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HomeMy WebLinkAbout06252019 Board of Public Works MeetingAGENDA REVIEW SESSION JUNE 20, 2019 177 quotes on flooring. He explained there were issues with lead and they will need to encapsulate the floor Opening of Quotations — O'Brien Fitness Center HVAC Mr. Gilot asked if they are looking at high efficiency on this replacement of HVAC systems. Mr. Sherman noted the current equipment is so old, the new equipment will be efficient. Ms. Dorau stated a replacement can be non -efficient, even if it's new. She suggested they look at efficiency indicators, such as energy star on the specs. Mr. Gilot agreed and noted it should pay for itself in the long run. - QPA Purchase — Network Solutions, Inc. Mr. Sherman stated this State QPA is to purchase the switches and fiber that IT needs to install their equipment in Howard Park. - Amendment to QPA Purchase — GameTime Mr. Sherman stated this amendment addresses the design change for Leeper Park, explaining that the change done on the location of the poured pad increased the cost. - Award Bid — Mid -Sized Four -Wheel Drive Pick -Up Trucks Mr. Jeff Hudak, Central Services, stated the low bidder on this equipment didn't submit the required bid bond so the award is going to the next low bidder. Mr. Gilot questioned if the abnormality could be waived by the Board. Mr. Hudak noted the bidder also crossed out the bid specs and wrote in their own, which were not responsive to the needs of Code Enforcement. No other business came before the Board. Upon a motion by Mr. Gilot, seconded by Ms. Maradik the meeting adjourned at 11:33 a.m. BOARD OF PUBLIC WORKS Gary A. Gilot, President Elizabeth A. Maradik, Member Therese J. Wrau, ber Genevieve E. Miller, Member Laura L. O'Sullivan, Member ATTEST: G� 4Lnda M. Martin, Clerk REGULAR MEETING JUNE 25, 2019 The Regular Meeting of the Board of Public Works was convened at 9:34 a.m. on Tuesday, June 25, 2019, by Board President Gary A. Gilot, with Board Members Elizabeth Maradik and Therese Dorau present. Board Members Genevieve Miller and Laura O'Sullivan were absent. Also present was Attorney Sandra Kennedy. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the minutes of the Agenda Review Session, Regular Meeting and Claims Meeting of the Board held on June 6, June 11, and June 18, 2019, were approved. OPENING OF BIDS — PULASKI PARK IMPROVEMENTS — PROJECT NO. 118-056 (TIF PARK BOND) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. The following bid was opened and publicly read: REGULAR MEETIN JUNE 25P 2019 178 LARSON DANIELSON CONSTRUCTION CO., INC. 302 Tyler Street LaPorte, IN 46350 Bid was signed by: Timothy Larson Non -Collusion, Non -Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted IC M Base Bid Subtotal $791,457.53 Allowance #1 Total $15,000 Base Bid Total $806,457.53 Alternate #1 Total $72,237.76 Base Bid Plus Alternate #1 Total $878,695.29 Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above bid was referred to VPA and Engineering for review and recommendation. Mr. Michael Schmidt, Purchasing, noted there were some white-outed sections with wording written in that would need to be reviewed. OPENING OF QUOTATIONS — ERSKINE CLUBHOUSE BASEMENT FLOORING (VPA GOLF MAINTENANCE) Mr. Gilot advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotation was opened and read: CARPET SERVICE OUTLET, INC. 1514 Mishawaka Ave. South Bend, IN 46615 Quotation was submitted by Vicki Shepard Non -Collusion, Non -Discrimination Affidavit Form was completed QUOTATION: $9,995.00 Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above quotation was referred to Venues, Parks, and Arts for review and recommendation. OPENING OF QUOTATIONS — O'BRIEN FITNESS CENTER HVA_ C (VPA MAINTENANCE) Mr. Gilot advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotations were opened and read: IDEAL CONSOLIDATED, INC. 806 West Sample Street South Bend, IN 46601 Quotation was submitted by Fred Mohler Non -Collusion, Non -Discrimination Affidavit Form was completed QUOTATION: Base Quote, Item 1 $42,695.00 Add Alternate, Item 2 $4,665.00 Total $47,360.00 DYNAMIC MECHANICAL SERVICES 1606 Chestnut St. Mishawaka, IN 46545 Quotation was submitted by Mike Bacsa Non -Collusion, Non -Discrimination Affidavit Form was completed QUOTATION: Base Quote, Item 1 $39,030.00 Add Alternate, Item 2 $4,265.00 Total $43,295.00 REGULAR MEETING JUNE 25, 2019 179 D.A. DODD, LLC 14 E. Michigan Street, PO Box 430 Rolling Prairie, IN 46371 Quotation was submitted by J. Mark McKnight Non -Collusion, Non -Discrimination Affidavit Form was completed QUOTATION: Base Quote, Item 1 $44,345.00 Add Alternate, Item 2 $8,669.00 Total $53,014.00 Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above quotations were referred to Venues, Parks, and Arts for review and recommendation. OPENING OF QUOTATIONS — EAST RACE BOAT LAUNCH SLOPE REPAIRS — PROJECT NO. 118-305B (STREETS AND ALLEYS) Mr. Gilot advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotations were opened and read: ACORN LANDSCAPING LLC 3680 W. Sample St. South Bend, IN 46619 Quotation was submitted by Jeff Ritschard Non -Collusion, Non -Discrimination Affidavit Form was completed QUOTATION: $114,036.46 SELGE CONSTRUCTION CO., INC. 2833 S. 1l1h Street Niles, MI 49120 Quotation was submitted by Robert Kuhns Non -Collusion, Non -Discrimination Affidavit Form was completed QUOTATION: $49,204.00 Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above quotations were referred to Engineering for review and recommendation. OPENING OF PROPOSALS — TOWING SERVICES FOR DEPARTMENT OF CODE ENFORCEMENT Mr. Gilot advised that this was the date set for the receiving and opening of sealed proposals for the above referenced service. Mr. Gilot stated the proposals will be reviewed and scored based on a matrix system, by a team made up of City representatives. He read the name of the following company submitting a proposal: HAMILTON TOWING 4707 W. Western Ave. South Bend, IN 46619 Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above proposal was referred to the Code Enforcement review team for review and recommendation. AWARD BID — ONE (1) OR MORE 2019 OR NEWER, 18,000 LB. FOUR WHEEL DRIVE CHASSIS WITH CUSTOM FLAT BED — SPEC I (STREET DEPARTMENT CAPITAL LEASE Mr. Jeff Hudak, Central Services, advised the Board that on April 23, 2019, bids were received and opened for the above referenced equipment. After reviewing those bids, Mr. Hudak recommended that the Board award the contract to the lowest responsive and responsible bidder Jordan Ford, 609 E. Jefferson Blvd., Mishawaka, IN 46545 in the amount of $102,840 for the Base Bid plus Alternate No. 1. Therefore, Ms. Maradik made a motion that the recommendation be accepted, and the bid be awarded as outlined above. Ms. Dorau seconded the motion, which carried. REGULAR MEETING JUNE 25, 2019 180 AWARD BID — ONE (1) OR MORE, 2019 OR NEWER, COMBINATION JET RODDERNACUUM MACHINE WITH CAB AND CHASSIS — SPEC M (SEWER DEPARTMENT CAPITAL) Mr. Jeff Hudak, Central Services, advised the Board that on May 28, 2019, bids were received and opened for the above referenced equipment. After reviewing those bids, Mr. Hudak recommended that the Board award the contract to the lowest responsive and responsible bidder Best Equipment Co., 5550 Poindexter Dr., Indianapolis, Indiana, in the amount of $361,864 for the Base Bid of $399,864 less trade-in of $38,000. Therefore, Ms. Maradik made a motion that the recommendation be accepted, and the bid be awarded, and the contract approved as outlined above. Ms. Dorau seconded the motion, which carried. AWARD BID — TWO (2) MORE OR LESS, 2019 OR NEWER MID -SIZE EXTENDED CAB FOUR WHEEL DRIVE PICKUP TRUCK — SPEC 0 (CODE ENFORCEMENT CAPITAL LEASE) Mr. Jeff Hudak, Central Services, advised the Board that on June 11, 2019, bids were received and opened for the above referenced equipment. After reviewing those bids, Mr. Hudak recommended that the Board award the contract to the lowest responsive and responsible bidder Jordan Ford, 609 E. Jefferson Blvd., Mishawaka, IN 46545 in the total amount of $59,668; $26,499 each plus Alternate Nos. 2 and 4. Therefore, Ms. Maradik made a motion that the recommendation be accepted, and the bid be awarded as outlined above. Ms. Dorau seconded the motion, which carried. APPROVAL OF REQUEST TO REJECT BIDS — MUESSEL GROVE PUBLIC RESTROOM — PROJECT NO. 118-099 (VPA CAPITAL) In a memorandum to the Board, Ms. Alicia Czarnecki, Engineering, requested permission to reject all bids for the above referenced project due to exceeding the budget. Therefore, upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above request was approved. AWARD QUOTATION — CODE ENFORCEMENT OFFICE DOOR AND INSTALLATION (CODE ENFORCEMENT/COIT) Mr. Adam Parsons, Central Services, advised the Board that on June 11, 2019, quotations were received and opened for the above referenced project. After reviewing those quotations, Mr. Parsons recommended that the Board award the contract to the lowest responsive and responsible bidder, Brown & Brown General Contractors, Inc., 124 S. Elkhart St., PO Box 487, Wakarusa, IN 46573, in the amount of $3,148. Therefore, Ms. Maradik made a motion that the recommendation be accepted, and the quotation be awarded as outlined above. Ms. Dorau seconded the motion, which carried. AWARD QUOTATION — HYDRANT FLOW TESTING — PROJECT NO 119-041R (WATER WORKS PROFESSIONAL SERVICES) Mr. Charlotte Brach, Engineering, advised the Board that on June 11, 2019, quotations were received and opened for the above referenced project. After reviewing those quotations, Ms. Brach recommended that the Board award the contract to the lowest responsive and responsible bidder, Shambaugh and Son, LP, 5870 Carbonmill Dr., South Bend, IN 46628, in the amount of $37,145. Therefore, Ms. Maradik made a motion that the recommendation be accepted, and the quotation be awarded as outlined above. Ms. Dorau seconded the motion, which carried. APPROVE CHANGE ORDER NO. 6 — HOWARD PARK REDEVELOPMENT AND ST. LOUIS BLVD. IMPROVEMENTS — PROJECT NO 117-047B (PARK BOND RETIF REGIONAL CITIES GRANT, AND CUMULATIVE CAPITAL) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 6 on behalf of Larson Danielson Construction Company, Inc., 302 Tyler St., LaPorte, Indiana indicating the contract amount be increased by $89,509.43 for a new contract sum, including this Change Order, in the amount of $17,997,438.65. Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 1 — THREE TWENTY AT THE CASCADE — SITE UTILITIES, DIVISION B — PROJECT NO 118-047D (RWDA TIF Mr. Gilot advised that Mr. Zach Hurst, Engineering, has submitted Change Order No. 1 on behalf of Ritschard Bros., Inc., 1204 W. Sample St., South Bend, Indiana, indicating the contract amount be increased by $2,063.50 for a new contract sum, including this Change Order, in the REGULAR MEETING JUNE 25, 2019 181 amount of $53,487. Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 1 — AIRPORT ANNEXATION AREA SANITARY SEWER EXTENSION — PROJECT NO. 117-108 (2018 RWDA TIF) Mr. Gilot advised that Mr. Jacob Klosinski, Utilities, has submitted Change Order No. 1 on behalf of HRP Construction, Inc., 5777 Cleveland Road, PO Box 266, South Bend, IN 46628, indicating the contract amount be increased by $7,200 for a new contract sum, including this Change Order, in the amount of $774,157. Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 1 — COLFAX WATER WORKS BUILDING REPAINTING — PROJECT_ NO 118-055 (BUILDING AND REPAIR MAINTENANCE) Mr. Gilot advised that Mr. Scott Kreeger, Engineering, has submitted Change Order No. 1 on behalf of Facelift Painting and Powerwashing, 133 S. Truesdale, Youngstown, OH 44506, indicating the project completion date be increased by fifty-five (55) days, for a new contract completion date of June 20, 2019. Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 1 — EAST BANK SINKHOLE REPAIRS — PROJECT NO. 118-305A (STREETS AND ALLEYS) Mr. Gilot advised that Mr. Scott Kreeger, Engineering, has submitted Change Order No. 1 on behalf of Northern Indiana Construction Company, Inc., PO Box 1333, Mishawaka, IN 46545, indicating the contract amount be increased by $14,482.75 for a new contract sum, including this Change Order, in the amount of $83,210.75. Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 1 — HISTORIC LEEPER PARK IMPROVEMENTS — PROJECT NO. 118-010A (RWDA TIF BOND) Mr. Gilot advised that Mr. Kyle Silveus, Engineering, has submitted Change Order No. 1 on behalf of Ancon Construction Co., Inc., 2146 Elkhart Rd., Goshen, IN 46526, indicating the contract amount be increased by $13,883.94, plus an additional seven (7) days, for a new contract sum, including this Change Order, in the amount of $1,322,012.97 and a new project completion date of July 24, 2019. Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT — FAT DADDY'S BUILDING DEMOLITION — PROJECT NO. 118-066 (RWDA TIF) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 1 (Final) on behalf of R&R Excavating, Inc., 705 S. Beiger St., Mishawaka, IN 46544 indicating the contract amount be decreased by $36,000 for a new contract sum, including this Change Order, of $504,000. Also submitted was the Project Completion Affidavit indicating this new final cost of $504,000. Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved. APPROVE CHANGE ORDER NO. 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT — MCKINLEY AVENUE AND FREMONT PARK IMPROVEMENTS — PROJECT NO. 118- 072A (LRSA) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 1 (Final) on behalf of Rieth-Riley Construction Co., Inc., 25200 State Road 23, South Bend, IN 46614, indicating the contract amount be decreased by $3,484 for a new contract sum, including this Change Order, of $88,533. Also submitted was the Project Completion Affidavit indicating this new final cost of $88,533. Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved. APPROVE CHANGE ORDER NO. 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT — SMALL DRAINAGE DESIGN AND REPAIR, DIVISION B — PROJECT NO. 118-063 LRSA Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 1 (Final) on behalf of Selge Construction Co., Inc., 2833 S. 11" Street, Niles, MI 49120, indicating the contract amount be decreased by $4,148.87 for a new contract sum, including this Change Order, of $100,619.41. Also submitted was the Project Completion Affidavit indicating this new final REGULAR MEETING JUNE 25, 2019 182 cost of $100,619.41. Upon a motion made„by Ms. Maradik, seconded by Ms. Dorau and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved. APPROVE CHANGE ORDER NO. 2 (FINAL) AND PROJECT COMPLETION AFFIDAVIT — 2018 CURB AND SIDEWALK, DIVISIONS Al A2, B1 C, D1 D2, E, F_G1, AND G2 — PROJECT NO. 118-007 (MVH) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 2 (Final) on behalf of Rieth-Riley Construction Co., Inc., 25200 State Road 23, South Bend, IN 46614, indicating the contract amount be decreased by $14,510.87 for a new contract sum, including this Change Order, of $647,385.12. Also submitted was the Project Completion Affidavit indicating this new final cost of $647,385.12. Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, Change Order No. 2 (Final) and the Project Completion Affidavit were approved. APPROVE PROJECT COMPLETION AFFIDAVIT — LOT 12 US 31 INDUSTRIAL PARK LANDSCAPE WORK — PROJECT NO. 119-029 (RWDA TIF) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of Fuerbringer Landscaping and Design, Inc., 22530 Brick Road, South Bend, IN 46628, for the above referenced project, indicating a final cost of $52,110. Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the Project Completion Affidavit was approved. APPROVE PROJECT COMPLETION AFFIDAVIT BERLIN PLACE SITE CONCRETE LANDSCAPE PLANTINGS, AND BLDG. NO. 4 ROOF PAVERS DIVISION B — PROJECT NO. 118-057 (RWDA TIF) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of Rieth-Riley Construction Co., Inc., 25200 State Road 23, South Bend, IN 46614, for the above referenced project, indicating a final cost of $325,000. Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the Project Completion Affidavit was approved. APPROVE PROJECT COMPLETION AFFIDAVIT — LAFAYETTE BUILDING EXTERIOR MASONRY RENOVATIONS DIVISION B — PROJECT NO 117-100R (RWDA TIF) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of C&S Masonry Restoration, LLC, 3725 N. Foundation Ct., Suite AB, South Bend, IN 46628, for the above referenced project, indicating a final cost of $284,045. Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the Project Completion Affidavit was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — ONE (1) OR MORE, 2019 OR NEWER, TRUCK MOUNTED STREET SWEEPER — SPEC P (STREET DEPARTMENT CAPITAL LEASE) In a memorandum to the Board, Mr. Jeff Hudak, Central Services, requested permission to advertise for the receipt of bids for the above referenced equipment. Therefore, upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — ONE (1) OR MORE, 2019 OR NEWER, 1 YARD FRONT END TIRE LOADER — SPEC Q (WASTEWATER CAPITAL LEASE In a memorandum to the Board, Mr. Jeff Hudak, Central Services, requested permission to advertise for the receipt of bids for the above referenced equipment. Therefore, upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS TWENTY- NINE (29) MORE OR LESS BRAND NEW LEAF BOXES — SPEC R (STREET DEPARTMENT CAPITAL LEASE) In a memorandum to the Board, Mr. Jeff Hudak, Central Services, requested permission to advertise for the receipt of bids for the above referenced equipment. Therefore, upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above request was approved. REGULAR MEETING JUNE 25, 2019 183 APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — 2019 DEMOLITIONS PHASE I PROJECT NO 119-035 (WWCDA TIF/RWDA TIF/EDIT) In a memorandum to the Board, Ms. Charlotte Brach, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Therefore, upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - 2019 CONTRACTOR PAVING PROJECT NO 119-062 (TBD SUBJECT TO COUNCIL APPROPRIATION) In a memorandum to the Board, Mr. Scott Kreeger, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Therefore, upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET — WAYNE STREET AND LEIGHTON PLAZA PARKING STRUCTURE REPAIRS 2019 — PROJECT NO 119-048 (PARKING GARAGE FUND) In a memorandum to the Board, Mr. Roger Nawrot, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Also presented at this time for approval and execution was the Title Sheet. Therefore, upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above request to advertise was approved and the Title Sheet was approved and signed. ADOPT RESOLUTION NO. 21-2019 — A RESOLUTION OF THE BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO.21-2019 A RESOLUTION OF THE SOUTH BEND INDIANA BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY WHEREAS, it has been determined by the Board of Public Works that the following property is City South unfit for the purpose for which it was intended and is no longer needed by the of Bend: Six (6) Copiers/Printers from Police Department WHEREAS, pursuant to Indiana Code § 36-9-6-1 et. seq., the Board of Public Works ("Board") has the duty and authority to have custody, control, use, and to dispose of all real and personal property owned by the City of South Bend, Indiana; and WHEREAS, the City, acting by and through the Board, desires to dispose of the personal property that is more particularly described at Exhibit "A" attached hereto and incorporated herein ("Property"); and WHEREAS, in accordance with Indiana Code § 5-22-22-4, the Board may engage an auctioneer to conduct a public auction in order to dispose of the City's surplus personal property if the property to be sold is one (1) item with an estimated total value of $1,000 or more, or is more than one (1) item with an estimated value of $5,000 or less; and WHEREAS, the Board has determined that the Property has an estimated value of less than $5,000, and the Board has further determined that the property is unfit for the purpose for which it was intended, and is no longer needed by the City of South Bend; and NOW, THEREFORE, the Board of Public Works of the City of South Bend hereby finds that the Property listed at Exhibit "A" is no longer needed by the City; the Property is unfit for the purpose for which it was intended and has an estimated value of $5,000 or less. BE IT RESOLVED that the Property may be transferred or sold at public auction. However, if the Property is deemed to be worthless, such Property may be demolished or junked. ADOPTED the 251h day of June, 2019. REGULAR MEETING JUNE 25, 2019 184 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ Elizabeth A. Maradik s/ Therese J. Dorau ATTEST: s/Linda M. Martin, Clerk ADOPT RESOLUTION NO. 22— 2019 — A RESOLUTION OF THE CITY OF SOUTH BEND INDIANA BOARD OF PUBLIC WORKS FOR THE DISPOSAL OF SURPLUS PROPERTY Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO.22-2019 A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS FOR THE DISPOSAL OF SURPLUS PROPERTY WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and WHEREAS, the Common Council of the City of South Bend passed as amended on January 11, 1988, Ordinance No. 7847-88 which mandates the Board of Public Works of the City of South Bend to determine that the sidearm of a police officer who retires in good standing is surplus property and no longer useful to the City of South Bend; and WHEREAS, OFFICER EUGENE EYSTER retired effective May 31, 2019, from the South Bend Police Department after forty-four (44) years of service, and the Board of Public Safety of the City of South Bend has determined that he retired in good standing; and WHEREAS, I.C. 5-22-22-1 permits and establishes procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that handgun Serial No. HKB3790, A Smith and Wesson Handgun, is no longer needed by the City and is unfit for the purpose for which it was intended and has an estimated fair market value of less than Five Hundred Dollars ($500.00). BE IT FURTHER RESOLVED that said property be disposed of and removed from the City inventory. ADOPTED this 25TH Day of June, 2019. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ Elizabeth A. Maradik s/ Therese J. Dorau ATTEST: s/Linda M. Martin, Clerk ADOPT RESOLUTION NO. 23-2019 — A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND INDIANA AUTHORIZING STAFF TO EFFECT TRANSACTION Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the following Resolution was adopted by the Board of Public Works: REGULAR MEETING JUNE 25, 2019 185 RESOLUTION 23-2019 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, AUTHORIZING STAFF TO EFFECT TRANSACTION WHEREAS, the City of South Bend, Indiana, Board of Public Works (the `Board") has custody of and may maintain all real and personal property of the City of South Bend, Indiana (the "City") pursuant to Indiana Code Section 36-9-6-3 (the "Code"); and WHEREAS, in conjunction with the Project Agreement, Agreements to Terminate and Release Real Property Interests, and Shared Perpetual, Non -Exclusive Ingress, Egress and Utility Easement Agreement approved by the Board at its June 25, 2019 meeting related to the University of Notre Dame du Lac's pursuit of the construction of a hydroelectric power generation facility to be situated at Seitz Park, as well as the restoration, renovation, and expansion of Seitz Park (the "Agreements"), the Board may have to execute ancillary documents in order to effectuate the transactions contemplated by the Agreements; and WHEREAS, to carry out the intentions of the Agreements, the Board desires to allow a City employee to execute ancillary documents related thereto on its behalf. NOW, THEREFORE, BE IT RESOLVED by the City of South Bend, Indiana, Board of Public Works as follows: 1. The Board authorizes David Relos of the City's Department of Community Investment, in conjunction with a review by the City's Department of Law, to execute any documents required to effectuate the transactions contemplated by the Agreements. 2. This Resolution will be in full force and effect upon its adoption. ADOPTED at a meeting of the Board of Public Works of the City of South Bend, Indiana, held on June 25, 2019, at 1308 County -City Building, 227 West Jefferson Boulevard, South Bend, Indiana 46601. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ Elizabeth A. Maradik s/ Therese J. Dorau ATTEST: s/Linda M. Martin, Clerk APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA The following Agreements/Contracts/Proposals/Addenda were submitted to the Board for approval: Type Business Description Amount/ Funding Motion/ Second Release of Five Corners, Release Easement for Five N/A Maradik/Dorau Easement LLC Corners, LLC to Create Legal Lot for Development of "Hayes Towers" being constructed along South Bend Avenue at Corby Street Software The Housing Replace Current HUD $900; Annually Maradik/Dorau License Partnership Client Management for Two (2) Agreement and Network, Inc. System Retiring October Years Addendum to 31, 2019; Addendum to DCI 1 E REGULAR MEETING JUNE 25, 2019 186 1 1 1J Software Section 6 regarding Administration) License Confidential Information Agreement Special N/A Confidential Purchase of NTE $21,000 Maradik/Dorau Purchase South Bend Police Unit Price less Department Drug Trade -In Investigator Undercover (Police Motor Vehicle per IC 5-22-10-1 Equipment Contract Near Three (3) Community $126,533 Maradik/Dorau Northwest Outreach Workers to (CDBG) Neighborhood, Provide Lead -Based Paint Inc. Education and Recruit Eligible Families for Lead Grant Assistance End -User NetMotion Police and Fire $15,700/year; Maradik/Dorau License Software, Inc. Department Laptop $47,100 for Agreement Connectivity during Loss Three (3) Years of Cellular Service (IT Operations) Authorization Honeywell Authorizing Entry upon Maradik/Dorau Agreement International, Public Property for Inc. Drilling and Installation of Monitoring Wells for Environmental Remediation Purposes at Bendix Drive and Eclipse Place (Kennedy Park Right -of- Way) Professional Shive-Hattery Engineering Design for NTE $107,300 Maradik/Dorau Services South Bend Fire Station (Fire Capital Agreement Nos. 3 and 6 Renovations Building Improvements) Agreement for Near Three (3) Community $13,467 Maradik/Dorau Services Northwest Outreach Workers to (EDIT) Neighborhood, Conduct Program, Street Inc. Level Outreach, Provide Education and Recruitment for Eligible Families for Lead Grant Assistance Amendment to MPinsky, LLC Explore Capacity and $100,000 Maradik/Dorau Professional dba Five/Four Ability to Implement (DCI Services Advisors CDFI Friendly City Professional Agreement Model in South Bend Services Professional Jennifer Settle, Development of Zoning $43,200 Maradik/Dorau Services LLC Ordinance Teacher's (DCI Agreement Edition and ADU Design Administration) Guidelines Project University of No Cost Agreement N/A Maradik/Dorau Agreement Notre Dame du allowing Notre Dame and Lac and FREG City to use Parking Lot Stephenson around Stephenson Mill Mill for Construction of Notre Associates, Dame's Hydroelectric LLC Facility and Improvements to Seitz Park Agreement to Wharf No Cost Easement N/A Maradik/Dorau Terminate and Partners, LLC Termination Agreement to Release Real and FREG Consolidate Property Property Stephenson I Ownership in Deedholders REGULAR MEETING JUNE 25, 2019 187 Interests Mill for Seitz Park Associates, Improvements Project LLC Shared, Wharf Granting Stephenson Mill N/A Maradik/Dorau Perpetual, Partners, LLC and Wharf Partners Non -Exclusive and FREG Access to their Properties Ingress, Stephenson via Gintz Road Egress, and Mill Utility Associates, Easement LLC Agreement Agreement to FREG Central Terminate Any Easements N/A Maradik/Dorau Terminate and High Not Found in a Title Release Real Associates, Search regarding Seitz Property LLC Park Improvements Interests Project Agreement for Presidio IT Managed Presidio $16,776.44 Maradik/Dorau Goods and Networked Milestone Camera System (VPA Services Solutions for Martin Luther King Jr. Recreation Group, LLC Recreation Center Capital) Agreement for Presidio IT Managed Presidio $29,916.11 Maradik/Dorau Goods and Networked Milestone Camera System (VPA Services Solutions for Howard Park Cumulative Group, LLC Capital) QPA Purchase Network Howard Park IT $60,643.46 Maradik/Dorau Solutions, Inc. Infrastructure (VPA Cumulative Capital) BOARD MEMBER JOINS MEETING Board Member Genevieve Miller joined the meeting in progress at 10:06 a.m. Amendment to GameTime c/o Design Change for Leeper $7,350 Maradik/Dorau QPA Purchase Sinclair Park Upgrades (Park Bond Recreation Series I Open Market Klink 2019 Street and Sewer Unit Prices Maradik/Dorau Contract Trucking, Inc. Department Materials (Streets, Curb & Item Nos. C-1 and C-3 Sidewalk, Sewer Concrete, Sewer Ins., Water Works, Parks Interlocal Indiana Cleveland Road/Brick $1,677,300 Maradik/Dorau Cooperative Department of Road Pavement (RWDA TIF) Agreement Transportation Im rovements Consulting enFocus, Inc. Operational Support for $234,500 Dorau/Miller Agreement Bloomberg Mayors (Bloomberg Mr. Gilot Challenge Mayors abstained Challenge Award- Gift/Bequest Fund BOARD MEMBER EXITS MEETING Board Member Genevieve Miller exited the meeting at 10:09 a.m. Revision City of South Revision to Address HB N/A Maradik/Dorau Bend 1347 Changes to Municipal Owner/Tenant Accounts Utilities Rules and 1 REGULAR MEETING JUNE 25, 2019 188 Regulations Professional Emnet, LLC Hidden Revenue Locator $20,000 Maradik/Dorau Services to Analyze Water Meter (Water Works Agreement Reading to Determine if O&M) Meters are lUnderre ortin APPROVAL OF PERMIT AND LICENSE APPLICATIONS The following permit and license abplications were presented for annroval Applicant Description Date/Time Location Motion Carried Studebaker Special Event — July 13, 2019; W. Washington St. from Maradik/Dorau Museum Studebaker Car 5:00 a.m. to Laurel St. to Chapin St. Classic 5:00 p.m. Our Lady of Special Event — July 20, 2019; Chapin St. from Bruce Maradik/Dorau Hungary Parish Our Lady of 11:00 a.m. to St. to Calvert St. Hungary Parish 10:00 p.m. Festival St. Paul Bethel Special Event - July 27, 2019; Lindsey St. from Scott Maradik/Dorau Missionary St. Paul Bethel 7:00 a.m. to St. to Leland Ave. Baptist Church Missionary 2:00 p.m. Baptist Church Downtown Special Event - July 5, 2019; Jefferson Bridge from Maradik/Dorau South Bend Fireworks after 7:00 p.m. to Martin Luther King Jr. Meet Me on the 11:30 p.m. Blvd. to Niles Ave. Island Eddy Street Special Event - July 13, 2019; Eddy St. from Angela to Maradik/Dorau Commons Cars and 9:00 a.m. to Napoleon Coffee 2:00 p.m. Fallen Officers Special Event — August 3, 2019; On Route as Submitted Maradik/Dorau Ride Motorcycle 12:00 p.m. to Ride 5:00 p.m. Kennedy Park Community Summer 2019 1621, 1623, and 1625 Maradik/Dorau Neighborhood Garden through January Florence St. Agreement 1, 2020 APPROVAL OF REVOCABLE PERMIT FOR ENCROACHMENT — LOS TRES MANGOS — 2518 W. WESTERN AVENUE Mr. Gilot stated an application for an Encroachment and Revocable Permit has been received for the purpose of allowing the installation of channel letter signs on the front of 2518 W. Western Ave., South Bend, IN 46619. The encroachment shall remain in the right of way until the time as the Board of Public Works of the City of South Bend shall determine that such encroachment is in any way impairing or interfering with the highway or with the free and same flow of traffic. Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the Revocable Permit was approved. FAVORABLE RECOMMENDATION - PETITION TO VACATE THE EAST/WEST ALLEY RUNNING EAST FROM WALNUT ST. TO DEAD-END AT ANOTHER PARCEL NORTH OF RAILROAD TRACKS AND SOUTH OF HURON ST. Mr. Gilot indicated that Mr. Edwardo Rodriguez, 512 South Walnut St., South Bend, IN 46619, has submitted a request to vacate the above referenced alley in order to combine his two (2) adjacent properties. Mr. Gilot advised the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Area Plan Commission, Street Department, Fire Department, Police Department Community Investment, and Engineering who all state the request meets the criteria of I.C. 36-7-3-13. Engineering noted the alley dead -ends at an odd shaped small parcel owned by a different owner and is also bordering the railroad right-of-way. In addition, they stated, this alley is not technically connected to the North/South alley going up to Huron Street, however people have been using these two alleys as if they were connected as a legal right-of-way, when in fact, they have been driving across private property. Engineering recommended that the petitioner take responsibility for re -installing a curb across the existing alley approach if they are not planning to use it as a driveway. The Board stated the petitioner must follow the Ordinance for hard surface material to be used if they do install a driveway. Therefore, Ms. Maradik made a motion recommending approval of the request for vacation REGULAR MEETING JUNE 25, 2019 189 subject to the Ordinance stipulations regarding the installation of a driveway, or the installation of curb if not installing a driveway. Ms. Dorau seconded the motion which carried. FAVORABLE RECOMMENDATION - PETITION TO VACATE THE NORTH/SOUTH ALLEY WEST OF PORTAGE AVE. FROM THE NORTH RIGHT-OF-WAY OF HAMILTON ST. Mr. Gilot indicated that John and Sonia Long, 1905 Portage Ave. South Bend, IN 46628, have submitted a request to vacate the above referenced alley. Mr. Gilot advised the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Area Plan Commission, Street Department, Fire Department, Police Department Community Investment, and Engineering who all state the request meets the criteria of I.C. 36-7-3-13. The Police Department noted the property owner to the west at 1605 Hamilton has not signed their consent. Ms. Long was present and stated she sent the neighbors a certified letter requesting they sign their consent to the vacation, but they refused the letter. She stated she also sent a certified letter informing them of today's Board of Works meeting. Ms. Long stated 1905 Portage Avenue was a farm with acreage before being incorporated. She stated when she sold the neighboring property to the neighbors, they started using this portion of property that they never owned. She informed the Board she wants to sell her property and can't until this issue is resolved for the deed work. Ms. Maradik informed her that the law provides that both property owners split the vacated property in half, so half of this property would go to the neighbors unless they can reach an agreement. Ms. Long stated they have never owned this property, it has always belonged to 1905 Portage Avenue. Mr. Gilot stated if this is part of the parent parcel and she can prove that, the parcel would be returned to the original owner. He noted the Common Council is the final one to act on that. Therefore, Ms. Maradik made a motion recommending approval of the request for vacation. Ms. Dorau seconded the motion which carried. FAVORABLE RECOMMENDATION - PETITION TO VACATE THE 15' RIGHT-OF-WAY ALONG THE SOUTH SIDE OF THE SIDEWALK ALONG 810 E. NAPOLEON ST. FROM N. ST. PETER ST. TO N. NOTRE DAME AVE. Mr. Gilot indicated that Mr. Abraham Marcus, Marcus Realty, LLC, 1217 S. Walnut St., Suite L, South Bend, IN 46619, has submitted a request to vacate the above referenced right-of-way. Mr. Gilot advised the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Area Plan Commission, Street Department, Fire Department, Police Department Community Investment, and Engineering who all state the request meets the criteria of I.C. 36-7-3-13. Engineering recommended the Board require the petitioner to have a professional survey done to show the exact location of the current property lines in relation to the existing sidewalk and once the exact dimensions are determined, submit a design plan showing the changes proposed to the right-of-way of Napoleon Street. Additionally, property corners should be installed by a surveyor. Therefore, Ms. Maradik made a motion recommending approval of the request for vacation subject to Engineering's stipulations. Ms. Dorau seconded the motion which carried. APPROVE TRAFFIC CONTROL DEVICE Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the following traffic control device requests were approved: NEW INSTALLATION: Residential Parking Only with Tow Away Placard LOCATION: East and West Side of N. Frances St. between Napoleon St. and Howard St., and North and South Side of St. Vincent St. between N. Notre Dame Ave. and E. Pokagon St. REMARKS: All Criteria has been Met REVISION: School Speed Limit Sign DESCRIPTION: Change Speed Limit Sign from 35 mph to 25 mph when Flashing LOCATION: School Zone at Success Academy and Career Academy REMARKS: All Criteria has been Met RATIFY APPROVAL AND/OR RELEASE CONTRACTOR, EXCAVATION, AND OCCUPANCY BONDS REGULAR MEETING JUNE 25, 2019 190 [I 1 Ms. Donna Hardy, Division of Engineering, recommended that the following bonds be ratified pursuant to Resolution 100-2000 and/or released as follows: Business Bond Type yp Approved/ Released Effective Date Parks Concrete LLC Contractor Approved June 6, 2019 Bales Mechanical, Inc. Excavation. Released July 3, 2019 M&V Pro Services, Inc. Excavation Released June 29, 2019 Angel Cres o Occupancy Released August 24, 2019 Thayer Power & Communication Line Construction Co. Occupancy Released June 18, 2019 Parks Concrete LLC I Occupancy Approved June 6, 2019 Ms. Maradik made a motion that the bond's approval and/or release as outlined above be ratified. Ms. Dorau seconded the motion, which carried. APPROVE CLAIMS Ms. Maradik stated that a request to pay the following claims in the amounts indicated has been received by the Board; each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracy. Name Amount of Claim Date City of South Bend $8,135.06 06/16/2019 City of South Bend $3,030,171.74 06/25/2019 St. Joseph County Housing Consortium $26,125.90 05/30/2019 St. Joseph Count Housing Consortium $14,369.60 05/30/2019 St. Joseph County Housing Consortium $1,941.46 05/30/2019 U.S. Bank Nation Association; Requisition No. 110; Potawatomi Greenhouse and Experience Lodge $2,662.91 04/16/2019 U.S. Bank Nation Association; Requisition No. 110; GameTime $171,548.63 05/07/2019 Therefore, Ms. Maradik made a motion that after review of the expenditures, the claims be approved as submitted. Ms. Dorau seconded the motion, which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Ms. Maradik and carried, the meeting adjourned at 10:28 a.m. ATTEST: kindaM. Martin, Cler BOARD OF PUBLICAORKS /Ow-L� kl-Y-4� Gary Gilot, Presi ient Elizabeth A. Maradik, Member Therese J. Do au, mber Genevieve E. Miller, Member Laura L. O'Sullivan, Member