HomeMy WebLinkAboutOpening of Proposals - Print Shop Services - Bowman DisplaysDISPLAYS„""
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Your Printing & Signage Solutions Provider
Bowman Displays Digital Imaging Inc. is a vertically integrated, leading provider of
Creative, Printing, Branding and Custom Signage. We offer a full range of products and
services all housed under one roof. Conveniently located in Munster, Indiana, our
service -oriented staff will be your solutions provider from concept to implementation.
Bowman Displays stands behind the quality of our products and services to strive for
100% customer satisfaction.
Our experienced design team brings creative, innovative solutions to every project.
Utilizing the latest technology and technique surrounding around Creative Cloud, our
team opens new possibilities for production on a continual basis. Working hand in hand
with our major equipment rotation in production, this has allowed us to stay at the
forefront of the evolutionary signage industry.
To keep up with the growing demands of society, Bowman Displays has leveraged the
latest industry and technology options for ease of consumer use. Whether it is
customized client websites, internal process automation to our technological and
physical storage capabilities, efficiency and accuracy maintains as our main focus.
Onsite inventory control allows for full transparency on any and all projects. Bowman
Displays has a standard 3-5 business day turnaround from approval, allowing for rushes
to this timeline as needed. Customized signage solutions vary based on project
parameters.
Bowman Displays Digital Imaging Inc. is a proud to be WBE in the great state of Indiana,
We participate in several local Chambers of Commerce, and support our towns in many
efforts from fundraising to crime awareness. In addition to local support we are also
active contributors to several charities including but not limited to MS foundation,
Munster Parks Department and National Ronald McDonald House Charities.
Opening in 1976, John and Cynthia Bowman opened and solidified Bowman Displays as
an industry leader while maintaining focus on our core values that have been passed on
through the generations. Our commitment to these values and technology in the
industry, consistently increases our capabilities, versatility and efficiency. For over 40
years Bowman Displays has established a legacy of creativity, quality and efficiency that
continues today.
800-922-9250
- 219-922-8200
.,,. Fax: 219-922-8329
648 Progress Ave. • Munster, IN 46321 www.bowmandisplays.com
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648 Progress Ave Munster, IN 46321
2191922-8200
7/8/19
Bowman Displays Digital Imaging
Phone
Fax
E-mail sharvey@bowmandisplays.com
206939BD
Quantity Description Unit Price Total
"SAMPLE PROJECT"
CUTTING - PRINTING 0.00 0.00
SERVICES
500 50 page employee handbooko 3.59 1,795.00
20# pages inside
67# cover/back
GBC or Coil bound
Ship Via: FedEx Ground 55.00 55.00
Approx Cost: TBD
.any cost given prior to shipment is an estimate and is subject to
vary with daily shipping cost fluctuations
Due Date:
Deadline Date: 3-5 Days
Labels: Bowman OK
-All customs and duties fees to be billed to Client for International
Shipments once cleared by Customs.
-Customer may be billed separately for any special or accessorial
charges at time of delivery.
-For Damaged/Missing Items or Returns: Call 800-922-9250
within 24 hours.
-An RA# is required for returns, subject to 25% restock fee +
return ship costs.
-Graphics non returnable. All sales final after 14 days.
All prices quoted, verbally or written, will be considered estimates until a signed or emailed
confhmations of the quote is returned. Quoted pricing is valid for 30 days.
All orders containing Custom Material and/or Custom Hardware require 50% down due at the time of
order.
Total $1,850.00
Warranty & Limited Liability policy, Return Policy, Terms options and other policies available on
hardware price list and by request.
Government References
Donna Chant
Marketing Coordinator
Town Of Munster
1005 Ridge Road, Munster, IN 46321
(219)836-7275 phone (219)836-6541 fax www.Mgns r.o
Liz Smith
Marketing Coordinator
Minnesota Lottery
2645 Long Lk Rd., Roseville, MN 55113
(651)635-8263 Office (651)216-4566 Cell Hz.srn1th@mnjpjLejrcotp
Chuck Szopo
Publishing Specialist -Chicago Regional Office
Government Publishing Office
200 North LaSalle Street, Suite 810, Chicago, IL 60601
(312)353-3916 Ext. 6 phone (312)886-2057 fax
Date: June 28 2019
To: All RFP Applicants
From Linda M. Martin, Clerk, Board of Public Works
Subject Addendum Number: 1
Project Name: Print Shop Services
Project Number: NIA
ACKNOWLEDGEMENT OF RECE PT OF ADDENDUM
Date Received:
This addendum is being forwarded to you for the above referenced project.
Please sign below and acknowledge receipt of this Addendum
by faxing this sheet to the Board of Public Works at (574) 235-9171.
A copy MUST also be included with your bid package upon
submittal.
THIS ADDENDUM MAY AFFECT YOUR,. BID.
Notes:
The attached documents are hereby added to the Specifications and Contract
Documents and become a part of herein.
Company:
Authorized Signature:
Date:
PROJECT NAME: PRINT SHOP SERVICES
ADDENDUM NO. 1
Date: June 28, 2019
To: All Plan Holders
From: Linda M. Martin, Clerk of the Board of Public Works
The following is to be added/changed to the contract documents:
1. After completion of the mandatory pre -proposal conference meeting on June
27, 2019, a number of revisions were requested in the RFP. The attached RFP
reflects those changes/clarifications. Please note the changes to instructions
regarding the sample project, the pricing sheet and the scoring matrix.
A FULL AND COMPLETE COPY OF EACH CORRECTED PAGE IS
ATTACHED TO THIS ADDENDUM.
You must acknowledge receipt of this addendum by signing the first page,
returning it via facsimile to (574) 235-9171, and a copy of the first page must be
included with your bid.
— This addendum consists of a total of 13 pages —
Request for Proposal
PRINT SHOP SERVICES
City of South Bend, Indiana
CITY OF SOUTH BEND, INDIANA
BOARD OF PUBLIC WORKS
REQUEST FOR PROPOSALS
Sealed Proposals shall be received no later than 9:30 a.m., EST, on July 9, 2019, in the office of the Board
of Public Works, 13th Floor, County City Building, Room 1316, South Bend, Indiana, for:
PRINT SHOP SERVICES
SUMMARY:
The Board of Public Works of the City of South Bend ("City"), is soliciting proposals from qualified
vendors for the following:
Project description:
The City is seeking to award a contract for printing services. The City will provide artwork and ready -to -
print files when and if necessary. All printing services are subject to approval by the City prior to final
printing. Payment will not be rendered if the City does not approve the final copy prior to release.
Proposals must meet the minimum expectations as provided in the City's Request for Proposals in
order to be considered.
Term:
The term of this agreement shall be for two (2) years beginning no later than January 1, 2020 with the
City having the sole option to renew the agreement for one additional year at prices mutually agreed to by
the parties. The City reserves the right to commence this agreement prior to January 1, 2020 should the
need arise.
How the Proposals will be evaluated and scored for selection:
The person/firm making a proposal shall submit a written response of how they comply with the
requirements of this RFP. Exceptions to any requirements mentioned in this RFP must be clearly noted.
Information submitted will be scored on a 100-point matrix system as follows and will be graded by a
review team made up of city staff.
verall Response to RFP/Service Guidelines/Turnaround Times
20 Points
verall Cost of Services
35 Points
Proximity to South Bend, Indiana
20 Points
Delivery Time
5 Points
Site Inspection/Visit
Points
Customer Support Plan
5 Points
Response to Sample Project (instructions contained RFP)
5 Points
Upon selection, the City will then be given the approval to negotiate the terms of a final agreement.
Following negotiations, the City's Board of Public Works will be asked to review and approve the
proposed written agreement and if approved, the agreement will be executed.
The successful proposal respondent(s) shall comply with the City's ordinance and all other federal, state
and local laws and regulations governing nondiscrimination in employment.
The City reserves the right to accept, negotiate scope or reject any or all proposals.
Complete Proposal Request packages and instructions are available for download by visiting the
City of South Bend's web page at evw .southbendi!L Gov:
X Click on "I'm Looking For"
X Click on "Doing Business in South Bend"
X Click on "City Contracts — Invitations to Bid"
X Click on the "Required Link" to register your company. You must register to
receive addenda and updates to the specific bid you are interested in. Failure to
do so could render your bid non -responsive to the specifications.
There is no charge for the documents. The instruction packet is also available for review only during regular
working hours in the Department of Public Works, 1316 County -City Building, South Bend,
Indiana. Questions should be directed by email to Michael Schmidt, at �sck�ricC��tlkerdic ,,v.
The City reserves the right to review and audit all documents related to this proposal and to request
additional information as determined necessary. Failure to comply with the City's request may be deemed
grounds for dismissing the proposal.
Proposals must include the Non -Collusion Affidavit, Non -Debarment Affidavit, Employment
Eligibility Verification, and Non -Discrimination Commitment Form.
BOARD OF PUBLIC WORKS
Linda M. Martin, Clerk
Publish two (2) times: June 14, 2019
June 21, 2019
INSTRUCTIONS
Please provide a cover letter summarizing your business and the major points contained in your proposal.
Important details which should be included in your proposal are as follows:
1. Information about your printing capabilities, staff size, its expertise, and where your print shop is
located;
2. Creative design capabilities;
3. State the number of years that you have been in business;
4. List any certifications your business holds, for example, but not limited to, Women or Minority
Owned;
5. Lead time required for production and delivery to site;
6. On -site storage capabilities for inventory control;
7. Plan to minimize disruption during transitionary period;
8. Order placing technology;
9. Three (3) references, preferably from governmental entities;
10. Signed Non -Collusion and Non -Debarment Affidavit; and
The City seeks pricing for the following items. For your benefit, the City has provided a rough estimate
of its need for each item. This is an expected usage rate and as such, is subject to change based on shifting
needs of the City.
1. 2, 3, 4, or 5 Part Form — Combined expected volume 50,000
2. #10 Regular Envelope — Expected volume 42,000
3. #10 Window Envelope — Expected volume 68,500
4. #6 % Regular Envelope — Expected volume 15,000
5. #7 Coin Envelope — Expected volume 20,000
6. 80# and 110# Index Paper — Expected volume 7,000
7. 20# White Paper — Expected volume 110,000
8. 70# Text Paper — Expected volume 37,000
9. 20# Color Paper — Expected volume 25,000
10. 25% Cotton Paper with South Bend watermark — Expected volume 8,000
11. Color Business Cards — Expected volume 23,000
12. Color Copies 8 '/2 X 11 — Expected volume 90,000 (could be 1 or 2 sided)
13. Color Copies 11 X 17 — Expected volume 240,000 (could be 1 or 2 sided)
14. Door Hangers — Expected volume 7,000
Please provide a pricing statement for each item listed below. The price should be on a per case, per ream
or per box price unless otherwise stated. Your pricing sheet should notate whether it is case, ream or box
pricing. Include full description, if applicable, of any volume discounts per item. The pricing should
include production/setup costs, materials, and shipping and delivery to requested City owned buildings; in
short, extra or additional costs not contemplated in your proposal will not be honored by the City. A list
of building addresses is included for your benefit; however, this list is not intended to be exhaustive and
the City reserves the right to have product delivered to additional locations without additional fees upon
reasonable notice. The City will be responsible for ordering/paying for watermark paper and seeing that
such inventory is delivered to the selected company. The standard letterhead color S7198U Medium Blue
Riso EZ Duplicator. The standard paper quality should be Boise X-9 Multi -use copy paper or an
equivalent paper product.
Pricing Sheet
2020 Price
2021 Price
Description
Shipping Quantity
Shipping Quantity
2 Part Form
3 Part Form
4 Part Form
5 Part Form
# 10 Regular Envelope
# 10 Window Envelope
#6'/o Re ular Envelope
7
g
#7 CoinEnvelo e
ls�
80# and 110# Index Pa er�
__............_
d __.
�.... _ .....................................
20# White Paper
fto<3
t
70# Text Paper
20# Color Paper
c1m) A-qIQ
25% Cotton Paper with
South Bend watermark
>
Color Business Cards
f'
Color Copies 8 '/2 X 11
Please note if % of color
bleed im acts pricing
Color Copies 11 X 17
Please note if % of color
bleed impacts pricing
Door Han ers
I
Padding
Binding with Comb <
w'A
Binding with Coila
........................ ... _...... ._
Banners (full color and 2
color) —4X10
Banners (full color and 2
color) — 3X5
Sample Project as described
during Mandatory Meeting
on June 27, 2019
Hourly Rate for Special
Projects/Design Work
Sample Project
Instructions related to the sample project will be provided at the mandatory pre -proposal conference as
listed below. Any questions or concerns about the sample project must be asked in person at this
meeting.
Mandatory Pre -Proposal Conference
There will be a mandatory pre -proposal conference held on June 27, 2019 at 11:00 am at the Board of
Public Works Board Room, 13th Floor, County City Building, Room 1316, South Bend, Indiana. This
meeting will give the City the opportunity to detail the vision, needs and goals for this potential
relationship as well give firms the opportunity to ask the City questions about the project. A FAILURE
TO ATTEND THIS MEETING WILL BE RESULT IN ELIMINATION FROM THE
CONSIDERATION.
Based on the responses, the City may elect to short-listed one (1) or more firms and require an in -person
interview and site visit with all or some of the selection committee members. If an interview is deemed to
be necessary by the City, said interview will be after the initial scoring and ranking of all proposals.
Upon completion of the interview session (if necessary) the City will provide a recommendation to the
Board of Public Works and ask for permission to negotiate a final contract with the selected respondent.
If a final negotiated agreement cannot be reached, the City shall proceed with the next highest remaining
proposal.
***END***
When the prospective Contractor is unable to certify to any of the statements below, it shall attach an explanation to this Affidavit
CONTRACTOR'S NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT,
CERTIFICATION REGARDING INVESTMENT WITH IRAN, EMPLOYMENT ELIGIBILITY
VERIFICATION, NON-DISCRIMINATION COMMITMENT AND CERTIFICATION OF USE
OF UNITED STATES STEEL PRODUCTS OR FOUNDRY PRODUCTS
(Must be completed for all quotes and bids. Please type or print)
STATE OF )
SS:
tt COUNTY )
The undersigned Contractor, being duly sworn upon his/her/its oath, affirms under the penalties of perjury that:
1. Contractor has not, nor has any other member, representative, or agent of the firm,
company, corporation or partnership represented by him, entered into any combination, collusion
or agreement with any person relative to the price to be bid by anyone at such letting nor to
prevent any person from bidding nor to induce anyone to refrain from bidding, and that this bid
is made without reference to any other bid and without any agreement, understanding or
combination with any other person in reference to such bidding. Contractor further says that no
person or persons, firms, or corporation has, have or will receive directly or indirectly, any
rebate, fee, gift, commission or thing of value on account of such sale; and
2. Contractor certifies by submission of this proposal that neither contractor nor any of its
principals are presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily excluded from participation in this transaction by any Federal department or agency;
and
3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in
investment activities in Iran.
a. For purposes of this Certification, "Iran" means the government of Iran and any agency or
instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5, as amended from
time -to -time.
b. As provided by Ind. Code § 5-22-16.5-8, as amended from time -to -time, a Contractor is
engaged in investment activities in Iran if either:
i. Contractor, its successor or its affiliate, provides goods or services of twenty million
dollars ($20,000,000) or more in value in the energy sector of Iran; or
ii. Contractor, its successor or its affiliate, is a financial institution that extends twenty
million dollars ($20,000,000) or more in credit to another person for forty-five (45)
days or more, if that person will (i) use the credit to provides goods and services in
Non -Collusion Non -Debarment Affidavit Non Iran Form
the energy sector in Iran; and (ii) at the time the financial institution extends credit, is
a person identified on list published by the Indiana Department of Administration.
4. Contractor does not knowingly employ or contract with an unauthorized alien, nor retain
any employee or contract with a person that the Contractor subsequently learns is an
unauthorized alien. Contractor agrees that he/she/it shall enroll in and verify the work eligibility
status of all of Contractor's newly hired employees through the E-Verify Program as defined by
I.C. 22-5-1.7-3. Contractor's documentation of enrollment and participation in the E-Verify
Program is included and attached as part of this bid/quote; and
5. Contractor shall require his/her/its subcontractors performing work under this public
contract to certify that the subcontractors do not knowingly employ or contract with an
unauthorized alien, nor retain any employee or contract with a person that the subcontractor
subsequently learns is an unauthorized alien, and that the subcontractor has enrolled in and is
participating in the E-Verify Program. The Contractor agrees to maintain this certification
throughout the term of the contract with the City of South Bend, and understands that the City
may terminate the contract for default if the Contractor fails to cure a breach of this provision no
later than thirty (30) days after being notified by the City.
6. Persons, partnerships, corporations, associations, or joint venturers awarded a contract by
the City of South Bend through its agencies, boards, or commissions shall not discriminate
against any employee or applicant for employment in the performance of a City contract with
respect to hire, tenure, terms, conditions, or privileges of employment, or any matter directly or
indirectly related to employment because of race, sex, religion, color, national origin, ancestry,
age, gender expression, gender identity, sexual orientation or disability that does not affect that
person's ability to perform the work.
In awarding contracts for the purchase of work, labor, services, supplies, equipment, materials,
or any combination of the foregoing including, but not limited to, public works contracts
awarded under public bidding laws or other contracts in which public bids are not required by
law, the City, its agencies, boards, or commissions may consider the Contractor's good faith
efforts to obtain participation by those Contractors certified by the State of Indiana as a Minority
Business ("MBE") or as a Women's Business Enterprise ("WBE") as a factor in determining
the lowest, responsible, responsive bidder.
In no event shall persons or entities seeking the award of a City contract be required to award a
subcontract to an MBE/WBE; however, it may not unlawfully discriminate against said
WBE/MBE. A finding of a discriminatory practice by the City's MBE/WBE Utilization Board
shall prohibit that person or entity from being awarded a City contract for a period of one (1)
year from the date of such determination, and such determination may also be grounds for
terminating the contact for which the discriminatory practice or noncompliance pertains.
7. The undersigned contractor agrees that the following nondiscrimination commitment
shall be made a part of any contract which it may henceforth enter into with the City of South
Bend, Indiana or any of its agencies, boards or commissions.
Non -Collusion Non -Debarment Affidavit Non Iran Form
Contractor agrees not to discriminate against or intimidate any employee or applicant for
employment in the performance of this contract with privileges of employment, or any matter
directly or indirectly related to employment, because of race, religion, color, sex, gender
expression, gender identity, sexual orientation, handicap, national origin or ancestry. Breach of
this provision may be regarded as material breach of contract.
I, the undersigned bidder or agent as contractor on a public works project, understand my
statutory obligations to the use of steel products or foundry products made in the United States
(I.C. 5-16-8-1). I hereby certify that I and all subcontractors employed by me for this project will
use steel products or foundry products made in the United States on this project if awarded. I
understand I have an affirmative duty to notify the City in my bid that my proposal does not
include the use of steel products or foundry products made in the United States. I understand it is
my sole obligation and responsibility to provide a justification to the City, subject to review and
approval, why the cost of United States made steel or foundry products is unreasonable. Prior to
award and upon submission of bid which does not use steel products or foundry products made
in the United States, the City, through its director of public works, shall make a determination if
the price of United States made steel or foundry is unreasonable. I understand that violations
hereunder may result in forfeiture of contractual payments.
I hereby affirm under the penalties of perjury that the facts and information contained in the foregoing bid for
public works are true and correct.
Dated this day of __)UM, 20 `G
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Contractor/Bidder r
Signatur off. e i rae Od M M r or s Agent
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1'rinte ame and Title
Subscribed and
My Commission
County of Residence
Non -Collusion Non -Debarment Affidavit Non Iran Form
DAWN M MAI#t~INEZ
Seal
Notary Public - State of Indiana
Lake County.,
My Commission Expires Feb 23. 2024
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