HomeMy WebLinkAboutSpecial Event Committee Minutes_6-18-19_
SPECIAL EVENTS COMMITTEE MEETING MINUTES
June 18, 2019, 10:00 AM
731 S. Lafayette Blvd, South Bend, IN 46601
Members present: Jitin Kain, Brad Rohrscheib, Gerard Ellis
1. Call to Order
The meeting was called to order at 10:15 AM by Chairperson Kain
2. Approval of minutes
Upon a motion by Rohrscheib and seconded by Ellis the minutes from the previous meeting,
June 11th was approved unanimously.
3. Approval of Special Event Permits
a. Fireworks after Meet Me on the Island – July 5th
Cathy Dietz is working with the county on the closure of the Jefferson bridge. This is the
same set up as Best Week Ever. The were no issues. Traffic and lighting will drop cones
for them to close off.
Upon a motion by Robrscheib and seconded by Ellis, the permit is approved unanimously on
two contingences: St. Joe County approval for the Jefferson bridge closure and Cathy Dietz is to
pay the full portion of the expedited application fee due to late submission. Amount owed
$50.00.
b. Back to school parade – August 9th
This event is tabled until the next meeting due to questions about route and traffic and
lighting labor. Suggestions were made to change route slightly to turn west on Western
and head south on Taylor and east on South to avoid a dead-end traffic jam. Questions
arose about how many traffic & lighting personnel would be required to work.
c. Westside BBQ Festival – July 28th
This event is tabled until the next meeting due to questions on where exactly Prast Blvd.
needed closure. Also suggested that a map would be helpful to view the placement of
food trucks, etc. We also still need security contact information. Contacting event
sponsor to gather more information on event.
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Block parties:
a. Cars & Coffee – July 13th
Eddy – Angela to Napolean will be closed by Eddy Commons. No issues with these block
parties. Closed 9:00 AM to 2:00 PM.
Upon a motion by Robrscheib and seconded by Ellis, the permit is approved unanimously.
Motorcycles rides:
a. Fallen Officer Scholarship Ride – August 3rd
Escorted by SBPD throughout the city and county. No closures necessary. Starts at 2:00
PM and ends at FOP at 5:00 PM.
Upon a motion by Rohrscheib and seconded by Ellis the permit is approved unanimously.
4. Privilege of the Floor
None
5. Adjournment
With no additional business, Rohrscheib motioned for adjournment and Ellis seconded, the
meeting ended at 11:05 AM.