The URL can be used to link to this page

Home My WebLink AboutReject Bids - Commerce Center Architectural Precast Concrete Panels Project No 119-030INTER -OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING TO: Linda M. Martin, Clerk Board of Public Works FROM: Zach Hurst, Project Engineer SUBJECT: Bid Rejection -Project No. 119-030 Commerce Center Architectural Precast Concrete Panels DATE: July 1, 2019 N/tirc i!r Ai:..: n2 r« dr ,. des u�i� uv-�i�innl �havm✓ it f: �;� au[ue� v1;nv�r mm�v� aravd vex. �i: NG9Ma ry ✓rmu,wrrr ni nr u� At the 5/28 Board meeting, bids were opened for the above -referenced project. Two bids were received, with base bids as follows: Coreslab Structures, Inc. $6,593,000.00 High Concrete Group, LLC: $8,296,000.00 The project has a TIF-funded budget of $5,000,000, requiring a payment of $1,593,000 to the City before the project can be considered fully funded and a contract may be awarded and executed. While waiting for the Developer, Commerce Center Development, LLC, to provide the funds, an informal bid complaint was lodged by High Concrete Group on Friday, June 28thN A copy of the complaint is attached. High Concrete Group asserts that since the original project schedule (copy attached) cannot be met because bid award cannot occur (due to the reasons listed above), all bids should be rejected and project re -bid following resolution of project schedule issue. The City agrees due to the change of project schedule and funding issues. The project will be re -bid subject to assurance of full funding and finalized schedule. Please call with any questions (3057) tu' ': 3%4rd of �1 t.ie From: Vnuk, Aaron To: Zach Hurst; TQy Villa Subject: Re: Commerce Center pre -bid meeting Date: Friday, June 28, 2019 11:38:54 AM Attachments: ImMODUM Zach / Toy, Good morning. I am writing to discuss the precast concrete package for the Commerce Center project that was bid last month. I understand that this project is currently on hold due to financing issues and F.A. Wilhelm has actually pulled off the site. This would definitely mean that the project schedule within the bid documents would no longer be used and thus the bids would no longer be valid. We were unfortunately not the low bidder for the project because we actually bid the project schedule in the documents starting in December 2019 and finishing by April 2020, utilizing 2 cranes, 2 crews and overtime to meet the demand. We specifically know our competitor did not public. This is very troubling, since had we bid the project based on the same criteria, we actually had a lower number than our competitor by more than $250,000. However, there was no place to show that within the public bid documents or on the bid form since there were no Value Engineered or Alternate bid locations. Therefore, we would like to know what will be done with the bid once financing is secured since the project was not bid according to the public documents. We would expect, as with all other public bid openings, that the project will come back out for bid to allow for competitive bids once again. Please let me know what will be done so we can plan accordingly. I look forward to hearing back from you soon. Aaron M. Vnuk I Midwest Region Sales Manager I High Concrete Group LLC 95 Mound Park Drive I Springboro, OH 45066 Mobile: 330-803-9249 1 Office Direct: 937-748-5701 avnuk ohigh.net I www.highconcrete.com On Thu, May 2, 2019 at 12:31 PM Zach Hurst llarm.gov> wrote: Thank you for attending the pre -bid meeting for the Architectural Precast Concrete Panels for the Commerce Center mixed -used development project. Attached please find the agenda and the sign -in sheet. Bidding questions should be directed to Scott Hermesch. Any questions related specifically to the bid paperwork may be addressed to me, copying Scott. Thank you, CC. Per the schedule provided, all costs for hot/cold weather work have been accounted for and are included. No additional funds will be provided if this Contractor incurs costs for weather conditions that should have been anticipated at bid time. 3. SPECIFIC SCOPE EXCLUSIONS: A. Slab edge firestopping. B. Joint sealants at window openings. C. Grouting of pockets where balconies attached to structure.. D. Limestone and marble inlays located at base of building. 4. ARCHITECTURAL PRECAST DESIGN AND PERFORMANCE CRITERIA: A. Drawings: a. Architectural - 5G Studio Miami, LLC 02/14/19 Permit drawings (40 drawings) b. Balcony Schematic Design 04/08/19 drawing (1 drawing) c. Structural — 5G Studio Miami, LLC 02/15/19 100% CD drawings and 03/25/19 Addendum 01 drawings (54 drawings) d. Civil — CEC 11/29/18 Foundation Package drawings, 01/08/19 Core and Shell Permit drawings, and 03/25/19 Addendum 1 drawings (21 drawings) e. Mechanical - 5G Studio Miami, LLC 02/15/19 100% CD drawings (16 drawings) f. Plumbing - 5G Studio Miami, LLC 02/15/19 100% CD drawings (17 drawings) g. Electrical - 5G Studio Miami, LLC 02/15/19 Issued for Permit drawings (16 drawings) B. Specifications: a. American Structurepoint 11/28/18 Foundation Permit b. AEC Specification Consulting LLC 02/14/19 Permit C. Schedule: a. Week of June 171h 2019 - Notice to Proceed b. Embed Delivery Dates:. i. Level 1 Level 1 will utilize post -installed connection plates ii. Level 07/10/19 iii. Level 07/30/19 iv. Level 08/20/19 v. Level 09/11/19 vi. Level 10/02/19 vii. Level 10/23/19 viii. Level 11/13/19 ix. Level 12/13/19 x. Level10 01/03/20 c. Erection Start —Completion: i. Floors 1-5 12/09/19 — 02/10/20 ii. Floors 6-Roof 02/10/20 — 04/20/20 Commerce Center Mixed Use Development — Architectural Precast Bid Package Appendix A - 3 1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD CITY OF •' BEND PETE BUTTIGIEG, MAYOR PUBLICBOARD OF July 9, 2019 Aaron Vnuk High Concrete Group, LLC 95 Mound Park Drive Springboro, OH 45066 PHONE 574/235-9251 FAX 574/235-9171 RE: Rejection of Bids — Commerce Center —Architectural Precast Concrete Panels — Project No. 119-030 Dear Mr. Vnuk: The Board of Public Works, at its meeting held on July 9, 2019, approved the rejection of all bids for the above referenced project due to missed schedule. Enclosed please find your bid bond. Thank you for bidding, and we hope you bid with us in the future. Please call this office if you have further questions regarding this matter at (574) 235-9251. Sincerely, a Linda M Martin, Clerk GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK LAURA L. O'SULLIVAN THERESE J. DORAU CITY OF SOUTHBEND PETE BUTTIGIEG, MAYOR BOARD OF PUBL1CXV0V1KS-- July 9, 2019 Corey Greika Coreslab Structures Inc. 1030 South Kitley Avenue Indianapolis, IN 46203 PHONE 574/235-9251 FAX 574/235-9171 RE: Rejection of Bids — Commerce Center —Architectural Precast Concrete Panels — Project No. 119-030 Dear Mr. Greika: The Board of Public Works, at its meeting held on July 9, 2019, approved the rejection of all bids for the above referenced project due to missed schedule. Enclosed please find your bid bond. Thank you for bidding, and we hope you bid with us in the future. Please call this office if you have further questions regarding this matter at (574) 23 5-925 1 Sincerely, Linda M Martin, Clerk GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK LAUPA L. O'SULLIVAN THERESE J. DORAU BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 07/O1/2019 Department Public Name Zach Hurst Works BPW Date 07/03/2019 Phone Extension 3057 �wu�wuwwmimmu� uwuvrcmim�m�mauui�r� mwd�imrm� ... ............ Required, Prior to Submittal to Board w_..__w.�.........:___....... BPW Attorney ® Attorney Name Clara McDaniels Dept. Attorney Z Attorney Name Sandi Kennedy _ ..........._... Purchasing � ,,,�.��_._.._ ...w_........... Pro_ Check theme ariat Item �1 y 0 ' m�c�c1 fessional Services Agreement Contract —I Open Market Contract F] Amendment/Addendum ❑ Bid Opening ] Bid Award ] Quote Opening Quote Award ] Proposal Opening C/O & PCA No. Chg. Order, No. Traffic Control Other: Company or Vendor Name New Vendor MBE/WBE Contractor Project Name Project Number Funding Source Account No. Amount Terms of Contract Purpose/Description Amount of 0 F1 Previous Amount Current Percent of Change New Amount Information All Submissions JI Proposal Special Purchase, QPA ❑ Req. to Advertise ® Reject Bids/Quotes ] PCA ❑ Resolution Ease./Encroach LJ YesH If Yes, Approved by Purchasing No MBE Completed E-Verify Form Attached WBE Commerce Center — Architectural Precast Concrete Panels 119-030 RiverEast...TIF...�..........�....................................,,,,,,,��...................�.�.�.�.............�...........�.__� .�.....�... 429-1050-460-42.02.............................. �...................._�... Reject all bids and re -bid due to missed schedule. For Cha Orders Increase Decrease Increase % Decrease %1 Increase % Total Percent of Change: Decrease % Time Extension Amount: New Comnletion Date: ❑ Title Sheet []Yes [] No