605.40 El Failed Materials New Total Amount $�,�, ❑ Error 47.81 El Omission Total Percent of Change: ............. % ❑ Final Quantity Adjustment --� _. 2- 0 Funding Secured From: � �.�""�.�_. (filled out by PM) RECOMMENDED BY: Josh Ehmer .�� m 7/9/2019 Project Inspector (Print Name) (Sigriatur (Date) REVIEWED BY: ____ ....... ......... ......... Construction Manager (Print Name) (Signature) (Date) APPROVED BY: Engineering Project Manager (Print Name) (Signature) (Date) APPROVED BY , : City Engineer (Print Na o) (Signature) (Date) BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 7/10/2019 Department Name Sue Ellen Doudrick Engineering Division BPW Date 7/23/2019 Phone Extension 5922 immumwuwuwuwuwuwuwuwiwuuiN��,rewamroimw�^ � .. vummmmmm�mm�mimimimimwmWmWuuuuw!�!w!wwwuuw�wv�r�uumrrrm!�.�urwr wwiuiuiv^�i��mmm0000immimimimimimmmAo�imuuuuuuuuuuuummmummiuiuiwwwa . , �m�� d Prior to Submittal to Board BPW Attorney ❑ Attorney Name Dept. Attorney ❑ Attorney Name Purchasing 1:1 Check the Appropriate Item Tv - E' Professional Services Agreement ❑I Contract ❑] Open Market Contract ❑ Amendment/Addendum ❑ Bid Opening ❑ Bid Award E] Quote Opening ❑ ,Quote Award Proposal Opening ❑ C/O & PCA No. Chg. Order, No. ❑ Traffic Control E] Other: Company or Vendor Name New Vendor MBE/WBE Contractor Project Name Project Number Funding Source Account No. Amount Terms of Contract Purpose/Description Information r All Submissions Proposal ❑ Special Purchase, QPA E] Req. to Advertise [:]' Reject Bids/Quotes PCA Resolution Ease./Encroach ❑ Title Sheet Sel;e Construction .... Yes[] If Yes, Approved by Purchasing ® No [� MBE Completed E-Verify Form Attached El Yes E] WBE ❑ No 2019 Small Drainage (Lathrop) 119 019A Storm Sewer Fund Fund 667 667-062„1„ 792. 2-04 Capital .....t.a Unit Prices See... attached ..memo, For....ire Ordersnl w. Amount of ❑ Increase $ Decrease ($ Previous Amount $ Increase...............................................................w�____ °_/o Current Percent of Change: Decrease ( % New Amount $ ......Increase ............._.... m.m_....................% �...,... �.. �..�� o_..... Total Percent of Change: Decrease /o Time Extension Amount: New Completion Date: