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Home My WebLink AboutAward Quotation - Erskine Clubhouse Basement Flooring - Carpet Service Outlet Inc186 CITY #,SOUTH BEND PETE i MAYOR :1A'1 OF PUBLIC 1'' July 9, 2019 Ms. Vicki Shephard Carpet Service Outlet, Inc 1514 Mishawaka Ave South Bend, IN 46615 RE: Quotation Award — Erskine Clubhouse Basement Flooring Dear Ms. Shephard: PHONE 574/235-9251 FAX 574/235-9171 The Board of Public Works at its meeting held on July 9, 2019, awarded the above referenced quotation to you in the amount of $9,995. Please forward the following documents in owt.. 23, 2019 to my attention for Board of Public Works approval: 1) One (1) original of the Contract (enclosed); and 2) Certificate of Insurance naming the City of South Bend as an additional insured,. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, Linda M. Martin, Clerk GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK LAURA L. O'SULLIVAN THERESE J. DORAU INTER -OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS TO: Linda M. Martin, Clerk Board of Public Works FROM: Patrick Sherman Department of Venues Parks & Arts SUBJECT: Erskine Clubhouse Basement Flooring: 1087-2019 DATE: July 9t", 2019 uwromim�ni �wwmrvwuiw�wmnam�u�iuuiu�mmmv�nmaammaamumm�uv�ww�mmu,�rv�ws�iumiommw��mmmmmmmmow000wm�wmmoim ice.... �Hna��wotivo ewa�wuoiou�em�waammu,��muio�o�umsr�miuxuu manourcro�¢��rowmmmmmmou�rouuuuuuuuo�s�www�wwwwwww�rawmwomm�mti�u�ww�mmw; On June 25th, 2019 the Board of Public Works opened and read bids for the above project. The bidders ranked as follows: Bidder Bid Amount 1. Carpet Service Outlet $9,995.00 Venues Parks & Arts reviewed the quote and found that the quote is the only responsive and responsible quote received. Venues Parks & Arts recommends award of a contract for : 99 .00 to the lowest responsive / responsible bidder, Carpet Service Outlet. The Department of Venues Parks & Arts has appropriated sufficient funds from Facilities & Grounds, 201-1101-452.39-89. Thank you and please let me know if you have any questions. Patrick Sherman CITY OF SOUTH BEND, INDIANA �w. ,CONTRACTO S ._.QUOTE F H ! WORK ; .. PROJECT NAME: Erskine Clubhouse Basement Floorin PROJECT NO. 1087-2019 QUOTES DUE June 25', 2019 @ 9:30am (Must be completed for all quotes. Please type or print) Date: Firm. erz" Address: /.. _ 'ram. ?-.- —'...a - City/State/Zip: r� 1, .. 1' � � Telephone Number: ._(.5 �`�.).... ?. �.... �.� _ ----------------------------- - - - --- Agent of Bidder if Applicable): g 1 "' , ,Y _,._.............. - p he Pursuant to notices given, the undersigned ^ offe��s t o furnish labor and/or material necessaryto complete t ..._ public works project of: the City of South Bend, Indiana, in accordance with plans and specifications prepared by: ... Public Works The Cityof South Bend, Departmentof Pummmmmmmmmmmmm_ (enter e Total Quote as shown on the Proposal) date �°for the sum of enter the � a� `_. _ r✓m..... . (Enter Sum of Total uote plus Alternates sho n or) (Numerical) If alternative quotes apply, the undersigned submits a proposal for each in accordance with the notice. Any addendums attached will be specifically referenced at the applicable page. If additional units of material included in the contract are needed, the cost of units must be the same as that shown in the original contract if accepted by the City of South Bend. If the quote is to be awarded on a unit basis, the itemization of the units shall be shown on a separate attachment. _._ ..cpna lu (s. � e .m.. (Printed Narnp of PersonSigning) ACCEPTANCE The above quote is accepted this 1 day of Subject to the following conditions: ar�w • w� M - nt .- Laura L. O'Sullivan, Member 20 Genevieve Miller, Member se J. Dorau _ Lin At Est: da M. Ma - Vn, lerl� Version 1/17/2019 Page - 8 Public Works Quote BOARD OF PUBLIC WORKS Cl I I Y OF SOUmT1 ... _�N1? ji'�ND@ANA PUBLIC WORKS CONTRACT THIS AGREEMENT, made and entered into this 9th Day of July, 2019, by and between, Carpet Service Outlet, Inc., 1514 Mishawaka Ave., South Bend, IN 46615, HEREINAFTER called the Contractor, and the Board of Public Works herein called the "Board". WITNESSETH: That the Contractor covenants and agrees to make the following improvement, as fully set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans, and Bid Proposals, all of which are set forth as a part of this Contract, for: DESCRIPTION: ERSKINE CLUBHOUSE BASEMENT FLOORING COMPLETION DATE: SEE SPECIFICATIONS AMOUNT: $9,995 FUNDING: VPA FACILITIES AND GROUNDS MAINTENANCE The unit prices for this improvement were those prices as received and accepted by the Board on the 25th Day of June, 2019. The Contractor further agrees to notify the Engineer when this improvement is completed. This notification shall be in the form of a Completion Affidavit, signed by the Contractor. Upon final acceptance of the improvement by the Engineer, the Contractors final estimate will be presented to the Board for final Payment with one (1) copy of the Completion Affidavit and one (1) copy of a Waiver of Lien. ISO RD OF PUBLIC OI lS Gary A. Giliit,LL President Elizabeth A. Maradik, Member Genevieve E. Miller, Therese J. Dorau. Member Laura L. O'Sullivan, limber , w — e , Clerk : Linda Iart in, CARPET SERVICE OUTLET, INC. Printed Name Signature CERTIFICATION (To be completed if Contractor is a Corporation) I, ---- w. ......... _ ,, certify that I am Secretary of the Corporation named as Contractor herein; that m wwwwwwwww who signed this Agreement on behalf of the Contractor was then _ of said Corporation; that said agreement was duly signed for and in behalf of said Corporation by authority of its governing body, and is within the scope of its corporate powers. Secretary Corporate Seal a�C4tY'r@d �� 4 S QUOTE/PROPOSAL t IR!'h181 CITY OF SOUTH BEND PROJECT NAME Erskine Clubhouse Basement Flooring PROJECT NO. 1087-2019 QUOTES DUE wJune 25th 201 9 30am ___..,_. _....._..__._.__. Item No. w_..........m....................T Description Total Amunt.o................................................ Erskine basement flooring per the intent and plan of the specifications. $ c , Firm: Address: City/State/Zip_.._" Telephone Number: ...r"--- _.. `"'....y .. Fax Number: By Si natu rn,. s .... ...�_.. t),?,-, (printed Name of Person 'ignin Version 1/17/2019 Page - 12 Public Works Quote BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 07/03 /2019 v �.. .�.... Department VPA: Facilities & Name Patrick Sherman Grounds BPW Date 0710612019 Phone rrmnnommmam Re uired Prior to�� Su��b�_m.mw.._ittal to BoEaxrdtension .�56.....0......1 mmmmmMPEMPHIMmmmmmmmmmEm imw....... .... Imamawsm— Legal Attorney Name Clara McDaniels Controller review is required for all Contracts $5,000.00 or more Controller and greater than one year in length per the City Purchasing Policy Purchasing Check the Agreement Professional Services ❑ Bid Opening ❑ Quote Opening ❑ Change Order No. Ease/Encroach. F-1 Other: Michael Schmidt roprriate Item Type IT fie ired for All Submissions El Contract El Proposal F-1 Resolution F� Bid Award ❑ Req. to Advertise ® Quote Award ❑ C/O & PCA No. ❑ PCA ❑ Traffic Control Required Information Company or Vendor Name Carnet Service Outlet New Vendor ❑ Yes E No R If Yes, Approved by Purchasing MBE/WBE Contractor MBE ❑ WBE MBE/WBE Contractor Requested ® No ❑ Yes Name of Company Project Name Erskine Clubhouse Basement Flooring Project Number 1087-2019 Funding Source Account No. Amount Terms of Contract Purpose/Description Amount of...�.�._..._...�.�.................... �._..��.....................................aww�w .. . Increase ❑ Decrease Previous Amount Current Percent of Change: New Amount Total Percent of Change: Copy Original El ❑ El El Facilities & Grounds Maintenance - ................ ................. 0-1101-452.39-89 $ 9,995.00 Completion in 45 calendar days Addendum ❑ Title Sheet Installing flooring in Erskine Clubhouse Basement Z Required Contractor's Certification Form Attached (Non - Collusion„ Non -Discrimination, Non -Debarment E-Verify, Iran, etc. uired For Change Orders Oniv Dispersal After Approval