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Home My WebLink AboutOpening of Proposals - Print Shop Services - AlphagraphicsAlphaGraphics is excited to respond to the City of South Bend Board of Public Works Request For Proposal (RFP). Based on the requirements of the RFP and our follow-up discussions with members of the Board we believe that our core capabilities and strengths align with the Board's printing needs. • A local professional owner with over 20+ years of experience in print, design and marketing • A digital design expert who specializes in creating visually stunning and easy to see graphics and signage • A printer with more than 25 years of experience in dealing with many types of small to large printing requests • A project coordinator in our South Bend location with years of experience in producing multiple kinds of print jobs for business in the South Bend & Elkhart area • A project leader with experience and knowledge directly related to the business world • An on -site delivery specialist capable of delivering anywhere in or around the City of South Bend • A published copy editor with years of experience editing and teaching professional writing to adults and high school students in two countries • And others with additional skills to fulfill all printing needs • Depending upon the size, scope and complexity of a given project any combination of AG team members can respond quickly to your needs. Our in-house team can deliver print solutions requested. Because we are part of an established and nationally known franchise, we are able to leverage the buying power and best practices shared across our network of 260, franchise locations. Each location is individually owned and operated, meaning we have the flexibility and nimbleness that many large organizations do not. We can bring the best of both worlds to our clients: large- scale capabilities and local focus, Business Owner, Erik Shultz, will work closely with the account service team, bringing a mentality that differentiates us from our competitors and offering a unique perspective for your needs. OUR EXPERTISE CAN BEST BE SUMMARIZED IN FOUR AREAS: 113R]INT It wouldn't be an understatement to say that we can print anything: from the simple to the complicated; minimum to large quantities; black and white to color; offset to digital. There really is no limit to the value our printing solutions can bring. AlphaGrachic, City of South Bend Board of Public Works PFP - 2019 Page 2 A 'Y REEMEMENEEM APPENDIX 2: PRICING GUIDELINES CONT. Stock [ Size Padding with Chipboard— Multiple ................................... . . . . . ............................ . .. Coil Binding— 11" or less .... . .......... . . . ....... - Banners - B/W or Any Color(s) Any ............. . . . . ............ Sample Project Manuals ............................ ............... ------------- Hourly Rate - Typesetting Hourly Rate - Design Printing is not included in the bindery price APPENDIX 3: SAMPLE PROJECT Alphatiraphics 201 N. Main Street South Bend, IN 46601 574-287-7468 U:53� UWalphagraphics.com . 53 alphagraphi-cro Type Pricing .......... 114 Pad 112 Pad Full Pad (5.5x4.25) (8,5X5 5) (B.Sxn) Bindery _ ........... ........ . . . . $0.08 $0.12 $0,15 Per Pad Per Pad . ....... . ........ Per Pad . . .. Bindery ----- — _ .. . ............ ....... . . ... - .........$1.25 Per Black Coil.._.._ .................... ge.Format $2,50 Per Square Feet ........................ . ... . . . . . _ . .... ........ See APPENDIX 3, Below ......... . ... __ ...... . . ........... . . . . . $35 00 Per Hour ............................... _ ..... . ....... __ . . .......... ..... . . $55.00 Per Hour Bill TO: The Board of Public Works of the City of South Bend 227 West Jefferson Blvd South Bend, IN 46601 of South Bend Employ" Handbook 500 city of South Bend Employee Handbook Finished Size SSA I Cover: 4/0 (Full Color One Side) Sys Blue Cover Contents: 100 pgs. Ill (BW Two Sides) 20# Bond Back: Blank 67# Blue Cover Bindery: Black 8mm Coil Bound alph'graphics- AlphaGwish,cs City of South Bend Board of Public Works RFP - 2019 $3.60 1 $1,804.75 Page P ADDITIONAL INFORMATION AlphaGraphics offers many products and services that may support the needs of the City of South Bend beyond the scope of requirements defined by this REP. Below you will find a short list of our product and service offerings. We invite you to visit our wedsite at 0: :;n for a more complete list. PRINT: • Annual Reports • Blueprints Booklets • Brochures • Business Cards • Calendars • Cards and Invitations Catalogs Coupons • Envelopes Flyers Forms • Labels and Stickers • Legal Printing • Letterhead Manuals Menus • Newsletters • Post Cards • Presentation Materials • Stationery Tickets • Training and Educational Materials SIGNS: • Acrylic Signs • ADA Signage • Aluminum Signs • Backdrops Backlit Banners • Banner Stands • Booth Displays • Building Signs • Coroplast Signs • Dimensional Graphics Dry Erase • Floor Graphics • Magnetic Graphics • Mesh Banners • Name Badges and Tags • Outdoor Flags Posters • Table Throws • Temporary Signs • Trade Show Materials • Vehicle Lettering & Wraps • Wayfinding Signs • Window Graphics • Yards Signs DIGITAL SERVICES: • Copywriting • Courtroom Exhibits • Design Services • Direct Mail • Display Advertising • Email Marketing • Online Marketing Scanning OTHER SERVICES: Apparel • Plaques and Awards • Promotional Products IN CLOSING We here at i & L[khart are committed to the best possible service for all our customers. We recognize that serving the City of South Bend in this capacity is an important part of being a member of the South Bend & Elkhart communities. Most of our staff are local residents and realize the importance of this assignment and are committed to providing the City of South Bend the best we have to offer. We would like to thank the City of South Bend for this amazing opportunity to serve such an important entity. We look forward to a partnership that will help South Bend promote its importance as one of the best cities in the country, REFERENCES Ms. Donita Moody Me, Cheryl Ricks MrJoshuaHostetler jayco Teacher's Credit Union Tredit Tire & Wheel Co., Inc. 903 South Main Street 807 East Jefferson 3305 Charlotte Avenue Middlebury, IN 46540 South Bend, IN 46617 Elkhart, IN 46517 574.825.5861 Ext. 2487 574,284,6459 574.293.0581 donita_moody@jayco.com cricks@tcunet.com jhostetler@tredittire.com Alpha Graphics City ofSouth,3end Board ig'Public Works PFP - 2079 Page 6 Alphs,Gsaptrcs City ofSo,th Bend Board of Public Works PFP - 2019 Page 7 APPENDIX 1: ONLINE ORDERING SYSTEM EXAMPLE Located ri -, aip&�Ojrjiphiu Mph—jrafts. ALPHAGRAPHICS BUSINESS CARDS What would you like to d07 111"Imska ��avty it rs,, ..40,00 AxoraGraphics City of South Bend Board of Public Works PFP - 2079 delivery, redo and/or survey results don't meet expected performance levels Our locations also follow strict PCI Compliance data security procedures and, the degree to which client data storage is required; all data storage is managed on a data server behind secure firewall protocols. LEAD TIME, PRODUCTION AND STORAGE Depending on the size, scope and complexity of a given project, upon receiving an order complete with artwork our team can typically produce and deliver in one to four business days. AlphaGraphics is in the unique position of using two facilities within a 30 minute drive. We have ample storage space at no charge for the City. We also have the ability to expand square footage, production and technology to support the City's print needs. Inventory data can be made available through the AG Online storefronts with email notifications for inventory management options when inventory becomes low. TRANSITION AND IMPLEMENTATION PLAN AG is committed to providing the best possible service to the City. With this goal in mind, we propose the following plan to help streamline the transition to our services: • AG will designate a project and account lead —Senior Account Manager AG will create and designate an email address specifically for the City of South Bend, which will be consistently monitored • The City of South Bend will provide artwork and all necessary printing assets to AG in order to streamline ordering AG and the City will provide specific personnel to collaborate toward quick transition and project implementation • During the transition, AG will provide completed production within 5 business days of order approval PRICING, TERMS AND CONDITIONS Per the RFR the pricing schedule has been included as Appendix 2. 2021 pricing will be increased based upon paper and material cost increases at a minimum of 3-5%. Prices included in the schedule are based upon the City's expected usage rate as defined in the RFR All design, prepress, production, bindery and fulfillment costs are included in the per -unit cost Shipping and Delivery is not included. Any rush fees incurred will not exceed 40% of the invoice Prices are based an the assumption that print ready files will be submitted by the City. AG will conduct file reviews, pre-flight analysis, general file preparation and setup for production. This work has been estimated and is included in the per -unit cost. Design enhancements and custom design can be provided by AG and would be estimated on a per -project basis. Page 8 AiphaGraph,cs City of South Bend Board of Public Works PFP - 2079 Page 5 ALPHAGRAPHICS SOUTH BEND & ELKHART AlphaGraphics South Bend & Elkhart provides over 5000 square feet of production and storage, and is a locally owned and operated franchise member of one of the largest print and marketing networks in the United States. AG operates business centers across the US, Brazil, Saudi Arabia and the United Kingdom, providing quality print and marketing solutions since 1984. Our South Bend location at 201 North Main Street has been a large part of the community for over 14 years, and will be the primary support location to service the requirements for the City of South Bend. CREATIVE DESIGN AND PRODUCTION CAPABILITIES Between our two facilities, and the support of AlphaGraphics Incorporated in Denver, our staff is able to internally produce virtually every level of print product the City requires. We are uniquely positioned across our two business centers with the ability to deliver product and service offerings that go beyond the scope of traditional specialty print businesses due to the tools and capabilities we have in-house. In addition, AlphaGraphics maintains strategic alliances with support vendors for specialized bindery, mailing fulfillment, and delivery. If we can't produce a project internally we have excellent partnerships with high level members of the industry that allow us to deliver top quality print solutions. Digital short -run printing supports the way customers actually prefer to communicate with their clients. Digital printing eliminates the need for manual processes and functions, while adding color flexibility to every page. The system also enables last-minute color corrections and easy reprints of stored print jobs providing accurate and consistent quality. At other times, offset printing is the appropriate way to produce a job: particularly when the project calls for large quantities, static or non -variable data printing. AG offers full finishing capabilities including hole punch, coil binding, lamination (small and large format), folding, stapling, cutting, scoring and perforation, padding, shrink wrapping and other specialty bindery functions. CERTIFICATIONS AlphaGraphics franchise business centers are part of the AlphaGraphics Quality Management Program (QMP), a program that is managed, monitored and audited by AlphaGraphics corporate and required as a production process standard by all AlphaGraphics locally -owned business centers. The AlphaGraphics South Bend & Elkhart Centers are held to this rigorous quality management program, the standards and processes of which include: • Formal tracking, monitoring and reporting of our on -time delivery metrics • Formal tracking, monitoring and reporting of our redo metrics • Continuous surveying of our customers to obtain feedback on the quality of our products and the value to the services we provide Root Cause and Corrective Action Analysis applied to all situations in which on -time AlphaGraphics City of South Bend Board of Public Works PFP - 2019 Page 4 APPENDIX 2: PRICING GUIDELINES-2020 Stock 2 Part Form - 21# White / Canary 3 Part Form - 21# White / Canary / Pink 4 Part Form - 21# White / Canary / Pink / Goldenrod ................................................................................ 5 Part Form - 21# White / Green / Canary / Pink / Goldenrod Stock Size Type of Printing 8Sx11 Offset 8.5x11 Offset 8-5x11 Offset 8.5x11 Offset Iliilullu�il cull Size Type of Color Color Quantities .._........................ ... ............. ........................_-.........-- 250 Ream 2500 Case 1/0 Black_._.._.._...._..._._-....._______----__ ................................ $131.46 ------- $662.30 166 Ream 1666 Case 1/0 Black ------- � ---------- ......................................._.. $137.62$719,92 ...... _......... ................................ 125 Ream i 1250 Case 1/0 Black ' .... ............... ............. ...................... .......... ................................................................................. $141.81 $757,58 100 Ream 1000 Case 1/0 Black ..............__.—..__..__......... $143.94 $_777.65 Quantities 60# Cover Paper 110# Index Paper 8.5x11 SSx11 Digital 1/0 Black Digital 1/0 Black 250 $54.76 250 $73.73 500 20# White Paper 8.5x11 Digital 1/0 Black ------------ Starting at $0.09` 400 704t Text 8CXT Digital 1/0 Black Starting at $0.11" 500 20# Color Paper 8.5x11 Digital 1/0 Black Startingat $0.12' 25% Cotton with Ream South Bend Watermark &5x11 Digital 1/0 Black - Customer Supplied Starting at $0.05' Pricing may include quantity discount based on customer requested amounts AlphaGraphics City ofS.nth Bend Board ofPublic Works PFP -2079 2500 $259.88 2500 $452SO 5000 at $006 4000 Starting 5000 ._........................... Starting at $010' --------------- Case Starting at $0.04' Page 9 APPENDIX 2: PRICING GUIDELINES CONT. Stock #10 Regular Envelopes 24# White Wove .......... - __ #10 Window Envelopes 24# White Wove #6 3/4 Envelopes 24# White Wove ...... . ........ #7 Coin Envelopes 24# White Wove Stock Size Type of Printing #10 Offset . ............ . . . #10 Offset ...................... I ............... #6 3/4 Offset # 7 Offset Size I Type of Printing Full Color Business Cards I 2x3E Digital 100# White Cover Full Color Business Cards 2x3S Digital 100# White Cover ......................... __ ......... . Color Copies 8EXII Digital 28# White Paper Color Copies 11x17 Do 28# White Paper I Iy'd Colors 410 CMYK I Sided 4/4 Ci 2 Sided Ck`YK I or 2 Sided Ci I or 2 Sided Door Hangers 65# CovehostroB right 3.5x8.5 Digital 1/0 Black 10, Colors Available Color Quantities 1/0 Blue Soo 5000 or Black ....................... . $89.12 $312.42 1/0 Blue _500 5000 or Black ........................... $92,69 $348.17 . 1 1/0 Blue 500 5000 or Black ------------------ $9224 - - - - ____ $34365 1/0 Blue Soo 5000 or Black $114.55 $566.78 Quantities 250 .......... . .............. 500 .............................. 1000 ............. . ........ I $17.00 $25E0 . . . . . . . $34 (DO ...... . ............... 250 ...... . ...... . . . . 500 .............................. 1000 .. . .. . . . $20.00 $28.50 $43.00 1-250 251-500 500, Starting Starting Starting at$0.49' at$0.44* at$0.40 1-250 251-500 500+ Starting Starting Starting 250_ 7511 1 1500 .......... $125 $300 1 $450 * Pricing may inctude quantity discount based on customer requested amounts SIGNS No matter the shape, size or application we specialize in signage and large -format printing. We are experts at creating banners, posters, trade show displays, graphics for vehicles, windows or walls and so much more. TECIIHNOIJ OGY Our Wed -to -Print solution (agOnline) solves the day-to-day print challenges the City of South Bend may face. From the Mayor's Office, to Code Enforcement, to the Morris and the three golf courses, our technology will provide user-friendly printing solutions for all of the City. In fact, if awarded the opportunity to support the City of South Bend's print shop services defined in this RFP we would include the implementation of a na-cor[r culdom ordii re ordering insirtal. Control inventory, eliminate waste, improve delivery times and reduce costs. With agOnline you can set permissions so your staff can re -order materials and programs with just a few clicks. But even more impressive you can create documents online for printing by unloading a file. AG Online, run on Xerox's XMPus platform, can be customized for every individual division in the City's print shop services group. These web storefronts will be accessible solely by Print Shop service defined personnel, and designed to support specific ordering, workflow and inventory management requirements as defined by City of South Bend Board of Public Works. AlphaGraphics has demonstrated expertise in this with a number of larger customers in the South Bend & Elkhart area already using agOnline. Please visit the following demonstration site which showcases some of the possibilities agOnline has to offer: i -I , � "i , I fr� " ,, Our customers have been using this system for some time and it has proven to dramatically reduce their internal ordering costs by streamlining the proofing process, simplifying review and approval workflows, and providing improved visibility into pricing and inventory including: • Streamlined e-commerce capability to dramatically reduce print management and procurement work effort and issues • Print products loaded into the site with the ability to customize and personalize those products (e.g. business cards, letterhead, postcards) • Online proofing, review and approval • Accessible by multiple users across locations for order placement with the workflow ability to drive approvals for orders through a single person or department • Screenshots of the agOnline web portal are attached in Appendix I 1114AR: KIE'll'ING A11411) DESIGN Many people see us as printers who also design and market. In reality, we are marketers and designers who print incredibly well. We understand the value of delivering the right message to the right people with the right medium From strategy and Concept, to design and implementation, our marketing expertise speaks for itself. AstloGraph,cs City of South Bend Board of Public Works PFP - 2079 Page 70 AythaGraphics Oty ofSo,th Bend Board .1'Public Works PFe - 2079 Page 3 Date: June 28 2019 To: --XttmiP xpr;17.—ms ... .......... From -LiwdaM. Martin, Oerk, Board ofPubfic, Works Subject Addendum Number: I I . Project Name: -Print Shop Se -Ices Project Number: NIA ACKNOWLEDGEMENT OF RECEIPT OF ADDENDUM Date Received: Yc.,,,-- c;t e, 1 ---l-1-1 ........... . ... . . This addendum is being forwarded to you for the above referenced project. Please sign below and acknowledge receipt of this Addendum by faxing this sheet to the Board of Public Works at (574) 235-9171. A copy MUST also be included with your bid package upon submittal. THIS ADDENDUM MAY AFFECT YOUR BID. Notes: The attached documents are hereby added to the Specifications and Contract Documents and become a part of herein, Company: Authorized Signature: Date: (J7 1 � I I J When the prospective Contractor is unable to certify to any of the statements below, it shall attach an explanation to this Affidavit, CONTRACTOR'S NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT, CERTIFICATION REGARDING INVESTMENT WITH IRAN, EMPLOYMENT ELIGIBILITY VERIFICATION, NON-DISCRIMINATION COMMITMENT AND CERTIFICATION OF USE OF UNITED STATES STEEL PRODUCTS OR FOUNDRY PRODUCTS (Must be completed for all quotes and bids. Please type or print) STATE OF Indiana ) ) SS: Saint Joseph COUNTY ) The undersigned Contractor, being duly swom upon his/herlits oath, affirms under the penalties of pedmy that: 1. Contractor has not, nor has any other member, representative, or agent of the firm, company, corporation or partnership represented by him, entered into any combination, collusion or agreement with any person relative to the price to be bid by anyone at such letting nor to prevent any person from bidding nor to induce anyone to refrain from bidding, and that this bid is made without reference to any other bid and without any agreement, understanding or combination with any other person in reference to such bidding. Contractor further says that no person or persons, firms, or corporation has, have or will receive directly or indirectly, any rebate, fee, gift, commission or thing of value on account of such sale; and 2. Contractor certifies by submission of this proposal that neither contractor nor any of its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency; and 3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in investment activities in Fran. a. For purposes of this Certification, "Iran" means the govemmentof Iran and any agency or instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5, as amended from time -to -time. b. As provided by Ind. Code § 5-22-M5-8, as amended from time -to -time, a Contractor is engaged in investment activities in Iran if either: i. Contractor, its successor or its affiliate, provides goods or services of twenty million dollars ($20,000,000) or more in value in the energy sector of Iran; ii. Contractor, its successor or its affiliate, is a financial institution that extends twenty million dollars ($20,000,000) or more in credit to another person for forty-five (45) days or more, if that person will (i) use the credit to provides goods and services in the energy sector in Iran; and (it) at the time the financial institution extends credit, is a person identified on list published by the Indiana Department of Administration. 4. Contractor does not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the Contractor subsequently learns is an unauthorized alien. Contractor agrees that he/she/it shall enroll in and verify the work eligibility status of all of Contractors newly hired employees through the E-Verify Program as deflu ed by I.C. 22-5-1.7-3. Contractor's documentation of enrollment and participation in the E-Verify Program is included and attached as part of this bid/quote; and 5. Contractor shall require his/herlits subcontractors performing work under this public contract to certify that the subcontractors do not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the subcontractor subsequently learns is an unauthorized alien, and that the subcontractor has enrolled in and is participating in the E-Verify Program. The Contractor agrees to maintain this certification throughout the term of the contract with the City of South Bend, and understands that the City may terminate the contract for default if the Contractor fails to cure a breach of this provision no later than thirty (34) days after being notified by the City. 6. Persons, partnerships, corporations, associations, or joint venturers awarded a contract by the City of South Bend through its agencies, boards, or commissions shall not discriminate against any employee or applicant for employment in the performance of a City contract with respect to him, tenure, terms, conditions, or privileges of employment, or any matter directly or indirectly related to employment because of race, sex, religion, color, national origin, ancestry, age, gender expression, gender identity, sexual orientation or disability that does not affect that person's ability to perform the work. In awarding contracts for the purchase of work, labor, services, supplies, equipment, materials, or any combination of the foregoing including, but not limited to, public works contracts awarded under public bidding laws or other contracts in which public bids are not required by law, the City, its agencies, boards, or commissions may consider the Contractor's good faith efforts to obtain participation by those Contractors certified by the State of Indiana as a Minority Business ("MBE") or as a Women's Business Enterprise ("WEE") as a factor in determining the lowest, responsible, responsive bidder. In no event shall persons or entities seeking the award of a City contract be required to award a subcontract to an MBEfWBE; however, it may not unlawfully discriminate against said WBEIMBE. A finding of a discriminatory practice by the City's MBElWBE Utilization Board shall prohibit that person or entity from being awarded a City contract for a period of one (1) year from the date of such detenninafion, and such determination may also be grounds for terminating the contact for which the discriminatory practice or noncompliance pertains. 7. The undersigned contractor agrees that the following nondiscrimination commitment shall be made a part of any contract which it may henceforth enter into with the City of South Bend, Indiana or any of its agencies, boards or commissions, Contractor agrees not to discriminate against or intimidate any employee or applicant for employment in the performance of this contract with privileges of employment, or any matter directly or indirectly related to employment, because of race, religion, color, sex, gender expression, gender identity, sexual orientation, handicap, national origin or ancestry. Breach of this provision may be regarded as material breach of contract. I, the undersigned bidder or agent as contractor on a public works project, understand my statutory obligations to the use of steel products or foundry products made in the United States (I.C. 5-16-8-1). I hereby certify that I and all subcontractors employed by me for this project will use steel products or foundry products made in the United States on this project if awarded. I understand I have an affirmative duty to notify the City in my bid that my proposal does not include the use of steel products or foundry products made in the United States. I understand it is my sole obligation and responsibility to provide a justification to the City, subject to review and approval, why the cost of United States made steel or foundry products is unreasonable. Prior to award and upon submission of bid which does not use steel products or foundry products made in the United States, the City, through its director of public works, shall make a determination if the price of United States made steel or foundry is unreasonable. I understand that violations hereunder may result in forfeiture of contractual payments. I hereby affirm under the penalties of perjury that the facts and information contained in the foregoing bid for public works are true and correct. Dated this 8th day of July, 2019 AlphaGraphics Conn, id r ("h'm) Signature of ContractodBi c ,.or Its Agent Erik Shultz. President and Owner Printed Name and Title Subscribed and sworn too before me this 8th day of July, 209 6Pie OEBORAH A. 6RAYEXDER, Notary Public Deborah K. Gravender, Notary Public SEAL Elkhart County, State of Indiana Commission #657515 * tt My Commission Expires September 6,2622