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Home My WebLink About07032019 Agenda Review SessionCITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION July 3, 2019 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK THERESE J. DORAU LAURA L. O’SULLIVAN Page 1 AGENDA REVIEW SESSION 1. CLAIMS REGULAR MEETING 1. REVIEW OF MINUTES A. Agenda Review and Regular Meeting of June 20 and June 25, 2019 2. OPENING OF BIDS A. Sale of City-Owned Property – 1421 Medora Street 3. OPENING OF QUOTATIONS A. School Zone Flashing Beacon Relocations – Project No. 119-058 1. Funding: LRSA Capital (251.0608.431.42.96) B. 2019 Demolitions, Phase I – Project No. 119-035 1. Changed from Bid to Quote after approval to Advertise for Bids 2. Funding: WWCDA TIF/RWDA TIF/EDIT (422.1050.460.42.01/324.1050.460.42.01/408.1050.460.36.01) C. Notre Dame Triangle Alley Paving – Project No. 119-057 1. Funding: LRSA (251.0608.431.23.02) 4. OPENING OF PROPOSALS A. Print Shop Services 1. Funding: All City Departments 5. AWARD BIDS AND APPROVE CONTRACTS A. Pulaski Park Improvements – Project No. 118-056 1. Company: Larson Danielson Construction Co., Inc. 2. Amount: $878,686.25 Base Bid Plus Alternates (Correction to Math Error found in Total Bid) 3. Funding: RWDA TIF (452.1101.452.31.06) (Subject to RDC Approval) B. Gemini Site Improvements – Project No. 119-043 1. Company: Rieth-Riley Construction Co., Inc. 2. Amount: $614,451.28; Base Bid Only, Contingent of RDC approval 3. Funding: WWDA TIF (422.1050.460.42.02) 6. REJECT BIDS A. Commerce Center – Architectural Precast Concrete Panels – Project No. 119-030 1. Description: Reject Bids due to Missed Schedule 7. AWARD QUOTATIONS AND APPROVE CONTRACTS CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION July 3, 2019 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK THERESE J. DORAU LAURA L. O’SULLIVAN Page 2 A. Erskine Clubhouse Basement Flooring 1. Company: Carpet Service Outlet, Inc. 2. Amount: $9,995 3. Funding: VPA Facilities and Grounds Maintenance (201.1101.452.39.89) B. O’Brien Fitness Center HVAC 1. Company: Dynamic Mechanical Services 2. Amount: $43,295 3. Funding: VPA Maintenance (201.1101.452.39.89) 8. AWARD PROPOSALS A. Towing Services for Code Enforcement Department 1. Company: Hamilton Towing 2. Amount: Sole Responsive, Responsible Bidder 3. Funding: No Cost to City 9. CHANGE ORDERS A. McKinley Avenue and Fremont Park Improvements, Division B – Project No. 118-072 1. Company: Walsh & Kelly, Inc. 2. Change Order No.: 1 3. Increase Amount: $1,380 4. Percent of Increase: 0.56% 5. Revised Contract Amount: $245,920 6. Funding: VPA (201.1101.452.36.01) B. VPA Restroom Remodeling – Project No. 118-043R 1. Company: Michiana Contracting, Inc. 2. Change Order No.: 1 3. Increase Amount: $35,250.82 4. Percent of Increase: 7.19% 5. Revised Contract Amount: $525,250.82 6. Funding: Parks Bond I (471.1138.452.42.01) C. Four Winds Field Water Softener 1. Company: Culligan 2. Change Order No.: 1 3. Increase Amount: $1,295 4. Percent of Increase: 9.7% 5. Revised Contract Amount: $14,620 6. Funding: Non-Reverting Coveleski Fund (401.1101.452.36.09) D. Liberty Tower Improvements, Division C – Project No. 118-086R 1. Company: Environmental Glass, Inc. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION July 3, 2019 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK THERESE J. DORAU LAURA L. O’SULLIVAN Page 3 2. Change Order No.: 1 3. Decrease Amount: ($4,227.32) 4. Percent of Decrease: (1.39%) 5. Revised Contract Amount: $299,772.68 6. Funding: RWDA TIF (324.1050.460.42.02) E. Lincoln Way East Corridor Improvements – Sample Street to Twyckenham Drive – Project No. 117-055A 1. Company: Walsh & Kelly, Inc. 2. Change Order No.: 2 3. Increase Amount: $7,043.89 4. Percent of Increase: 1.48% 5. Total Percent of Change: 5.10% 6. Revised Contract Amount: $482,428.89 7. Funding: RWDA TIF Bond (452.1101.452.31.06) 10. PROJECT COMPLETION AFFIDAVITS A. Lot 12 US 31 Industrial Park Asphalt Paving – Project No. 119-026 1. Company: Almac-Sotebeer, Inc. 2. Final Contract Amount: $35,975 3. Funding: RWDA TIF (324.1050.460.42.01) B. Century Center Storage Mezzanine – Project No. 118-036E 1. Company: R. Yoder Construction, Inc. 2. Final Contract Amount: $104,243.52 3. Funding: Hotel/Motel Tax (7304.42010.000.0099) C. Venues, Parks and Arts Maintenance Storage Building – Project No. 118-046R 1. Company: The Robert Henry Corporation 2. Final Contract Amount: $388,984 3. Funding: Park Bond Series I (471.1138.452.42.01) D. Human Rights Commission Office Remodel 1. Company: Premier 1 Construction 2. Final Contract Amount: $24,129 3. Funding: COIT (404.0617.631.36.01) 11. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. Olive Water Treatment Plant Improvements – Project No. 118-024 1. Title Sheet 2. Funding: RWDA TIF (324.1050.460.42.02) B. 315 & 319 W. Jefferson Blvd. Exterior Renovations – Project No. 119-064 1. Title Sheet 2. Funding: RWDA TIF (324.1050.460.42.02) CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION July 3, 2019 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK THERESE J. DORAU LAURA L. O’SULLIVAN Page 4 C. One (1) or More, Pre-Owned 55’ Aerial Bucket Truck Complete – Spec S 1. Funding: VPA Capital (201.1101.452.43.07) 12. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Services Agreement Renewal and Supplemental Terms and Conditions – MicroIntegration Holdings, LLC 1. Description: Renewal for VoIP Phone/Voicemail Environment 2. Amount: $9,752/Monthly for Thirty-Six (36) Months; $351,072 Total 3. Funding: IT Operating (279.0672.415.36.04) B. Agreement for Services – South Bend Housing Authority 1. Description: Support for Operation Manager to assist with Implementation of the Federal Lead Grant 2. Amount: $65,000 3. Funding: Federal Grant Fund (212.1036.460.31.06) C. Amendment No. 1 to Contract – Indiana Housing and Community Development Authority 1. Description: Extend Mortgage Foreclosure Counseling Services Contract to December 31, 2019 2. Amount: N/A 3. Funding: IHCDA – State of Indiana D. Professional Services Agreement – Joseph A. Dzierla AIA & Associates, Inc. 1. Description: Design for the Roof Repair of the Vested Interest Building 2. Amount: $3,800 3. Funding: RWDA TIF (324.1050.460.42.02) E. Professional Services Agreement – HWC Engineering, Inc. 1. Description: Construction Inspection Services for Western Avenue Streetscapes, Phase III 2. Amount: NTE $100,825 3. Funding: RWDA TIF (324.1050.460.31.02) 13. TRAFFIC CONTROL DEVICES A. New Installation - Handicapped Accessible Parking Space Sign 1. Locations: a) 1520 East Bowman Street (1) All criteria has been met 2. Locations: a) 2515 Bonds Avenue b) 2004 South Jackson Street (1) All criteria has not been met CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION July 3, 2019 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK THERESE J. DORAU LAURA L. O’SULLIVAN Page 5 14. RATIFY BONDS A. Contractor Bonds 1. Casey’s Concrete LLC, Approved effective June 13, 2019 2. Dennis Deutscher Construction, Approved effective May 25, 2019 3. Frickson Construction Services LLC, Approved effective June 21, 2019 15. CLAIMS 16. PRIVILEGE OF THE FLOOR 17. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.